Differentiating various down payments

Dear experts,
We want to track several types of down payments e.g. General, Capital related, etc on different down payment accounts. But these in turn are supposed to be linked to the same vendor reconciliation account.
Is there a way we can achieve this. I tried it but the system does not let you assign two down payment GL accounts to one vendor reconciliation account in transaction : OBYR.
Regards,
Vishal.

Sorry folks,
I missed explaining one piece to it. We desire to use this down payment indicator in conjunction with the indicator for Down Payment requests.
The problem I am facing is with the Down Payment request indicator 'F'. Herein I cannot assign a different down payment recon. acct for the same vendor reconciliation account.
Do you know any work around or enhancement which can do this seamlessly?
Regards,
Vishal Thakur.

Similar Messages

Down Payment Request--URGENT

I need to configure down payment request in OBXR for various down payment accounts for customers. In SAP we have F as special gl indicator for down pament requests. I have about 4 to 5 customers with different recon accounts. Some of the customers with common recona ccount need to be assigned different liabilty account. In down paymetn request, when I create anotehr gl indicator for eg. 1 or G and check mark on noted items in properties I get teh message that only F special indicator is for down paymetn requests. How do I create otehr special indicators for down payment requests because the system does not let me create any other specail gl indicator. I checked in OBXB where F is set up as special gl indicator for down pmt request. There is no button to add more special gl indicators there.
Please help me with this. THis is urgent. Thanks
Lakshmi

The confusion here is that you are trying to create a new Down Payment Request Special GL indicator. You do not need this. What you need to create is a new Down Payment GL Indicator.
Remember when you do a down payment request (special GL F), the system does not post to any reconciliation account. It is just a noted item. It is only when the down payment is made that the system posts an entry to a provisional liability (usually special GL A).
If you want to accomplish the above issue, you can create Special GL items (just like A) but do NOT make them noted items. Only F should be a noted item. Then link these new Special GLs to Special GL F, in the field Target Sp GL ind. Then you can attach the new codes to the different reconciliation accounts that you want.
Special GL F can still remain on the original reconcilation account, as said above no postings are made when you do a Down Payment Request.

Vendor ageing report for down payment bucketwise

Hi
I have paid many downpayment to various vendors. Now i want the ageing report for the same (i.e. bucket wise i.e. 0-30 days, 31-60 days and so on).
This i am getting for vendor invoices in TCode: S_ALR_87012085 (Vendor payment history with OI sorted list).
Please let me know if the bucketwise report is possible for the downpayment too.

Hi,
Vendor ageing for down payments as well as invoice i use to see from T.code FBL1N by creating layouts.
Choose Arreas after net due date from layout and for that column you can apply a rule that from 0 to Lessthan or equal to 30.
Like that you can create the layouts. In FBL1N you can give this layout (down) so information come in that format.
The one disadvantage is that you have to select manually the layouts and you can see only one ageing information at a time.
Regards,
Sankar

Financial documents/ Letter of Credit and down-payment

Hi,
I try to map requirements from business against solution in SAP.
There is a scenario as follows, where part of the sales order is covered through down-payment. This should be exempted from Letter of credit value.
Example
Sales Order value 1 Mio USD
Down-payment 0.2 Mio USD > paid immediately after sending out the request invoice (request is generated in SD from Sales order). Until payment, this would remain as the net exposure in the system.
LOC value should be only >> 0.8 Mio USD <<
Is there a solution in SAP to this? What would need to happen to enable this?
Cheers
Hein

Hello Hein
Well, for your requirement you have to go development.
For this you can use No credit check in TCode OVA8 for Define Automatic Credit Control for your desired combination of Credit control area, Risk class & Credit group.
Where you have to write a requirement with help of ABAPer.
OR
You can take assistance of FI guy and looking to define Reconciliation Accts Without Credit Management Update
Where In this IMG activity, you can cancel the credit management update function for certain postings by posting to an additional reconciliation account; the reconciliation account without credit management update.
When you make postings to the standard reconciliation account, the receivables total within credit management is then updated, but those postings made to the reconciliation account without credit management update are not.
In Japan, various receivables that are considered certain to be received are excluded from credit management update, including:
- Active prepaid/deferred items
- Payments by letter of credit
Hope this can assist you.
Thanks & Regards
JP

Down payment against a PO not to exceed the agreed %age of PO value

Dear friends,
Here's my problem:
Scenario 1.: While doing F-48 (downpayment to vendors), how can we ensure that the down payment made against a purchase order should not exceed the agreed percentage of total value? This means that advance should be made as per the payment terms given in the PO. PO field in F-48 has already been made mandatory.
For Example if 10% advance is agreed upon, then the system should not pay beyond 10%.
Scenario 2.: My client has payment terms with various vendors such that a part of PO value would be paid in advance. %age of advance may vary from vendor to vendor. Can this be done in SAP? Can we have such Payment terms in PO or vendor master with a provision by which either a Down Payment Request , for say 10%, is triggered as soon as a PO is generated or the system should not allow a manual downpayment (F-48) for more than the agreed %age?
Thanks,
Amit Bharti

Dear,
The same requirements possible after implement EHP4 Package upgrade.
Regards,
Kishore

Problem in Down Payment Request

Hi,
In SAP documentation for the down payment request, it says we have to use the BO BSEG, event CREATED and wf WS00400011, WS00400021, WS00400022 according to various approvals. But when i use those, the workflow is not getting triggered. Event linkage is activated. Nothing is showing in trace also. In BO, for the CREATED event, the description says that "Posting Item Created with Payment Block". I think there is something related with payment block. Can anyone know what is it mean ??

Check if there are some start conditions associated with the event (SWB_COND).
Secondly check thru SWUE if the workflow is indeed the reciever of the event or not. Might be the case that in PFTC you can see the linakge active but in SWE2 it is still marked inative. It has happened with me so just want you to double check.
And ofcourse you can always try refreshing the buffer !!
regards,
Anuj Sethi

Ageing analysis for the down payment made to vendors-reg

Dear Gurus,
Can anybdoy explains my how to do ageing analysis for the down payment made to various vendors.
Thanks
C.M.SATHISH KUMAR.
[email protected]

OK
Config t code is OBDF
Select AP view and due date analysis.
You need to create a variant for the field BSIK-UMSKZ in program RFKRRE01 which is the program for Vendors for due data analysis.
In the config you need to make sure create evalution is ticked.
You then need to set up a variant in program RFKRRSEL, for Vendor analysis, it should be called SAP_VARI.
Once all of that has been set up, you need to schedule a job to run for RFKRRSEL daily.
In terms of accessing the programs you need yo use t code SE38.
and to schedule a job use t code SM36.
Hope this helps.
Please award points.

Ehancement Spot for Vendor Down Payment Request F-47

Hi
I am trying to post a DP Request to Vendor with reference to a PO Document, which consists of various taxes. PO Base amount is 150 and Tax value is 25. When I am trying to pass a DP Request for more than 150 system is giving the error message "Order Value will be exceeded". Message Number is F5373.
If I change this error message to warning system will throw a warning message if the DPR value exceeds 150. I can proceed further but it will not restrict if another DP Request with reference to the same PO is passed.
How to restrict the system to accept only one Down Payment Request with reference to any given PO ?
Are there any user exits to be used ? if so please let me know. Also the enhancement spots in order to control multiple DP Requests against the same Purchase Order.
Thank you
Gemini

Hi,
You can create a validation (OB28), checking with user-exit that you'll create, whether there are down payments posted against PO. Pre-requisites could be the document type of down payment that you're using in the system or the trnsaction (F-47) itself.
Regards,
Eli

TDS down payment percentage error required rectification entry.

Hello Experts,
We have posted down payment to the Vendor through T-code: F-48 amount Rs100000/- on 07.07.2010 with TDS (percentage 10%) is deducted Rs.10000/- but vendor has submitted exemption certificate (9%), we entered in vendor master 24.07.2010 later then posting.
The problem is we supposed to deduct TDS 1% (Rs.1000/-) but we deducted 10% (Rs.10000/-) on down payment Rs.100000/-.
How can we rectify the entry in the system, Cheque issued to the vendor and cleared in the bank, but TDS amount Rs1000/- paid to the government through outside generated cheque.
The entry in the system:
Vendor account Dr 100000/-
To Bank account 90000/-
To TDS account 10000/-
Our requirement is below:
1) Advanced cheque issue has been cleared by bank can not be reversed for Rs. 90000/-.
2) Payment has to be made to vendor for differential TDS amount Rs 9000/-.
3) TDS certificate should not to be higher amount, should print with correct percentage in the end of the year
Please suggest how you can rectify this entry in system.
I tried with J1INJV but it is giving error message u201CDocument is not cleared u201C
Thanks in Advance
Regards,
Ratnam.

Hello,
Please note the following steps:
1. Please pass a credit memo to the vendor for the differential amount of Rs 90,000/-
in this credit memo please deduct TDS @ 10% amounting to Rs 9,000/- giving the reference of the invoice posted.
2. Please note that whenever you have subsequent payments to the govt. authorities for the same section, please adjust the TDS deducted in the credit memo above along with the other invocies posted (whether of the same vendor or other vendors).
i.e., repeat the process of J1inchln & J1inbank.
This would adjust the WHT deduction.
Example:
Now, in your case you have posted an invoice of Rs 100,000.00 and deducted TDS @ 10% for Rs 10,000.
At this moment you claim to have paid the TDS for the above deduction, through J1inchln & J1inbank.
You post the credit note for Rs 90,000.00 wherein you deduct the TDS @ 10% for Rs 9,000.
Now, whenever you are going to pay the TDS in next month for the same section, please also include the credit memo posted above. Say you have 1 invoice pertaining to the same or different vendor wherein TDS for the same section is applicable amounting to, say, Rs 15,000 (TDS amuont).
3. At this moment you have to pay the TDS for the above deduction, through J1inchln & J1inbank.
Now, the net payment to TDS authorities should be Rs 6,000 only (Adjusting the 15,000 and 9,000 pertaining to credit note above.
******Note: this adjustment is only allowable within the same quarter*********
4. Now do a test run of the J1incert print to verify the results:
Result should be: Vendor 1 - Only 1,000 deducted.
Vendor 2 - 15,000 deducted.
Thanks.
Regards, Raja

Vendor Down Payments Linked to POs

Hello,
I am trying to post a Vendor Down Payment linked to a PO...as follows....ME21N-PO with Advance noted on Inovice tab....ME2DP-Down Payment Monitoring...F-47-Down Payment Request...generates 1 line item, noted/non-financial...all is fine to this point. Next step is to post F-48-Down Payment...get an error message..."Offsetting Budgetary Ledger Account not Derived". We have set up a Budgetary Ledger Area called ZCA1-Budgetary Accounts-Actuals-PO Down Payments with derivation of the correct Budgetary Ledger Account and related Budgetary Ledger Offset Account for Budget Status 0040, and other Budget related criteria. No matter what I do, I can not get past this error....I have tried other derivation rules in Commitment/Actual Updates, and have tried various combinations of Commitment Items.
Does anyone out here use this functionality and have any guidance? Any help would be appreciated.
Thanks much.
Marc

Hi,
Thanks for the reply. I am aware of the trace tool, and have been using it all along. My real question is....what triggers the system to recognize a Budget Status 0040? Is it a particular transaction, i.e., Posting with Clearing, a particular Commitment Item combination, or something else....?
Any assistance you can provide is greatly appreciated.
Thanks again,
Marc

AR Down Payment Invoice - Freight field needed

Hi,
I have various freight options defined in Admin>Setup>General>Freight.
When I create an AR Invoice there is a Freight field in the General area near the Total field, here I can click the orange arrow and select the appropriate freight option from the list.
But when I create an AR Down Payment Invoice this Freight field is not appearing.
Can anyone advise how to have the Freight field appear so I can add freight to an AR Down Payment Invoice in the same way as an AR Invoice? I have tried the form settings but have not resolved the problem

Thank you Jitin
This is the scenario - perhaps there is a better way for me to manage the process than Down Payment Invoice? :
Our normal process with an established customer who has a 30-day credit account:
We create SAP Sales Order.
When goods are ready to ship we copy Sales Order to Delivery which adjusts the stock level and we ship the goods.
We then copy Delivery to AR Invoice and add the freight.
But when a new customer wishes to place an order we require payment in full including tax & freight before shipping:
So I need to create a document to send the customer which is the same as the final invoice including tax & freight but which does not make any adjustment to the stock.
What is the best way to do this?

Help to map Down Payment - Urgent

My client requires a single excise invoice to be created once the 100% billing is done.
This is an engineering company and advances are paid at various stages as
1. 30% as down payment
2. 40 % before despatch
3. 30% final delivery
When payment done at each time, It should get added to the billing document
J1IIN should be down once 100% payment done.
How to map this process into SAP?
please guide me. Also send any config docs on the same to <b>[email protected]</b>

The following Customizing settings have to be made for down payment processing:
Settings for the billing plan - To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function.
You need to implement the following activities in the billing plan for down payments:
Maintain deadline category - This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system).
Maintain the deadline proposal - Use the down payments that are due for the proposed deadlines.
Maintaining a Pricing Procedure with the Condition Type AZWR:
In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.
Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR.
Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal.
Maintain the printing indicator - The pricing procedure can not be marked as a transaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing).
Maintaining the Billing Document - In the standard system there is the billing type FAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.
Copying control - Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.
Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO.
Financial Accounting settings - A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing

Vendor Down Payment Clearing: F-54 or F-44

Hi
I have made a down payment (with Spl. GL indicator) to a vendor, using F-48. Then I book an invoice using FB60. I kept the two amounts same and ignored WT to keep things simple.
Now i want to clear the down payment against the invoice. I use F-54. The clearing transaction is getting posted. However, the Invoice is lying open (credit entry) along with the Clearing document (debit entry). On the other hand the down payment document (debit) is getting cleared with the Clearing document (credit entry). This means I have two open line items and two cleared line items. I can clear the two open items again using F-44.
I have two questions:
1. What is the use of F-54 here since I have to use F-44 eventually?
2. While doing F-54, Posting Key for the debit line item is 26 : Payment Difference. This is could not understand.
Can anyone please help me out on this?
Thanks in advance
Aninda

Dear Aninda ,
I will explain you with following example.
Recon account(Vendor)---3000000
Advance to Vendor----
4005000
Exp a/c----
7575100
Bank a/c----
5000100
1. Advance to Vendor (spl gl -A)(F-48)
Vendor a/c    (SPL-A)( GL- 4005000)        DR   1000
                  T0 Bank a/c (GL-5000100)                  1000
2. Invoice posting
Expenditure a/c ( GL-7575100) Dr      1000
     To Vendor Account(GL-3000000)     1000
3. Clear Vendor Down Payment (F-54)
Vendor a/c (GL-3000000) DR                1000 (Posting key-26)
     To Vendor a/c (SPL-A)( GL- 4005000)          1000
It means Credited spl GL-A has converted from advance to Normal open item. Amount has been transferred from Advance to Vendor GL to Normal Recon account.By this way Advance account shows Nil Balance with debit(F-48) and Credit (F-54)
The remaining 2 line items i.e., Credit (F-43) and Debit (F-54) shows as open items. In the next step we need to knock off those line items by manual clearing or automatic clearing.
4. Normal Clearing (F-44)
It will be posted without line items.
I hope i am able to help you out to understand process

CO Object Assignment Error while posting Down Payment Request

User is raising a Down Payment Request for the purchase of an Asset through a Purchasing Document. This Asset Master has got the cost center and WBS Element assigned in it.
System while saving the DP Request is throwing an error that CO Account Assignments has different Profit Centers
I have also checked the cost center master but the profit center assigned there is correct only. Should I check the OKB9 settings ? If yes, for which GL Account do I need to check ? Where else can I check the CO Object Assignments for profit centers ?
Requirement is critical. Please help.
Thank you
Ravi
9849393564

Hi,
Good evening and greetings,
Please have a look in GGB1 (Profit Centre Substitution), there may be some rule which is overriding the OKB9.
Please reward points if found useful.
Thanking you,
With kindest regards,
Ramesh Padmanabhan

Error While Posting the Asset Down Payment

Dear Members,
When I am doing Asset down payment through F-48, I am getting the following error.
Before that I would like to inform you that I created 2 GL Accounts. i.e. Down Payments on Assets ( Recon A/c Assets ) and Second GL A/c is Asset Clearing A/c ( With out Recon A/c ).
Further I assigned in T. Code - AO90, I assigned the Down Payments on Assets GL A/c and In Clearing column I assigned the Asset Clearing A/c.
Even though it is giving the following error.
Item category 07000 not allowed in accounting transaction 1000/0001
Message no. GLT2001
Diagnosis
The online document splitting is active in your system. Here, each document is assigned to a accounting transaction variant and each document row to an item category.
You determine for each business transaction variant which item categories can or must be posted here.
The following error occurred for the document you entered:
Item category 07000 in accounting transaction 1000, variant 0001 is not allowed.
System Response
The document cannot be posted.
Procedure
Check the document entered, the derivation of the business transaction variant, the derivation of the item category, and the assignment of the item categories to the business transaction variant.
do the needful at the earliest.
Thanking You
Regards
K. S. Kumar

Hi Sai Kumar,
Go to Document splitting node..
And check against the doc type that you are using in F-48, what business transaction variant is assigned in Classify document types for Document Splitting.
next go to the following node....
Doc Splitting->Extended Doc Splitting-> Define Business Transaction variants
and select your business transaction variant as defined above and copy that and give it a name Z001,
now select Z001 and double click on Assigned Item categories.., then select new entries and add 07000 Asset there and save.. it will give a warning message but just go on saving.
next go to the node Classify document types for Document Splitting again and enter this Business transaction variant againt the document type that u r using in F-48. AND it will work.
Regards,
SAPFICO

Differentiating various down payments

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