Down payments country spec. issue

This is one more country specific posting problem and it is related to down payment processing. When I receive down payment from customer I have to report it on separate GL account (DP on current assets). But difference then standard settings is that I have to report VAT in down payments on separate GL account too. So, postings are like this:
430 DP on current assets -118;
241 Bank account 118;
472 VAT in down payments - 18;
289 Clearing VAT in DP 18;
Next step is when I issue invoice to customer, I have regular posting;
202 Customer recon. account 118;
602 Sales revenue -100;
470 VAT in invoices - 18;
When I do clearing, system is doing this postings for me:
430 DP on current assets 118;
202 Customer receon. account -118;
472 VAT in down payments 18;
289 Clearing VAT in DP - 18;
So, when invoice and down payment are occurring in same month this approach is correct, because in VAT report I need to show VAT in outgoing invoices. But, problem is when I have down payment in one, and invoice in other month (fiscal period). When this situation occurs I have to pay VAT based on down payment and not based on issued invoice. So, in this case posting should look like this:
430 DP on current assets 118;
202 Customer recon. account -118;
470 VAT in invoices 18; (because VAT is paid in previous month based on down payment and that account should not have a balance!!!)
289 Clearing VAT in DP - 18;
I really can not see how to configure system to behave like this only in case if different periods. Has anybody any idea?
Thanks in advance

Because of the legal requirements. If down payment is in one, and invoice is in other period (month) it is shown as two separate items on VAT report, and also it has to be on two separate accounts. I know that in both cases I will have correct VAT amount (tell it to our gouverment), and my question is not at all about calculation of any amount. Problem is, for i.e, if we didn't send invoice and we have to pay taxes to goverment, then postings are simmilar to this:
472 VAT in down payments 18;
241 Bank account               -18;
So, when I (or tax inspector) look at account 472, I can see that I don't have anything to pay anymore, balance is zero.
But if I in next month I issue invoice and do clearing with regular SAP procedure, I will have following posting:
430 DP on current assets          118;
202 Customer recon. account   -118;
472 VAT in down payments         18;
289 Clearing VAT in DP            - 18;
So, when I look in account 472, I will see balance of 18 on debit side from current month. That posting does not belong on that account at all in next period because I already payed taxes based on down payments in previous month.
I found one solution, during closing, I need to post 472 credit and 470 debit, effect is like reversing 472. But this is something I would like to avoid, and I'm not sure how it would be possible to do it during F.13...
Substitution seems to me as cleanest solution, but don't see how it would occur...

Similar Messages

Down payment due amount issue

Dear Experts,
kindly guide me with reference to the down payment amount and work flow. I have already raised this issue on
Amout check on Down payment Invoice
Is there any possibility to handle the down payment invoice amount paid and remaining while booking multiple down payment invoices against same P/O and S/O, as the default system functionality allow us to book down payment amount more then the reffed P/O amount. and when we try to create a normal invoice while selecting the respective the down payments( which totals are more then the actual invoice ), then system shows amount exceeding error.
kindly suggest a solution.
Regards,
Awais

Hi Awais,
Let me explain the background of the system behavior.
Based on your explanation I assume you refer to the US localization of Down Payments. The scenario which you describe is a definition of the system. The reason for the functionality is following:
There is a possibility to create Down Payment based on the Sales/Purchase order. After the creation of the payment there is in the background created Down Payment Invoice in the system.
The Order is not accounting document and there is no posting behind it, there is possibility to adjust it after the creation of the Down Payment Invoice. Such edited Order can be base for another Down Payment. System is not blocking the creation of subsequent DP Invoices because the final value of the Order is unknown. It is definitive only when Delivery/Final Invoice is created out of it.
The system proposes the usage of the Down Payment when Final Invoice is created out of the Order. The proposed amount is in value of the Invoice total, however it is possible to adjust the linked Down Payments in Down Payment to draw screen.
Regards,
Martin Slavik
Solution Manager

Credit Note issue against AR Down payment

Hi,
The business process is down payment and milestone billing. We have raised the FAZ for the down payment for 100 EUR and we have recieved the payment from customer and posted the same in F-29.
1. We have to raise the credit memo against the down payment ( We need to cancel the cleared down payment). When issuing credit note against the credit memo, the following message appears:
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type "S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000001001" of the FI/CO document.
2. If we try to create the final invoice then the down payment recieved line item also will be flown. And if try to issue the credit note agaisnt the Billing document also the same issue.
Normally the Down payment is noted item and we are doing manual posting of incoming payment in FI. And the same we are clearing. And we need to issue the Credit note. And there is no account determination for the down payment line item.
Please advise.
Thanks
Sreekantha

Hi ,
We have done the document reverse and reset in FBRA.or normal item cancel in FB08.
Business want to issue Debit Note with reference to the Down payment invoice(FAZ). While doing the same I am facing the account determination issue, as the down payment is with only noted item.
Hope my issue is understood correctly.
Debit Note issue with reference to Down payment line item
Case 1: Business has created only Down payment request and received down payment incoming payment against FAZ. Further milestone related billing is not yet done.
Step 1. Create Order with down payment and billing plan
Step 2. Create Invoice with FAZ
Accounting entries: only one line item with noted item A down payment request.
Step 3. Post incoming payment
F-29 done
Step 4. Reversal of Incoming payment
F-39 Clear down payments or
Down payment document reverse and reset in FBRA.
or FB08.
Step 5. Issue debit memo (DR)against the FAZ
Create Debit memo request and debit memo
Error: Document XXXXXXX saved (no
accounting document generated)
Message no. VF050
When tried to release the document to accounting, the following error.
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type
"S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot
process the document.
Procedure
A system error has probably occurred in
the application you called up. Check the data transferred to item
"0000001001" of the FI/CO document.
There is no account determination for the Down
payment line item(as it was noted item and the payment is entered in FI ).
Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?.
Case 2: Business has created Down payment request and received down payment incoming payment against FAZ .Mile stone related billing is also done which will have Milestone billing line item and Down payment line item.
Step 1. Create Sales order
Step 2. Create Down payment request
Step 3. Post incoming payment
F-29 done
Step 4. Create the next mile stone related billing.
Invoice XXXXXXXX with Down payment cleared line item and invoicing line item
Step 5. Raise debit note with reference to Milestone relating line items
Only line item with invoicing line needs to be selected while raising Debit memo request:
Step 6. Create billing document
Note: For the down payment line item, we need to follow the process of Case 1(Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?) by issuing FI Debit note.
Thanks
Sreekantha

Account 'Acquisition: down payments' could not be found for area 01

Hi,
In our PO there is a 8 line items. We want to create GRN by taking 2 line items at a time. It is Asset's PO and GRN. During GRN we select two line items check box including item OK check box. Click on Check button which shows as green signal. Click on POST button it shows error message as " Account 'Acquisition: down payments' could not be found for area 01". But previously lot of GRN were passed through this asset's GL account. But in asset accounting account determination is still exist against this asset. What is the probable solution ?
Regards,
Samrat

Hi Venkat,
I want to clarify one thing this 'Acquisition Down Payment' for asset accounting is required for account allocations which are used in asset classes for assets under construction. But It is not an asset under construction. No GL account was maintained against this Acquisition Down Payment before the issue raised. Lot of entries were passed through the same GL account before. What is the reason for asking this type of GL account ?
Regards,
Samrat

How do you report Net Balance of A/R Down Payment Invoice?

We have recently installed SAP B1 Version 8.8 at a new client site. The client wants to accept A/R down payments from customers, issue invoices and draw the amount of the invoice from the down payment. I can see the net amount in an open items list report called A/R Down Payments - Not Yet Fully Applied. I need to report that net amount on each invoice that draws from the down payment. I would like to create a Crystal Report or update the existing PLD Invoice to show the amount. Do you know the link between an A/R invoice and the drawn A/R down payment invoice?

Hi,
Try this query it also show the corresponding outgoing payment information.
SELECT
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum + T3.DiscSum AS DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum as DocCheck,
T5.DocDueDate as DateCheck,
T6.CheckNum
FROM
dbo.ODPI T0
INNER JOIN dbo.DPI1 T1 ON (T0.DocEntry = T1.DocEntry)
LEFT OUTER JOIN dbo.INV9 T2 ON (T1.DocEntry = T2.BaseAbs)
LEFT OUTER JOIN dbo.OINV T3 ON (T2.DocEntry = T3.DocEntry)
LEFT OUTER JOIN dbo.INV1 T4 ON (T3.DocEntry = T4.DocEntry)
LEFT OUTER JOIN dbo.OVPM T5 ON (T3.ReceiptNum = T5.DocNum)
LEFT OUTER JOIN dbo.VPM1 T6 ON (T5.DocNum = T6.DocNum)
WHERE
T0.CardName = [%0] AND
T0.DocDueDate BETWEEN [%1] AND [%2] AND
(T4.TargetType = -1 OR T4.TargetType IS NULL) AND T1.TargetType <> 19
GROUP BY
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum,
T5.DocDueDate,
T6.CheckNum,
T3.DiscSum
ORDER BY
T0.DocNum,
T3.DocEntry
This for A/R Downpayment Monitoring.
regards,
Clint

DRQ: down payments & sales analysis per sales employee

Our client sells projects which last from 2 to 8 weeks. A down payment invoice is issued before the start of the project and the remaining amount is invoiced upon completion. Sometimes due to the fast pace of the project and the payment terms, the down payment invoice payment has not been received before issuing the final invoice. In SAP Business One this results in a problem as only paid down payment invoices can be drawn from the final invoice (this is by system definition). To make matters worse the only workaround seems to be (correct me if I am wrong) to amend this with manual journal entries. However, sales employee field cannot be activated in a manual journal entry. Hence, the sales analysis report per sales employee does not reflect true sales figures. Our suggestion is to develop the down payment functionality so that it can detect issued down payment invoices when putting the final invoice into the system, to make the whole process run smoothly.

Hi Ajo,
the comming version 8.8 includes the functionality which in the following scenario:
1) Create Sales Order
2) Create DP Invoice based on Sales Order from point 1
3) Record payment of the DP Invoice
4) Create Final Invoice based on Sales order from point 1
proposing ther DP Invoices created based on the Sales Order from point 1 for the Final Invoice (when the Final Invoice is created).
User can check and adjust (if necessary) the DP Invoices automatically linked to the Final Invoice.
Hopefully this would help in your customer business process.
Best Regards,
Martin Slavik
SAP Business One Solution Manager

BELGIAN DOWN PAYMENT REQUEST --Need a feedback experience URGENT

Hi all,
The case concerns the down payment request in a belgian company code:
1/ The process begins with the posting of a FAZ document type from SD module (through transaction VF01) => Therefore a down payment request is posted in FI with special G/L account "F". This document is a statistical document.
2/ But in the belgian legislation this statistical document should be in program RFUMSV00 and therefore the VAT must be declared.
I found a program(RFUMSANF that SAP developped to create another document in reference of the down payment request document issued from SD but with a different numbering. The fiscalist told me that he can't accept because the belgian legislation said that it's the down payment request number that must appear in the declaration and in the solution provided by SAP we're obliged to create a new document number => Therefore there is a gap in the sequential numbering generated from SD.
If you have already faced this problem, thanks for telling me what were your answers and what kind of solutions have you implemented to solve this problems.
I take any help.
Thanks a lot for your help.

Hi,
The concept of Downpayment is to have the advance payment received booked in the system by creating a downpayment request/invoice.
In your case the Downpayment Request is 100%, so it becomes difficult to apply the same to the Invoice in the Payment window.
Through Internal Reconciliation window, the same cannot be reconciled. Check Note no. : 1340606 regarding the system behavior.
The following options can be checked in the COPY of the database :
1) Option of applying the Downpayment Request and the Invoice and making a payment of 0.01 cent and then transfering the same to the Rounding account.
2) Checking the option of AR Reserve invoice in case there is 100% Downpayment.
Please check and consult the account of the company.
Kind Regards,
Jitin
SAP Business One Forum Team

BELGIAN DOWN PAYMENT REQUEST --Need a feedback experience

Hi all,
The case concerns the down payment request in a belgian company code:
1/ The process begins with the posting of a FAZ document type from SD module (through transaction VF01) => Therefore a down payment request is posted in FI with special G/L account "F". This document is a statistical document.
2/ But in the belgian legislation this statistical document should be in program RFUMSV00 and therefore the VAT must be declared.
I found a program(RFUMSANF that SAP developped to create another document in reference of the down payment request document issued from SD but with a different numbering. The fiscalist told me that he can't accept because the belgian legislation said that it's the down payment request number that must appear in the declaration and in the solution provided by SAP we're obliged to create a new document number => Therefore there is a gap in the sequential numbering generated from SD.
If you have already faced this problem, thanks for telling me what were your answers and what kind of solutions have you implemented to solve this problems.
I take any help.
Thanks a lot for your help.

Hi,
The concept of Downpayment is to have the advance payment received booked in the system by creating a downpayment request/invoice.
In your case the Downpayment Request is 100%, so it becomes difficult to apply the same to the Invoice in the Payment window.
Through Internal Reconciliation window, the same cannot be reconciled. Check Note no. : 1340606 regarding the system behavior.
The following options can be checked in the COPY of the database :
1) Option of applying the Downpayment Request and the Invoice and making a payment of 0.01 cent and then transfering the same to the Rounding account.
2) Checking the option of AR Reserve invoice in case there is 100% Downpayment.
Please check and consult the account of the company.
Kind Regards,
Jitin
SAP Business One Forum Team

Down Payment Invoices - Is there any date restrictions?

Hi All,
I created a down payment invoice (A/P or A/R) and draw the down payment invoice from the invoice.
The thing is that the down payment invoice can be drawn only on certain posting date of the invoice.
For example, when the date of the down payment invoice is 02 Jan, the invoice can only be between 02-05 Jan, cannot be later than that date.
For some cases it can even only be drawn on the same date as the down payment invoice is issued.
Could be any settings in the database related to this? Because when I tried on different database (with same version) there is no problem.
Thank you.
Regards,
Marini

Hi All,
It's solved already. It was because the exchange rate of System Currency on the date the down payment invoice was issued was different from the exchange rate on the date it was drawn to invoice.
So I run the Conversion Differences first and then create the invoice again.
Cheers,
Marini

AUC Down Payment issue

Dear Experts,
Recently we have activated the down payment process in our system for normal purchase orders without configuring for AUC. In the month end we settle the internal orders to AUC (KO88), while doing this process, I got the error You cannot use this transaction type to post to this asset Message no. AA834,
I fixed this error by doing the required configuration in OAYB. In the next error system was throwing the errors related to account determination which can be fixed by maintaining the acquisition down payments and down payment clearing account in AO90.
I don’t understand the strange behavior of the system. There is no down payment in any of the purchase orders related to the AUC even then system is insisting for the down payment configuration.
I have maintained account determination in our test system and processed KO88 I can able to settle the internal order but some additional transaction with odd value has got posted by debiting the down payment acquisition WIP and crediting the Down payment clearing account.
I did not understood from where this value is flowing.
Please throw some light on this issue. I want to settle the internal orders to AUC without any error related to down payment as we are not using down payment for AUC.
With Regards
Uday

Hi,
If you are using Internal Order in Purchase Order and while doing down payment against Purchase Order, system is also picking Internal Order while processing down payment which cause of errors and posting Down Payment amount on asset while settling Internal Order.
Please follow the steps for not posting down payment to Internal Order.
Check your GL account which is using for Posting Down Payment against Sp. GL Ind. (Alternate GL Account)
Check the field status of that account.
Maker CO/PP Order as suppress field in Additional Account assignments.
Now Internal Order field will be suppress at the time of down payment against Purchase Order and then no down payment will be settle to Asset while settling Internal Order.
Regards
AJ

Issue with down payment tax cal and clearing it aganest vendor inv

HI,
I have an issue with down payment tax cal.
1.     I had configured withholding tax and raised down payment, tax has been cal
2.     In the next step I had raised inv, at this time also tax had been cal
3.     When I am doing down payment clearing the tax collected at the time of down payment had to be reversed but itu2019s not.
Can any one give me solution for clearing the tax that cal on down payment.
Thanking you.

Dear
Vendor master has got tax codes both at the time of payment and at the time of invoice. Hence system is calculating tds on both occassions.
Since you pay advance first tds calculated is right. Now while doing miro remove the tax codes manually and do miro/mir7/fb60.
If already MIRO/MIR7/FB60 done then reverse the invoice document and clear the tax GL accounts.
Regards

Down payment issue

one of Vendor has a down payment which is a debit balance on their account, however other invoices that are due came into payment proposal to issue a check. Customer had to manually block the invoice documents so payment would not generate. Does not appear that the down payment (SAP T-code F-47) is working as intended it to. It should hold invoices until the debit balance is consumed unless we are missing a step when posting the down payment.what can be possible reason?
Thanks
Deepak

Hi,
If invoice is created for the down payment made then you are supposed to clear the same using transaction F-54 then it comes into normal payment then APP will net the amount...
Clear all down payments against respective invoices and then run APP
Regards,
Chintan Joshi

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Dear Friends,
I am trying to add some Sales Invoice with advance payment by DTW.
Entries of Sales order , Sales Advance Down Payment request & Payment against Advance Down payment request are already done.
In Invoice master file for DTW I add down payment amount in DpmAmnt.
Invoice was successfully uploaded but link between down payment & invoice is not generated.
But link between Invoice and Sales Order is generated.
How to link Down Payment Entry to Sales Invoice in DTW?

Dear Swapnil,
After seeing your attached image file, can you please rectify the same in your system as I have done it successfully at my end. Please find below screen shot for your reference.
Please test it and let me know the same for any issue.
Regards,
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Issue Reg Down Payment Invoice/Request

Dear All,
I have a scenario where in i have created Purchase Order with CENVAT Components (i.e. BED @8, Cess@2, and Hess@1 along with VAT @4) the total value including tax is say about Rs140000.00. Now i want to pay full Amount as advance i.e 140000.00 (say 120000.00 basic value and 20000.00 tax value ).
When i am trying to create A/P Down Payment Invoice against that Purchase Order as a Full Advance (100%) system is showing error for CENVAT Components, as we can not consider this in A/P Down Payment Invoice.
Can any body tell me any work around ? or alternative way of doing it ?
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HEY I HAVE SOLVED THIS ISSUE MYSELF

FM IMPACT WITH DOWN PAYMENT ISSUE

Hi FM experts,
I'm facingthe following problem :
in 2007 we have creaed a PO of 5000 000 and in 2008 we made a down payment of 1 200 000. This operation is nul as for the commitment budge, but for 2008 the payment budget is 1 200 000.
Then the operation has been deleted throughout MR8M transaction.
The enduser create after that via FB01 a new document '' down payment'' without any link to the PO reference document.
The result of such operation is that we have either a payment budget of 1 200 000 and then a commitment budget of 1 200 000 which is not correct as the commited sum in 2007 is increased by 1 200 000 and therefore the 2008 report is wrong.
Can any one tell me how could we solve this issue and delete the impact on commitment budget for 2008.
Many Thanks in advance
Taha Zaki

Hello,
Are you facing a duplicate budget consumption due to the down payment ?
Note 37289 could be helpful.
"Down payment and invoice are separate documents which consume budget
separately. Duplicate budget consumption is only corrected after
down payment clearing. "
If the down payment is the first document in the chain, it can be set up as statistical.
I hope it helps.
Hélène

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