Dynamic Rows in Report Painter

Hello everyone,
I'm new to report painter and m using the SAP Library help material to understand report painter. I've one query though i.e
Is it possible to create a report hrough report painter with dynamic rows ? if yes then pls let me know how.
Regards
Anik

Thank you.
See I have the below Rows
Total Revenue
Cost2
Cost3
Direct Cost
Gross = Total revenue - Direct Cost
Gross % = (Gross/Total revenue ) * 100
I have Columns as with basic Key figures and Formulas
Year(basic key Figure)
Year+1(basic key Figure)
Total = Year + (Year+1)
Its giving me correct values in case of Basic Key figures and not in the formula case.
It giving error when there is formula both in Row and Column.
In the above case last row and last colum. Only Column formula is getting implemented.
Here for example I have mentioned 4 rows and 4 columns.. But I have 15 Rows and 30 columns .. out of which 15 rows and columns have formulas...
% Rows are problem.. which gives me errors... I tried using Special cells, but I am not 100% sure how to use them.
I would be very thankful if you can help me out.. Please

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Calling Report Parameter in Row Formula - Report Painter

hello
i have a unique situation in which 11 months out of the year i need to call a certain "cell" and then in December I need to call another "cell"
i figured if that is possible I would be able to do this one of two ways:
IF "Eval Period" <> 12 THEN "Y021" ELSE "Y023" - this would result in a single line solution
IF "Eval Period" <> 12 THEN "Y021" ELSE 0
IF "Eval Period" = 12 THEN "Y023" ELSE 0
the later formula would be split into two lines.
i am a big excel and VBA user (where this would be possible with some trick coding), but i am slowly learning the art of report painter. Is this possible. I know you can define a row or column with a variable, but can you call it out in a formula?
thanks

Hi Adam01,
I am not sure if I have understood your problem, but I am going to comment one thing in case it is helful for you.
If you press F1 in the u201CFormulaLineu201D when you are editing the formula, you can read:
Formula syntax in the Report Writer
A formula consists of operands, operators, numbers, and parentheses.
The following operands are possible:
Row numbers (for example, Y001 for row 001)
Column numbers (for example, X001 for column 001)
Cells (for example, Z001 for a specific total in a report)
Value variables (for example, '1PERIK' for the value variable 1PERIK)
You can enter numbers directly, with or without a decimal point (for example, 100 or 2.5).
Example (percentage difference):
( X001 - X002 ) * 100 / X001
In addition to basic arithmetic operations + - * / the following operators are supported:
Operator Example
ABS   Absolute value ABS(-10) = 10
DIV   Quotient-whole no. div. 10 DIV 3 = 3
MOD   Remainder-whole no. div. 10 MOD 3 = 1
SQRT Square root SQRT(9) = 3
INT   Truncation to integer INT(3.9) = 3
TRUNC Truncation to integer TRUNC(3.9) = 3
ROUND Rounding ROUND(3.5) = 4
EXP   Exponential function EXP(1) = 2.71828
LOG   Logarithm LOG(10) = 2.3025
SIN, COS, TAN Trigonomic functions (length of a curve)
Example (difference of absolute values):
ABS(X001) - ABS(X002)
Logical Expressions:
IF c1 THEN f1 ELSE f2
where c1 is a comparison condition, f1 and f2 are formulas.
In comparison conditions, the following operators are allowed:
< less than
<= less than or equal to
> greater than
>= greater than or equal to
= equal to
Example (determine maximum value):
IF Y001 > Y002 THEN Y001 ELSE Y002
For instance you can write:
IF '8A-PER' < 12 THEN Y023 ELSE Y021
Best regards,
Paco

How to exclude a cell from a row in Report Painter

Hello,
In report painter, I am calculating a percentage of a row within a separate row. Is there a way to only calculate this percentage in certain cells within the row? The row defaults to calculate the entire population but it is only necessary for a few cells.
Thanks,
Megan

It is possible to reference SSRS elements directly using the ReportItems collection. If your total tablix cell is outside of yoour matrix groups, you can use this collection to accomplish what you want:
=ReportItems!Matrix1Total.Value + ReportItems!Matrix2Total.Value
where Matrix1Total and Matrix2Total is the name of the cell that contains your totals. Note that for this to work, the cell name must be unique. If the total cell is inside a group, it will be repeated once for each instance of the group and will not be
unique.
You may be able to do it using the Sum aggregate and specifying the dataset for the scope variable:
=Sum(Fields!fld1.Value, "DataSet1")+Sum(Fields!fld2.Value,
"DataSet1")+Sum(Fields!fld3.Value,
"DataSet1")+Sum(Fields!fld4.Value,
"DataSet1")+Sum(Fields!fld5.Value,
"DataSet1")+Sum(Fields!fld1.Value,
"DataSet2")+Sum(Fields!fld2.Value,
"DataSet2")+Sum(Fields!fld3.Value,
"DataSet2")+Sum(Fields!fld4.Value,
"DataSet2")+Sum(Fields!fld5.Value,
"DataSet2")
This will work as long as you are not filtering the dataset in your Matrix properties. If you are, those
filters will not apply to this expression and the numbers will not total correctly.
"You will find a fortune, though it will not be the one you seek." -
Blind Seer, O Brother Where Art Thou
Please Mark posts as answers or helpful so that others may find the fortune they seek.

Remove blank rows in Report painter

Good morning,
When running a report in GR55, I show ten blank rows on top of the report and I would like to get rid of them to save space. I have not found yet a way to do this in GRR2.

Hi,
Are you working with SAP B1?
Thanks.

Row Heading - Report Painter

Hi
I m going for a more complex selection criteria. So, I need to give Row Headings in the reports for various sections ie each row will require several rows to be defined (e.g. one row for revenues, with a specific set and selections, and a second row with costs using a different set and selections)
Could you let me know how this can be done?
I looked at the formating there I can see Column Heading but NOT Row Heading.
Any ideas are appreicated!
Thanks a lot for your time
Sridevi

Thanks for your reply.
What I need is exactly I need to give different ROW headings in one particular report. I m not to able find out a way to define those row headings which are mentioned in bold hereunder.
Appreciate if any one can tell a way out.
Thanks
Sridevi
Example Layout is as below:
                    Statement of Net Profit
DESCRIPTION                         Period 1      Period 2
1) SALES REVENUE
Rent                                            xxxx           xxxx
Salaries                                       xxxx           xxxx
Stationery                                    xxxx           xxxx
Sub-Total                                     xxxx           xxxx
2) SELLING & DISTRIBUTION EXPENSES
Travelling Expenses                      xxxx           xxxx
Selling Expenses                         xxxx           xxxx
Sub-Total                                     xxxx           xxxx
3) NET OF SALES REVENUE       xxxx          xxxx

Percentage Rows in Report painter .. Urgent Please

Hi All,
I have rows where I need to calculate percentages, Can you please advise how to calculate.
Loong Hin Pang - I have seen you answering one related query. Can you please help me out.
Points for sure...
Regards,
Kiran.

Thank you.
See I have the below Rows
Total Revenue
Cost2
Cost3
Direct Cost
Gross = Total revenue - Direct Cost
Gross % = (Gross/Total revenue ) * 100
I have Columns as with basic Key figures and Formulas
Year(basic key Figure)
Year+1(basic key Figure)
Total = Year + (Year+1)
Its giving me correct values in case of Basic Key figures and not in the formula case.
It giving error when there is formula both in Row and Column.
In the above case last row and last colum. Only Column formula is getting implemented.
Here for example I have mentioned 4 rows and 4 columns.. But I have 15 Rows and 30 columns .. out of which 15 rows and columns have formulas...
% Rows are problem.. which gives me errors... I tried using Special cells, but I am not 100% sure how to use them.
I would be very thankful if you can help me out.. Please

Report Painter GR214 generation error - Short dump 4.6C

While generating a report with more than twenty sections, the system short dumps with the error message GR214 pointing to "MESSAGE_TYPE_X"
"%_T01JR0 " or "########################################"
"INSERT_ROW_FORMULA_NEW"
Any leads to fix this?
The generation error happens only when I include a last line formula in the last section, Till then it is working fine.

Hi,
The error you are receiving could be caused by a large number of row blocks in your report definition, (you can check the report definition with report RGRRDC00). A report should not contain too many row and column blocks. It is not possible to give an upper bound for the number of row blocks (since the length of the coding depends on other parts of the report as well). However, even a complicated Report Writer or Report Painter report should not contain more than 50 row blocks, and reports with more than 100 row blocks should not be defined.
In this case the report(s) have to be redefined. Please also refer to the note 387916 for further information regarding this issue.
When there are more than 30 variables in a report, please have a look at the note 332091.
Please reduce the number of row blocks in the report by using the function 'Edit' -> 'Rows' -> 'Explode' in the Report Painter
definition. This function enables several rows to be created for one row block (in the Report Painter definition one row block is just one row). Report Painter (and Report Writer) are designed to display hierarchical reports where the rows in the few row blocks are built up using the 'Explode' function.
regards
Waman

GRCT    HOW TO ADD Z TABLES IN REPORT PAINTER

Hi Gurus
Could you please send me information about how to activate z tables in report painter ?   someone said me that i can user transaction GRCT to do that...¿ what aspects must I consider to add a table ?
mail: [email protected]
Regards
Andrés Moreno

hi Andres,
below are the steps for the Report Painter.....
Create a new report.
Menu Path: Information Systems > Ad hoc reports > Report Painter > Report > Create
On the Report Painter: Create Report screen, enter:
Library 1VK
Report RSS-A
Report Description Report w/Total Row
Hit <Create> button to move to the next screen.
Create the Rows of the Report The first four rows are cost element characteristics
Screen: Report Painter: Create Report
Type Cost Elements in the lead column cell
Double click on Row 1
In the Pop-up window 'Element definition: Row1", enter:
Note: If Pop-up window (select element type) appears, choose 'characteristics' and hit <Enter>.
Select 'Cost Element' as the characteristic in the 'Available characteristics' section
Hit <Move selected to left> button to move the characteristic 'Cost element' to the 'Selected characteristics' section
From 430000
Hit <Change short, middle and long texts> icon (at the bottom of the window)
In the Pop-up for Enter Texts, Enter:
Short Description from Table above for this Account
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Confirm> to close the Pop-up
Hit <Confirm/Enter> to check consistency and close.
Repeat the above steps for the other 3 accounts
Create a formula row to calculate the total of the Cost Element rows
Screen: Report Painter: Create Report
Double click on Row 5 or the next empty row.
In the Pop-up for Select Element Type select 'Formula'
Hit <Enter> to close the Pop-up
In the Pop-up 'Enter Formula'
Use the calculator buttons to create the formula Y001 + Y002 + Y003 + Y004
Hit <Enter> to close the Pop-up
In the Pop-up 'Enter Texts'
Short Total
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Enter> to close the Pop-up
Make sure your cursor is in the cell containing the word Total
Follow the Menu Path: Formatting > Row
In the Pop-up 'Row Formatting'
Overscore checked
Underscore checked
Hit <Enter> to close the Pop-up
Create the first column for actual costs
Screen: Report Painter: Create Report
Double click on the Column 1 cell.
In the Pop-up 'Select element type'
Select Predefined Key Figure radio button, and press <Enter>.
In Pop-up 'Choose predefined column'
Select Actual Costs as the predefined column, and press <Enter>.
In the Pop-up 'Element definition: Actual costs'
Press <Confirm> to check consistency and close.
Define the second column for plan costs
Screen: Report Painter: Create Report
Double click on the Column 2 cell.
In the Pop-up 'Select element type'
Select Key Figure with Characteristics as the element type, and press <Enter>.
In the Pop-up 'Element definition: Column 2'
Value Type 01   (Plan)
Version 0   (Actuals)
Valuation 0   (Legal valuation)
Hit <Change short, middle and long texts> icon
In the Pop-up for Enter Texts, Enter:
Short Plan
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Confirm> to close Pop-up.
Hit <Confirm> to check consistency and close.
Create a formula column to calculate the variance between actual and plan costs
Screen: Report Painter: Create Report
Double click on the Column 3 cell
Assign the points....
Ranjit

Report Painter in FI/CO

Hi All,
While creating a row in report painter,i have selected character and created a row gross sales.Now if i would like to assign a formula how do i do it.
Regards
Saras

I dont think thats possible. You have to create another row as formula. A formula row have to get a base line. And the baseline should be based on another Characteristic row. But you can choose to hide the Characteristics line if u dont want to show the details just the totals.
But there are other ways to do it like setting the charateristics setting to N- No explode to get a total, you dont have to create a row formula, you can also change the row format to reverse sign +/-

Re : How to configure report painter

hii kings
could u tell me how to create report . what are the steps require to report painter. In that what is the purpose of Library , how is create the same. We can report Create report Under the library sothat which purpose.

Hi,
now i will send it steps
Report Painter
Key Features of Report Painter
Prepare Plan/Actual/Variance Expense Report
Cost Elements Actual            Plan           Variance
Salaries Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Office         Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Travel         Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Supplies Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Total         Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Use the following account numbers and descriptions in your report:
Account number Description
430000         Salaries
470000         Office
474100         Travel
476000         Supplies
Create a new report.
Menu Path: Information Systems > Ad hoc reports > Report Painter > Report > Create
On the Report Painter: Create Report screen, enter:
Library 1VK
Report RSS-A
Report Description Report w/Total Row
Hit <Create> button to move to the next screen.
Create the Rows of the Report The first four rows are cost element characteristics
Screen: Report Painter: Create Report
Type Cost Elements in the lead column cell
Double click on Row 1
In the Pop-up window 'Element definition: Row1", enter:
Note: If Pop-up window (select element type) appears, choose 'characteristics' and hit <Enter>.
Select 'Cost Element' as the characteristic in the 'Available characteristics' section
Hit <Move selected to left> button to move the characteristic 'Cost element' to the 'Selected characteristics' section
From 430000
Hit <Change short, middle and long texts> icon (at the bottom of the window)
In the Pop-up for Enter Texts, Enter:
Short Description from Table above for this Account
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Confirm> to close the Pop-up
Hit <Confirm/Enter> to check consistency and close.
Repeat the above steps for the other 3 accounts
Create a formula row to calculate the total of the Cost Element rows
Screen: Report Painter: Create Report
Double click on Row 5 or the next empty row.
In the Pop-up for Select Element Type select 'Formula'
Hit <Enter> to close the Pop-up
In the Pop-up 'Enter Formula'
Use the calculator buttons to create the formula Y001 + Y002 + Y003 + Y004
Hit <Enter> to close the Pop-up
In the Pop-up 'Enter Texts'
Short Total
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Enter> to close the Pop-up
Make sure your cursor is in the cell containing the word Total
Follow the Menu Path: Formatting > Row
In the Pop-up 'Row Formatting'
Over score checked
Underscore checked
Hit <Enter> to close the Pop-up
Create the first column for actual costs
Screen: Report Painter: Create Report
Double click on the Column 1 cell.
In the Pop-up 'Select element type'
Select Predefined Key Figure radio button, and press <Enter>.
In Pop-up 'Choose predefined column'
Select Actual Costs as the predefined column, and press <Enter>.
In the Pop-up 'Element definition: Actual costs'
Press <Confirm> to check consistency and close.
Define the second column for plan costs
Screen: Report Painter: Create Report
Double click on the Column 2 cell.
In the Pop-up 'Select element type'
Select Key Figure with Characteristics as the element type, and press <Enter>.
In the Pop-up 'Element definition: Column 2'
Value Type 01   (Plan)
Version 0   (Actuals)
Valuation 0   (Legal valuation)
Hit <Change short, middle and long texts> icon
In the Pop-up for Enter Texts, Enter:
Short Plan
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Confirm> to close Pop-up.
Hit <Confirm> to check consistency and close.
Create a formula column to calculate the variance between actual and plan costs
Screen: Report Painter: Create Report
Double click on the Column 3 cell
In the Pop-up 'Select element type'
Select Formula as the element type, and press <Enter>.
In the Pop-up 'Enter Formula'
Use the calculator functions to create the formula X001 X002.
Hit <Confirm> to close the Pop-up
Enter Variance as the text for all three fields.
Hit <Enter> to close.
Define the parameters for general data selection
Screen: Report Painter: Create Report
Follow the Menu Path: Edit > Gen. data selection
In the Pop-up 'Element definition: General data selection'
Select Controlling Area, Cost Center, Fiscal Year, and Period as the selection characteristics
Hit <move selected to left> icon to move the selected characteristics to the selected characteristics section of the window
Enter the following values for your characteristics:
Controlling area RSS   ('from' field)
Cost center - 1000 to 2000
Fiscal year - Current year
Period - 1 to 12
Hit <Confirm> to check consistency and close.
Check the report for any errors and save it
Screen: Report Painter: Create Report
Follow the Menu Path: Report > Check or press < Shift + F6>.
When the system comes back with a message of No errors were found, click <Save> to end.
Assign the report to a report group using the function in Report Painter
Screen: Report Painter: Create Report
After the system has come back with Report RSS-A was saved
Follow Menu Path: Environment > Assign report group
On the Insert Report in Report Group Screen:
Enter Z0#A as the group
Hit <Enter>
In the 'Create report group' pop-up window
Click <Yes> to create the group
Make sure the system has come back with Report RSS-A was saved in Report Group Z0#A.
Execute the report
Screen: Report Painter: Create Report
Follow the Menu Path: Report > Execute
Notice that there are no selection criteria to enter. These were hard coded in the general selection characteristics.
Click the <Execute> icon.
It is a very basic report of plan, actual, and variance costs for a group of predefined cost centers.
it's useful assigne points as a way to say Thanks
Regards
gvr

Issue with row/column text lengths in report painter

Hi Gurus,
I have created a report painter report with formatting of the row/column length text as medium, but for one FS item/GL Account the report when executed still picks up only the short text length. I am not sure how this can be resolved.
Any ideas is appreciated.
Regards
Satish

Applied OSS Note 360096 and it worked. Thanks for all your help.

Change row's color in report painter

Hi all!!!
anybody knows how change row's color in report painter,
for example
number   name        | money
   7020   payments1 | 100.00
   7021   payments2 | 200.00
    summary            | 300.00
change color of row "7020   payments1" and "7020   payments1"
Regards!!!

Hi,
For it, first place the cursor on the row and choose Formatting > Row. In the next dialog box, select a color (for totals, subtotals, inserted rows, or for emphasis). The system assigns a color based on the selection you make here.
Regards,
SDNer

No totalization in a report of report painter for row containing a set

Hi!
I've created a set XXXX based on the table-field GLPCT-RACCT. One of the row of the set is a formula. The formula is the sum of the rows of the set / 2 i.e row 005 of the set XXXX is (001002003+004)/2. The set has been added as characteristic value element, as row of a report of report painter. I've take a look to the output of the report but the total of the row based on the set does not take into consideration the formula inside. why?
i.e
Report                                  period 1
row 1                                          100
row 2                                      10000
row Z based on set XXXX:
001                                               20
002                                               20
003                                               20
004                                               40
005 (formula)                               50
total of row Z based on set       100 (instead of 150)
Could you help me in solving the problem?
Thanks
Giovanna

There may not be any currency attached to the value derived by the formula. That could be the reason why it is not getting summed up. The total would be expecting all the items to be summed up are of same currency,
I am not sure of how to make the total to add up the formula.
Alternatively you may check to see if all your row requirements can be fitted in within the set , i.e. including subtotals and totals.

Report Painter - Define characteristic row by group field

I am creating a report using report painter. I wish to define cost element as the characteristice row, by inserting the Cost element group. But the characteristic panel do not have the column 'group' for me to difine; it only consist on the following column:-
Name
SET or Hierarchy on/off
variable on/off
from
text
variable on/off
to
text
More
Explore
how do I insert the column 'group'?
Thank you

Dear Cire,
Tick the "Set" and give the group name
Assign Points if useful
regards
Venkatesh

Report Painter - how to insert sub header rows with no values

In a report painter, I am designing a report with several rows with formulas. I need to insert a sub-header row in the middle of the rows. That will not have a value. It shall contain no value, but I am given only options of either insert a row of characteristics or a formula. I need neither of them. Can we have something excel like feature in report painter (4.6c) just to insert a sub header row? If so how do we get that.
e.g
ADMINISTRATIVE EXPENSES (how to insert this row?)
Account 1 - 10

Hi,
try to add a formular row containing a formular like = +x -x.
Maybe you can use "formatting / row" and use overscores / underscores to get a blank row (underscore one line, overscore the line thats following).
No other idea...
best regards, Christian

Dynamic Rows in Report Painter

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