Defining rates for currency in Travel Management

Hi All,
Can anyone please advise me how to define rates for currencies in Travel management module ?
Scenario : When i return from a trip to US, I enter my claims in USD which shud be then converted into INR and then shud be posted to FI.
Please advise where the rates can be defined for the same.
Also, how to have the accurate rate everyday..............
Regards,
Reema

Thanks Ram for the hepful answer. Can u please advise if the rates have to be maintained manually everytime or it can be done from the system.
Please advise.

Similar Messages

Idoc error - inconsistency rate for currency..

Dear Experts,
When running WE02, I found idoc error message : inconsistency rate for currency..Diagnosis : The items in an accounting document have been provided with at least two exchange rates for currency. Actually, for this error I asked my client to update the data manually into SAP since the Act doc is created.
My question is : Could I coorect this error to prevent the same error arises in the future? After checked, in each idocs which contain the error, they have 2 exchanges rates. How the system caould be detected only one currency?
Please advice.
Thank you.

Hi Puri,
your IDOC when generated, pick up the details from the Line item in the billing.
check the Copy controls on the billing, if the exchagne rate for both the line items are different or not.

Fixed rate for currency not fixed in the PO

Hi,
In me21N, when we create an order for a different currency than the company currency, the defaut rate appears in the header. This is normal.
There is a possibility to fix the rate (the box to tick just next to the rate) : in this case, the same rate will apply in the invoice, even if defaut rate has been changed in the customizing
-> Can you confirm this ?
We have a case where a user, set a different rate than the default one (because of a negociation with the vendor) and tick on "fixed". The issue is that when the PO is saved or released, the default rate erase the one entered manually !
-> Is this the normal behaviour or a system error ?
-> Is there any standard way to not refresh a manual entry by the default one ?
Thank you,
Isabelle

There is a possibility to fix the rate (the box to tick just next to the rate) : in this case, the same rate will apply in the invoice, even if defaut rate has been changed in the customizing
-> Can you confirm this ?
Answer: Yes correct
We have a case where a user, set a different rate than the default one (because of a negociation with the vendor) and tick on "fixed". The issue is that when the PO is saved or released, the default rate erase the one entered manually !
-> Is this the normal behaviour or a system error ?
Yes it is as per standard SAP practice
-> Is there any standard way to not refresh a manual entry by the default one ?
Do not put indicator in PO fixed, system will take exchange rate from OB08, which is to be maintained as per current exchange rate. there is no significant advantage in fixing exchage rate in PO.

FI in Travel Management

Hi All,
I am a abap technical consultant and i am new to travel management.
Now i need to work in Travel Management and on FI module. At this stage i dont have knowledge in Travel Management as well as FI...
So guys can anybody guide me like what are the things i need to learn in Travel management and also on FI (Technically)....
This will be a great help for me.

Hi,
Travel Management is highly integrated with HR and Finance. From HR it takes input from various Info Types as well as Organization Hierarchy to be used for approval purposes. Also Workflow plays another important role in Travel Mgmt. In FI, mainly integration point happens when employee gets advance for trip and when the trip gets settled. This involves posting to G/L Accounts and also to Employee vendor account.
You might like to read to the Travel Management Training Material from SAP AC270 to get more information.
Regards,
Sanjay

Define Flat Rate for Travel Cost based on location (Maximum points awarded)

Hello,
SPRO>Financial Accounting>Travel Management>Travel Expenses>Trip Reimbursement Amount>Reimbursement Amount Travel Costs>Define Flat rates for Travel Costs, in this path we can enter the reimbursement amount for trip country/ trip region. I created different reimbursement amounts for different locations(additional locations/regions can be created in table T702o for country US) for USA but in expense report its taking only default amount (0.36) that is already there for Country:US not the amount i gave (0.27) for different location even when I gave the location name in the expense report. Could anyone tell me what i am missing. Do i have create corresponding WT for these expense types based on location.
Thanks,
Latha

got solved

Travel management-- Control Parameters for Travel Expenses-- Define global

We have setup provision variants for:
India, UAE, Africa (since travel expenses in these countries need to be settled in the local currency).
For each of the above variants, we have done the following settings in IMG node:
Travel management-->Control Parameters for Travel Expenses --> Define global setting
I have selected the respective country for the "Country grouping" field. i.e. for India Variant, it is set to India and similarly for UAE etc.
Is this correct? What is the impact if in India variant this field ("Country grouping) is set to UAE?

hi
the settings which you set is right.
you will have inconsistency between the settings you made in the other areas.

Gain or loss due to foreign currency exchange rate in Travel Management

Hi Experts,
I am facing some issues in foreign currency surrender in Travel Management.
Example:-
An employee goes on a foreign trip in which he takes advance in USD. After returning from the trip, if any USD balance is there then he returns it to company. If the exchange rate falls or increased, then company books it as gain or loss to comany. How the same can be handled in Travel Expense Report. Below is an example of the same.
USD
Exchange Rate
INR
Advance taken
550
65
35750
Expenses claimed
500
65
32500
Difference
50
65
3250
But Returned to company in less exchange rate
50
60
3000
Loss on Exchange
250
Regards,
Daniel

HI Sigi,
The problem is, during a International trip. While taking the advance, the exchange rate of USD is something & while returning or excess expenditure the exchange rate is different. Because the posting to be done in INR & the expenses are adjusted against the advance.
But when there is a change in the exchange rate then the whole advance is not adjusted. SO to adjust the same the balance amount to be adjusted as gain or loss to the company a/c.
Regards,
Daniel

Travel Management Employee Grouping for Domestic Travel per diems

Dear All,
I have a scenario in Travel management
Scenario
Client has Domestic Travel, only in India under India they have Class A cities, Class B Cities and Class C, For Class A different Per diems rate with respect to the Employees Grade Eg i have created the EG for Travel Expense type like 1 Manager 2 for Senior MGR and so on For Manager for Class A cities will have different Per diems Class B Cities will have Diff Per diems and so on
I have Created Z1 as the Trip Country
under Z1 ClassA
Z1 Class B
Z1 Class C like this and under Define Accomodation per diems for my trip provison variant under that for my trip country z1 and trip region Class A for employee grade wise i have given the Max amount and finally this trip country Z1 i have assigned it to the Domestic Schema but i cannot assign the Trip region there since i have Class Aand B and C My question is will it work for all my Class A and B and C cites too when i am doing PR05 system shlould restrict if any employee is claiming more than his eligliblity Please let me Know wheather my setting is enough for this or not if not let me know the best solution
Regards,
Raghu Kumar R

Hi Raghu Kumar,
First of all, if you have set warning message then system will not stop you and will give only warning message...
if you want to stop up to the max limit then you have to set the option Error message for exceeding maximum rate instead of warning message.
Secondly if even system is not giving you any warning message then check you influence control parameters (V_T702N_I)... (check it in detail)
Then again check your V_T706B2...
Also check the entries in travel expense sheet pr05, trip country and region shall also be entered in travel expense sheet...
Please let me if you still have problem...
Regards,
Muhammad Umer

Travel management - Perdiem rates

Hi all,
I am new to Travel management, please help me achieve the below scenario.
Our client has 2 perdiem rates 100% and 60%, also they have travel days for which the per-diem calculations are different & it is not specific to employee group or country (location).

Financial Accounting (New)> Travel Management > Travel Expenses > Dialog and Travel Expenses Control > Dialog Control >Define Schema and Individual Field Control
check this step
thanks

Travel Management-Receipt Maximum rates and Default values

Hi
I need some help on one of the issue we are facing in Travel Management. We are expected to Go-live very soon.
We are unable to apply a very basic check of receipt maximum amount at
the receipt entry in the portal for travel expenses. This functionality
is very much provided by SAP in the backend configuration but it is not working in the backend also in our Development system.
This is concerning the maximum and default amounts in
View V_T706B2 are related to the IMG
"Define Influence of Control Parameters: Receipt Maximum Rate"
I have analysed the table entries but could not
get the desired solution.
In the meanwhile based on SAP note: 808437-Warning message when max
rate is exceeded negative value, we looked into the code and found that
the code for checking the maximumum amounts is "commented" in the
lastest SP32 SAP HR version in the DEVELOPMENT system we are working
on.
I also looked into (SAP Note: 1114398---Country and Region when
reading maximum amounts and defaults) and have found that the
correction suggested in this note may already be applied as our D35
System EA_HR patch level is already SAPK-60211INEAHR and Note
correction in SAPK-60203INEAHR is of old level, hence we have not applied this correction.
Furthermore I have checked and found that in our IDES system these checks
for Maximum amounts and defaults are working fine. The IDES system is
at level 0002 and highest support package is SAPKE60002.
Many thanks in advance !
Ritesh

Hi Ritesh:
We had a situation in which our expense types require both a warning message and request for additional information when the maximum is exceeded. We were told that ECC6.0 can handle only one action per expense type/amount. In our old system, R4.6C, it could handle multiple actions per amount for a receipt type.
I am not sure if this is your issue - having multiple actions for a expense type/amount combination.
We got around this by leaving one action at the expected amount and setting the other to 0.01 lower.
Lisa

Search Help for Region in travel expense manager

All,
The travel expense manager has a field called Region in the "general trip data" section . This region is used to to determine the Per diems and Flat rates for meals and accomodation.
This values can only be the values that exist in T7020 table. That is T7020 is a check table for this field. But there is no search help provided for this field in the transaction PR05. When I click on the search help (f4), i do not get any values. It is impossible for the user to know the codes for the region in contention. Like for Phoenix, the code is AZ/PH. There is no way the user will know these codes without the F4 search help. Any ideas if this is a configuration thing or any round about way to get over this issue?
Thanks in advance
regards
Sam

hi
create your customized search help and add to the field.

How can I enter "Flate rates for travel costs" with more than 2 decimals?

Hi expert,
I want to enter flat rates for travel costs in table T706F.
I have a figure with more than 2 decimals (0,066), but I cannot save it, because only 2 decimals are allowed for EUR.
I don't want to change the decimals for this currency.
I found OSS note 446116 which is release independent. It is a note of 30.10.2001.
It suggests to create a new currency e.g. EUR3 and enter translation ratio's and exchange rates.
This seems pretty drastic.
Do you know if there is another way to handle this issue?
Thank you.
Kind regards,
Linda Verding

Hello Christian,
I have checked it with consultants from SAP Brussels.
They confirm that OSS note 446116 can be used to create flat rates for travel costs with more than 2 decimals.
I will create a new currency (EUR3) with the description "for travel expenses only".
Kind regards,
Linda Verding

Defining Accounts for Materials Management

Dear sir,
Now, I have to Define Accounts for Materials Management, but I dont know what are procedure or group to match my account number. Can you explain the definition of following procedure:
Expense/revenue from consign.mat.consum
Expense/revenue from stock transfer
Subsequent settlement of provisions
Subsequent settlement of revenues
Provision differences
Inventory posting
Change in stock account
Inventory posting
Revaluation of other consumables
Del credere
Materials management small differences
Purchase account
Purchase offsetting account
Offsetting entry for inventory posting
Account-assigned purchase order
MM exchange rate rounding differences
Differences (AVR Price)
Cost (price) differences
Price Differences (Mat. Ledger, AVR)
Price differences (cost object hierarc.)
Price Diff. from WIP Written Off (Mat.)
Product cost collector price differences .....
Many other, but you can explain some and give me example, and step by step giude me setup
Thank you very much
Faithfully,
Hangvt

Hi,
Some of the companies are having a practice of paying payables with the rounding off rules. This rounding of in India could be from Rs.0.01 to Rs.10.00. For examble, there is a payable amount of Rs.125125.25 this can be rounded off to Rs.125125.00 or Rs.125130.00 while making payment. The balance amount should hit the rounding off difference account.
The same things is applicable for receivables also.
Over/under payment GL can be configured by using T Code OBXL
There is an another use, for details see the below link,
http://help.sap.com/saphelp_47x200/helpdata/en/01/a9b9a6455711d182b40000e829fbfe/frameset.htm
There may be some more reason where you need to do this configuration,
Disc. difference
Incorrect cash discount rate
To be paid without deduction
Credit memo without backdated cash disct
Cash discount period exceeded
Reduction without doc.number allocation
Incomplete payment advice note
Payment amount is different
Debit reduced not paid
Debit reduced not paid
Reduced twice
Paid not reduced
Damaged goods - disputed
Goods damaged during transport
Quant.delivered not same as order quant.
Freight charges not paid
Miscellaneous deductions
Price variances - disputed
Partial payment
Returns
Residual item creation
Trade Promotion
Payment differences on debit side
Hope it clears your doubt.
Regards
A.Saravanan.

Travel management - problem with post a trip for an employee in India

Hi,
I am configure travel management for a customer, in there SAP system. I have already made the configuration for countries like Sweden, Finland, Italy, Germany etc, but when I should do it for India I can not save a trip in PR05. I have copied the configuration (schema) from Sweden to India (India has no schema in standard) and that is no problem, but when I should enter a trip and save in PR05 I have the following problem:
1. It seems like I am in US because travelling country is per default USA (it should be India when I have linked the employee to the company code for India in transaction code PO13 and PA40). I can change the country to IN (India).
2. When I enter an expense type and amount, the system have a tax code for USA per default (I have configured that this expense type should choose a tax code in India but the system choose one for USA). I can change it to an Indian tax code.
3. The system also ask for a tax jurisdiction code on the row for expense type. Here I can choose 9999 as a dummy. But I have no idea why I have to specify that. I think that is typical for USA?
4. When I have changed the country to IN, the tax code to an indian tax code and specified the jurisdiction tax code to 9999 and then save I have got the following error message:
" Customization for 1600 j_1iindcus missing in table
Message no. 8I303" and when I have googled on that error message I found that I should go to:
IMG-Logistics General-Tax on Goods movement -India-Basic Settings-Maintain COmpany code settings
but that is according to logistics and everything else in the system as purchase etc is working fine with no problem with tax jurisdiction code so I don´t guess that I should change anything there if I destroy anything else.
5. If I change the country to IN and not register any trip expense but instead register trip segment, that the employee should have compensation for travelling with its own car and then save I have got the message that I have not maintained the currency USD/rupie which is a sign of that the systém beleives that we are in USA.
Please help. I have no idea how to come around this.
Best regards Lisa

Hi again,
In transaction code FITVFELD I have IN as default country but if I change that country to another I still have US as trip country in PR05. In that transaction code (FITVFELD) I have domestic trip, international etc (like configuration in Sweden), but when I initialize a new trip for India I can not change trip type, if there is a domestic or international. When I do the same for Sweden I can choose so I wonder if the system get the information from USA from anywhere else.
I have also read about jurisdiction code and that is special for USA and Canada and then not for India?
Regards Lisa

Rates for monthly currency valuation (FAGL_FC_VAL)

Hi, Experts
I would like to try to use different foreign currency rate for B/S accounts and P/L accounts when I run the FAGL_FC_VAL.
Is it possible or OK to set different currency rate for the accounts? ( At the point of technical view and business requirement view)
If it is OK and possible, could you tell me what kind of setting do I need to to do?
Regards,

HI,
in FAGL_FC_VAL, in the view "G/L balances" you can flag "Valuate P&L accounts".
That means in the first valuation run take your valuation area for P&L accounts and valuate them using this flag.
In the second valuation run take your valuation area for BS accounts and valuate them without using this flag.
Result: P&L accounts are valuated with one valuation area, BS accounts with the other.
You can also select the account numbers to be valuated in this screen.
The account assignment for FAGL_FC_VAL is done using T-Code OB09. There it is defined which accounts are used to post the valuation difference based on FAGL_FC_VAL.
This can differ for each chart of accounts / account number / currency / currency type.
Try first in test client, good luck!
Best regards, Christian

Defining rates for currency in Travel Management

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