Down Payment Item Selection in Invoicing

Dear Experts,
My client requirement is, down payment request needs to be displayed in the IS-U bill print out. I have maintained the main and sub transactions in the
SAP Utilities->Invoicing->Invoice Processing->Item Selection in Invoicing->Item Selection in Account Maintenance/ Define Sub-Items.
After that, I have created the down payment request. When i do the invoice, only consumption amount is displayed in the bill print out. down payment request amount is not coming.
I belive some settings I must be missing. Can any one please help me to solve this issue.
Regards,
Aswin

Hi Dewang,
I have a different situation, I posted SD request at contract account level posted using FPSEC1.
Since the contract account is for purpose of Aggregation, I did a aggregated posting then when I prepare a print doc for the same using EA10_AGGRBILL it is not picking up the security deposit request.
I have maintained the necessary entry in Item Selection in Account Maintenance/ Define Sub-Items for RF clearing type.
Please advice.
Thanks
Satyajeet

Similar Messages

Down payment not cleared with invoice trans f-54

Hi All,
I need help with down payment clearing with invoice. Purpose is to have open residual item for not paid invoice part.
I made such steps:
1. Vendor down payment request, trans F-47, (for instance) 90Eur
2. Make down payment, trans F110, 90Eur
3. Vendor invoice receipt, trans. FB60, 115Eur
4. Clear down payment, trans. F-54.
The problem is that clearing document is created, but actually down payment for 90Eur and invoice for 115Eur are not cleared, and residual item for 25Eur is not created. Using payment program (F110) again system suggest to pay whole invoice sum - 115Eur - that is quite dangerous.
I will be very thankful for your help.

Hi,
Have you cleared down payment against the invoice no. in F-54 ?
If you do so, there will be a link between the invoice & down payment document no. During F110, system will select both the documents together.
Also check in T code FB00 (Editing options) under "Open Items" tab, whether "include invoice reference" check box is selected.
If not, then select this check box & try the transaction once again.
Hope this helps you.
Regards,
Ashutosh

Payment method not transferred to down payment item

When a down payment request is being paid via the APP (F110), a down payment item will be generated. However, the payment method is not transferred to the new down payment item. Is this the standard or is there a way to update the payment method automatically to the new down payment item created by the APP?

Hi ,
Can you please provide the detailed steps for reconstruction , as to what are the T code that you are using and getting the error - as in case of payment to vendor you need to specifiy the payment method if using F-58 .
Kindly elaborate in detail as to where are you getting the error and what are the inputs that you are providing to the system for the same .
Cheers ,
dewang

How to clear the down payment against the vendor invoice in the payment program?

A down payment is made $25 Later an invoice is posted for $100 Now i want to Pay $75 to Vendor But the Automatic payment program is not clearing the down payment against the vendor invoice. Could you please help how to clear the down payment against the vendor invoice in the payment program?

Swathi,
Need your help i have a strange situation
1) F-48 and document posted with document no = 15..... in company code = L002 with payment block getting populated automatically
2) F-48 and document posted with document no= 15..... in company code = Us11 without payment block and the screen does not even show payment block, I had to check this from BSEG table
My question is
a) How and where does this payment block is triggered through configured and how to process next steps.
b) when I use F-48, how do we do the actual payment, is there a check printing and linking it to the KZ document or is check printing done outside the system and the KZ document type does not have any linkage.
c) If I do FB60 for a higher amount how do we pay partial amount.
Your response is appreciated.

How to Link A/R Down Payment to A/R Invoice

I have a situation where the customer requires the use of a Down Payment invoice so their customer can pay in advance. The do not want to enter the incoming payment as a payment on account which would affect the balance on the control account. So the Downpayment invoice seems the way to go. The problem is that the "Real" A/R invoice get's created by a 3rd party add in. Since the add in creates the invoice there is no opportunity to select the downpayment before the "real" invoice is added.
Is there a way I can link an existing A/R Invoice to an A/R down payment invoice that is fully paid.
Thanks,
don

HI ,
Plzz go through this. Hope this will solve your problem.
                                             A/R Down Payment Invoice Concept.
Case:
A Customer ordered material of worth Rs. 1, 00,000. And made a down Payment of Rs. 50,000.
Steps:
1.     Raise a sales order for this customer with ordered Qty and value Rs. 1,00,000.
2.     Raise a Delivery against the respective Sales Order.
3.     Raise A/R Down Payment Invoice against the delivery and add the document with Down Payment value made by the customer.
Note: In A/R Down Payment Invoice Screen we have a tab at the bottom of the screen to enter the % of the down payment made by the customer.
4.     Raise incoming payment by linking to the A/R Down Payment Invoice.
5.     When we get the remaining payment from Customer, raise A/R Invoice against the respective delivery.
Note: In A/R Invoice Screen we have a tab at the bottom, when we click this tab it displays all Down Payments which are closed.
6.     Select the Down Payment in the A/R Invoice and the document total will be the balance paid by the customer.
7.     Raise Incoming Payment linking to the A/R Invoice.

How to reconcile AR down payment Request with AR Invoice?

Dear All,
SAP B1 2007A SP01 PL07 version.
I have created one AR down payment Request with total amount 1000.00, and then post incoming payment to paid the AR down payment Request, and the AR downpayment request then closed.
Then, I add one AR Invoice with amount 1000.00.
After that, I want to add incoming payment , then I select both (AR downpayment request & AR invoice), but cannot add the incoming payment because the total amount is zero (1000.00 - 1000.00=0.00).
How can I solve this problem?
Thanks in advance for any help.

Hi Kerstin,
Thank you for you reply.
I did test your solution, but its only work for SAP 8.8. But now i'm working in SAP 2007A version. For 2007A version, downpayment request cannot be drawn to invoice.
Anyway, i find out one way. If I add the payment together with another invoice, thats mean the total payment is not zero, then its work. The solution is, make sure the total payment is not zero then it should be ok.
Thanks to everybody for your fast reply. Thank you so much and really appreciate your help.
Regards,
Mat

Down Payment in A/R invoice

Hi,
How can we address this scenario?
The invoice amount is INR 2000
DP INR 200
When i select a tax code system calculate the tax on the (Inv Amt-Down Payment)
Is there any way by which i can make the tax to calculate only on the Invoice amount without considering the DP?
Right now i am using the work around for this but is there any direct method to achieve this
Thanks
Md.nazeer Shaikh

Hi Rahul,
Thanks for the reply
I am not deducting the tax during the down payment
While creating invoice i am selecting the down payment.As soon as i select the down payment the tax amount changes accordingly.
My client says he needs the tax to be calculated only on Invoice amount before tax
Thanks
Md.nazeer Shaikh

Down payment clearing while accounting invoice itself

I came to know that, down payment clearing for the vendor is possible while accounting the invoice itself. Probably this function is available for SAP recent release of EHP.
Can anybody have an idea, please reply.
This function needs in MIRO
Edited by: BSR on Nov 8, 2009 11:27 PM

Hi,
At the time of entering the invoice from MIRO/FB60, system gives a pop-up for downpayment clearing. If you go in the help, the following thing is mentioned in the part Procedure.
Procedure
Check whether a transfer posting or a clearing of special G/L transactions (for example down payments) is necessary after you have posted the present document.
Here SAP has clearly mentioned that we can do the clearing after posting of this document.
Regards,
Amit
Edited by: amit kulkarni on Nov 13, 2009 2:53 PM

100% Down Payment for A/P Invoice

Dear Experts,
One of our clients requires to recieve 100% down-payment AP invoice, but the scenario is slightly different.
The purchase process requires to pay the amount today, but the purchase is actually entered into the system the following day or after 2-3 days. If this operation is done normally in SAP, suppose the invoice date is 13/10/2009 and the payment date is 12/10/2009 (advance payment), the outgoing payment module does not show the invoice of 13/10/2009 when docdate 12/10/2009 is entered.
How to tackle this particular problem, please help!

Hi Ahmad...........
It will not display the actula invoice dated 13th as you are paying to supplier on 12th. For that you should raise an AP Down Payment invoice on 12th on month on the basis of Purchase Order then only it will display you the AP down payment invoice and do the payment. Then whenever you raise an actual invoice no need to do the paymnet and will get reconciled automatically.
Regards,

Acrobat Forms - Make fillable text box appear after box checked or drop down menu item selected

I have been asked to build an approvals form for my workplace however the approval processes vary considerably depending on the subject. I have been asked to create a list of topics in the form of check boxes or a drop down menu which will then populate a list of text boxes with differing approval authorities and corresponding spaces for signatures. i.e. if 'Topic 1' is selected a list of names and signature spaces will appear, however if 'Topic 2' is selected a different list of names and signature spaces will appear instead.
In order to achieve this I think I only need to find out how to link check boxes or drop down menu items to the appearance of different text boxes.
I should also add that I am a beginner with this stuff.
Thank you very much for any help you can provide.

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How to link a down payment to an AR Invoice in the SDK

Hi,
I'm generating Invoices from Sales Order's.
I'm using SAPbobsCOM.BoObjectTypes.oInvoices.
The Down Payment's are made baesed on the sales order.
I need to link the down payments to the invoice.
How can i do that?
Regards,
Ana Silva

Hi Ana,
Try this code, it has worked for me:
Private Sub Command4_Click()
    Dim oInvoice As SAPbobsCOM.Documents
     Dim oDPM As SAPbobsCOM.Documents
        'Create DownPayment Invoice Object
        Set oDPM = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oDownPayments)
        oDPM.GetByKey (3)
    ' Add invoice
    Set oInvoice = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices)
    oInvoice.CardCode = "C1001"
    oInvoice.DocType = SAPbobsCOM.BoDocumentTypes.dDocument_Items
    oInvoice.DocDate = DateTime.Now
    oInvoice.Lines.ItemCode = "A1000"
    oInvoice.Lines.Quantity = 1
    ' Add the Invoice with Down Payment
    Dim dpToDraw As SAPbobsCOM.DownPaymentsToDraw
    Set dpToDraw = oInvoice.DownPaymentsToDraw
    'oDPM is an object that contains an existing DownPayment Invoice
    'dpToDraw.AmountToDraw = oDPM.DownPaymentAmount
    dpToDraw.DocEntry = oDPM.DocEntry
    lRetCode = oInvoice.Add()
    If lRetCode <> 0 Then
            oCompany.GetLastError oError, errMsg
            MsgBox (oError & " " & errMsg) ' Display error message
    Else
            MsgBox "Invoice with Downpayment created, the process of using a downpayment invoice succeeded"
     End If
End Sub
Hope this is helpful,
Regards,
Niall
SAP Business One Forums

How do you report Net Balance of A/R Down Payment Invoice?

We have recently installed SAP B1 Version 8.8 at a new client site. The client wants to accept A/R down payments from customers, issue invoices and draw the amount of the invoice from the down payment. I can see the net amount in an open items list report called A/R Down Payments - Not Yet Fully Applied. I need to report that net amount on each invoice that draws from the down payment. I would like to create a Crystal Report or update the existing PLD Invoice to show the amount. Do you know the link between an A/R invoice and the drawn A/R down payment invoice?

Hi,
Try this query it also show the corresponding outgoing payment information.
SELECT
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum + T3.DiscSum AS DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum as DocCheck,
T5.DocDueDate as DateCheck,
T6.CheckNum
FROM
dbo.ODPI T0
INNER JOIN dbo.DPI1 T1 ON (T0.DocEntry = T1.DocEntry)
LEFT OUTER JOIN dbo.INV9 T2 ON (T1.DocEntry = T2.BaseAbs)
LEFT OUTER JOIN dbo.OINV T3 ON (T2.DocEntry = T3.DocEntry)
LEFT OUTER JOIN dbo.INV1 T4 ON (T3.DocEntry = T4.DocEntry)
LEFT OUTER JOIN dbo.OVPM T5 ON (T3.ReceiptNum = T5.DocNum)
LEFT OUTER JOIN dbo.VPM1 T6 ON (T5.DocNum = T6.DocNum)
WHERE
T0.CardName = [%0] AND
T0.DocDueDate BETWEEN [%1] AND [%2] AND
(T4.TargetType = -1 OR T4.TargetType IS NULL) AND T1.TargetType <> 19
GROUP BY
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum,
T5.DocDueDate,
T6.CheckNum,
T3.DiscSum
ORDER BY
T0.DocNum,
T3.DocEntry
This for A/R Downpayment Monitoring.
regards,
Clint

How to link ap down payment invoice to ap invoice which have added.

Hi,Expert,
I encounter this situation in detail as follow:
1. raisethe PO add row line with respective itemcode and quatity.
2. raisethe ap down payment invoice copy from the po created just now.
3. raise the bank -> outgoing pay the cash base on this down pay invoice.
3. raise the Ap invoice copy from PO ,however,the user do'nt link related down pay invoice.
This result in the account is confused and wrongly pay double amount for supplier.
How can I process to repair it now and avoid it in the future ?
Thank you in advance ,appreciate any comment and help.
Best Regards
Eric

Hi Eric,
The general down payment process is as below:-
(1) The down payment request is made in F-47
(2) The down payment is made in F-48
(3) Then you create the MIRO invoice
During MIRO, the system gives up a pop-up to show whether the down payment exist for the vendor or not. This is an information message and user will continue to process MIRO.
(4) After processing MIRO, user need to immediatly clear the down payment againest the MIRO invoice via F-54. In F-54, on selection screen invoice number is given and then from "Process open item" you can get the list of the doan payments for the vendor to choose from.
Regards,
Gaurav

Customer Down Payment invoice (from delivery) not automatically assigned

If I create a Down payment invoice from Sales Order (and I paied it) on the final invoice the sistem automatically assigne the down payment invoice on the final invoice for the order.
If I do the same think but crerating the Down payment invoice from the delivery (and I paid it) when I create the final invoice I need to assigned it manually.
SBO 8.81 PL 06
I haven't found any set up for this, so I think is an error the sistem must work on the same way if the document is copied from the Sales order or delivey.
Someone know if there is some set up? or I need to open an error message to SAP?
Thanks

My question is:
If I make a sales order.
I create a down payment invoice using copy from SO.
I make the incomuing payment for the down payment invoice.
I create the delivery from the SO
I create the invoice from the delivery
The system apply automaticaly the down payment invoice to the invoice (because I select a delivery that is linked to the so that I used to create the down payment invoice).
If I make a sales order.
I create the delivery from the SO
I create a down payment invoice using copy from delivey.
I make the incomuing payment for the down payment invoice.
I create the invoice from the delivery
The system DO NOT apply automaticaly the down payment invoice to the invoice (even if also this document is linked to the delivery that I use to create the down payment invoice).
I know that I can select it manually. But I can select it manually also if I use the SO to create the down payment instead of the
delivery. Why if the situation is the same in the firs case the system do it automatil^cally and in the second case I need to do it manually?
Of course if I create a Down Payment invoice without selecting any document (SO, delivery..) the system don't know if you want to apply the payment to the final invoice.
But If I select the delivey to create the down payment (the same if I select the SO): I want to apply the down payment to the final invoice of this delivery and not to another delivery.

About AP Down Payment Request, AP Down payment invoice and AP reserve inv.

Hi:
Which are the main differences? I need to pay in advance to my supplier 100% of the invoice, the purchase invoice would be received one month later. How can i link them? And what about the payment, how can i remember easily that invoices are missing when the account balance is = 0 because the payment is done.
Best regards,
Alberto.

Hi,
There is a business need for companies to issue/receive Invoices including tax (or
VAT) for Down Payments made or received. These Invoices can then be cleared with
partial or final Invoices. Companies can record a Down Payment received in SAP
Business One by creating a Payment not based on an Invoice. However, due to legal
requirements in certain countries the recording of a Down Payment requires an Invoice
or a billing document.
Down Payment Request and Down Payment Invoice documents have their own numbering series. The Down Payment Invoice
resembles a regular Invoice and the Down Payment Request resembles a Sales
Quotation. The user may define a different series under Invoices to be used in the
Down Payment document. Neither of these two documents affects the On Hand stock
or the stock valuation. They can be of Items or Service type.
The process for them are:
Down Payment Invoice>Payment of Down Payment Invoice >Regular Invoice> Payment of Regular Invoice.
Down Payment Request>Payment of Down Payment Request > Regular Invoice >Payment of Regular Invoice and Clearing of Down Payment.
For the invoice paid, you can find a Payment Means icon from Invoice window, click on it, there is payment information and a link for it.
Hope this helps,
maggie an

Down Payment Item Selection in Invoicing

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