Default series in purchase order

Hi All,
I have defined two series in purchase order i.e IMPORT & domestic.My requirement is when i am making Purchase order through Order Recommendation Report system should automatically make the series for Purchse order by default as per the Vendor.Is this possible?
I know when we open the order Recommendation window there is option for selection but that has to be done manually which is not accepted by client..Pls let me know if any one is having soln for these issue.
Regards-
Mona.

Hi Mona,
This may only be done through SDK or add-on. There is no out of the box solution yet.
Thanks,
Gordon

Similar Messages

Excise rate and value is not getting defaulted from the purchase order

Hi all,
While capturing excise invoice , the excise rate and value is not getting defaulted from the purchase order and in Excise Item Tab BED,AED,ECS is Zero at both header as well as item level for only one material in STO process and if we are doing same process taking other material all things are coming perfectly and We are maintaining condition with respect to vendor,plant and material combination.Any input related to this will be helpfull and rewarded.
Regards
Vishal

Hi,
Follow STO Process for this;
1.Create a vendor for the company code of receiving plant, using account group: 0007 using T-Code XK01.
2. Assign this vendor to Delivering plant
Go to XK02 >Purchasing view>Extras>Add. Purchasing data>Plant
3. Create internal customer with the sales area of the vendor. Go To XD01
4. In pricing procedure determination relevant to STO, assign document Pricing Procedure and customer pricing procedure appropriate for STO to get the pricing in the invoice.
5. Maintain condition records for the relevant pricing condition.
6. Some more setting for STO: Go to MM> Purchasing > Purchase Order > Set up STO > define shipping data for plants > Go to Receiving plant >assign customer here & Supplying SA (for billing) to Receiving plant here
7. Go to MM > Purchasing > Purchase Order > Set up STO > define shipping data for plants > Go to Supplying plant and assign the sales area of receiving plant.
8. Go to MM > Purchasing > Purchase Order > Set up STO > assign delivery Type & Checking rule
Assign the delivery type to document type. In this case, Delivery type NLCC is assigned to Document type NB
9. Go to MM> Purchasing > Purchase Order > Set up STO > Assign document Type, One step Procedure, Under delivery tolerance
Assign the document type NB to supplying plant and receiving plant
10. After all settings, Create the STO using T-Code: ME21N and maintain pricing conditions of freight and Save.
11. In supplying plant Maintain condition record in sales using VK11 the same will flow in receiving plant when referring the OBD no during MIGO.
10. Create Delivery: VL10G
12. Picking, PGI: VL02N
13. Billing: VF01
Save the document and its done
14. J1IIN - Outgoing Excise Invoice
15. MIGO - Goods Receipt against outbound Delivery
16. J1IEX - Capture & Post Excise Invoice
Rgs

Changing default printer in Purchase order

Hi
This is Mohammed. Khan, when we are working with these purchase Order T-codes (IW32, IW21, IW28, IW38) When ever we are trying to give purchase order print, than automatically it will take $MECH,at present this printer is not available in our landscape, if there I donu2019t know where this printer is defined exactly, I am searching this particular printer in Output devices(SPAD) but this is not available in that list, can any body tell me how to change the default printer, from purchase order printing list, and also let me know how to set different printer in the place of $MECH printer..
Thank you,
Regards,
Mohammed. Khan

Hi
Try checking NACE transaction, for your output type the default printer assigned (in communication method). And also check defaults tab in user record in SU01 tcode.
Thanks

Default values in purchase order when using ME21

Need to add field default settings for SAP transaction code ME21 (create PO). The fields we want to add defaults to are: valuation type (EKPO-BWTAR) to default a text "ATT" and storage location (EKPO-LGORT) to default a value "03" when the user is creating a purchase order with transaction code ME21. I cannot find any exits or BAPI that will allow this and users do not want to use Enjoy screens. All help appreciated michaeljames8 at hotmail.com

Hi,
You can create the field exits using the program RSMODPRF.
Execute the program RSMODPRF and then give the data element of the field (BWTAR or LGORT).
and Execute again.
Then it takes you to function module screen with the name of the function FIELD_EXIT_BWTAR for BWTAR field and FIELD_EXIT_LGORT for LGORT.
Then inside the function module just give this code.
output = '123'.
Then by default you can see that value while you run the transaction.
Hope it helps.
Reward if it is useful.
Thanks,
Srinivas

Report with default adress from Purchase order

Hi
I'm loooking for a report which can give me the adress infomation for each purchase order? please notice that I¨'m looking for the default adress and therefore do not have an adress number!

then you should try to think how SAP could find this address from table ADRC when you open ME23N and you would not have any link in purchase order item table
ADRNR field in table EKPO cannot be seen in ME23N.
the address number field in delivery address screen is actually EKPO-ADNR2.
if both fields do not have an entry, then it is the standard default which I explain earlier. and not manually entered/changed.

How to show default supplier in purchase order form

hi folks,
the requirement is purchase order form should show me a default supplier/default supplier for an item and with other suppliers from list of values.
thanks,
sri

Hi Sri,
There is no such requirement in PO window unless you do some form personalisations.
But even if you go for a form personalisation it should pick for the combination of item and supplier...not sure how this works :-(
Other than that I can think of an option of Copying the existing PO to a new PO.
Thanks
-Arif.

Default text in Purchase Order Header text

Hi,
When i create a PO, only for a specific plant I want a default text description to be captured automatically in the Header Text.
How to get this done?
Please post your inputs.
In case you need any additional info please revert.
Thanks,
Suresh.

Hi
Use this BAdi
The Business Add-In (BAdI) ME_PROCESS_PO_CUST enables you to extend the business logic of the Enjoy purchase order on an individual basis.
You can thus influence the dialog transactions ME21N, ME22N, ME23N, and ME29N, and the BAPIs BAPI_PO_CREATE1 and BAPI_PO_CHANGE.
Typical applications for this BAdI include:
Processing of own objects
Processing of additional data on standard objects
Implementation of additional checks and derivations
Change of data in standard fields
Change in field selection
The PROCESS_ITEM method enables you to change the item data and check it for correctness.
Thanks & Regards
Kishore

Default printer in purchase order

Hi Experts,
I have defined one default printer in the message output condition (MN04). When i create purchase order and go to the message type, i can see this default printer there.
But in case i am creating new message in the purchase order, default printer is not appearing. Even i tried to assign default printer in user profile (SU3), but still in communication method, there is not any printer appearing while creating new message manually.
Regards,
Kamal

hi
as u can define the outputs in MN04 from here the printer will be defaulted for that message type
but when u add new message type in PO then u have to define the printer manually ,it will not poopup directly
so either create output manually or just repeate it by clicking repeate output button
or consult ur BASIS person if they have some settings
regards
KI

Closing or cancelling series of purchase orders

Hello Forum,
I need to cancel or close lots of purchase orders.
I was thinking of using dtw, but in the templates it doesn't seem to be possible to change a documents status?
How to solve this?
Thanks
Chan

Hi...
In the report headings list, just check all purchase orders, but instead of right-clicking on the click to close, do it from the main menu bar in the menu Data-> Close, so close all orders or who have selected documents
Hope this helps
Sincerely,

Invoice Partner Not Defaulting Into Purchase Order

We have recently upgraded to 6.0 and since go-live we have been having an issue where the invoice partner does not always default into the purchase order at conversion from PR. Can anyone offer assistance?

Hi,
Is there any specific Copy Control Routine or User Exit that copy Partners from a Purchase Order Header to Delivery Header?
Please provide me the Routine Name/Number or User Exit Name.
Thanks,
RV

Defaulted Uom 'AU' in Blanket Purchase Order

Hi Colleagues,
Does anyone know how and why the unit of measure 'AU' for 'activity unit' is defaulted into the purchase order line item for a blanket text purchase order?
Even If I enter 'EA' during the manual line item entry this is overwritten with 'AU' when I press enter and then it is no longer changeable....
Any advice as to where this default would occur from? Especially confused as this is obviously text based, not material master based
Thanks
Steve

a few numbers I already know from my mind
I usually search with keywords like transaction code or message numbers or just FAQ
I do not really use more than 3 words in combination
I try to search with words that would be used in answers. do not search with words that you would use in questions.
I first search only for notes for MY system, if I dont get a hit then I search for ALL systems.
I usually search in english, but if I dont find what I am looking for, then I try in German
The first search I do with linguistic search, then I try with exact search
I do not just focus on titels that look like they would have the right answer, I read all subjects and some of them in detail too.
I remember what I have seen. so I know at least that a note exists and I can search for it next time.
If I do a new implementation/project, then I search for OSS notes to fix all possible errors before we go live. Especially for archiving I do this ahead of EACH archive run.
The FAQ notes of your area should be well known by a consultant anyway.

Steps to create a purchase order in SAP r/3

Hi All,
    I need to create a purchase order in SAP R/3,I am very new to SAP R/3 just started using material managements module in R/3.Could any one please help me to know what all steps i need to take for creating a PO.Do i require some pre-requisite data in R/3?
Waiting for your reply!
Thanking you.
Regards,
Namrata.

Trigger
A purchase order needs to be created, and the vendor is known
Business Process Description Overview
A purchase order is a legal document issued by the buyer to the vendor to supply materials or service at the agreed price, terms and conditions. The Purchase Order forms the basis for all follow-on activities like Goods Receipt, Invoice Verification, etc. The Purchase Orders can be created directly by entering all the required data, copying already created purchase order, with reference to an RFQ/Contract or with reference to a PR.
Purchase Order creation is possible only if sufficient budget allocation is there for the Fund Centers. It is not possible to create Purchase Orders for a Vendor who is blocked for procurement or not maintained in source list for that item. Also it is not possible to create PO for Quantity more than the PR quantity.
All the price components which are to be paid to vendors and requires to be inventoried has to be included in PO.It is possible to add different vendors for delivery costs. The tax codes should be correctly maintained in PO for the purpose of Cenvat availment etc.
The payment term defaulted from Vendor Master or RFQ has to be verified and changed if required.
The incomplete Purchase Orders can be saved as HOLD document and later completed and saved thru Change PO menu
Input - Required Fields     Field Value/Comments
Vendor     Vendor number
Purchasing Organization     1000
Purchasing Group     Purchasing Group code
Date     Purchase order date
Account assignment category     Where costs will be allocated
Delivery Date     Anticipated Delivery Date
Plant     For which plant we are buying the material
Output - Results     Comments
Purchase order document     Can be changed, displayed or printed which can then be mailed to vendor
Tips and Tricks
The Purchase Orders can be created directly by entering all data required for creating PO or by copying another PO or with reference to RFQ/Contract/PR.To create a purchase order by copying existing document (PO/RFQ/PR), you can either select the desired document in the document overview   .and adopt it in the current purchase order in the right-hand area of the screen using the ADOPT button   .In addition you can drag it onto the shopping basket symbol   with the left-hand mouse button.
Click the Personal Settings button on the tool bar, this function is for default information for purchase order header data and also purchase order item data. This will reduce the amount of redundancy in the data entry, i.e. plant, company code.
One Purchase Order may be created for several purchase requisitions
Procedural Steps
1.1.     Access transaction by:
Via Menus     Logistics èMaterials ManagementèPurchasingèPurchase OrderèCreateèVendor/Supplying Plant Known.
Via Transaction Code     ME21N
1.2.     Double-click
On screen Create Purchase order
On screen select Domestic Purchase order in this screen . You can also select other document if you want to create other. Here drop down menu is available.
Click   to enter the organization data.
Screen will change in the header; enter data as given in the table below:
Field Name     R/O/C     Description
Purchasing Org.     R     Enter the purchasing organization code.
Example: 1000
Purch. Group     R     Enter the purchasing Group which is procuring the material
Example: P01
Company Code     R     Enter the company code under which above purchasing
Organization is.
Example: 1000
After entering the organization data enter the vendor or material supplier in the field    here drop down is available.click   to see the drop down.
Field Name     R/O/C     Description
Search term     O     Text that describes the vendor in more detail.
Example:     MICON
Vendor     O     Description of the vendor.
Example:     100008
Click   .
System displays all possible entries available as per data entered
Restrict value range (1)   1 Entries found
To select required Vendor Click   .
Click   .
Vendor selected
Now go to   ,here the system will pick up the data automatically from the vendor master but if you want to chane the data you can change the data. Here drop down menu is available.
Now go to   to mainatin the text.
After maintaining the text if you want to see or change the vendor address click   and do the amendments.
Now Go to   and click to enter the Items and other data as per the table given below:
Field Name     R/O/C     Description
Account Assignement     R     Key that identifies specific settlement receiver types such as cost centers, internal orders, work orders, asset accounts, or project WBS elements.Example: K
drop down menu is available here.
Item Cateogry     O     How the procurement of a material is controlled.
Drop down menu is available here.Example: Standard
Material     R     Here you will enter the material to be purchased from the
Vendor.
Here also drop down menu is available. Use the following
to select the material. Example ZROH-DEMO
In the figure above enter the search cretira for the material for example ZROH-DEMO and click
. The follwing result will appear on the screen select the line item and click   to select
the material.
Short Text     R     Enter here short description about the material,if the text is not
automatically picked up from the material master.
PO Quantity     R     Enter here quantity to be ordered.
Example 10
Order unit     R     Here we enter the order units of measurement.
Here also drop down menu is available.
Example : KG
Category of delivery date     O     Here you can enter deleviery date format.
Here also drop down menu is available.
Example : Day format
Delivery date     R     Enter the delivery date. You can use the calender provided by
the system.
Example : 28.02.2006
Net price     R     Enter the net price of the material here
Example : 1000 INR
Material group     R     Enter the material group to which that material belongs.Here
also drop down menu is available. This field is also automatic
picked up field.
Example : M10001
Plant     R     Enter the plant code for which you are purchasing the material
Here also drop down menu is available.
Example : 1100
Storage location     O     Here you will enter where the material is to be stored. Drop
Down menu is available here.
Example WH01
Click Enter and system will give you message
You will now see the screen
Field Name     R/O/C     Description
Cost Centre     R     The purchase is done for which purpose. Here also drop down
Menu is available.
Example: 11050 for CDU/VDU /SGU OP
G/L Account     R     G/L account from which payment will be done.
It will be automatically be picked up from the material group
You can change it also.
Unloading Point     O     Specifies the point at which the material is to be unloaded.
Recipient     O     Specifies the recipient for whom the material is destined.
Click   to see and to change the Tax Code at item level.
Select    to view the taxes applied on the line item.
click   to go back to the previous screen .
On the main screen in the same tab if you want to change the taxe select the tax code from the drop down available
After selection again, Select    to view the taxes applied on the line item.
If you want to add more conditions click   tab and enter the conditions from the drop down
You can also maintain the text at item level by clicking   tab.
After completeing this all click   to check wether here is any error in the purchase order , If there will not
                         ↓
any error then on the screen following line will appear.
If there will be some error the system will throw the message on the screen
select the line item and click   to see the detail of the error.
close this window now and goto main screen to rectify the error.
After rectifying the error again click   to check wether here is any error in the purchase order.
Now click   to save the purchase order, after clicking the button the following message will appear

MD04 to Purchase order

Hi,
This issue concerns purchase order with multiple material lines.
When I double click the purchase order line in MD04 and click the Display Element icon (F7) in the subsequent window "Additional data for MRP element", I go to the purchase order but its defaulted to the first line in the purchase order.
Is there any way I can default to the purchase order line of material for which I ran MD04?
Sincerely,
Nicky.

my system works like yours.
if you want it different and think it is an error how it works, then you have to open a call at SAP.

Sending attachments in purchase orders

Hi All,
I have a requirement where each material would have an attachment of it's drawing. Whenever a PO is raised to the vendor, it should get defaulted in the purchase order. Even if it is not physically visible, if the PO is sent by mail, the attachment should also be sent. Does anybody have any idea ?
Thanks & Regards,
Vidya Sagar

Hi,
You can use document management system (DMS) to store the drawings, which can be attached to object "material". This can be send along with PO as attachment when the system e-mail to vendor.
We had a scenario, where in some temperature tracking details documents need to be printed along with packing list and we achieved using DMS. You can post your query in document management forum and you can get valuable inputs.
Hope this helps.

Plants / Excise Group / Series while preparing Purchase Orders, Sales Orde

Dear all,
sap gurus plz do need ful
Presently we are making some mistakes by selecting wrong Plants / Excise Group / Series while preparing Purchase Orders, Sales Orders, GRIR and Invoices. We need to make it mandatory to select respective Plant / Excise Group / Series only, so that no-body can select other plant except the respective document.
full points awarded,
regards
deepa

Hi,
For a particular user, you can set the user parameters in transaction in SU3 wherin you can set the default values.
Regards

Default series in purchase order

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