Dynamiclly assign responsible agent based on SAP role

Hello Experts,
I have users set up in SAP and specific roles assigned to these users. for less maintenance purpose, I would like to know:
Is it a way, we can use roles to find SAP users, then assign these users as workflow responsible agents?
I do not want to maintain orgnizaion structure. just want to call sap role to assign the users.
Is it a SAP standard way to do it? I did not find too much information on my question, can you please give me some insights on how to do it?
I appreciate your time!
Estell

Hi,
in agent definition for workflow steps you are allowed to use roles.
So just try it out.
Kind regards, Rob Dielemans

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Hi all,
We have implemented the federated portal solution for our ESS users. We use the ABAP stack of the producer portal as user store for consumer and have no problems in assigning portal roles on our consumer based on ABAP roles in the backend (displayed as groups in the portal).
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Here we have the standard R/3 functionality and the producer portal (A) installed. Roles created on producer portal and assigned based on ABAP roles.
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Our consumer portal (B) where we use roles created on the producer portal (A) on System I.
System III: ABAP + JAVA --> SRM
Our SRM system with SRM producer portal (C). In the ABAP stack of this sytem the functional SRM roles have been assigned to the users. We have created functional SRM Portal roles in order to use remote role assignment on consumer portal (B).
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We want to remotely assign portal roles created on the SRM Producer (C) to users on the consumer portal (B), based on the ABAP role assignment in the backend of system III. How can we achieve this in a fast and efficient way?
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Jan,
Interesting question. Let me share my experience and hope that's of some use to you.
We started off federating corporate NetWeaver Portal (lets say B, parallel to your convention) as consumers to BI Portals (Lets say A).
- B's UME points to Active Directory
- A's UME points to BI ABAP user store
- User ids are identical in both systems
We ran into the problem of dual administration ((de)assigning portal role on both portals instead of just one) for a long time. The issue was because of different reasons at different times as we patched B's and A's. At one point we were on SP15 on both portals and we were told by SAP that RRA can be done on B for remote roles and the assignment propagates to A automatically if the following configuration is set up on both A and B.
- A's permissions are relaxed allowing "Everyone" group checked for "End User" access as per ([http://help.sap.com/saphelp_nw04s/helpdata/en/43/2236fc0b413fe1e10000000a11466f/content.htm|http://help.sap.com/saphelp_nw04s/helpdata/en/43/2236fc0b413fe1e10000000a11466f/content.htm]
However, we chose not to do the permission relaxation as enabling "Everyone" group with "End User" access can allow anyone to launch an iView (if the URL is known somehow) and the user would be able to see the layout of the iView, which can include text, etc. The user won't be able to access any data though, however, there is certain compromise on security which we decided that its not okay. So, we digressed in SAP's suggested practice because of security reasons.
Today we, manage security on B using Active Directory groups and on A using Java groups (ABAP roles).
In your case, I suggest investigating the option of relaxing the security on producer portal like in the above link. If you think its okay, all you have to do is, provision users on B by assigning remote roles from C and A.
Either my story is applicable or I must have got you totally wrong,
Kiran

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Hi Experts, How to assign possible agents at security role / CAG level?

Yes, that's exactly what I'm talking about. In your task maintenance, goto additional data -> agent assignment -> Maintain
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Hello Raja
My scenario is as follows
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With approval procedure
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Does the work item goto that particular user only?
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Hi Experts,
Need your help on the issue.
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Hello Sabita,
You can use the transaction : GRFNMW_DBGMONITOR_WD to check the logs.
What i understand from your requirement and what would be my approach.
1) Approvers who will be ROLE OWNERS
> In this case 1st thing is you should upload few ROLES( NWBC>Access Mgmt-->Role Import) with all the details i.e function area, company , role owner, alternate approver
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Run Tx: BRF+ , and you will see a rule created , drill down to "Expression-->Decision Tree"
and use "Table settings" to select "Condition Column" & "Result Rule sets", where you can configure the Custom Initiator
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3) Maintain agents ( check & if not present add Role owner agent)
i.e. GRAC_AR_ROLE_OWNER (This will satisfy 1 st requirement)
Create a new agent as BSM and mapp them as "directly mapped user" , similarly for the 3rd stage you can use directly mapped user.
4)Variables & Templates --> Skip
5)Maintain Path ( add 3 stages as required i.e role owner, BSM & security officer)
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Hi All,
I am new to workflow. I am trying to fix a leave workflow issue. Issue is when ever the leave applied it goes to more then one manager. Even thou employee got manager in organisation. When I checked the workflow log, I found no Responsible Agent in list, only Possible Agent as list with more then one entry (all of them got this workflow). I am not sure whats wrong, agent determination is done using Rule resolution I am unable to link workflow and rule used. Can anyone tell me what should be causing this problem or why responsible agent list empty.
Thanks in advance.
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Trim

HI Trim,
Responsible Agents
 Who should do the work
Responsible agents are the people who are supposed to execute a particular work item.
Responsible agents are assigned at the workflow step level or at the task level via default agent determination rule.
 Assignment of Responsible Agents
 Responsible agents can be assigned by using
Expressions (Initiator of workflow)
Organizational Structure (Organizational unit, job, position)
Rules (Dynamically during Work Item creation)
 The recipient(s) of a work item are established from the intersection of responsible and possible agents.
Responsibility Rules
When role resolution is performed, an assignment table is
evaluated in which Organizational Management objects (jobs,
positions, users, organizational units) are assigned to the
various characteristics of the role parameters.
Procedure for defining roles using responsibilities
Creation of container element for each criterion that are selected for the evaluation at runtime.
Creation of responsibility and definition of criteria (individual values or value ranges) in the responsibility editor for the container elements.
Assigning users / organizational objects to the responsibility.
If the values in the role container are compatible at runtime with
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objects assigned to this responsibility are identified as
responsible agents for the work item.
Thanks and Regards,
Prabhakar Dharmala

Workitem must be limited to go to responsible agent only.

Hi,
I have a couple of doubts.
1) I do not need a workitem to be created for certain steps in the workflow.How can i avoid the creation of the workitem? If a workitem is not created, will the subsequent step execute?
Also, is it a must to make these steps "Background" tasks to avoid the creation of the workitem?
2) In the workflow, after a fork i send a workitem to several managers(retrieving them from an internal table).I need to send it to everybody irrespective of whether 1 manager approves or not.Right now, i get the workitem for the next manager only after the previous manager approves.How can i rectify this?
3) The workitem must only go to the responsible agent's inbox(manager).But, right now the workitem is going to all the inboxes. I have therefore created a rule to determine the agent and added this as "Possible Agent" in the task.I have also added this rule as a default rule in the task.
Also,when i generate the binding for this rule, no default bindings are being generated. What could the problem be?
Your early help will be highly appreciated.
Regards,
Monica.

Hi Monica,
1. background step means - no dialog to the user - WF-BATCH runs it in a job (but even in this case a workitem is created but it is in nobady's inbox.
2. in PFTC you set the possible agents in SWDD by assigning the agents/rule define the responsible agents.
"The system resolves the rule for the recipient type agent at runtime, and determines the responsible agents of the task. All responsible agents who are also possible agents become recipients of the relevant work item."
If it does not work, you have to check the note for authorisation and the rule (PFAC).
If it still does not work, there is an issue in SAP.
I hope it helps
Regards
Tibor

Custom plugin based on user role membership

Hi all,
I would like to develope a custom plugin that generates account userid (on process form) with different syntax against role membership.
With "syntax" I mean name.surname.random_number for employee users and surname.company.random_number for example.
I'll try to explain the scenario more in details:
1. I create a user identity through a request
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3. The custom plugin that I would like to develope shuold be able to generate proper userid against role membership. For example if I assigned the role "Project Manager" the custom plugin should generate the account userid with name.surname.random_number format; viceversa if I assigned the role "External Reseller" the custom plugin should generate the account userid with surname.company.random_number format.
Looking for custom plugin based on role membership in forum, I found a couple of threads about this subject:
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I tried to implement what explained in the threads, but I would be sure about what I've done.
Here what I've done:
1. created plugin.xml file
2. created EventHandler.xml metadata file
3. developed a java calss for testing pourpose
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NOTE: during this operation I have exactly mantained the same directory structure of custom java package.
For example custom plugin class is under my.custom.plugin java package and I have copied custom java class under $MIDDLEWARE_HOME/OIMPlugins/lib/my/custom/plugin folder
5. created a zip file containing custom plugin class (always with its directory structure) and plugin.xml file
6. copied the zip file to $OIM_HOME/server/plugins
7. edited ant.properties file (under $OIM_HOME/server/plugin_utility) setting wls.home and oim.home variables
8. built the wlfullclient.jar (only the first time)
9. registered the custom plugin
10. created the custom plugin dataset file
11. imported it in OIM database using "weblogicImportMetadata" utility
12. purged cache using "PurgeCache" utility
NOTE: all the steps above was executed using the system user running OIM process
test java class
package com.zeropiu.sky.custom.eventhandlers;
import java.io.Serializable;
import java.util.HashMap;
import com.thortech.util.logging.Logger;
import oracle.iam.platform.kernel.spi.ConditionalEventHandler;
import oracle.iam.platform.kernel.spi.PostProcessHandler;
import oracle.iam.platform.kernel.vo.AbstractGenericOrchestration;
import oracle.iam.platform.kernel.vo.BulkEventResult;
import oracle.iam.platform.kernel.vo.BulkOrchestration;
import oracle.iam.platform.kernel.vo.EventResult;
import oracle.iam.platform.kernel.vo.Orchestration;
import oracle.iam.platform.context.ContextManager;
import java.util.Set;
public class TestUserAnonimi implements PostProcessHandler, ConditionalEventHandler {
 private static final Logger logger = Logger.getLogger("com.zeropiu.sky.custom.eventhandlers");
private static final String className = "TestUserAnonimi";
 @Override
 public void initialize(HashMap<String, String> arg0) {
 // TODO Auto-generated method stub
 String methodName = "initialize";
 System.out.println("###### " + className + " - " + methodName);
 @Override
 public boolean isApplicable(AbstractGenericOrchestration abstractGenericOrchestration) {
 // TODO Auto-generated method stub
 String methodName = "isApplicable";
System.out.println("###### " + className + " - " + methodName + " - STARTED");
System.out.println("###### " + className + " - " + methodName + " - ContextManager.getContextType(): " + ContextManager.getContextType());
System.out.println("###### " + className + " - " + methodName + " - ContextManager.getContextSubType(): " + ContextManager.getContextSubType());
System.out.println("###### " + className + " - " + methodName + " - abstractGenericOrchestration.getOperation(): " + abstractGenericOrchestration.getOperation());
System.out.println("###### " + className + " - " + methodName + " - Printing ContextManager parameters");
HashMap allContextManagerPairs = ContextManager.getAllValuesFromCurrentContext();
Set<String> allContextManagerParams = allContextManagerPairs.keySet();
String[] parameters = allContextManagerParams.toArray(new String[allContextManagerParams.size()]);
for (int i = 0; i < parameters.length; i++) {
 System.out.println("###### " + className + " - " + methodName + " - Context parameter " + i + ": " + parameters[i] + " - Object type is: " + Utils.getObjectType(ContextManager.getValue(parameters)));
System.out.println("###### " + className + " - " + methodName + " - ENDED");
return true;
 @Override
 public boolean cancel(long arg0, long arg1, AbstractGenericOrchestration arg2) {
 // TODO Auto-generated method stub
 String methodName = "cancel";
 System.out.println("###### " + className + " - " + methodName);
 return false;
 @Override
 public void compensate(long arg0, long arg1, AbstractGenericOrchestration arg2) {
 // TODO Auto-generated method stub
 String methodName = "compensate";
 System.out.println("###### " + className + " - " + methodName);
 @Override
 public EventResult execute(long arg0, long arg1, Orchestration orchestration) {
 // TODO Auto-generated method stub
 String methodName = "Eventresult execute";
 System.out.println("###### " + className + " - " + methodName);
 return null;
 @Override
 public BulkEventResult execute(long arg0, long arg1, BulkOrchestration arg2) {
 // TODO Auto-generated method stub
 String methodName = "BulkEventResult execute";
 System.out.println("###### " + className + " - " + methodName);
 return null;
plugin.xml file
<?xml version="1.0" encoding="UTF-8"?>
<oimplugins xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
<plugins pluginpoint="oracle.iam.platform.kernel.spi.EventHandler">
<plugin pluginclass="com.zeropiu.sky.custom.eventhandlers.TestUserAnonimi" version="1.0" name="TestUserAnonimi">
</plugin>
</plugins>
</oimplugins>
EventHandler.xml metadata file
<?xml version='1.0' encoding='UTF-8'?>
<eventhandlers xmlns="http://www.oracle.com/schema/oim/platform/kernel" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:schemaLocation="http://www.oracle.com/schema/oim/platform/kernel orchestration-handlers.xsd">
<action-handler class="com.zeropiu.sky.custom.eventhandlers.TestUserAnonimi" entity-type="RoleUser" operation="CREATE" name="TestUserAnonimi" stage="preprocess" order="1007" sync="FALSE" />
</eventhandlers>When I assign a role to a user through OIM web interface, I can see in OIM log file all System.out.println contained in initialize(), isApplicable() and BulkEventResult execute() methods. Is it correct? Can I implement my custom plugin logic now, or my starting point is wrong?
###### TestUserAnonimi - initialize
###### TestUserAnonimi - isApplicable - STARTED
###### TestUserAnonimi - isApplicable - ContextManager.getContextType(): ADMIN
###### TestUserAnonimi - isApplicable - ContextManager.getContextSubType():
###### TestUserAnonimi - isApplicable - abstractGenericOrchestration.getOperation(): CREATE
###### TestUserAnonimi - isApplicable - Printing ContextManager parameters
###### TestUserAnonimi - isApplicable - Context parameter 0: origuser - Object type is: java.lang.String
###### TestUserAnonimi - isApplicable - Context parameter 1: oimuser - Object type is: java.lang.String
###### TestUserAnonimi - isApplicable - Context parameter 2: RESOLVED_LOCALE - Object type is: java.lang.String
###### TestUserAnonimi - isApplicable - Context parameter 3: counter - Object type is: java.lang.String
###### TestUserAnonimi - isApplicable - Context parameter 4: TIME_ZONE - Object type is: java.lang.String
###### TestUserAnonimi - isApplicable - Context parameter 5: ipaddress - Object type is: java.lang.String
###### TestUserAnonimi - isApplicable - ENDED
##### TestUserAnonimi - BulkEventResult execute
Thanks,
Daniele
Edited by: 886636 on Jan 24, 2012 2:53 AM
Edited by: 886636 on Jan 24, 2012 2:53 AM

Probably I don't explain myself clearly....sorry for that!
Anyway you are right, the role of the user can change after the user is initially provisioned.
I'll try to summarize to be sure to have understood your answer and to explain my scenario more in details:
1. After user identity creation, I'll assign the role "Project Manager". Before role assignment the user has not any role. So using a pre-populate adapter I can retrieve the assigned role and compose the right userid.
2. After step 1, I need to assign another role to the user, the new role should be "External Reseller" for example. In this case the user has a role already. What I would is: basing on the role that I'm assigning (External Reseller), the pre-populate should compose the right userid. Obviously this second userid will be different from the first one and this means a new account will be created for the user. At the moment I don't care to deprovisioning the first userid.
Is it possible with pre-populate adapter?
Sorry again for my not very clear explanations.
Daniele
Edited by: 886636 on Jan 24, 2012 4:10 AM

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Hi,
Is it possible to restrict the values of a custom metadata dropdown based on the user roles (assuming only 1 role is assigned to each user)? Say, based on the role assigned to a user, he/she should see only 3-4 values out of 10 values in a dropdown on the checkin page. Please suggest.
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Is there a chance to customize the Help link URL in Masthead iView based on user roles? The use case we have is that the "Help" should be different for users of the purchasing company from those of the supplying company.
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Dynamiclly assign responsible agent based on SAP role

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