EasyDMS - Authorization

Hello Experts,
Can i control the authorization for display of documents pertaining to a document type using authoriztion object which is created using one of the characteristic?
Thanks.
Atul

Atul
You can certainly do it.
Go to PFCG.
And maintain the follwoing settings for the authorization objects mentioned:
For Auth object C_DRAW_DOK : Document Type (Enter your document type) & Activity (53, 54)
For Auth object C_DRAW_TCS : Document Type (Enter your document type) & Activity (03, 53)
It should serve your purpose.
Regards
Amaresh Makal

Similar Messages

ACL authorization activities missing in EasyDMS

Hi,
As per the help, when defining document specific authorizations the following authorization activities should be available.
Admin
DeleteFol
Delete
WriteFile
Write
DelChild
CreateDoc
ReadFile
Read
NoAuth
However, when I click the drop-down all I see are the following. There is a blank line where authorizations such as DeleteFol, WriteFile etc should be. Has anybody else experienced this issue? I have tested using EasyDMS 6.0 SP14 and 7.0 SP4.
Admin
Delete
Write
CreateDoc
Read
NoAuth
Thanks,
Lashan

Hi Surjit,
Thanks a lot for your answers. The function module is implemented. However, when I checked ACO_ACTIVITYT the authorization acitivities that I am missing were not maintained. Do I need to manually enter these values into this table? and why are some values available and others not? There were also some cProjects related activities in there (resource management, candidate management etc).
Appreciate any further help you could give me.
Lashan

Deleting document specific authorization (ACL in EasyDMS)

Hi,
Is there a way to delete document specific authorization assigned using the Authorization tab in EasyDMS? The requirement is to have authorizations based on roles and auth objects (defined in PFCG) to take effect.
Thanks,
Lashan

Hi Lashan,
some time ago our developement created the following report for deleting ACL entries of a document info record. Maybe this can be useful for you too. Below you find the report coding:
*& Report Z_ACL_DLETE_FOR_DIS
REPORT Z_ACL_DLETE_FOR_DIS.
TABLES: draw.
DATA: lt_draw   TYPE draw OCCURS 0 with header line.
WRITE:/1 'LIST OF DIRs WITH ACLs DELETED' COLOR COL_HEADING INTENSIFIED ON,
      /2 '          DIR KEY                   ' COLOR COL_HEADING.
SELECTION-SCREEN BEGIN OF BLOCK dms_block10 WITH FRAME TITLE text-001.
SELECT-OPTIONS: s_dokar FOR draw-dokar MEMORY ID cv2,
                s_doknr FOR draw-doknr,
                s_doktl FOR draw-doktl,
                s_dokvr FOR draw-dokvr.
SELECTION-SCREEN END OF BLOCK dms_block10.
SELECT * FROM draw INTO TABLE lt_draw
    WHERE dokar IN s_dokar AND
          doknr IN s_doknr AND
          doktl IN s_doktl AND
          dokvr IN s_dokvr.
LOOP AT lt_draw.
Delete from DMS_GUID where dokar = lt_draw-dokar and doknr = lt_draw-doknr
and doktl = lt_draw-doktl and dokvr = lt_draw-dokvr.
if sy-subrc = 0.
write:/ lt_draw-doknr,lt_draw-dokar ,lt_draw-dokvr, lt_draw-doktl.
endif.
ENDLOOP.
Best regards,
Christoph

Authorization Group (BEGRU) search help required in Easy DMS

Hi all,
I had defined some value in authorization group (BEGRU) in SAP. When i opened the Document using CV01N/ CV02N transaction, then F4 help is available to me.
but when i opened the same document via SAP Easy DMS 7.0, Search help functionality is not there.
How could i activate this.
Pls.. Suggest.
Regards,
S Anand

Hello Sheo,
EasyDMS does not provide search help for Authorization object as of the latest release. The search help achieved by customization of the domain BEGRU does not reflect in EasyDMS.
To achieve this, you can enhance easydms interface by using either easydms plugins or EasyDMS custom tab.
refer:
http://wiki.sdn.sap.com/wiki/display/PLM/EasyDMSPlugin%28Addin%29-Advanced+Development
note: 1355293
Regards
Surjit

EDMS: 'Missing authorization for this functionality' when searching user

Hi,
I've activated ALC authorization for DMS. In EDMS, when trying to add an user to a DIR with search function an error occurres as below.
'Missing authorization for this functionality'
BTW, the user has contains SAP_ALL profile. It can't be any authorization reasons.
Regards,
Yemi

Hi,
authorization checks will not happen if the search help from sap-gui.I
think the problem is releted to missing implementation of "check
function module" from your side. If the search help is linked to a
"master data table" (type A) a check function must be implemented to
check the permission of the user.
This function module is read from table BAPIF4T. Please
check the following link: http://help.sa
p.com/saphelp_nw04/helpdata/en/a5/3eca044ac011d189
4e0000e829fbbd/content.htm
http://wiki.sdn.sap.com/wiki/display/PLM/Object+Link+search+in+EasyDMS
Regards,
Hari

Document authorization check

Hello,
Is there a BAPI call, that being given a pair 'user name' + 'document number' will say whether the user is authorized for at least read access?

Well, let say I have a document in that is visible with use of CV04N transaction.
Clearly, when smb. tries to access (i.e. display) the document, SAP performs some authorization object checks:
C_DRAW_BGR
C_DRAW_TCD
and so on, basing on the profile of that user.
Also probably ACLs are checked if assigned any (in EasyDMS terminology).
So my desire is know whether there is a way to perform these checks remotely via BAPI call - passing a user and a document in question.
Please tell me if I can provide more details on my aim.

SAP EasyDMS

Hello Everyone,
I have one requirement for mass upload/Download documents in DMS. I read certain discussions which held earlier & decided to go for Sap Easy DMS.
Is this right decision ? I have integrated this with ECC & it is working fine as of now. As i am short in time, Pl Advise, How i can provide specific authorization to specific users, will ECC authorizations be captured here.?? Pl also suggest what is the flaws & limitations in EasyDMS.
If users create there specific folders, will it show to everyone?
Regards
Gaurav

Hi,
Thanks Deepak
I want to create folder & add PDF files per projects there. Like we have many projects & user want to see the files per project. Can i do this in easy dms. Inside the folder project, he also wants files of production & marketing separately & report in future. Can we use folders functionality here.? Also can we export report in excel from easy DMS which we generally do from SAP DMS ( CV04N). Pl suggest.
Regards
Gaurav

Viewing tif files using EasyDMS

I have installed EasyDMS 6.0 SP16 non-unicode. When I double click on a tiff image , the image does not appear. If I "edit" the file the tif image is displayed and the little lock Icon appears in the EasyDMS window.Then if I double click on the image (after trying to edit it) the image will appear.
Any ideas how to resolve this??
Thanks much.

I think I have things configured correctly in dc20 and dc30. I can view tiffs thru the gui (cv03n) and if I select a tiff from EasyDMS , right click , view thru gui and edit thru gui all work.
If I select a tiff and right click then click on "edit file", the file opens in the picture viewer and the little lock icon appears. I can also then check in the file.
The only item that does not work is the "view file" (without using the gui). I see the "Downloading File" box come up and I can see where the file goes into the temp directory, but the application never starts up.
DC30 Workstation application entry:
TIF
TIFF Documents
Archive and File Suffix are blank
.tif,.tiff
image/tif,image/tiff
appl-icon = @ar@
Start Authorization is checked
You cannot rename temp files is checked.
All 3 (view , change, print) DC30 workstation application in network entries are the same
YP
TIF
1 or 2 or 3
TIFF Documents
EAIWeb.webviewer2D.1 %SAP-CONTROL%
DC20 Entries:
PC
MS Windows
C:\temp
| YP | zourdnen | |
I hope this info helps solve the problem.
Thanks,
Tom

Easydms: Problem linking to objects - Shortdump and wrong mask

Hi everybody,
   we are looking into EasyDMS (ED) for a customer. We are having problems adding a Objectlink to a newly created document using ED.
When we try to add a new Building using a mask like xx01/9999/1 using CV01N, this gives us no problems, even the fm OBJECT_CHECK_VIBDRO does not exist but still no problems.
When we repeat the same procedure using the ED interface, we get a message which says that the FM OBJECT_CHECK_VIBDRO does not exist. When we save the document and look at the results in R/3, we see a different masking of the same building. We see xx01//9999/1.
Does someone know if the flow is different with ED? Does it use other checks on the input? Is there a kind of mask which is defined in the customizing? I tried the different conversionexits behind the original fields but the result stays the same.
Any easy way to debug this interface?
Any help would be great!
Cheers!
Laurens
ps: all related notes are implemented but we are having the same shortdumps

Hi Laurens,
please check if the correct dynpro number is maintained in table TDWOD. The entry should look like:
MANDT    DOKOB        SCREEN     ONLY_NEW_AUTH
002          VIBDRO         0500          1
You can maintain the necessary object in transaction SPRO under
Cross-Application-Component
    > Document Management
         > Control Data
             > Define screen for object links
To grant that always the current screens and authorizations were
called please maintain also the value "1" into the "Authorization"
column. Just for further information on this maintainance please see
the attached note 375452. It's important that you not enter the
mentioned screen number without the leading "1" as this number is added
automatically by the system (e.g. object MARA 1201 maintain like MARA
201).
Maybe this settings could help here!
Best regards,
Christoph

EasyDMS - How to create user groups?

Hi,
we are using ERP2005 and EasyDMS SP08(Unicode). We like to use user groups from the authorization tab to implement authorizations on folders and document.
We can create a user group in EasyDMS, but if we assign this to a document it is said that the user group doesn't exist.
I have assumed that we have to create the user groups in tcode EASYDMS_CUS before but that doesn't work either.
Has anybody an idea?
Regards,

Hi Oliver,
please implement SAP note 1037891. This note is necessary to avoid the '...doesn't exist' message.
Best regards,
Christoph

Authorization synchronising

Hi,
I have a scenarion where I have created different user groups. Grp 1 can only view Doc type DOC and Grp 2 can view/change Doc Type REP, DOC, FOR.
My problem is new users in both groups cannot view the older Doc, because the document was created before they were granted access. When I check in a specific Document No in Auth Tab, I do not get the users. So somewhere along the line, I think I need to activate something that will synchronize my additions or delitions of users in specific groups with the Document(Authorization Tab). I am on ECC 6.0
Please assist.
Regards
Scharlotte

Hi,
I am not on EasyDMS.
Where is the ACL (if the inherit authorizations box), is it on Transaction or on IMG?
What will happen to the users that were not added after I have checked on the ACL, will the old users be added or only the newly added users will be added.
Regards

Error message when searching for an object link within EasyDMS

Hello,
I have a problem with the easydms system. Everything works fine except searching in the object links. When I want to define an object link and I don't know the name of the object I try to find it with the help of the search function within easydms (within the object links).
But the search always delivers an error message:
"Missing authorization check to display master data"
Does anybody now what to do?
Thank you for your help.
Best regards,
Markus Sigl

Hi Markus,
When you try to do this the BAPI 'BAPI_HELPVALUES_GET' is used. There are some authorization checks that are being performed for the object. These authorizations are maintained in the table BAPIF4T.
For the above said test data, you are trying to get the help values for
the relevant field (e.g. EBELN: po_number).However,in table BAPIF4T the corresponding authorization for the data element ebeln is not maintained. And so you are getting this error.
So, when you maintain the below record in the table BAPIF4T,you will
have the corresponding authorization and you will not get the error
anymore.
sample entry:
Object type - ' '
Object type component - ' '
BAPIF4T-DTEL - 'EBELN'
BAPIF4T-FNAM - 'PLM_HELPVALUES_AUTHCHECK'
Best regards,
Christoph

Activating RFC authorization

Hi Experts,
Please explain to me how to activate the RFC authorization "CV_AUTH_USERGROUP".
Regards,
Shynu John

Dude
Contact your Basis consultant. It's his job to do it.
In the mean time, you can also go through [Easy DMS - User Groups|http://wiki.sdn.sap.com/wiki/display/PLM/EasyDMS-UserGroups]
Good luck

EasyDMS

Hello,
What is the difference between public folder and private folder in EasyDMS?
What is the relation between folder and document type?
Atul

Hi,
pls find comments
a) When an user does a search, document from both public as well as private folder are shown. For the user who is search public/private forlder is irrelevant. So what is the actual / real use of private folder? As i understand documents stored in private folder are not directly visible to other users where as documents stored in public folder is directly visible.
Both Public and Private folders help in creating/maintaining documents in structured manner. i.e Document Structures
lets take an ex:
some equipment has to be assembled for which drawings are already available in DMS.
consider 3 users - user1, user2, and user3
all these 3 users develop their own document structures/design equipment based on their own ideas which must be maintained confidential so that other user shud not see the structure.
if this structure is created in public folder the all other users will have access but if it is created in private folder then only respective user can see his own structure.
b) When creating a folder, document type is asked. But in that folder one can store documents of any document type. Would it be right to understand that folders are just representation of boxes and the documents stored in these boxes relate to the box?
How do i control/ authorize creation/non-creation of folders in public folder? How do i control/authorize that an user should by able to store documents in a particular folder only? e.g. i have created 5 folders under the public folder for project1, project2, project3, project4, project5 using document type PRJ. Now i want user2 to store documents in the folder project2 only?
while creating folder doc type is asked, tis is just for repesenting as an header folder under which u will be structuring all the required folders and documents.
all authorizations give in SAP while be taken into EDMS, after creating doc in standard SAP, document browser tab refers to creation of document structures which is nothing but fucntionlity of EDMS.
if user have authorisation to doc type thru which folder is created, any documents can be stored in that particular doc type/folder.
hope this example helps u.
Thank You,
Manoj

EasyDMS 7 Delta Functionality

Hi,
I've been going through the changes in EasyDMS 7 and was wondering if anybody could point me to any documentation which provides more details.
I've gone through a presenation which lists the following enhancements (I have only mentioned the ones I need more info on). Would anybody know more specific details on this.
1. Support for latest MS Application including Office 2007 - office 2007 works fine in EasyDMS 6.0 as well. What other enhancemens does 7.0 offer.
2. Increase in scope for object link search - EasyDMS 7.0 and note 1171060 list the following. These were also available in 6.0. Any new object link searches available in 7.0 which were not previously available in 6.0?
DRAW Document
MARA Material
KNA1 Customer
LFA1 Vendor Master General Text
EQUI Equipment
IFLOT Functional Location
EKPO Purchase Order Item
EBAN Purchase Requist Item
PRPS WBS Element for Work Breadown Structure
3. ACL improvements, specifically traceability of changes to ACL's - how do I see this info?
Thanks,
Lashan
P.S: I couldn't get digital signature working on 7.0 (no issues in 6.0). If anybody has any ideas appreciate if you could post a solution in thread EasyDMS 7 - Digital signature error "you must make a digital signature...."

Read "Readme.txt' for details.
Few features new in 7.0 are.
- Microsoft Windows Vista 32 and 64 bit support.
- Improved Automatic Check-In/Check-Out functionality.(better handling with Excle and txt files and more featues like baloon notification)
- Several files with the same name in the same folder can be viewed, edited, or synchronized.(Very helpful offiline feature)
- SAP Product Lifecycle Management (SAP PLM) 7.0 process integration: You can create, edit, and delete documents in SAP PLM 7.0 using SAP Easy Document Management 7.0.
- support SAP PLM 7.0 authorization concept.(ACC)
- Supports SAP Standard installation. (Better installation and uipgrade similar to SAP GUI)
- Several registry entries can be centrally maintained to control the behavior of the application.(Centrally controlled registry- Better deployment control and user control as reg keys can be controlled from HKLM )
- With SAP ERP 6.0 Enhancement Package 4, you can track changes made to an ACL.

EasyDMS - Authorization

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