Debit memo api example

Hi.
EBS-R12.1.3
Does anyone have an example of creating a debit memo using an API? I created a sample, but it returns with an unexpected error code, but the error message field is null.
Thanks.

Please review the following MOS link.
How to Create Debit Memo - through Interface/API? (Community Discussion ID 2724539)
Also, visit Enhance Request :
Bug 2217038 : OPEN INTERFACE SHOULD SUPPORT "MIXED" INVOICE TYPE
Why are you not using Open Interface to create DB memo ?

Similar Messages

Debit Memo Request Issue

Dear friends,
The copy controls are set for a) Sales Order to Debit memo request (VTAA) & b) Billing to Debit Memo Request (VTAF)
Scenario #1. Sales Order Qty is 10 No (Delivery and Billing done for 10 Nos) and I have created a DMR for qty 5 Nos with reference to the sales order and created the Debit Memo.
Now when I create one more DMR with reference to the same sales order, the qty referenced in the DMR is 15 No
Scenario #2. Sales Order Qty is 10 No (Delivery and Billing done for 10 Nos) and I have created a DMR for qty 5 Nos with reference to the Billing doc and created the Debit Memo.
Now when I create one more DMR with reference to the same Billing doc, the qty referenced in the DMR is 10 No
1. While creating a Credit Memo Request or Debit Memo request whats the standard reference document to be used? Is it Sales order or a Billing doc?
2. I have tested this using standard doc types and I think this is not the correct behaviour.
In both the scenarios, the referenced qty should be 5No when you are creating the DMR for the second time.
Somebody let me know what should be the Ideal way to do it......
Thanks
Isaac

Hi Isaac,
In transaction code VTAA goto OR to DR and look for your Item Category and in that there is a field by name Pos./neg. quantity
and in that you will find the help details as shown below:
The below details will help you for all the documents like Quotatio, Sales Order , billing etc.
Quantity is calculated positively, negatively or not at all
Indicates whether, during copying, the quantity or value in the target
     document has a negative effect, positive effect, or no effect at all on
     the quantity still to be completed in the source document.
Use
The system uses this indicator to determine how the quantity in the
     source document is affected. For example, if you
o   Create a quotation item for 100 pieces,
o   Copy the quotation into a sales order, and
o   Create a sales order item for 80 pieces,
the copying has a positive effect on the quotation. In effect, you have
     added 80 pieces to the quotation quantity that is now considered
     complete. 20 pieces in the quotation remain to be completed.
If you do not make an entry in this field, or set indicator 0, the
source document is not blocked, which allows you to create several
target documents at once (for example, when using EDI and frequent
contract releases).
While the source document (such as quotation or quantity contract) is
being processed, it is blocked. For instance, if you are working on a
quantity contract, no one can create a release order for that contract).
                                                                                In sales documents, for example, you can expect the following results:
o   Quotation   -> Sales order: positive
o   Contract    -> Return: negative
o   Sales order -> Sales order: no effect
In billing documents, for example, you can expect the following results:
o   Delivery    -> Invoice: positive
o   Delivery    -> Cancellation: negative
o   Delivery    -> Pro-forma invoice: no effect
Regards

Credit/debit memo request

hi,
1) credit memo request - After create invoice in vf01, then if credit memo needed, must create credit memo request in va01 then only can create credit memo in fb75?
2) debit memo request - After create invoice in vf01, then if debit memo
needed, must create debit memo request in va01 then only can create debit memo in fb70?
3) credit/debit memo can only be created after credit/debit memo request is created?
4) if credit/debit memo not created in fb75/fb70, where in sd can create?
5) credit/debit memo request done via which tcode if not va01.
thanks

Hi Eliana,
1. A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The customer could return damaged goods. A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
2. Credit memo request is a sales document used in complaints processing to request a credit memo for a customer. If the price calculated for the customer is too high, for example, because the wrong scale prices were used or a discount was forgotten, you can create a credit memo request. The credit memo request is blocked for further processing so that it can be checked. If the request is approved, you can remove the block. The system uses the credit memo request to create a credit memo.
You can use credit memos in Sales and Distribution (SD) for assigning credit memo requests to the open invoices and in Financial Accounting (FI) for assigning credit memos and payments to the open invoices and carry out clearing with them. If you use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1 relationship between the credit memo request and the credit memo item posted in Financial Accounting (FI). As soon as you bill the credit memo request together with other sales orders, or distribute the items of one credit memo request to several billing documents, the assignment is no longer valid and the system will not process it.
For credit memos, credit memo requests, and payments, you have the following assignment options:
- Assignment to a single invoice
- Assignment of a partial amount to an invoice
- Assignment to several invoices
When you post credit memos, the payment programme processes them automatically. If the credit memo is specifically related to a particular open invoice item, the payment program automatically attempts to offset the credit memo against the open item. If it is not possible to completely offset the credit memo against an invoice, you can post a debit memo to the vendor, who is to reimburse the amount. Then you can apply a multilevel dunning program.
3. Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
4. As mentioned above, creating a credit or debit memo request enables you to create credit or debit memos based on a complaint. For this first create a sales document with the order type for a credit or debit memo request. You can create the debit or credit memo requests in the following ways:
Without reference to an order
With reference to an existing order
Here you enter which order the complaint refers to.
With reference to an invoice
Here you enter which invoice the complaint refers to.
In all cases, you specify the value or quantity that should be in the credit or debit memo
5. You can block the credit or debit memo request from being billed in Customizing. Go to Sales -> Sales Documents -> Sales document header -> Define sales document type and select the billing block field in the billing section. This request can later be reviewed along with similar ones, - if necessary, by another department. The request for a credit or debit memo can then be approved or rejected.
Credit memo and debit memo is created used the T.Code VF01, in which we have to choose the billing type as Credit Memo or Debit Memo.
Credit Memo Request or Debit Memo request are created using T.Code VA01, in which we have to select document type as G2 or L2.
Hope this gives you some idea.
REWARD IF HELPFUL.
Regards,
Praveen

Change condition value in debit memo and credit memo

Hi Experts,
When I am trying to create Credit Memo/Debit memo I could able to change the condition value for which condition type the value is there in Sales Order, but where as for other condition types it is not changeable.
For example for Freight the Condition type is ZFRE, value is 100 rs in sales order 90000001.
If I create credit memo with reference to sales order I can able to change freight value from rs100 to rs 75.
But what to do If I do not maintain freight value initially in sales order and if I want to adjust freight value ZFRE as rs 60 in credit memo. Presently I could not able to enter values in C/D Memo.
Hope my question is clear to you all.
Thanks & Regards
Naresh

Hi Naresh
If I understand correctly, then you want to include the freight amount automatically in the Credit memo which was not featuring in the Credit memo request.
If it is so, then first see which is Pricing procedure working for your Credit memo Request.
In the Pricing Procedure, check the freight condition type (e,g. KF00).
See the what is Acees sequence assigned to it and in the Access sequence what are table assigned.
In condition type KF00, Access sequence assigned is KF00 and two condition tables "Incoterm" and "Incoterm Part1 + Part2" are assigned to it.
In the Access sequnce of your Freight condition type , add another/new condition table "350" (Sales organisation). This table is already available in standard system.
Select the new condition table row, and click on the "Field" in the dialog box till the technical names are opened up / shown inspite of warning.
Once the technical names of the fields are shown , you can see the green light there, then save it.
Now, create a condition record (VK11) for your Freight condition (e,g. KF00) by choosing the "Sales organisation" level from the key combination.
Then go to the Copy control (VTFA), find the combination "G2 from CR "> go to Item level > select item category G2N and go to details.
Here, you change the "Pricing type" value to " H " and save it.
Now, when you will create a Credit memo with reference to the Credit memo request, the new Freight condition (KF00) will come into effect in the Credit memo, even if ,it was not there in the reference document.

Regarding credit memo and debit memo in AR and AP

HI All,
Can any one explan the concepts of the debit memo and credit memo in AR and AP with example.
So that i can understand the exact logic when it's in payble or receivables
regards
Sujeet

Hi Sujeet,
In AP
Suppose we [Company] have ordered for 100 items.
Suppier bring only 90 items but the PO is of 100 items and supplier said he can't give more items.
So what we can do we can ask the suppier to raise a credit Memo in case the supplier is not ready for this then we can raise a Debit Memo againt the supplier.
because we have to match invoice with PO [Match Options]
In AR it is just opposite.
Thanks
--Anil

Credit memo and debit memo

Can some one kindly explain the img config step by step and how to check this setting in easy access.
Thankyou in advance
Rewards are assured
Best regards,
R.Srinivasan

REFER BELOW REWARD IF HELPS
Debit note and Credit note? What is the purpose? How we create?
1. A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The customer could return damaged goods. A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
2. Credit memo request is a sales document used in complaints processing to request a credit memo for a customer. If the price calculated for the customer is too high, for example, because the wrong scale prices were used or a discount was forgotten, you can create a credit memo request. The credit memo request is blocked for further processing so that it can be checked. If the request is approved, you can remove the block. The system uses the credit memo request to create a credit memo.
You can use credit memos in Sales and Distribution (SD) for assigning credit memo requests to the open invoices and in Financial Accounting (FI) for assigning credit memos and payments to the open invoices and carry out clearing with them. If you use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1 relationship between the credit memo request and the credit memo item posted in Financial Accounting (FI). As soon as you bill the credit memo request together with other sales orders, or distribute the items of one credit memo request to several billing documents, the assignment is no longer valid and the system will not process it.
For credit memos, credit memo requests, and payments, you have the following assignment options:
- Assignment to a single invoice
- Assignment of a partial amount to an invoice
- Assignment to several invoices
When you post credit memos, the payment programme processes them automatically. If the credit memo is specifically related to a particular open invoice item, the payment program automatically attempts to offset the credit memo against the open item. If it is not possible to completely offset the credit memo against an invoice, you can post a debit memo to the vendor, who is to reimburse the amount. Then you can apply a multilevel dunning program.
3. Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
4. As mentioned above, creating a credit or debit memo request enables you to create credit or debit memos based on a complaint. For this first create a sales document with the order type for a credit or debit memo request. You can create the debit or credit memo requests in the following ways:
Without reference to an order
With reference to an existing order
Here you enter which order the complaint refers to.
With reference to an invoice
Here you enter which invoice the complaint refers to.
In all cases, you specify the value or quantity that should be in the credit or debit memo
5. You can block the credit or debit memo request from being billed in Customizing. Go to Sales -> Sales Documents -> Sales document header -> Define sales document type and select the billing block field in the billing section. This request can later be reviewed along with similar ones, - if necessary, by another department. The request for a credit or debit memo can then be approved or rejected.

Credit Memo and Debit Memo in AP and AR

Hi ,
Can some please explain the difference between debit memo, credit memo in AP and AR. Please explain with examples......
Regards,
Anil

Hello.
A CM in AP represents a credit in your favour, normally issue by your vendor, with the following accounting:
DR Liability
CR Cost
You can deduct the CM by including it in a payment or, if you vendor send money to pay it, you can create a Refund payment type.
A CM in AR represent a credit in the favour of you customer, normally issue by you, with the following accounting:
DR Revenue
CR Receivables
Your customer, while sending you a payment, may include the CM in that payment, thus reducing it's amount.
Hope it helps.
Octavio.

How to exclude the debit memo & credit memo out of COPA report (KE30)?

As captioned, now the current KE30 default transfers all the data from sales orders interfaces (via VA01), such as common sales order, 3rd party drop shipment, credit memo and debit memo etc.
Is there any idea to exclude the quantities display in KE30 towards Credit memo and debit memo? An user exit?
Thanks for the great input...

kissorkick,
You need to clear some concepts in COPA.
A similar example for you, COPA likes a supermarket, vendors supply stuff (data of billings etc) into the supermarket, then you select the stuff you want (Report result) by putting them into the shopping trolley. And KE30 likes the shopping trolley.
Now the question, do you wish the vendors do not supply certain stuff (credit meno etc) into the market or you just do not put the stuff into your shopping trolley only? Configure by Tcode KE4W for the former case or create the report in Tcode KE30 with certain selection rule for the later case.

Sales standard analysis and debit memo

Hi colleagues,
In case when I create debit memo regarding an invoice in standard analysis, I get wrong billing qty. For example when I start MC+E and I sold and billed 100PC of material X which is 1.000,00$ in MC+E I get Gross Sales 1.000,00$ and Billing Qty 100 PC. But when I create debit memo regarding existing invoice, which should increase price for 200,00$ in MC+E I get Gross Sales 1.200,00$ which is correct but I the Billing Qty is 200 PC which is not correct. It should be still 100 PC. Do you have idea how to solve this issue?
Thank you,
Harry

Hi,
AFAIK Oracle EBS does not keep that sort of info. When looking for the payment you may know that both documents were included in that payment. But when looking at the the invoice or at the DR/CR Memo you will not see any cross reference between them.
Octavio

Debit memo request generated second time as opposite ?

Once a month we create debit memo requests from the serviceorders that are completed. normally that is not a problem but now we noticed that because someone forgot to TECO an serviceorder that was billed individually that a new memo request was batch generated with DP95 which was the opposite in amount than the original debit memo request.
so I got a serviceorder with a debit memo request from 21-12-2006 of 100,- and an invoinde is created
and in 2007 a new debit memo request is generated with -100,- ??
does anybody got a clue what is going wrong here ? and how to prevent this ?

so back in business again and the problem remains.
in this topic Example
I read about the relation between the coep and the AD01DLISF table
in the dip profile we declared that we do under material determination 'transfer quantity only'
when I look in my coep after billing I have 4 lines
6300     200025900     OR000000103020     45322     1     7     0,00     0,00     0,00     10,000     10,000
6300     200025900     OR000000103020     45322     2     7     0,00     0,00     0,00     10,000     10,000
6300     200025901     OR000000103020     87330     1     7     30,00-     30,00-     30,00-     0,000     10,000-
6300     200025901     OR000000103020     87305     2     7     20,00-     20,00-     20,00-     0,000     10,000-
I have the feeling that's looking at the first 2 lines and not at the second 2 lines which contain the billed value ?
anybody got an idea ?
Message was edited by:
        A. de Smidt

Debit memo Condition record exists (removed manually) MWBO Italy

Currently I am working on an Italian pricing issue.
Pricing V/08
Cond     Description            Fr. To. P Req. Calc. BasT.
LCIT     VAT license Italy      900     S 33   37
MWST     Output Tax                     S 10         904
BOLL     Bollo in Fattura       900     S       903   26
MWBO     Opt.tax Bollo in Fat   924     S 924 903   26
The requirments, calculation type and are all based on SAP notes regarding the LCIT, BOLL. eg. 715399 and 593672
The main requirement here is that 924 is only to activate the MWBO condition in the invoice.
This means that for a normal order (TAN) item the LCIT, MWST and BOLL is shown. If we create a delivery - invoice, the pricing in the invoice shows LCIT, MWST, BOLL and MWBO. This is correct. MWBO is a tax condition.
But if we create a debit memo request the behavior is different and would appreciate some insight.
Debit memo request created, LCIT, MWST and BOLL is shown (as expected). MWBO not shown due to requirement, that's correct.
But when I create a debit memo from this one, the LCIT, MWST, BOLL are shown. If I go into the pricing analysis then I see that the condition record for MWBO has been found but with message: Condition record exists (removed manually). Saving the document does not trigger it afterwards.
I have looked on OSS (example note 859876) to determine the cause of not triggering it.
We are not using the user exits for these conditons in example: user_exit_pricing_prepare_tkomp, user_exit_pricing_prepare_tkomk, mv45afzz or rv60afzz.
The standard copy control of L2N to the invoice is set to D. If I change this for example to G (copy unchanged, redetermine taxes), then it works. But not sure if this causes disturbtion of the regular behavior of the L2N.
In best case I would only do the G pricing type for the MWBO condition so I do not disturb the existing process. Any suggestions? I know there is RV61AFZA for manipulating the pricing type (in case you want to have user defined pricing type eg. Y). But this can not be handled per condition type, or is that possible?

Routine 924 is a altered routine provided by SAP to suppress the condition in the order - not in the invoice.
http://service.sap.com/sap/support/notes/715399
quote:
"In this case, the bollo should only be reported on billing documents, not on the
order. However, pricing condition '24' delivered in the standard system
only partially covers this requirement."
The issue here is that it is triggered with normal order - delivery - invoice. But not with credit memo, it gives message that condition is removed manually. The L2N item category is set to D (copy pricing elements unchanged). When changing it to G (copy pricing elements unchanged - redetermine taxes), it works. But that has an effect on all standard usage of the L2N and I only want to actually fix it for that condition type.

Debit note & debit memo

what is the debit note & debit memo of customer. what is the difference between debit note and debit memo. my client issuing debit note for royalty customer how we will do in sap what configuration which t code using in sap. if issuing debit note customer is their any impact with financial statement, what entry happend.

hi
Debit Memo - It is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
Creating a credit or debit memo request enables you to create credit or debit memos based on a complaint. For this first create a sales document with the order type for a credit or debit memo request. You can create the debit or credit memo requests in the following ways:
u2013 Without reference to an order
u2013 With reference to an existing order
Here you enter which order the complaint refers to.
u2013 With reference to an invoice
Here you enter which invoice the complaint refers to.
In all cases, you specify the value or quantity that should be in the credit or debit memo
You can block the credit or debit memo request from being billed in Customizing. Go to Sales -> Sales Documents -> Sales document header -> Define sales document type and select the billing block field in the billing section. This request can later be reviewed along with similar ones, - if necessary, by another department. The request for a credit or debit memo can then be approved or rejected.
To create Credit / Debit Memo request:
- Use the same procedure that you use for Creating Sales Orders i.d T Code VA01
- Give Order Type as CR for Credit Memo and DR for Debit Memo reuest
nagesh

Debit memo and credit memo rule

hi
may i know why there is debit memo like bank transfer(debit memo), returned debit memo, check debit memo
and credit memo like check credit memo through bank
in posting rule.
what is the meaning of debit memo and credit memo in posting rule of electronic banking.
thanks

hi elina,
Debit Memo - It is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
Credit Memo - A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The customer could return damaged goods. A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
Credit memo request is a sales document used in complaints processing to request a credit memo for a customer. If the price calculated for the customer is too high, for example, because the wrong scale prices were used or a discount was forgotten, you can create a credit memo request. The credit memo request is blocked for further processing so that it can be checked. If the request is approved, you can remove the block. The system uses the credit memo request to create a credit memo.
T.codes FB75 or FB70
To create Credit / Debit Memo request:
- Use the same procedure that you use for Creating Sales Orders i.d T Code VA01
- Give Order Type as CR for Credit Memo and DR for Debit Memo reuest
While creating the request you have to enter Customer Number, Reason for the request. and Material and its quantity. Once the credit or debit memo request is released you can create credit or debit memo. The credit memo request will be automatically blocked for checking with Billing Block 08 (to check credit memo) & 09 (to check debit memo) for the sales order type CR
ranjit

Debit memo and Credit memo

Dear Expert,
I always confused on Debit memo and Credit memo...especially the business scenario behind and how it is reflecting in SAP system.
Let's take this example:
e.g the Price in the main Invoice is lesser than the actual price, and the difference needs to be recovered from the customer.
My analysis:
"The invoice is lesser than the actual price", Means Product should cost 100 USD, but we billed customer only in 80 USD, there are 20 USD difference. Customer should pay us the rest 20 USD. So our Account receiivable should be increased. So we need create Debit memo to customer and ask them to pay the money. Customer received the Debit memo, they will create credit memo and send it to us said they will pay the money.
Am i understanding correct??? Please kindly share in case you have better simple example. Thank you very much.

Your understanding on the subject is absolutely correct.
Let me share an another example with you for debit memo.
These manufacturer of nuts and bolts. Previously they have 100 nuts in one pack, but then they changed it to 120. But the order which was already made for 10 pkts delivered 1200 nuts instead of 1000. So they require to raises Debit memo.
But, these Debit memo generally avoid, b'coz people take at most care in creating a invoice. And people do like to pay when they are receiving end.
Where as, Credit memo can be result of return or complaint of defect or less quantities delivered.
Well, their behavior is control by SD document categ at billing doc type (Tcode VOFA)
- P is for Debit Memo (L2)
- O is for Credit Memo (G2)
These SD document category classify for the different types of documents that you can process in the sales and distribution system (for example: quotations, sales orders, deliveries, and invoices). So, these determines how the system stores and keeps track of document data. It enables the system to provide you with status information about delivery processing, billing, and documents that are used for reference (for example, inquiries and quotations).
So, if we summaries it,
Credit memo - Created to reduce the amount of an existing vendor payable, or customer receivable.
Debit memo - Used to recover costs from another department or faculty. May also be used to correct an incorrectly posted entry.
Hope this suffice your requirement.
Thanks & Regards
JP

Subsequent Credit / Debit Memo functionality in SNC

Hi All,
Has anyone used the Subsequent Credit / Debit Memo functionailty in SNC along with normal Invoice Collaboration (Supplier creates invoices wrt PO or ASN from SNC and sends it to ECC).
In our testing a Subsequent Credit (Invoice Item Type in SNC) in SNC creates a Credit Memo on ECC. While a Subsequent Debit in SNC create an Invoice in ECC.
Is this the right behaviour?
Regards,
Bharath

Dear Venkat,
A Credit Memo is a document used to null the transaction entered by the Invoice.
So for example, if you create an AR Invoice for one of your customers and then your customer returns the quantity you would need an AR Credit Memo to null the AR Invoice.
In a demo I could not see any Subsequent Credit memo, so I would need to know if you are using any add-on.
If this document is in the demo without add-on can you please tell me which localisation you are using?
Thank you.
Marcella Rivi
SAP Business One Forums Team

Debit memo api example

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