Digital Signiture in Purchase Orders

Dear all,
I was asked to prepare the technical infrastructure in order for end users (purchasing/procurement department) to assign digital signitures in Purchase Orders produced by SAP.
Do you know where do I have to look first in order to get appropriate information (i.e. configuration guide, etc.)?
Thanks,
Filippos

Hello,
Please try below link:
http://help.sap.com/saphelp_nw70/helpdata/en/67/9444943f1148f58df11fef1463cf4f/content.htm
Hope it helps you!
Regards,
Geetha

Similar Messages

Digital signature on purchase order print output

Dear Experts,
Currently we are taking PO print and it is then sign by authorized person,naw we want to maintain digital signatures of authorized person on PO print such that when we take Print of PO it would be with signature of authorized person.
Please advice how to map up this in SAP.
Thanks

Dear,
We get the similar requirement last month from our client, but we didnt go for it. Check the link what I go through :
Adding electronic signatures to the purchase order layout
http://sap.ittoolbox.com/groups/technical-functional/sap-log-mm/digital-signature-in-purchase-order-1169945
Regards,
Syed Hussain.

Digital Signature in Purchase Orders

Hi
We have a requirement in our project where in we need to digitally sign the PO printed in our system. There can be close to 500 buyers whose signature would need to be maintained. Depending on who raises the PO, that buyer's signature would need to be there in the PO.
Additionally these PO can later be forwarded to the supplier (outside client network) who would be opening these PO (in PDF format) and they would need to install these signatures as a one time process. Also it seems these signatures may become invalid after some point of time.
Hss anyone faced these issues in their project. Request you to pls provide your valuable inputs.
Thanks in advance
Jayant

Hi Jayant,
I had a similiar requirement,
What I suggest you is you create a report program with input as PO number.
based on PO number you will get the BUYER ID from EKKO or EKPO table which you need to pass it to the smartform
and use GRAPHIC Node and fetch the image for the concerned BUYER ID at run time from SE78.
Before this you need to upload the images of all the buyer Id's in SE78 with BUYER ID names.
BR
Dep

To print Digital signature on the Purchase Order

How to print Digital Signature, on the PO Print copy (PDF).
It will be based on release strategy. Whoever is approving the PO, his signature should be printed automatically on the Purchase Order.
How to achieve this ??
Please let me know in detail
thanks
amit

Hi Amit,
I am not sure on how to get the the signature of the person who released the PO, because as per my understanding the Relase Strategy i.e the Relase code is attached to a Basis profile.
What I would suggest is if you can get all the guys who can release a PO and define him as a Purchaser ie. a Purchasing group then it would be easier to print his signature in the PO.
Here are the Highlevel steps
1. Just have the Signature you want to print in a Tiff format.
2. You can upload the signature as a standard Text using program RSTXLDMC to upload and give a text name.
3. call the text name in your sap scripts.
reward if useful.
Thx,
MJ

Purchase Order Print out with Digital Signature

Dear Gurus,
1) we are going to implement release strategy, but still business requirement to have a digital signature, Meaning, if only upto Supervisor release, then PO print should come with Supervisor digital signature, if PR value upto Supervisor & manager release, then PO print should come with Manager digital signature, if PR value upto Supervisor, Manager, GM Reelease, then PO print should come with GM digital signature, Whoever approves last, then their signature should appear in the PO printout - How to Achieve this?
2) If any amement in the Purchase order, then is it possible to reflect in the PO print out as Rev1 , Rev 2...?
Please advice
Thanks
RS

Dear,
Check : http://help.sap.com/saphelp_nw70/helpdata/EN/18/ecb69017ad4765855425b97f666470/content.htm
May be helpful.
Another is scan the signature to bmp and attach the bmp through smartform or sapscript - But this is not digital signature.
Regards,
Syed Hussain.

How to go about Digital Signature/Encryption for Purchase Orders

Hi
We would like to send the Purchase Orders through E-Mail to suppliers in SAP. As per our legal department recommendations, we must implement the digital signature/Encryption mechanism in SAP prior to send the PO's through email.
I have no knowledge about available features, configuration requirements in SAP and required decryption machanism from Supplier side.
Appreciate, if you could share your expertise on the above requirements.
System details:
SAP : 4.7 (MySAP ERP)
WAS: 6:20 (Netweaver 2003 Oct)
Regards
Kumar

Guess these documents will be very helpfull..
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/55ba9790-0201-0010-aa98-ce8f51ea93cd
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/7f52fd28-0b01-0010-afb0-cc70884fa369
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/a09f3d8e-d478-2910-9eb8-caa6516dd7d9
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/1c51c590-0201-0010-ffbc-b2bef1c57385
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/1c51c590-0201-0010-ffbc-b2bef1c57385
Reward points if found helpfull.........

Hello, I'm looking for software which allows me to create purchase orders in front of the customers with digital signature

Also, it would be great if I could make my purchase order by indicating my product and adjusting the quantity.
Once, order is made that my quantity in stock is also adjusted. Hope you'll know what I mean ?

And also the possibility to have my orders converted in packing slips and invoices... :-)

Money overflow error when updating a Purchase Order

Dear all,
Our customer is using SAP B1 2007A, SP00, PL 30 - MS SQL 2005 SP2. The customer can create a purchase order but when they update it the below error appears:
Money Overflow; can not display all digits (ODBC-104) [Message 7001-21]"
even if they want to update only the remark field or change the unit price to 0.
Anyone who faces the same problem?
What is wrong with our customer DB?
Please help me to solve this problem.
Thanks.
Doan

Dear all
What is SAP note, I wanted to know where it will be kindly share knowledge
Regards
Vamsi Krishna

Purchase Order error - Money Over flow error

Hi,
Our customer wants to create Purchase order for item that has Lenght, Width, Height dimentions (not defined in item master used directly in PO).
Width - 2500mm
Length - 2500mm
Height - 550mm
the quantity in PO is to be in Kilogram (KG) as the rate is Rs per KG. So when we put quantity as 9890 KG there is error
" Money Over flow, cannot display all digits"
Looking in more details , we found that there is volume field at row level in PO which system calculates,
volume = Length * width * height, (for 1 item) but when we add quantty system does
volume = (Length * width * height) * Quantity, the resulting value is more then 20 characters, inluding the commas.
We think this is reason for error,,,any one else faced similar situation and has solution for it.
can we stop system from calulating Volume or the way it calculates volume?
Please advice
Thanks,
- Abhijit.

Thanks Gordon,
Your reply helped me solve the problem, there is a VOlume unit field at row level on PO, changed the UoM there to "cm" instead of "mm" earlier/default. Now we can add the document.
Thanks.
- Abhijit.

How to add Signatre to Standard Purchase Order Template XSL-FO

I need to add digital signature to the standard Purchase Order Template which is sent to supplier.
could you let me know the process.
thanks
Edited by: 855902 on May 24, 2011 8:00 PM

Thanks for your response.
I tried to change the code in below format but it was giving error.
Original code
<xsl:value-of select="LINE_LOCATIONS/LINE_LOCATIONS_ROW/PROMISED_DATE"/>
modified to
<xsl:value-of select="xdoxslt:format_date(LINE_LOCATIONS/LINE_LOCATIONS_ROW/PROMISED_DATE,'dd-mmm-yyyy','dd/mmm/yyyy hh24:mi:ss',$_XDOLOCALE,$_XDOTIMEZONE)"/>
also tried with
<xsl:value-of select="xdoxslt:format_date(LINE_LOCATIONS/LINE_LOCATIONS_ROW/PROMISED_DATE,'dd-mmm-yyyy','dd-mmm-yyyy hh24:mi:ss',$_XDOLOCALE,$_XDOTIMEZONE)"/>
also tried like
<xsl:value-of select="xdoxslt:format_date(LINE_LOCATIONS/LINE_LOCATIONS_ROW/PROMISED_DATE,'dd-mmm-yyyy','dd/mmm/yyyy',$_XDOLOCALE,$_XDOTIMEZONE)"/>
Tried above 3 methods but it didn't work.
right now the date format in pdf file is 24-MAY-2011 21:56:24 i need to remove 21:56:24 and have only 24-MAY-2011
any suggestions.
thanks

Workflow for Purchase Order Form?

I am setting up a paperless Purchase Order system at my company.
A Purchase Order form has been created in Acrobat with spaces for 4 digital signatures.
There is a network filesystem where a copy of the form can be stored and completed copies of the form placed. Preferably, a copy of the form will be retrieved from the server, then emailed through the signature process.
The Workflow:
1. A user obtains a copy of the PO form, fills it out, digitally signs the form and sends it to their supervisor for approval by email (preferred) or by placing the form in a shared directory.
2. The supervisor digitally signs the PO and sends it to their Manager.
3, The Manager digitally signs the PO and sends it to the approval authority.
4. The approval authority digitally signs the PO and forwards the form to the purchasing department for placement.
There are about 100 users, 20 supervisors, 5 Managers and 1 Approval Authority.
How would this workflow be implemented? What I have found so far is examples where 1 form is distributed to a number of people, filled out and returned, collated and reviewed. I been unable to find any examples of this type of workflow.
Any suggestions?
Dennis

It's not that difficult. I think there is only one entry for the object and event you use in your workflow.
If you would have done a little searching in this forum you would have had your answer already.
Regards,
Martin

Quantity Copied in Purchase Order is not same as Purchase Requisition

Dear All,
I have create a P.R with Quantity = 154.762,800 , but when this P.R was used to Create a Purchase Odrer but here the Quatity copied from P.R is 154.762 only , which is not as same as P.R , also during creation of P.O , I got a Warning Message as below ( but i am able to save this P.O) :
Order quantity violates rounding rules (See long text)
Message no. ME386
Diagnosis
The rounding rule(s) marked with 'X' has/have been violated:
[_] Rounding via static rounding profile
[_] Rounding to order unit via dynamic rounding profile
[_] Rounding to logistics unit via dynamic rounding profile
[_] Minimum order quantity not reached
[_] Maximum order quantity exceeded
[_] Order quantity rounding value
[_] Delivery unit
[X] Fixed number of decimal places specified
[X] Rest could remain because no variable order unit allowed
System Response
Rounding proposal: 154.762,000 ZAE (= 154.762,000 ST )
When you enter the order quantity for the first time, the system converts the quantity and order unit automatically in accordance with the rounding proposal.
If you change the order quantity, the system does not automatically adjust it.
Example
The following dynamic rounding profile exists:
With an order quantity >= 150 pcs. the system rounds to two boxes
With an order quantity < 150 pcs. the system rounds to 1 box.
You order 160 pcs. The rounding proposal is as follows:
2 Cases (= 160 pcs.)
When you enter the order quantity for the first time, the rounding proposal 2 BOX is adopted.
If you change the order quantity, the quantity entered remains unchanged. If you wish to adopt the rounding proposal, adjust the quantity accordingly.
Can ne one help me how to check n where to Check / Maintain so that the Quatity should be copied in P.O as saame as it is in P.R.
Best Rgds,
sap11

I think i have resolved the issue , here in trxn = cuni the decimal pl. rounding is to be maintain for that particular unit of measure.
Steps
1)Use Trxn -CUNI
2)Click on Tab -Unit of Measurement
3)Select the Unit which is to be used in Purchase Order
4)After selecting go to Details icon on top
5)In Conversion format enter the digits as per your need in Decimal Pl. rounding.
6)In my case it is maintained as Zero, due to this reason the digits after decimal are not copied from P.R to P.O , But if this Decimal Pl. rounding is mainained as 3 then system will allow me to copy the digits upto three digits after decimal.
Rgds,
sap11

Create more than 99 Purchase Orders per Purchase Requisition

Referring to:
1. Question:
Is it possible to create several purchase orders with reference to the same purchase requisition?
Answer:
Yes, this is possible. You can create up to 99 purchase orders in the R/3 standard system. If you want to avoid this system behavior, refer to Note 385002. If you create more than 99 purchase orders with reference to the same purchase requisition, a dump occurs in the function module ME_CREATE_DOCUMENT (ME 807: System error: error during insert in table RSDB).
On the other hand, is it possible to create MORE than 99 PO's per purchase requisition?

it is certainly not possible .
Because the 99 is a hardcoded limit in include LM61ITOP
DATA: ZAEHLER LIKE RSDB-RSINZ,
MAX_RSINZ LIKE RSDB-RSINZ VALUE '99'.
And this is because field RSINZ in table RSDB has only a length of 2 digits .

Signature on Purchase order

Hell All,
Can anyone tell me whether the Digitial or scanned signature is allowed in India for the purchase order print out which has been created in SAP.
If yes then could u please tell me which company is having such kind of practice.
Thanks in advance.
Shailesh

Hi Shailesh,
Scanned Signature & Seal makes it possible to digitally sign, securely seal, encrypt and deliver any documentation over the Internet using e-mail. Itu2019s simple, legally enforceable and approved by the laws of India.
They have the same legal STANDING as handwritten signatures on paper.
It is an acceptable form of delivery for any entity in India for commercial, legal and government use.
Government use
During imposing president rule in Bihar under Lallu prasad Regime the documents were signed and sent by the president in scanned format as he was outside India at that time
This information i have obtained by browsing a couple of legal websites on Google
Regarding companies i could not get the information
Hope this information resolves your query
Any other additional information needed do ping again
If found useful reward accordingly
Thanks & Regards
Pavan
Edited by: venkata pavankumar on Jun 5, 2008 5:02 PM

VA05 -- search purchase order

Hi SAP gurus,
I came up with a problem on VA05 screen when i was searching purchase order, looks like the " * " / asterisk will not interpret the rest of P/O number once i put in the first 2 or 3 digits of one particular P/O.
E.g. P/O "2215.2MOR", i have to type the P/O number in full instead of "2215*" to have the desired the result returned.
Could anyone please advise if this is a bug in SAP or this just has / can not be implemented, or if there is a solution / SAP note that deals with this situation will be very much appreciated.
Thanks in advance!
Regards
Simon

Hi
I am working on ECC 6.0. I think VA05N is not available in 4.6C.
VA05N has extra functionality like we can search sales documents by Sales Document type, user
we have multiple selection criteria.
Regards,
Chandrasekhar.S
Edited by: chandra sekhar S on Aug 19, 2008 10:03 AM

Digital Signiture in Purchase Orders

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