ERecruitment (EHP4) distributed scenario - Questions status changes

I am creating questions in draft mode and then changing back the status to released after it is complete.
I then want to create the questionnaires and use them in the process template.
Issue:
Even though I can change the status of the questions from "Draft" to "Released", when I close the "Create Questions screen and come back, the status automatically reverts back to "Draft".
Periodic Services are running every 5 minutes.
Due to the issue with the status change, I cannot create a questionnaire and release them to be used elsewhere.
Any thoughts on where else to look?
Thanks, Sunil

Hello sunil,
I could reproduce this error in one of the sandboxes I can access.
The reason for this system behavouir seems to be an inconsistency in configuration of SES search. When you save the questionaire in status released the UI shows a success message but you should find an error message in TCode SLG1 like:
- Exit WRITE_CPOINTER_SES of exit area AT does not exist or
- Enhancement'Write Change Pointer for SES Search (in COM_SE_CPO' (area 'Follow-Up Processing (Background)') is not assigned to category 'Evaluable Information'
The error is not shown in the UI as someone put the following code in there:
METHOD save_quesnr_status.
TRY.
      CALL METHOD cl_hrrcf_qa_bl=>change_template_status
        EXPORTING
          p_template_id = is_quesnr_object-objid
          p_new_status = iv_status_new.
    CATCH cx_root.
ENDTRY.
ENDMETHOD.
On a system wehre I did the SES config myself questionaires can be released correctly. Please apply the sap note 1098046 step by step (esp. number 2 and 3 are important for this special issue, including the note mentioned there). After doing this on the sandbox releasing questionaires works fine.
Best regards
Roman

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ERecruiting - Triggering of mail when candidate status changes

Hi All,
Is an email generated from the system, when a candidate status is changed?
Say for example if the Activity of an candidate is changed to "Status Change - Rejected", will an email will be generated?

Hello,
some general thoughts at the beginning:
Candidates do not have a rejected state. Candidate states are profile locked and profile released. Only applications and candidacies have a rejected state. It is very important for a technical view to have the obect types in e-recruiting very clear or you will get into big trouble sooner or later.
SAP delivered workflows are examples. They do not fit a production environment. Also the sap delivered activity and process customizing is an example (and no good one) you will have to design this according to the business needs in the project.
For the workflow question. It is possible to trigger a workflow by activity creation and activity completion. For status chage activities ths is the same as they are completed directly and never have status planned. The BOR object ERC_ACTIV contains both events, activtycreated is triggered directly, activitycompleted needs a note to run properly.
It is also possible to trigger a workflow by a status change of an object. The super BOR object ERC_OBJECT contains a statuschanged event, which is raised for all status changes of NA, NB, NC, ND and NE objects.
For rejection there are basically 2 scenarions.
Scenario 1
When rejecting a candidacy by creating a rejection activity you trigger a workflow based on the activity to create the corresponces activity automatically. You can either send it directly or just create it to allow the user to have an individual text. (I do not go into details of this workflow according to the chosen application-candidacy-relation, that would go to far at this point).
Scenario 2
When rejecting a candidacy directly in minimum data entry you do not have a status change activity as the status is set directly. In this case you have a workflow which is triggered directly by the status chang which again creates (and sends) the correspondence activity.
Of course you need checks to ensure the two workflows are not mixed.
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Question over the appraisal status change

Dear All,
Our appraisal has ( following the flexible template ) has planning, mid year review and final phases. With in each main status we have sub status configured. Example - In the planning stage ( say in the month of February ) , employee add objectives, change weights etc and send to manager for approval. If manager approves, the document status will be changed from planning to mid year status and employee's form is changed to the display mode ( so he cannot update objectives / weight etc)
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Hi Aneez, both options are great, HRHAP00_COL_ACCESS is configurable at each sub-status, so you have many options. You can have the manager "approve" at beginning of year, but keep it in "in planning" by having a 3rd sub-status.
You can have the employee or manager have access to the pushbutton so that mid-term can start.
you can also do a workflow option where it is changed automatically, your option 2.
the final option is the HR adminstrator can change the status, by doing a mass select in phap_admin and then they change to the status to move it to "in review" with all of your mid-term substatuses.
they key to making this work is the additional config that goes along with HRHAP00_COL_ACCESS. here you will want to do define a Z table with the following columns:
object id - your template ID
role - which are the same roles values defined at your template - apee for apraisee
template status - integer - represents status ID
template sub-status - ID
column id - FAPP, OBJO, etc..
availability indicator (char) - here you will configure H, X etc... which the badi uses to know how to handle it.
best regards - michael

ERecruiting - External Users in a distributed scenario

In an integrated scenario, I understand the relationship between, US, CP, P, NA and other objects.
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I need your help about this:
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Hello. Thanks to all of you for your comments. I am answering to your questions below:
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I do not know where can I make this assigment. I am thinking that this may be the cause. Please I kindly ask you to give me orientation about this.
Have you defined condition for defined action?
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Have you maintained user deatils on identification tab in BP?
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I supose that for Service desk messages we must configure SLFN, and not SLF1. Right?
In DNO_CUST01, we have SLF1. We have not made any configuration in DNO_CUST04, it is still as original standard. Please let me know if we are right.
You want to send an aut. email notification when status of SLF1 changes?
We want to send email notifications to the message creator about the status change of service desk messages.
Thank you very much.
Best regards.
Hector Longarte.

Error "Status change from READY to COMMITTED is not allowed"

Dear experts,
once again SAPs workflow environment drives me crazy with mysterious error messages.
Some time ago I posted a question here concerning the problem that I cannot put back a workitem by using function module SAP_WAPI_PUT_BACK_WORKITEM due to a lock on this workitem which has been set right after it has been double clicked in the business workplace workflow inbox:
[How can I put back a workitem before I'm back in the business workplace?;
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Hello Andreas,
Ah, sorry, there was so much talk about user decisions that I assumed you were using a standard decision task.
Still, I would be extra careful of changing the way workflow usually works because you have an unknown target audience that are based on the standard.
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Cheers,
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Hello,
I'm having problems getting my questions to change status in e-recruiting. I am using a separate frontend/backend system with a standalone scenario. I followed
http://wiki.scn.sap.com/wiki/display/ERPHCM/Questionnaire+cannot+be+saved+in+%27released%27+status
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In SLG1 I have the following errors:
The error occurred in program CL_HRRCF_QA_QUESTION==========CM00M line 48
Column FPER does not exist
The error occurred in program CL_HRRCF_QA_ELEMENT===========CM00E line 78
Does anyone have any idea what could be the problem?

Fixed the problem - in OOHAP_BASIC I added columns MAND and FPER manually and then in PHAP_CATALOG in Evaluable Information in tab columns I selected the 2 columns. No more errors, and the questions and questionnaires can be released.

Status Change activity to Rejected in E-Recruiting

Hi,
The letter is generated whenever we do the activity: Decline Candidate (status - Rejected) in E-Recruiting.
Decline Candidate is a status change activity, there is no email configured to go out when it is selected.
The Smartform going out is 'HRRCF_CS_APPLICANT', any help on this will be greate.
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Hi,
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Points Rewards!

Hello Andreas,
Ah, sorry, there was so much talk about user decisions that I assumed you were using a standard decision task.
Still, I would be extra careful of changing the way workflow usually works because you have an unknown target audience that are based on the standard.
The standard SAP philosophy is quite simple: cancel/F3 or do nothing and it stays reserved. If you do not want it reserved, you need to perform an action. This is based on a majority of processes: in most cases when you execute a work item you will also be the one who is going to completed it. Replacing it is the lesser used of the two alternatives, therefore it is the only one that requires an action on the part of the user.
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Personally I would find an exit popup annoying as a regular workflow user - regular decisions can be approved with one click, or I can back out with a single click if I need to make a phone call or look up some info before approving - but with this new-fangled thing I've got an extra button to click and an extra thing to think about. This is especially the case in a payment approval scenario where you may have users in some departments who may approve hundreds of payments each week.
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Cheers,
Mike

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hello all,
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Thanks,
Shiva.

Hello.
Have you figured this out yet? We are having the same problem.

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Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.

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We are running TFS2012 Update 4 and have set up some build alerts. The alert we have set up is "A build controller or agent's status changes". When this alert is first set up the default filters which are included are for fields "Team
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ERecruitment (EHP4) distributed scenario - Questions status changes

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