Credit Memo Freight Cost Negative COPA

While posting a credit memo system post to fright cost value field with a negative amount.
The user is asking since no material movement associated in this scenario why its post to the freight cost value field.
Regards
John

Hi Guys,
Any clue.
Does in credit memo system pick the copa value field?
In our case in credit memo billing document system do posts to freight account.
Is it correct?

Similar Messages

Subsequent Debit/Credit for Freight Costs

Is it possible to configure additional indicators for subsequent debit/credit specifically to capture freight costs that would then flow those costs down to the material? What is the proper process for this activity?

Hello
For subsequent cost accounting, the Process Trip Cost Accounting could be helpful.
Check the link
http://help.sap.com/saphelp_46c/helpdata/EN/b7/c44bc19d5411d189b60000e829fbbd/content.htm
Reg
Suresh

Need negative quantity non-inventory items on Credit Memo

Version: (2007A)
Description of requirements: (Please provide a detailed description)
Our customer issues many invoices with a negative quantity line item for a miscellaneous non-inventory item. These non-inventory items are used to reduce the amount of the invoice regarding miscellaneous credits to their customers. These are not discounts.
When the customer wants to credit these invoices, they canu2019t create a Credit Memo based on the invoice because SAP wonu2019t allow this if there are line items with negative amounts.
When they create a credit memo not based on an invoice, they arenu2019t allowed to enter a negative quantity for a line item as they are for an Invoice. They are forced to create a credit memo not based on an invoice the inventory item line items and an invoice or Journal Entry for the negative quantity line item to debit back the miscellaneous line amount.
As an example:
Invoice line item one for inventory item: qty one, price 100,line total $100.00
Invoice line item two non-inventory item misc credit: quanity -1, price 10, total -$10.00
Invoice Total $90.00
In Order to provide the correct credit amount, they have to create a Credit Memo not based on an invoice for line item one, qty one, price 100 u2013 value -100 and an invoice for the non-inventory item for qty one, price 10 - value 10.00.
This creates a net credit for the customer of 90.00
This looks ridiculous to their customers when they see these transactions on their statements, creates extra work for the users and there is no link between the three documents.
By using inventory items for these miscellaneous credits, they can assign a sales revenue of their choice. They have multiple sales accounts and the GL posting is determined by the item group for the item. By assigning the desired item group to these non-inventory items, they can control which sales account is updated on their marketing documents when using these non-inventory items.
If they were to use the Freight items, they would need a separate freight setup entry for combination of item group and miscellaneous credit. Because they have so many Item Groups and types of credits, they would need a great many separate Freight Charges to choose from.
All of the above pertains to all of our customers. This customer has a custom add-on and their marketing documents are all created from custom objects. They hit a button on the custom sales contract screen and an invoice is created. When they hit another button on the screen, the selected invoice is credited. They have legally binding contracts for fixed quantities to be shipped, so we decrease the quantity shipped when creating an invoice and decrease the quantity shipped when a credit memo is created. The contract is fulfilled when the exact quantity contracted for has been shipped. Because the credit memo fails, we canu2019t update the custom objectu2019s remaining to be shipped, rendering it inaccurate from that time forward. (reducing the quantity shipped is part of the Credit Memo creation process).Creating Credit Memos and Invoices from the interface fixes the inventory count, customer balance, etc., but we have no way of fixing the sales contractu2019s quantity shipped & remaining to be shipped or linking the contracts to the documents created from the interface.
Business needs: (Please describe the impact on your business, if the functionality is not realized)
Examples: (Please describe a typical example, how the functionality should work.)
Credit Memos should allow negative quantities and line total amounts for non-inventory items, the same way that A/R Invoices do, so that credit memos can be based on invoices that have negative quantity non-inventory line items.
Current Workaround: (Please describe the workarounds you are using at the moment)
Please see above
Proposed solution: (Please suggest how the new functionality should work)
Credit Memos should allow negative quantities and line total amounts for non-inventory items, the same way that A/R Invoices do.

Hi Sean......
System is behaving properly as per its logic. Infact it does same in all the previous or upcoming versions.
If you have Item Type GRPO for Non Inventory Item it does not create any accounting but you can see the same during AP invoice.
GRPO for such type is only optional. For further clarification you can discuss this with your CA what he suggests. But i suggest you to raise AP invoice also for getting Account effect. Just see doing this in test DB you get your answer......
Regards,
Rahul

Freight should not get reversed during credit memo

Hi Experts,
I Have a purchase order with planned delivery costs for e.g. say freight of some value and Goods receipt is posted and invoice is posted with freight. But our customer needs that when they perform the credit memo freight should not be reversed. How to perform this
Regards
Badri

HI Badri
can create credit memo without freight cost
1) in MIRO choose Cedit memo
2) in indicator choose only goods/service items
(if want to rasise credit memo for both material cost and freight need to choose goods/service items + planned delivery cost)
3) then both material cost and freight cost will display, here need to deselect freight cost.
4) now post. credit memo would have posted for only material cost.
Regards
karan

Material Cost is not coming in Credit Memo

Dear SAP gurus,
My Client is from Brazil & they created a cycle of Sales Order (Export Order) to Billing (with Nota Fiscal)
& with Reference to Invoice, they created the Return Order, Return Delivery (PGR) & finally generated Credit Memo.
The Problem is Material Cost (VPRS) is getting captured in Billing, but in case of Credit memo,
Material cost is not getting posted in G/L accounts.
What we analyzed till now:
* Pricing Procedure & found that there is no requirement/routine maintained for Cond Type VPRS.
* Copy Control related Settings (from Delivery to Billing).
* Item Category Related settings.
but we could not find anything specific.
For more clarity, I am providing the below details of Accouting Entries:
G/L account details after Billing:
1 99999S2L10 Industrias John Deer USD     122.102,07
2 50 1100200000 Venda Prod.Int-OUsC USD      38.131,66-
3 50 3651100000 Custo Frete Unid Dee USD       2.397,41-
4 50 3652100000 CustoManusFaturDeere USD         171,59-
5 50 6450000000 Inv. Prod.Acabado-Tr USD      35.534,11-
6 40 3400200000 CPV-Prod-Int-OUsC    USD      35.534,11
G/L account details after Credit memo:
1 11 99999S2L10 Industrias John Deer USD     122.189,84-
2 40 1100200000 Venda Prod.Int-OUsC USD      38.159,09
3 40 3651100000 Custo Frete Unid Dee USD       2.399,12
4 40 3652100000 CustoManusFaturDeere USD         171,71
5 40 6450000000 Inv. Prod.Acabado-Tr USD           0,02
6 50 3400200000 CPV-Prod-Int-OUsC    USD           0,02-
Please pay attention to 5th & 6th Lines.
Can anyone suggest where things have gone wrong. Do let me know if you need any other information.
Thank you in anticipation,
MAYANK

Hello Mayank,
If your VPRS is being captured in your billing document, but IS NOT being posted to a G/L account, then your problem is on account determination.
I suggest the following:
Step 1. Go to your billing document overview.
Step 2. Go to Environment>Account Determination Analysis>Revenue Accounts.
Step 3. Go to the VPRS condition of your material and based on the access sequence, check the problem. For example: "No G/L found in Account Determination Type KOFI" (if your account determination condition type is KOFI in your case)
Step 4. In Step 3, you will see the values for each field based on the fields in your access. Then go to VKOA and compare if you have a valid entry there corresponding to the revenue account determination analysis. Otherwise, if there is no matching entry then I suspect this is why your G/L is not being determined for your VPRS.
Step 5. If the VKOA entry is missing and it is REALLY NEEDED, then add the VKOA entry tied to the G/L account. Otherwise, review your master data and your VKOA.
Let me know if this solves your problem.
Hope this helps,
Eva

Credit memo cant add with cost 0.

Dear all
i have a customer , this upgrade he´s systema to 8.8 in 007 he can add invoices with some lines with cost 0 (cero) and then add his credit memo with (cost cero) in the stock audit the item has not cost cero. in 8.8 they cant do this. someting change in 8.8 for this paractice? ¿ how can i cancel this invoice? appears the error . error item with cost cero.
i hoppe your soon support.
regards
NANCY HERNANDEZ

Regads. aplied your propuse and everything is ok.
Nancy

Credit Memos and KE27 periodic valuation

Hi
We created a credit memo without reference to a billing document with actual goods return in period 03 2012 (June 2012). Then we ran ML settlement.
We when we ran KE27 we got the error message MLCCS030 no valuation exists for material #
We did not know why this was a problem. When we received the credit memo for goods return copa was created with
COGS value field was filled with say 100$.
Also qty field was filled with say 10 numbers.
Any thought proces. We are in midst of closing and we need response very soon.
Thanks
Raj

Hi,
Hi,
The T-code-KE27-Run Periodic Valuation of Actual data is actually meant for actual data related postings for CO-PA. Periodic valuation makes it possible for you to select and valuate actual data which has already been posted to Profitability Analysis (CO-PA). It uses a valuation strategy defined especially for the point of valuation 02 (Periodic actual valuation). This function is available for the record types A (incoming sales orders) and F (billing data) as well as user-defined record types.
Periodic valuation is useful, for example, if you posted line items to CO-PA at the beginning of the period using the standard cost of goods manufactured, and want to evaluate them again later using the most up-to-date costs or using the actual costs of goods manufactured determined in Material Ledger.
The system posts the difference between the original values of the line item and the new values in a new, separate line item. If you perform periodic valuation more than once for a single line item, the system posts a new "difference" line item each time the values change.
Once you have performed periodic valuation, you can display the new values in the information system.
For valuation using material cost estimates, you can choose the alternative option of displaying the periodically calculated values separately from the original values. To do this, you need to define special value fields into which to store the values from periodic valuation.
Only values that are calculated in CO-PA during valuation can be recalculated in periodic valuation. However, those quantities and values that are stored according to the same value field assignment found in SD pricing when transferred from sales orders and billing documents remain unchanged
CKMLCP is not must for KE27.
Revert for clarification.
S.Subbiah.

Rebate Credit memo

Hello All..
I have problem related to Rebate
Situation is as follows:
A rebate agreement is created for a year with 2% of accruals at first stage and a partial payment is done. After some time we realised that accruals should have been at the rate of 1% instead of 2% and we made changes in the condition records of rebate agreement. At the time of final settlement system has generated a credit memo request for negative value which is correct because there was partial payment based in 2% of accruals and agreement is now with 1% accrual.
Actually as there is -ve value, system should generate debit note instead of credit note?
Analysis upto now -
The Agreement type has been assigned with a Credit Memo Request as "Final settlement".. So the system will surely create the Credit memo request. BUT, when there is -ve net price, how can we shift to Debit Memo Request? If the ABAP development is required, where and how can we control this ?
Thanks in advance for your help

Kunal
The behaviour of the system is correct. Because the document is a credit memo, a positive value is considered to be a credit value. A positive value in Credit memo results in negative posting in accounting which means that it is credit. If the value in credit memo is negative, it actually means that it is a debit. So conceptually, you have to give customer a debit memo and in this case, there is a credit memo with a negative value. So conceptually you are correct.
Second point is that you can link an agreement only to a credit memo request /CM not to a debit memo.
Third point is the most important one. You should not change the percentage of the rebate agreement in between. If there is a change, you only have to close that agreement without settling. Create a new rebate agreement with past validity from date. And you have to reorganise the rebate index to consider the documents created in the past for this agreement. I think VBOF will help you on this.
Hope this info helps you

Rebate Credit memo -ve value, how to convert it to Debit Memo ?

Hello All..
I have problem related to Rebate
Situation is as follows:
A rebate agreement is created for a year with 2% of accruals at first stage and a partial payment is done. After some time we realised that accruals should have been at the rate of 1% instead of 2% and we made changes in the condition records of rebate agreement. At the time of final settlement system has generated a credit memo request for negative value which is correct because there was partial payment based in 2% of accruals and agreement is now with 1% accrual.
Actually as there is -ve value, system should generate debit note instead of credit note?
Analysis upto now -
The Agreement type has been assigned with a Credit Memo Request as "Final settlement".. So the system will surely create the Credit memo request. BUT, when there is -ve net price, how can we shift to Debit Memo Request? If the ABAP development is required, where and how can we control this ?
Thanks in advance for your help
Edited by: kunal_sg on Jul 19, 2010 7:56 AM
Can anyone please advice ?

Thanks Christian!
Just got a niggle though.
How do I know which entry in NAST is my one i.e. the one that was recently triggered from the output type?
DO we look for the most recently created one?
Or is there a flag? If so do I then need to close this flag field when I've finished witht the data?
Much obliged

Reversal credit memo

Hi!
For type CR - credit memo in VOFA Negative posting = B. So, when I create a credit invoice form (CR), FI document created with indicator "Negative posting".
For reversal credit memo (CRS - reversal credit memo) in VOFA Negative posting = empty. When I create a reversal credit, FI document created with indicator "Negative posting". Why is this happening?
I assumed that FI document for reversal credit memo must created without indicator "Negative posting".
Where am I wrong? This is a feature or a bug?
Thank you!

Hi,
If you go into the document and double click the open item, we can get the clearing document number.
We have to reverse this clearing document first in FBRA transaction and then reverse the credit memo.
Regards,
Ravi

Rebate Credit Memo Problem

Hi Gurus
I have a rebate agreement in EUR (payer currency). When i try to settle it finally, credit memo request is created automatically and rebate condition is appearing 2 times. One with rate (in this case it is percentage) and other with company code currency. So accrual is slightly different from settlement. Because of this GL a/cs are also having some discrepancy.
Why at the credi memo request, rate is taken as company code currency when all the transactions are in EUR only?
Please advice me.
Regards
M

Hi,
Credit Memo should not show the amount in negative since credit memo itself is negative. You should create rebate credit memo only with reference to credit memo request only created from the rebate agreement only.
Regards,
Naveen Aggarwal

MIRO - Credit memo considering freight costs

Dear friends ,
We need to process a Goods Return to the vendor, but the goods has additional costs like Freight.
So we are doing the reversal process as follow:
MIRO - Credit memo
=> but when we process the credit memo the System brought together the freight costs.
we need to return but not remove the freight costs from the material cost.
MIGO movement 122.
=> here everything is ok.
Question:
How treat that situation where we need to keep the freight costs in the material account ?
Best regards,
Alessandro

hi
in that case, in miro header, there is a tab "details" here u have a option to enter unplanned dlvy cost.. u can enter ur unplanned dkvy cost.
ref the link
http://help.sap.com/saphelp_erp2004/helpdata/en/cb/370d3ae4533072e10000000a11402f/frameset.htm
Edited by: Jayakumar Raju A.S on Aug 17, 2009 3:00 PM

Dont want COPA doc for credit memo billing in costing based copa

Hi,
We are in costing based COPA
Created one mis sale account with CE 1 as we dont want to drive to COPA
when i did billing the credit memeo am getting Profitability segment for primary cost element not advisable.
we have not mapped the Condition type to COPA field also.
Can you help us how to resolve this.
We need billing accounting document with out COPA document.
thanks,
Sudha

Hi Sudha,
The best way will be to reset the fields in transaction KE4W if you do not want a COPA document for a particular billing type.
Regards,
Abhisek

Credit Memo& COPA

Hi
While Posting a credit memo.The system puts value to freight value field.
This credit memo does not have any material Movement. Why its taking default freight cost value field.
Can some one guide.I did the check the reset value/qunty field in copa
I could not find this value filed there but I also could not find the value field in KE4i either.
But its picking the fright cost element-->freight value field value and appears in copa document
Can some one guide?

Hi John,
As like characters, some value fields are delivered by SAP for e.g. Quantity (ABSMG) , freight (KWFRGR)
Use Tcode KECM to find out where you have used the freight value field (check each value field). Select the option "Where used list" in the left nevigation and select "Value field" in right navigation screen.
Regards,
makrand

Freight on credit memo for returns PO

We are trying to achieve the below solution for a returns PO, created 2 condition types, assigned to the pricing procedure to achieve the GR posting. When we use MRRL to create a credit memo for both the material and the freight. the system creates a credit memo for the material and an invoice for the freight. Can someone tell me, what drives the credit memo generation for both freight and material
GR
Cr INV
Dr GRIR
Dr Freight clrg
Cr Freight
Credit Memo/ERS settlement/ MRRL
Dr Vendor
Cr GRIR
Cr Freight Clrg
We were able to create the GR side of the entry, using two other condition types on the PO.
Now when we do ERS settlement,
the system creates a credit memo for the INV line item and an invoice for the freight line item.
Both the freight and the material is charged to the PO vendor, we dont charge separate to the freight vendor at this point.
Any help will be appreciated.
Thanks

Ganesh,
Thx for the reply!!
We did that before as well, Even as we select it, it creates 2 documents
1. credit memo for the inventory to the vendor
2. invoice for the freight to the same vendor
I guess i am missing some config piece that makes the freight on the PO to be also a credit memo while doing the MRRL
i am using 2 condition types FRA1 and a ZFR1 (mimicking FRA1 with a negative sign)
i have assigned 2 diff (ActKey/Accrual Key) combination to each one of them
FRE/FR1 and FRE/ZR1(Mimicking FR1) respectively.
I am not sure which config drives the freight as a credit memo on the MRRL side.

Credit Memo Freight Cost Negative COPA

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