Create GM Budgeting Release Process - GM_BDGT_RELEASE

Hi,
Our client wants to load Budget data which includes both FM and GM data. and we are using 4.7ver. For FM we are using FMBB transaction and for GM we are using GM_BDGT_RELEASE transaction.Grants master record is already created using GMGRANT transaction. We tried to do a BDC for GM_BDGT_RELEASE transaction, but in shdb it is not showing the table control details.
Then we searched SDN and found some notes to use BAPI_0036_CREATE function module. when we are trying to use this function module, but we are getting some BAPI errors.
Below are the errors:
1.Released budget for unreleased/released scenario is not supported by BAPI
2. No instance of object type BudgetEntryDocGM has been created. External reference:
Have any of you tried to create document using GM_BDGT_RELEASE transaction. If so please tell us the process to do.
Thanks.

Hi Rob,
Thanks for the email.
Now it is fixed. I'm able to create Budget for GM in 'unreleased' status. but this BAPI is not posting the budget to FM.
Do you know how we can post grants budget to FM.
Thanks.

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Budget Release Process

Hi
Planing to use budget release process on monthly basis, done relevant configuration but release process is not working
For release done following configuration:
Define Release Scenario
Define Budget Types for Release
Assign Budget Types for Release to Processes
Kindly advice where I am missing
Regards
Upendar

Hi
Thank you for reply
Sorry for later reply
I will explain requirement:
1. we are planning to annual into 12 portions and for this each portion I am trying to use release process
2. Can you please let me know if I want to use release process what is process to be followed, done the following configuration for release process
Define Release Scenario
Define Budget Types for Release
Assign Budget Types for Release to Processes
3. In FMMBC what is the selection we have to use while entering budget with release process
Regards
Upendar

Steps to create a budget process

Hi,
Could you please describe me the exhaustive list of steps to create a budget process on Hyperion planning?
thanks,

Hi,
1. Create a new Planning Unit Hierarchy
2. Give the Hierarchy Name and Select Process Management Template
Process Management Template are of 3 types:
•     Bottom Up – The process follows a pre-specified hierarchy where the user does not have the option of choosing which user to promote to in the hierarchy. The process is automatically promoted to the next level user.
•     Distribute – The process ownership is first given to an administrator who then decides as to which user should get ownership and start with the process. It is more of a Top down approach.
•     Free Form – In this process template, each user has to select the user to whom the process needs to be promoted.
3. Select the entities for which process management has to be done from Primary and subhierarchy selection
4. Check on “Planning Units” to view only the entities for which process management are enabled
5. Assign Owners (Users) and Reviewers (Users/Groups) to the respective entities
6. Save the Planning Unit Hierarchy
7. Assign Scenario and Version to the Planning Unit Hierarchy by clicking on Action. Select appropriate “Scenario” and “Version”
8. Browse to Manage Process and Select the Scenario and Version for which Workflow Process is to be started and Select “Tree View”
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VC

Release process problem

Hi,
I have a problem. currently our system using based on PO document type and net value to trigger release process. now new requirement to use based on account assignment item level so, po doesn't support line level i decided to use CEKKO - USRC1 = KNTTP based on user exit.
When i set-up charecteistics and assign vaues
then class assigned to charecteristics ( existing it self)
When class assignment with release code values.
Now when i create PO release process are not triggered please through me some lite whether config prob or user exit any thing need to done.
Regards
Jask

goto transaction OMGSCK and check that alll steps are green except the sheckk re release group and releae class step
in this step
Characteristic CEKKO_USRC1 exists (linked with CEKKO-USRC1) = green
You must maintain a customer exit for characteristic CEKKO_USRC1= yellow
if this all looks fine then the master data problems or PO ceration problems

Control release of objects till Budget Release in CJ32

Hi Experts,
Actually, I have done as suggested in this forum for one of the query by creating a user status and blocking the release of objects till the time the budget is assigned. it is working fine till I allocate budget through CJ30 but the requirement is that the Release of the objects should be allowed only after the Budget Release through CJ32.
1) How to create a user status which disappers on its own when the Budget is released through CJ32 ?
2) Also, I want this to get only assigned to the topmost WBS whereas this gets assigned to all the WBS as I had assigned this Status profile in the Proj. profile. ... how to overcome this problem ?
thanks in advance,
Vinodh.

Hi Vinvidh,
1.If you want at budget release then you need change the status manually,it will not set automatically like when we are doing budgeting in CJ30.
2.When you are creating a status for WBS it will apply for all so i dont know how to control at top level only.But may be using substitution u can try at level1 wbs element.
Regards,
Muzamil

Create workflow to release Down Payment Request (F-47) before automatic Pyment

Hi Experts,
I use basic workflow for parked document to release all invoice document from AP. But i get problem with down payment request.
In my company, we run down payment by F110 according to down payment request. We use workflow to release parked document before post. But down payment request is created as noted item, so that, it isn't go to workflow when create. Please give me advice how i can manage Down Payment Request. Ex: we want block down payment request when being create and have release function to permit down payment by F110.

Hi,
Using T-code F-47 - Down payment request against raise to possible as follows.
a) Purchase Order Document
b) Production Order
c)PM Order
d)Service Order
e)Process Order
f)Internal Order
Down payment request is not possible against to raise StockTtransfer Order(STO) and display error message.
So, you have to choose the above list only.
Hope, it is useful for you.
Regards,
K.Rajendran

Problem in reversing the released Process order.

Hi PP Gurus,
When I'm trying to reverse the Process order release in change process order COR2 system is not allowing me as the menu option is Gray. When I released processed order Control recipe is generated and due to some problem in PI sheet I discarded in CO60 transaction code. So can anybody please tell me how to handle this situation? I mean is this can be resolved by configuration or enhancement?
Thanks & Regards,
Abu Arbab

Hi Krishna,
Thanks for reply.
Now tell me what should be the approach we if we don't want to delete the Process order? Say PI sheet is created and sent to it's destination through Background job and later we found some error in PI sheet so and we've discarded that PI sheet. In case when I don't want to delete or Teco Process order, what will be the process in this case?
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Abu Arbab

How to make invoice verification process non-release process?

Hi friends,
I am doing incoming invoice verification (MIRO), once post it, I will have a message saying (document XXXXXX was created (document is blocked)). then I have to go to T-code MRBR to release it.
My question is: where could configure this process to be an non-release process?
Thanks,
Linda

Config. path.
MM \ LIV \ Invoice block \ Set tolerance limits
See also Item amount check (same path) in case this has been activated too.
Though presumably you want to have some tolerances unless it's a sandbox system.
Cheers,
Nick

PR/PO release process

Need help SAP gurus!!! =)
Our company has many approvers, so I maintained the appropriate release codes and strategies for the PR/PO release process. Now, they will have to release it using ME55. In the transaction, you will input the appropriate release code specific of the approving user.
What I want to happen is, Once the approver will use the ME55 transaction its release code will automatically appear and it can not be change. How can I solve this? I tried creating a Transaction Variant, but still my problem can't be solved. PLS help! Many Thanks! =)
Mik

Hi Buddy,
Option 1:
In ME55 screen, enter the Release code and go to SYSTEM-User Profile-HOLD DATA.
Once done acknowledgemetn message prompt as "Data was held"
Try to execute for first time then go out to the screen try again to execute the ME55 you will see that the relecode is defualted.
Option 2:
In ME55, enter the release code and SAVE as variant. Once done try to execute for first time. Then go out to that screen.
DO again ME55, rel code will be defaulted also.
Hope this solves your issue.
regards,
Maia

Regarding the budget release and assignemnt of budget.

Hi,
I have created investment profile and distibuted the budget.(IM01,IM11,IM22 & IM52)
Partial release of budget is done through (IMCBR3)
Project is created and investment position ID is assigned (CJ01)
WBS element is created under the above project- CJ02
Budget is distributed to the respective project -CJ30
Partial release of budget is done against the project - CJ32.
problem:
1. Budget can be distributed above the released amounts for the projects assigned with investment positions
2. Assinment of budget happens above the released amount i.e., I am able to create PO above the release amount against the WBS element.
Quiries:
I want to how the release part controls the budget assignment?
Is any configuration need?
How the availability control acts?
Please explain.
Best Regards
M Kishore

Hi koshor,
Please check for GL used for Material / Service procurement secondary cost element is created.
In OBYC entries are maintained in GBB and BSX.
Budget check will happen for only thos GL for what secondary cost lements is creaed. If for any GL cost lements are not created then budget check will not happen.
Also check in Budget tolerence limit you maintained the setting for all transaction ++ or for some specific transactions. If you skipped PR PO here then system will not check for the budget.
If your requirement is budget check for all transaction then maintain ++.
Please check try and revert back.

Date for Budget release

Hi All ,
I want to create ABAP Z report in which search criteria required Budget Release date . I tried to search in budget tables but no one table have update Budget release date . So want to know table & field for same.
Thanks,

Hi Virendra,
Check report S_ALR_87013560. Here you will find the released budget (Total and overall) data. Select the release value for any project/WBS element then in Menu bar Goto -> Line items.
Here, change the layout (Ctrl+F8) and you will get the document date.
Regards
Saurabh

Problem in Workflow on Budget Release

Hi Experts,
I have created Workflow on Budget Release . in which as soon as Budget is Released for Respective WBS Element Workflow Will Trigger . My Problem is that if Budget Gets more than 1 crore then in Mail it only shows first Digit , it is not showing whole value . So what Changes should i do so that it can display full Value if it is more than 1 crore .
Please Help me on this issue .

Hi- Are you able to see exact value (1 crore +) in WF log. If yes, then check the content of the email body where exactly you are using this container and try to align for test purpose. Also check the binding from WF to task (in mail step) and check for the data types in both the container
If WF log shows only first digit, then check where this value is getting populated and check for data types
Are you using Send mail step or FM or class approach for sending mail?
Vinoth

BADI/EXIT - COR1 (block release process order without number batch)

Hi Gurus,
There are a BADI ou User EXIT in the transaction COR1 to block the release Process Order without number of batch created??
In COR2 OK, but COR1 I don´t find. I tried all the possibilities that knew!!!
Thank´s
Cleber

Hi,
The below user exits are avilable for COR1.
EXIT_SAPLCOKO_001
EXIT_SAPLCOKO_002
EXIT_SAPLCOKO_003
EXIT_SAPLCOKO_004
EXIT_SAPLCOKO_005
EXIT_SAPLCOKO_006
Check if you can use any of the above.
Regards,
Soumya.

Release process for Material Master, Vendor master creation

Hi Sap Gurus,
We currently have a business process where in a particular User / Dep't collects the field values for Master data creation. the requirement is untill an verifier (releasing authority) releases it, the material must not be put to use.
is there an release process which could be built for Master data creation in SAP, please suggest how to go about to meet this requirement.
some Options iam thinking are.
Locking or Blocking for use Initiallly by the creator, and the verifier Unlocks or Releases it.
1) Say the creater creates and locks the material master after creation. but i did not find any authorization object for Locking / blocking the material separately,so the is problem what if the initial user creates the material and did not Lock the same, this is the issue with this solution
can this be configured / automated that, with the Creator User ID, the material getting created always gets to the Locked status / Blocked status.
and the same material is Unlocked by the Verifier User ID.
Please suggest how this can be done with Fool proof solution, May be with Standard or slight development if required
Thanks and regards
Priya S

Thanks for your quick reply rahul,
But the Issue is there should be 2 People for the complete creation of Material master. one should place the values and the other should verify the value and release.
The material should not be created or put to use untill the it is released by the Verifier.
and i could not find any authorization object resticting the creator for blocking or locking the material master, with out actually creating the same.
( the creator should only have the authorization for blocking or Locking the material, or when ever the material is getting created by the Creator it should go to the Locked status or Blocked status)
The releaser can then go and release the same. wold expect the nearest possibility with out big development.
and if it is a development please explain the same.
Thanks and regards,
Priya S

Budget Release

In our scenerio, we are using budget functionalty of Project system. However, not using the budget release functionalty. So, actual get posted as long as the same is within budget.
My question is like this : If we activate budget release functionalty, posting of actual will be subject to release of budget even if actual is within the budgeted value ?
Need your comment
best regards
Bharat

hi..
make sure availability control is activated..
as abhinay said, check system status if is AVAC (Availabiltiy control) is indicated..
system checks against
if not, activate it using tCode CJBV or you can set for example to automatically activate it during budget allocation.
however, AVAC can only be activated if you have maintained budget. therefore in your process, be sure to make set up where there is budget before(or during) release of WBS. if you release the WBS and AVAC is not set then posting is possible.
your requirement is that no body should post actual cost in project unless budget is released.
to do this AVAC status has to be active and config is set to check against release. in tCode OPSC you can also set the tolerance limits which will be checked by system against postings.

Create GM Budgeting Release Process - GM_BDGT_RELEASE

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