Down payment due amount issue

Dear Experts,
kindly guide me with reference to the down payment amount and work flow. I have already raised this issue on
Amout check on Down payment Invoice
Is there any possibility to handle the down payment invoice amount paid and remaining while booking multiple down payment invoices against same P/O and S/O, as the default system functionality allow us to book down payment amount more then the reffed P/O amount. and when we try to create a normal invoice while selecting the respective the down payments( which totals are more then the actual invoice ), then system shows amount exceeding error.
kindly suggest a solution.
Regards,
Awais

Hi Awais,
Let me explain the background of the system behavior.
Based on your explanation I assume you refer to the US localization of Down Payments. The scenario which you describe is a definition of the system. The reason for the functionality is following:
There is a possibility to create Down Payment based on the Sales/Purchase order. After the creation of the payment there is in the background created Down Payment Invoice in the system.
The Order is not accounting document and there is no posting behind it, there is possibility to adjust it after the creation of the Down Payment Invoice. Such edited Order can be base for another Down Payment. System is not blocking the creation of subsequent DP Invoices because the final value of the Order is unknown. It is definitive only when Delivery/Final Invoice is created out of it.
The system proposes the usage of the Down Payment when Final Invoice is created out of the Order. The proposed amount is in value of the Invoice total, however it is possible to adjust the linked Down Payments in Down Payment to draw screen.
Regards,
Martin Slavik
Solution Manager

Similar Messages

Down payments country spec. issue

This is one more country specific posting problem and it is related to down payment processing. When I receive down payment from customer I have to report it on separate GL account (DP on current assets). But difference then standard settings is that I have to report VAT in down payments on separate GL account too. So, postings are like this:
430 DP on current assets -118;
241 Bank account 118;
472 VAT in down payments - 18;
289 Clearing VAT in DP 18;
Next step is when I issue invoice to customer, I have regular posting;
202 Customer recon. account 118;
602 Sales revenue -100;
470 VAT in invoices - 18;
When I do clearing, system is doing this postings for me:
430 DP on current assets 118;
202 Customer receon. account -118;
472 VAT in down payments 18;
289 Clearing VAT in DP - 18;
So, when invoice and down payment are occurring in same month this approach is correct, because in VAT report I need to show VAT in outgoing invoices. But, problem is when I have down payment in one, and invoice in other month (fiscal period). When this situation occurs I have to pay VAT based on down payment and not based on issued invoice. So, in this case posting should look like this:
430 DP on current assets 118;
202 Customer recon. account -118;
470 VAT in invoices 18; (because VAT is paid in previous month based on down payment and that account should not have a balance!!!)
289 Clearing VAT in DP - 18;
I really can not see how to configure system to behave like this only in case if different periods. Has anybody any idea?
Thanks in advance

Because of the legal requirements. If down payment is in one, and invoice is in other period (month) it is shown as two separate items on VAT report, and also it has to be on two separate accounts. I know that in both cases I will have correct VAT amount (tell it to our gouverment), and my question is not at all about calculation of any amount. Problem is, for i.e, if we didn't send invoice and we have to pay taxes to goverment, then postings are simmilar to this:
472 VAT in down payments 18;
241 Bank account -18;
So, when I (or tax inspector) look at account 472, I can see that I don't have anything to pay anymore, balance is zero.
But if I in next month I issue invoice and do clearing with regular SAP procedure, I will have following posting:
430 DP on current assets 118;
202 Customer recon. account -118;
472 VAT in down payments 18;
289 Clearing VAT in DP - 18;
So, when I look in account 472, I will see balance of 18 on debit side from current month. That posting does not belong on that account at all in next period because I already payed taxes based on down payments in previous month.
I found one solution, during closing, I need to post 472 credit and 470 debit, effect is like reversing 472. But this is something I would like to avoid, and I'm not sure how it would be possible to do it during F.13...
Substitution seems to me as cleanest solution, but don't see how it would occur...

Validation of Down payment request amount with the PO amount

Hi,
I am MM consultant my issue
When user entering down payment in F-47
for a purchase oder the system is allowing the amount more than PO amount which is logically incorrect.How can I prevent this ?
Regards,
Melby

Hello
Restriction in DP advances are not normal. Unless tolerence limits are maintained by the user.
In any case, the DP amount would have no relevance to the PO amount. The system does nor know, against which PO the amount is paid, and the limitations of PO.
Ideally, in normal situations, an advance sometimes is larger than the PO amount. This happens when the business knows about long term relations which could occur in future.
Ignore this and inform client to process DP request after checking the open POs for the vendor.
Reg
assign points if useful

Invoice Purchase Order with Down Payments brings wrong Due Amount

Hello,
I am working on 8.81 PL08 environment and I have this situation:
I issue a Purchase Order and then a Down Payment Request which I pay. When I go to invoice the purchase order the down payment and payment due fields on the invoice are correct.
In the case I issue another down payment request and for the same Purchase Order which closes the amount of invoice then when I go to the invoice and choose Copy From the same fields are not right.
If I go to Purchase Order and choose Copy To the amounts are correct.
So the situation is like this:
- Down Payment part of Purchase Order. Due Payment to invoice correct
- Down Payment full amount of Purchase Order. Choose Copy To from Purchase Order to Purchase Invoice. Due Payment correct.
- Down Payment full amount of Purchase Order. Choose Copy From from Purchase Invoice. Due Payment wrong.
Has anyone seen this before?
Thank you,
Gerasimos

Thank you Gordon,
However I cannot deny to the user that wants to apply that that there is a business case where the vendor demands the invoice to be paid all in front (maybe one installment with the Purchase Order and one with the Receipt of the Goods). So, I would expect this to be covered.
I noticed another thing: When I opened the Down Payments screen on Invoice (where Down Payments are listed in order to choose them) there is a column "Open Net Amount" which brings the correct amount. However, in the column "Net Amount to Draw" there is a wrong figure and that makes the mistake.
Now I can see that I can wright the correct amount to column "Net Amount to Draw" but still I cannot understand why a user should do that.

Credit Note issue against AR Down payment

Hi,
The business process is down payment and milestone billing. We have raised the FAZ for the down payment for 100 EUR and we have recieved the payment from customer and posted the same in F-29.
1. We have to raise the credit memo against the down payment ( We need to cancel the cleared down payment). When issuing credit note against the credit memo, the following message appears:
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type "S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000001001" of the FI/CO document.
2. If we try to create the final invoice then the down payment recieved line item also will be flown. And if try to issue the credit note agaisnt the Billing document also the same issue.
Normally the Down payment is noted item and we are doing manual posting of incoming payment in FI. And the same we are clearing. And we need to issue the Credit note. And there is no account determination for the down payment line item.
Please advise.
Thanks
Sreekantha

Hi ,
We have done the document reverse and reset in FBRA.or normal item cancel in FB08.
Business want to issue Debit Note with reference to the Down payment invoice(FAZ). While doing the same I am facing the account determination issue, as the down payment is with only noted item.
Hope my issue is understood correctly.
Debit Note issue with reference to Down payment line item
Case 1: Business has created only Down payment request and received down payment incoming payment against FAZ. Further milestone related billing is not yet done.
Step 1. Create Order with down payment and billing plan
Step 2. Create Invoice with FAZ
Accounting entries: only one line item with noted item A down payment request.
Step 3. Post incoming payment
F-29 done
Step 4. Reversal of Incoming payment
F-39 Clear down payments or
Down payment document reverse and reset in FBRA.
or FB08.
Step 5. Issue debit memo (DR)against the FAZ
Create Debit memo request and debit memo
Error: Document XXXXXXX saved (no
accounting document generated)
Message no. VF050
When tried to release the document to accounting, the following error.
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type
"S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot
process the document.
Procedure
A system error has probably occurred in
the application you called up. Check the data transferred to item
"0000001001" of the FI/CO document.
There is no account determination for the Down
payment line item(as it was noted item and the payment is entered in FI ).
Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?.
Case 2: Business has created Down payment request and received down payment incoming payment against FAZ .Mile stone related billing is also done which will have Milestone billing line item and Down payment line item.
Step 1. Create Sales order
Step 2. Create Down payment request
Step 3. Post incoming payment
F-29 done
Step 4. Create the next mile stone related billing.
Invoice XXXXXXXX with Down payment cleared line item and invoicing line item
Step 5. Raise debit note with reference to Milestone relating line items
Only line item with invoicing line needs to be selected while raising Debit memo request:
Step 6. Create billing document
Note: For the down payment line item, we need to follow the process of Case 1(Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?) by issuing FI Debit note.
Thanks
Sreekantha

DRQ: down payments & sales analysis per sales employee

Our client sells projects which last from 2 to 8 weeks. A down payment invoice is issued before the start of the project and the remaining amount is invoiced upon completion. Sometimes due to the fast pace of the project and the payment terms, the down payment invoice payment has not been received before issuing the final invoice. In SAP Business One this results in a problem as only paid down payment invoices can be drawn from the final invoice (this is by system definition). To make matters worse the only workaround seems to be (correct me if I am wrong) to amend this with manual journal entries. However, sales employee field cannot be activated in a manual journal entry. Hence, the sales analysis report per sales employee does not reflect true sales figures. Our suggestion is to develop the down payment functionality so that it can detect issued down payment invoices when putting the final invoice into the system, to make the whole process run smoothly.

Hi Ajo,
the comming version 8.8 includes the functionality which in the following scenario:
1) Create Sales Order
2) Create DP Invoice based on Sales Order from point 1
3) Record payment of the DP Invoice
4) Create Final Invoice based on Sales order from point 1
proposing ther DP Invoices created based on the Sales Order from point 1 for the Final Invoice (when the Final Invoice is created).
User can check and adjust (if necessary) the DP Invoices automatically linked to the Final Invoice.
Hopefully this would help in your customer business process.
Best Regards,
Martin Slavik
SAP Business One Solution Manager

How do you report Net Balance of A/R Down Payment Invoice?

We have recently installed SAP B1 Version 8.8 at a new client site. The client wants to accept A/R down payments from customers, issue invoices and draw the amount of the invoice from the down payment. I can see the net amount in an open items list report called A/R Down Payments - Not Yet Fully Applied. I need to report that net amount on each invoice that draws from the down payment. I would like to create a Crystal Report or update the existing PLD Invoice to show the amount. Do you know the link between an A/R invoice and the drawn A/R down payment invoice?

Hi,
Try this query it also show the corresponding outgoing payment information.
SELECT
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum + T3.DiscSum AS DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum as DocCheck,
T5.DocDueDate as DateCheck,
T6.CheckNum
FROM
dbo.ODPI T0
INNER JOIN dbo.DPI1 T1 ON (T0.DocEntry = T1.DocEntry)
LEFT OUTER JOIN dbo.INV9 T2 ON (T1.DocEntry = T2.BaseAbs)
LEFT OUTER JOIN dbo.OINV T3 ON (T2.DocEntry = T3.DocEntry)
LEFT OUTER JOIN dbo.INV1 T4 ON (T3.DocEntry = T4.DocEntry)
LEFT OUTER JOIN dbo.OVPM T5 ON (T3.ReceiptNum = T5.DocNum)
LEFT OUTER JOIN dbo.VPM1 T6 ON (T5.DocNum = T6.DocNum)
WHERE
T0.CardName = [%0] AND
T0.DocDueDate BETWEEN [%1] AND [%2] AND
(T4.TargetType = -1 OR T4.TargetType IS NULL) AND T1.TargetType <> 19
GROUP BY
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum,
T5.DocDueDate,
T6.CheckNum,
T3.DiscSum
ORDER BY
T0.DocNum,
T3.DocEntry
This for A/R Downpayment Monitoring.
regards,
Clint

Excess Payment to vendor against Down Payment

Dear All,
This is case of excess payment to one vendor for one material PO against down payment.
After allowing advances to this party, our purchase department has changed the prices substantially by negotiating with vendor which resultant into reduce the purchase order value by Rs. 10 lakhs, and due to that our ledger shows Rs. 10 lakhs excess payment.
Our accounts department is not aware about the subsequent change in Purchase order; and they made balance payment to vendor of said amount has to be recovered on account of excess payment over purchase order. But now as per reconciliation, the excess amount recovered on account of subsequent changes in prices in purchase order.
All changes made in the PO has been reflected in the header changes and Item changes as well as version management.
I would like to know how system has allowed to do this transaction as there is no linkage in between down payment and amount going in invoice verification.
Please help me.
Thanking you.
With Best Regards,
Rajesh
Edited by: Rajesh Jadhav on Feb 17, 2009 12:54 PM

HI Raj
When you physically receive the cheque payment from vendor, do the transactions through T Code:F-52 like any other customer receipts.
Regards
Chandrasekaran

Down Payment Item Selection in Invoicing

Dear Experts,
My client requirement is, down payment request needs to be displayed in the IS-U bill print out. I have maintained the main and sub transactions in the
SAP Utilities->Invoicing->Invoice Processing->Item Selection in Invoicing->Item Selection in Account Maintenance/ Define Sub-Items.
After that, I have created the down payment request. When i do the invoice, only consumption amount is displayed in the bill print out. down payment request amount is not coming.
I belive some settings I must be missing. Can any one please help me to solve this issue.
Regards,
Aswin

Hi Dewang,
I have a different situation, I posted SD request at contract account level posted using FPSEC1.
Since the contract account is for purpose of Aggregation, I did a aggregated posting then when I prepare a print doc for the same using EA10_AGGRBILL it is not picking up the security deposit request.
I have maintained the necessary entry in Item Selection in Account Maintenance/ Define Sub-Items for RF clearing type.
Please advice.
Thanks
Satyajeet

AR Down Payment

Hi,
l have a scenario can't think of any workaround... may be some one can help me...
Custoner Issue AR Down Payment Invoice 30% of 10000 = 3000
SAP B1 defination is incoming payment must enter first then AR Invoice can select the AR Down Payment Invoice to knock off.
l have a case here is customer will need to issue AR invoice for the balance ($10000 - 3000 = 7000) before incoming payment for the Down Payment, how can l be able to select the Down Payment Invoice, so invoice can reflect the Down Payment Invoice amount accordingly before Incoming Payment??
It seems normal that customers will need to issue AR invoice balance even before receive for the down payment invoice.
Anyone have any suggestion or workaround?
Thanks,
Phoebe

Hi Phoebe
As of my knowledge and work arounds it is not possible in SAP Standard form
Dats how system behaves
Rizz

Vendor down payment request over PO value

Hi All,
I have a requirement for vendor down payment request amount compare to PO value checking.
I have PO with total value - 600 USD.
When I create down payment request using F-47, I input amount 1000 USD.
The system never show me any message.
I want the SAP to block me from posting down payment request over PO value.
I've read in the forum, to change message type F5373 with error type. But the message never appear in my F-47 screen.
Anyone can help me, what am I missing here ?
Thanks,

Hi,
You are right about message F5 373. But this is applicable at the time of the Payment of the Advance i.e. F-48. It is not available at the time of creating the Advance Payment Request against T Code F-47.
If you want to have this control in the Payment Request, then you will have to use the validation, which you can put with the help of your abaper.
Regards,
Amit

SQL-Query - AR Invoice and related AR Down Payment Invoices

Hello everybody,
I want to show all AR Down Payment Invoices related to a given AR Invoice, i.e. a query approximately in this form:
SELECT
T0.DocNum AS 'Invoice',
T0.DocDate AS 'Invoice Date',
T0.DocTotal AS 'Open Amount',
T1.<<DocNum>> AS 'Down Payment Invoice',
T1.<<DocDate>> AS 'Down Payment Invoice Date',
T1.<<Amount>> AS 'Down Payment Invoice Amount'
FROM
OINV T0 INNER JOIN <<Down Payment Invoices>> T1
ON T0.DocEntry = T1.<<DocEntry>>
WHERE
T0.DocNum = xxxxx
I want to know if such a table <<Down Payment Invoices>> exists and what its name is.
Thanks for your help!
Regards,
Frank Romeni

Thanks for the INV11 - but this table seems to be empty even for invoices we have related down payments, e.g.
SELECT
T0.DocNum, T0.DocTotal, T1.<<whatever you want>>
FROM
OINV T0 LEFT OUTER JOIN INV11 T1
ON T0.DocEntry = T1.DocEntry
WHERE
T0.DocNum = xxxxx
That INV11 is always empty I could see with SELECT * FROM INV11
Regards
Frank Romeni
P.S.: I only post questions to this forum when I analysed my problems and only if I couldn't find any further information in the helpfiles. With regard to your first hint to ODPI there is no reference to INV11 in the helpfiles.
With regard to your comments I feel impelled to to say that if my question is confusing you, then it seems that nobody has ever taught you that meaning can be taken from the context. Regarding the "street", you asked me to find something: Do not waste your time with talking precociously ...
If you should feel annoyed by my comments, we'd better stop this conversation. Otherwise let us fall back to a strictly factual exchange of information, OK? I am not willing to discuss this any further!
F.R.

Account 'Acquisition: down payments' could not be found for area 01

Hi,
In our PO there is a 8 line items. We want to create GRN by taking 2 line items at a time. It is Asset's PO and GRN. During GRN we select two line items check box including item OK check box. Click on Check button which shows as green signal. Click on POST button it shows error message as " Account 'Acquisition: down payments' could not be found for area 01". But previously lot of GRN were passed through this asset's GL account. But in asset accounting account determination is still exist against this asset. What is the probable solution ?
Regards,
Samrat

Hi Venkat,
I want to clarify one thing this 'Acquisition Down Payment' for asset accounting is required for account allocations which are used in asset classes for assets under construction. But It is not an asset under construction. No GL account was maintained against this Acquisition Down Payment before the issue raised. Lot of entries were passed through the same GL account before. What is the reason for asking this type of GL account ?
Regards,
Samrat

Calculate tax in Vendor Down Payment

Hi,
While posting down payment to my service vendor including service tax amount in F-48 after tick the calculate tax also, it is not asking for tax code and it is not showing service tax seperately. Only vendor a/c and bank a/c's are simulating. Please tell me how to calculate tax while doing vendor down payment.
Regards,
Prasad

> Hi,
>
> Thanx for ur reply, every month we are paying through
> advance payment for internet connection including
> service tax and this is fixed amount.
1. Enter vendor down payment - gross amount (do not calculate tax)
2. Post a recurring document to your vendor account which will include the lines:
C Vendor
D Internet charge expense account
D tax
3. Allocate invoice with down payment

WITH HOLDING TAX ON DOWN PAYMENT

HI
I am using TCode F-47 for down payment request to be paid to vendor. In Vendor Master Record with holding tax information is activated. But at the time of processing payment against down payment request using TCode F-58 With holding tax not deducted and full down payment requested amount getting debited to vendor.
Pl suggest me
Message was edited by:
Chandrakant.K Acharya

Hi Chandrakanth
u check once WHT settings at WHT type for Payment posting.here you remove inherit base option. for Cess claculating on TDS.
you check once define WHT codes for cess. here you calculate for 1% cess 0.022 % on TDS base amount or invoice amount. ex: inv: 100 , TDS 2.2 %. Cess 1% on 2.2% means 0.0220. like that you calculate.
Then you update cess tax codes in FK02,here u select liability option.
Then you can use f-47. here system showing popup with Base amount,TDS & cess codes.then you save it.
now you check with f-58. other wise you want temporly solution. go to FB02 change doc. there you can modify WHT amounts then save it.
ok all the best
Raj

Down payment due amount issue

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