Down-payments reducing commitments?

Hi,
for projects/ orders we are reflecting the commitmens and are making down-payments. Now it seems that our down-payments are not reflected in the commitments (so are not reducing them).
Is there a way to change this behaviour? I've looked up in the customising but haven't found settings to change it.
Thanks a lot in advance.
Best Regards,
Hansi

Hi,
What commitment do you have in mind? CO or FM... If it's for CO, check note 861036.
Regards,
Eli

Similar Messages

Down payment reducing the commitment with reference to PO

Dear All,
The budget is 1500 USD. The PO was created with an amount of 1000 USD and kept down payment as 250 USD . So the balance is 500 USD. While making down payment through ME2DP, system will bring FM objects from PO against advance line item. After this step, the commitment will reduce from 1000 USD to 750 USD. If any user enters expenditure directly in FI by using the same budget code, system will allow for the remaining amount 750 USD. When we are doing service entry sheet against this PO for full amount 1000 USD then system is giving error message as budget exceeded by 250 USD. This is due to commitment reduced while making down payment. We used the derivation rule based on transaction type to overwrite the commitment but system is bringing commitment field value from PO at the time of posting.
Please give us the solution to avoid reducing the commitment while making down payment with reference to PO.
Update profile: 000101
Value Type: 61 (Statistical Update)
Regards,
Sree

Hi Sree,
You need to check or Configure Automatic clearing of Down Payments, please check the IMG setting:
Public Sector Management>Funds Management Government>Actual and Commitment Update/Integration>Integration>Configure Automatic Clearing of Down Payments/Down Payment Requests:
Activate check box "DP Clr" down payment clearing during a GR/IR
If this flag is set, the down payment is cleared automatically during the creation of the goods receipt (GR) or invoice receipt (IR), depending on your FM settings.
Regards
Javed

Down payment as commitment

Hi,
We implemented fund management in system. Now we are posting advances in F-48, the amount consumed from budget and treated as actual expenses but i need all advances as commitment and at the same time it has to check the availability of budget also.
I used update profile 350 and 101 but in both scenarios the advace amount as an actual instead of Commitment.
Please provide solution.
Regards,
Sree

Hi,
I do not think you can do that. From technical point of view, the value type for down payment is 61, an actual. This is independent of the update profile. It is working as designed by SAP. From the business perspective, if a down payment is made, it is an actual (money out of the pocket). It makes sense.
However, what you can do is reengineering the process. You post down payment requests (VT 58). The commitments will then be reduced by the actual down payments.
Regards,
Ming

Popup message for down payment

hi,
regarding down payment, system will show the popup message while entering FB60 and MIRO, the same popup message is it possible to shown while doing F-53 & f-58 to vendor.
govind.

Hi
Commitments warnings: Is the check box available in the Special G/L indicator config screen. If you select that check box then only the warning message apprears. Below given the help for the same -
Indicator: Send Warning Message if Balance Exists ?
Has the effect of sending a warning message if you post to an account for which a balance exists for the special G/L indicator.
Message popouts at the time of invoicing and no possiblity at the time of payment. But, the system will take if you are making payments using the APP, that depends on the config.
VVR

Excess Payment to vendor against Down Payment

Dear All,
This is case of excess payment to one vendor for one material PO against down payment.
After allowing advances to this party, our purchase department has changed the prices substantially by negotiating with vendor which resultant into reduce the purchase order value by Rs. 10 lakhs, and due to that our ledger shows Rs. 10 lakhs excess payment.
Our accounts department is not aware about the subsequent change in Purchase order; and they made balance payment to vendor of said amount has to be recovered on account of excess payment over purchase order. But now as per reconciliation, the excess amount recovered on account of subsequent changes in prices in purchase order.
All changes made in the PO has been reflected in the header changes and Item changes as well as version management.
I would like to know how system has allowed to do this transaction as there is no linkage in between down payment and amount going in invoice verification.
Please help me.
Thanking you.
With Best Regards,
Rajesh
Edited by: Rajesh Jadhav on Feb 17, 2009 12:54 PM

HI Raj
When you physically receive the cheque payment from vendor, do the transactions through T Code:F-52 like any other customer receipts.
Regards
Chandrasekaran

Down payment in fund management

Hi,
When i am posting a down payment in reference to purchase order, budget is carried back by system automatically which was committed at the time of creation of Purchase Order. It may lead to actual procurement exceeding the budget as budget is reduces.
For example:
Purchase Order created - 100 USD (Budget is committed by 100 USD)
Down payment created against PO - 100 USD (Budget commited by purchase order is carried back automatically)
It means another PO can be created for for 100 USD till the time down payment is not cleared.
Can anybody guide me to stop reversal of budget commitment at down payment.
Further, standard update profile 350 is used where down payment & down payment request are marked as 'Statistical Update'. SAP version is ECC 604.
Thanks
Manish

Hi Mar,
I had seen this SAP note before posting thread.
I have some doubts in regard to implementing above note which are as follows:
1. In update profile Down payment request & Down payment is marked for statistical update then why it is impacting funds
2. SAP Note says that it is a modification & SAP will withdraw support after implementation of note. What are the changes take place once note is implemented:
      a. Whether I would not be able to make down payment against purchase order line item?
      b. If i can not make payment then this note is of no use as i want to track down payment against purchase order.
      c. If i can make the down payment against purchase order, will it not impact purchase order history?
                                                                                OR
      d. this change will only impact fund management & down payment document will not impact fund management
Thanks

F-29 Down payment not clearing down payment request

Hello,
I'm working to configure milestone billing plans in our sandbox environment. I'm able to create a sales order with the new order type that's linked to the billing plan, and I have successfully created the down payment request. I can see the two FM postings for value type 83 (the negative to 0100 and the positive to 0200). Then I post the F-29 down payment. I've referenced the sales order in the down payment. But I'm not seeing an FM posting for value type 58 to reduce the down payment request. The down payment request is not being cleared by the down payment. Do you have any suggestions for any of the following:
- configuration I may have missed
- information that may have been entered incorrectly on the F-29
I can see the uncleared down payment itself when I pull up the customer account of the payer. Did I miss a step to match up the F-29 to the down payment request? I've configured the step for automatic down payments in public sector management, and I made sure that the sales order type is the one indicated in that step and the document type of the F-29 is the down payment document type indicated in that step. Any guidance would be appreciated.
Thank you,
April

Check what is the accounting doc type for the down payment request.
If it is RV then use tcode F-28 to receive payment for the transaction, as you are receiving payment against invoice.
Hope this can assist you. Or contact your FI team member for understanding.
Thanks & Regards
JP

Down Payment Request Percentage affects tax

Hi Experts,
I have an issue to be cleared in A/P Down Payment Invoice.
Scenario:
Purchase Order has a certain tax amount in addition to the total value. I try to add a A/P Down Payment invoice for this order. When the DPM is changed to a particular percentage, the tax value also changes (reduces) to the DPM % as it happens to the order value.
My requirement is that the DPM % should affect the order value alone and not the tax. I tried changing the No of Instalments too. Can any one suggest me a solution?
Regards,
Madhavan

Hi,
In the down payment invoice the tax also will be calculated, this is system behaviour.
You can use the outgoing payment
->Select vendor
->Check the option payment on account(At bottom of outgoing payment)
->Rt. click payment means and book the advance amount
_->If you are using 2005B link invoice option can be used
_->If you are using 2007 applied transaction can be used
for linking the advance with the invocie

Error in profit center determination for settled vendor down payments

Hello All,
When we try to settle vendor down payments an error is detected for the profit center determination .
The settled down payment is found on the dummy profit center instead of the profit center of the original invoice. This means that the reporting of oustanding payables per profit center is wrong
When you only see the invoice and not the settled down payment which should reduce you outstanding debt (down payment already paid).
Can any one help in this matter
Regards
Arun

Hi,
Check the document splitting configuration. Advances to vendors recon.. account should be assigned as category 'Vendor 'special gl transaction''.
Check the document type 'KA' transaction as '0300'... or unspecified posting.
Thanks,
padmaja N

F-47 Down Payment Request - Error Message F5053

Dears,
I'm working on a 4.7 SAP R/3 release and, as trying to post a down payment request from transaction <b>F-47</b> with Special Ledger indicator "T", I get Error Message F5053: "The specified special G/L indicator is not classified as "down payment" or not listed in the list of the target special G/L indicators for indicator "F"."
Special Ledger indiactor F is customized correctly meaning that:
- Reconciliation account and alternative reconciliation account are indicate
- The "noted item" flag is set
- Special Ledger Indicator "T" is indicated in the "Target Special Ledger Indicator" field
- The Sp. Led. Indicator F is set as "Down Payment/Down Payment Request"
Would it be possible for you to let me know which other actions still need to be performed (customizing settings, OSS notes implementation, etc...) to solve the issue?
Thanks in advance for the help.
Davide Smaldone

Dears,
thanks for your switf reply. The problem is indeed due to the fact that Special ledeger indicator IS defined as a "Down Payment/Down Payment Request".
Further more Spec. Led. Ind. "T" is customized as follows:
- Several associations between Recon. Accounts and Alt. Reconciliation Acc. are indicated
- The flag "Commitments warning" is activated
- It is defined as a "Down Payment/Down Payment Request"
Both Spec. Led. Ind. "T" and "F" have account type "K".
What can it be, then?
Davide

Down payment (B/S account) assign to IO

Dear Experts,
We've created an IO, and assign budget $ 1,445,000 to the IO.
In F-43, we created the following entry.
Dr. down payment (vendor)--- $ 1,440,000 (B/S account) assign to IO
Cr. AP (vendor)*--- $ 1,440,000
For system instruction, if we want to B/S ac link to IO, we need to set a default cost element for credit payments in OKEP.
After posting, we didn't see any budget credit change in IO. (budget credit not reduce)
What's the meaning of OKEP setting? ( the value is not relevant for availability control)
How do we do if we want Dr. down payment (vendor)--- $ 1,440,000 (B/S account) assign to IO related for availability control and reduce budget credit?
Thanks in advance.

Hi AO
I dont think that is possible
OKEP settings are useful in the case of project systems (PS Module) as far as I know... With IO, you cant update down payments into IOs
Regards
Ajay M

Down payment request for assets using bapi_acc_document_post

Hi guys(girls)!,
I<< priority reduced >>
I'm posting a down payment request to an asset with a z program using bapi_acc_document_post. Everything is fine, but, when i go to fb03 to check the generated document i don't see the asset number associated to the purchase doc. When i go to bseg to check, i don't see the asset number and the subnumber. I lack just these to fields even i'm passing the values to correct fields in bapiacgl09.
This is the values i'm passing:
wa_acctgl-itemno_acc = iterator.
wa_acctgl-gl_account = lv_skont.
wa_acctgl-vendor_no   = p_vendor.
wa_acctgl-doc_type    = p_tipdoc.
wa_acctgl-item_text   = p_txtcab.
wa_acctgl-po_number   = p_ponum.
wa_acctgl-po_item     = s_ekpo-ebelp.
wa_acctgl-serial_no   = imp_no.
wa_acctgl-asset_no    = wa_ekkn-anln1.
wa_acctgl-sub_number = wa_ekkn-anln2.
wa_acctgl-acct_type   = 'A'.
wa_acctgl-CS_TRANS_T = '100'.
wa_acctgl-asval_date = sy-datum.
APPEND wa_acctgl      TO gt_acctgl.
CLEAR wa_acctgl.
Please help!.
Edited by: Rob Burbank on Oct 24, 2011 9:44 AM
Edited by: ramvargash on Oct 25, 2011 2:54 PM

Hi Eduardo, what i'm trying to do is a down payment request for an asset. Indeed, i do the post. My problem is that the asset main number and the asset subnumber are not getting saved in bseg, so when i go to fb03 and double click on a line item, i got prompt to fb03 in visualize mode, and the fixed asset field is blank.
I have now a week trying to get the asset main number and the asset subnumber getting saved in bseg. I note that i have other field that are not getting saved 'cause i'm not passing the value thru the bapi. This field is LNRAN.
If you or anybody have a clue how to solve this, i would appreciate the help.
Ramón Vargas

Down payment against PO

Dears,
I have few issues while processing down payments for international vendors. Firstly, we are not able to pay DP for complete PO, system requires line item, the issue is my client wish to pay DP for complete PO because we create PO with more than 50 line items to reduce additional charges (freight, custom clearing etc). In F-48 system doesn't allow to pay at header level, it requires line item, system also doesn't allow to pay more than line item value hence DP tru F-48 doesn't serve the purpose. I learnt that we need to activate MM_SFWS_C1_01 to fix the issue, but do not know the steps to activate and process DP at header level.
Secondly, the PO shows the DP in local currency instead paid currency which is not an issue but good to have document currency.
I ll be very happy if I can get replay at the earliest.
Thanks,
Lokesh

HI Lokesh,
You can activate business function using transaction code SFW5, Your basis guy can help you in this process.
You can define DP at header level. Use transaction ME2DP - Down-Payment Monitoring for PO for creating down payment request.
Hope this would help you,
Regards
Pankaj Pandey

FM update - clearing of a down payment

Hi everyone!
So, this is the case:
I have posted two invoices and two down payments (transaction F-48 for down payments and FB60 for invoices). Then I closed all those documents with one transaction (F-44: clear vendor). The result in FM are some strange amounts that were not posted. The balance is ok on all those documents because this strange amount is added and reduced at the same time. It looks something like this: one document was on 25 units and the other on 50. These amounts are posted and they are reduced as they should be, but I also get the amount of 16,67 (in + and -) which exists only in FM reports. I don't know where did this came from and more importantly...why. Please help

Hi Nikolina,
Hmmm... What could it be? Well, some additional checks that could be done;
a) go to FMDERIVE, activate the trace and try to replicate the same document. You will find in the tracing window the input data for these misterious documents
b) debug the process on the creation of FM documents
Regards,
Eli

Condition Type AZWR for Down Payments

Hi All,
I am Working on Down Paymnet Requests (Billing Type FAZ). As per the OSS note i understand that we need AZWR Conditon type for Down Paymnet.
I understand that it is for Value check for a down payment clearing item because the value of AZWR can be changed manually.If the value of AZWR from the down payment clearing item exceeds the agreed value in the order, the system displays an error message
Can you any body explain this more in detail.Thanks
Regards
Basha

Hi Basha,
Please refer to note 213567:
8. Messages in the FI/CO interface
    a) VF525: "Total of down payment to be billed too high."
       VF050: "Document & saved (no accounting document generated)"
       In the standard system, you cannot perform a clearing of down
       payment items with a total that is higher than the value of the
       corresponding item to be settled from the partial or final
       invoice.A billing document is created, but it cannot be
       transferred to Financial Accounting because sending credit memos
       to customers as part of down payments is not supported.However,
       you do have the option to adjust the value of the down payment
       clearing item (condition AZWR) according to the item to be
       settled when you create the invoice.In this case, the remainder
       of the down payment assigned to this item is proposed again for
       clearing in the next partial or final invoice.
According to note 213526 we would use in standard the downpayment
condition AZWR for this process. This condition type could be changed
manually in the invoice. We could reduce the downpayment values
manually and message VF 525 would not appear again, when the downpayment
values would be lower or equal to the main item.
I hope this is helpful.
Regards,
Alex

Down-payments reducing commitments?

Similar Messages

Maybe you are looking for