Exchange 2013 (Office 365) shared mailbox not staying up to date.

We have created a new shared folder for multiple users to access in Office 365 and were having some issues. There are a few users where this mailbox works great, but others users aren't able to see any changes that are made in the shared mailbox.
Opening the mailbox in O365 shows all folders, emails, etc... but for some reason syncing stops working randomly after a bit of time. Removing and re-adding permissions to the mailbox does fix this issue, but that's not a feasable fix for us.
Users can add folders to the shared mailbox, and those added folders do show up in the mailbox when opened in O365, but the changes do not push down to multiple other clients.
Anyone else seen this or have any info? Thanks!

Hi,
Are the users using Cached Exchange Mode or Online Mode? When the issue comes next time, have the user switch to the other mode and test if this helps.
We can disable Cached Mode for Shared folders, check if this helps resolve the sync issue:
Go to FILE -> Account Settings -> Account Settings -> Double click on the Exchange account -> More Settings -> Advanced tab -> Uncheck "Use Cached Exchange Mode", and click Apply then OK.
In Cached Mode, it doesn't connect to Exchange Server all the time but keeps a cache of the mailbox locally to sync the local cache and mailbox according to a period, this may cause some items not sync immediately. By switching to Online Mode, it should
be immediate.
Regards,
Melon Chen
TechNet Community Support
It's recommended to download and install
Configuration Analyzer Tool (OffCAT), which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office
programs.

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Office 365 Shared Mailboxes - Auto Reply

We've just migrated from an exchange 2003 to Office 365.
We have several shared mailboxes where previously they had an out of office setup with a generic message on it. Now that those mailboxes have been turned into'Office 365 Shared Mailboxes' without licenses attatched, i can't seem to work out how to
setup a similar auto reply for each of the mailboxes.
The only thing i can see is to assign a license to each of the mailboxes that we want to have an auto reply and treat them as normal users, but this just seems a waste of money.
Any Help?

It appears you may have bumped into a limitation of Office 365.
You might try this workaround. License the mailbox, log in, set the out of office message, log out, and remove the license. If the out of office message stays, then you have your workaround. Please post here whether or not that works so
others will benefit from your experience.
Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."

Office 365 Shared Mailbox in Exchange Admin

I am creating shared mailboxes in my Office 365 account and I want all the users on my domain to have access to all of the mailboxes. Is there any way I can set this up automatically, instead of manually adding each user to each shared mailbox and
then having to remember to add all new users into each shared mailbox?
Also is there anyway I can only allow them to have View-Only permissions on these mailboxes?
Thanks

Hi Lauren,
the cmdlet add-mailboxpermission is avaliable for Exchange Online, too.
http://technet.microsoft.com/de-de/library/bb124097(v=exchg.150).aspx
So you can receive a list for all your users mailboxes, and then you run add-mailboxpermission to all of them.
$mymailboxlist = get-mailbox -resultsize unlimited
$mymailboxlist | foreach-object {
                 $resourceMailbox = $_
                 $mymailboxlist | foreach-object {
                         $permittedMailboxAccess = $_
    add-mailboxpermission -identity $resourceMailbox -user $permittedMailboxAccess -accessRights FullAccess -InheritanceType All
In that example script you may ignore warning messages that a user already had access to her own mailbox.
You may add logic to the code to avoid that :)
If you do not know how to connect to Exchange online (required to run that code) please see
http://technet.microsoft.com/en-us/library/jj984289(v=exchg.150).aspx
Regards,
Martin

Exchange 2013 Office 365 Hybrid Cloud On-Premise Outlook Connection Problem

Hi Everyone,
We are required to migrate FROM the cloud TO an on-premise Exchange 2013 server. We set up a trial of Office365 and linked our test domain to that account. The test domain mimics our current domain, but ends in .net instead of .org.
We set up a test Exchange 2013 server with a few database servers. Internally, we can connect without issue (Outlook). We mapped our test CAS to face the Internet, and can access what we need without issue. We also set up the Hybrid
configuration on both the Exchange 2013 and Office365 servers. We have validated that DirSync works, and migration can occur up to the cloud and back down to the on-premise server.
Now, here is the issue:
We have our DNS records still pointing to Office365, so when we add an Office365 mailbox to Outlook (internal to the network or outside the network) we see absolutely no issues. We migrated a mailbox today to our on-premise server, but upon doing so,
can no longer connect to, or add, that mailbox to Outlook. When we put this integration in to effect for production, we want to be able to migrate mailboxes on-premise from the cloud, and we want to make sure users can still access their mailboxes. This
also goes for distribution groups, conference rooms, etc.
I see that most suggestions say to change your DNS record to point to the on-premise Exchange server, which is great, but after doing so Office365 accounts experience the same issue as above. We NEED to make sure that when we batch migrate, the users
DO NOT lose connectivity to their accounts. We need both Office365 accounts and Exchange on-premise accounts are accessible internally and externally. As an extra tid-bit, we HAVE configured Outlook Anywhere on Exchange 2013, but see no difference.
Any thoughts on this? Office365 and Exchange 2013 see eachother and recognize that the hybrid environment is set up good, but it appears we are missing some configurations. Currently, we have a CNAME record points our autodiscover to autodiscover.outlook.com.
Any help would be MUCH appreciated. Thanks!
Dan

Hi,
Here is an article on Move mailboxes between on-premises and Exchange Online organizations in 2013 hybrid deployments, for your reference:
http://technet.microsoft.com/en-us/library/jj906432(v=exchg.150).aspx
I want to make sure OWA works well with the moved mailbox.
To use CNAME based autodiscover method, we need to have all domain names present in a SAN certificate.
With Exchange 2013 CU1, we now have the option of adding multiple SMTP domains to Exchange Federation/Hybrid configuration and we can specify which of these domains should act the "autodiscover" domain.
To configure an SMTP domain as the autodiscover domain, you can run following command:
Set-HybridConfiguration -Domains "domain1.com, domain2.com, domain3.com", "autod:domain.com"
More details, please refer following blogs:
http://www.msexchange.org/articles-tutorials/office-365/exchange-online/configuring-exchange-2013-hybrid-deployment-and-migrating-office-365-exchange-online-part11.html
http://www.msexchange.org/articles-tutorials/office-365/exchange-online/configuring-exchange-2013-hybrid-deployment-and-migrating-office-365-exchange-online-part12.html
Disclaimer:
Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety, or suitability of any software or information found there. Please make sure
that you completely understand the risk before retrieving any suggestions from the above links.
Thanks
Mavis Huang
TechNet Community Support

How to get Office 365 shared mailbox rights properly.

hi,
How do I retrieve the shared mailbox rights properly.
Currently I find that I can get Full Access permission by using Get-MailboxPermission but it returned me along with the user I'm looking for other junk accounts. See below sample result, i'm only interested in user01FN.
Identity User AccessRights
IsInherited Deny
cm01 NT AUTHORITY\SELF {FullAccess, ReadPermission} False
False
cm01 user01FN user01LN {FullAccess}
False False
cm01 APCPRD02\Administ... {FullAccess} True
True
cm01 APCPRD02\Domain A... {FullAccess} True
True
cm01 APCPRD02\Enterpri... {FullAccess} True
True
cm01 APCPRD02\Organiza... {FullAccess} True
True
cm01 NT AUTHORITY\SYSTEM {FullAccess}
True False
cm01 NT AUTHORITY\NETW... {ReadPermission} True
False
cm01 APCPRD02\Administ... {FullAccess, DeleteItem, ReadPermission, ChangePermissio... True False
cm01 APCPRD02\Domain A... {FullAccess, DeleteItem, ReadPermission, ChangePermissio... True False
cm01 APCPRD02\Enterpri... {FullAccess, DeleteItem, ReadPermission, ChangePermissio... True False
cm01 APCPRD02\Organiza... {FullAccess, DeleteItem, ReadPermission, ChangePermissio... True False
cm01 APCPRD02\Public F... {ReadPermission} True
False
cm01 APCPRD02\Exchange... {FullAccess, ReadPermission} True False
cm01 APCPRD02\Exchange... {FullAccess, DeleteItem, ReadPermission, ChangePermissio... True False
cm01 APCPRD02\Managed ... {ReadPermission} True
False
cm01 PRDMGT01\View-Onl... {ReadPermission} True
False
Also, is it possible to return them in a manageable format like xml or csv?

hi Michael,
Thanks for the reply, I found some filter suggestions from another website as follows:
Get-MailboxPermission "[email protected]" | where { ($_.AccessRights -eq “FullAccess”) -and ($_.IsInherited -eq $false) -and -not ($_.User -like “NT AUTHORITY\SELF”) } | ft User -AutoSize
Get-RecipientPermission "[email protected]" | Where { ($_.AccessRights -eq “SendAs”) -and -not ($_.Trustee -like “NT AUTHORITY\SELF”) -and ($_.IsInherited -eq $false)} | ft Trustee -AutoSize
They work for the moment, but since they are not Office 365 official I don't know whether it will break if I have more users.
Also is it possible to get output in CSV or XML format instead of text. If not possible, can you provide me how to parse the text format?
thanks and regards,
--Leo

Exchange Management Tools? Hybrid Exchange 2010 SP3 - Exchange 2013 (Office 365 - Exchange Online)

When running in Hybrid mode... is there any advantage to installing the Exchange 2013 server management tools on my machine versus the Exchange 2010 management tools?
Any advantages/disadvantages?
I still do have some on premises mailboxes that need to be migrated to the cloud (Exchange Online).
Thoughts? Suggestions? Experiences?

Hi Viva,
We don't have Exchange Management Console in Exchagne 2013 in all the web interface we used in Exchange server 2013. In Exchange 2010 we are having Exchange management console. Hence we can able to access exchange 2010 and 2013 both on the same server.
Exchange Queries

Outlook 2013 (Only) - Shared Mailbox - Not Syncing

Hi
After searching this forum and many other forums online, I have decided to ask my question here as I cannot find a solution.
We are migrating from Exchange 2003 to Exchange 2010 at the moment. All of a sudden our Outlook 2013 users (All of them) cannot update Shared Mailboxes. When you select that folder it says "Updating this Folder" but nothing is happening. Only happens
with their open Shared Mailbox not with their own Mailbox. I have done the following tests:
Users can open the Shared Mailbox and sync properly using OWA.
Users can open the Shared Mailbox but cannot sync via Outlook 2013.
Users can open and sync the Shared Mailbox via Outlook 2010.
Ran OST repair tool, no luck.
Completely deleted the profile and wiped all the files in the outlook folder and recreated the profile, no luck. (Not syncing straight away.)
Users can sync the Shared Mailbox when they are running outlook in Online mode. (I dont wanna do this coz they want to save their sent emails from a Shared Mailbox into the respective "Sent Item" folder which only works in Cached Mode.
Everything used to work fine and suddenly stopped for everyone. Can you please guide me on how to fix this?
Thanks in advance.
With regards
M
PS
I just realized that my Build Version is "Version 14.1 (Build 218.15)"
I am downloading the Service Pack 3, and it might help?

Hi,
It seems that the issue only happens in Outlook 2013 Cached mode. If you add secondary mailboxes to your profile through the Advanced
tab in the Microsoft Exchange dialog box, please check whether the “Download Shared Folders” is enabled in the Advanced tab.
If it is, the Sync issue occurs may because Outlook 2013 locally caches (in your Outlook data file [.ost]) all folders to which you have access in the secondary mailbox. To resolve it, we can refer to the detailed solution in the following KB:
http://support.microsoft.com/kb/2297543/en-us
Thanks,
Winnie Liang
TechNet Community Support
Hi,
I found this little tick yesterday and did clear it. So now people can still have their own mailbox cached and the rest online. But thank you for the link coz I couldnt find it before and it is good to know that it is a known issue rather than being a misconfiguration
at server level :) I have marked your post as the answer. Thanks again.

Creating a new address list for Exchange Online (Office 365) by two parameters

Good day!
I need to create two new address list in Exchange Online 2013 (Office 365) that users will choose the two parameters.
Address sheet1: No staff
Address Sheet2: Staff
Parameters address sheet not staff:
Parameter 1: Company
It must match the value - MyCompany
Parameter 2: job title
it must be different from the value - Staff
Parameters address sheet Staff:
Parameter 1: Company
It must match the value - MyCompany
Parameter 2: job title
It must match the value - Staff
Problems:
1) Is it possible to filter user mailboxes on the parameter of discrepancy?
2) Can not find the parameter values for the script field job title
https://technet.microsoft.com/ru-ru/library/aa996912%28v=exchg.150%29.aspx
https://technet.microsoft.com/en-us/library/bb738157%28v=exchg.150%29.aspx
While on the side of 365 in the user properties such parameter is:
http://joxi.ru/MAj0Jj7hGyDbme
Company option too.

I got to build a team that I need (describes the necessary conditions)
and successfully held in PS 4.0 after connecting to the office 365:
1) Set-ExecutionPolicy unrestricted
2) $ UserCredential = Get-Credential
(Data Entry Administrator 365)
3) $ Session = New-PSSession -ConfigurationName
Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $ UserCredential -Authentication Basic -AllowRedirection
Import-PSSession $ Session
4)
PS C:\Windows\system32> New-AddressList -Name 'TEST1234' -RecipientFilter {((RecipientType -eq 'UserMailbox') -and ((Com
pany -eq 'Company1') -and (Title -ne 'Student')))}
Name DisplayName RecipientFilter
TEST1234 TEST1234 ((RecipientType -eq 'UserMailbox')
-and (((Company -eq 'Company1...
As a result, the new address list TEST1234 immediately appears. (When creating a new letter in the menu "To"), but on the inside
it is empty (although there is 1 user which is fully consistent with those described in the filter conditions.).
= (
Tried a simple version:
Office365
не отображается в адресном списке.">The same thing - the only user with such parameters in AD -> Office365 is not displayed in the address list.
(After running for a list TEST123 more than two days)
Tell me what could be the problem?

App-V Office 2013/Office 365?

Hi,
In order to App-v Office 2013, apparently you need Office 365 ProPlus? How to get it, we do have Office 2013 ProPlus but that's not sufficient? Don't get what the difference is actually.
Note: we don't want to use Office 2013 click-n-run.
J.
Jan Hoedt
Note: the click-n-run doesn't give the option to mention you Exchange server, the junk folder used in Outlook etc., that's what we really need (just as the setup.exe /admin option in Office.

The difference between Office 365 ProPlus and Office Professional Plus 2013 is licensing only as the text you've quoted shows and as Rory has provided details on as well.
This is separate from how you deploy Office. With either Office 365 or Office 2013 you can choose to use a standard installation or the Office Deployment Tool (App-V). Office 365 also provides the Click-to-Run version which you download from the Office 365
site.
If you have licensed Office 365, but want to use the Volume License media, you may have to purchase the media separately (which is really a download from the Volume License site). You may be required to purchase the minimum of 5 VL licenses to get access
to the media, but check with a Microsoft licensing expert for clarification.
The only supported method of deploying Office 2013 / Office 365 with App-V is via the Office Deployment Tool. This means that you can't use the VL media (SETUP /ADMIN) to create a configuration and capture that with the Sequencer.
See these articles for more info:
https://support.microsoft.com/kb/2772509 (Rory has already posted this one)
http://support.microsoft.com/kb/2915745
Please remember to click "Mark as Answer" or "Vote as Helpful" on the post that answers your question (or click "Unmark as Answer" if a marked post does not actually
answer your question). This can be beneficial to other community members reading the thread.
This forum post is my own opinion and does not necessarily reflect the opinion or view of my employer, Microsoft, its employees, or other MVPs.
Twitter:
@stealthpuppy | Blog:
stealthpuppy.com |
The Definitive Guide to Delivering Microsoft Office with App-V

Migrating Public Folders on Exchange Server 2007 SP1 to Exchange Online\Office 365

Hello,
Our company is looking to migrate from Exchange 2007 on premises to Exchange Online/Office 365. We have a number of public folders on our exchange server that function similarly to how the new shared mailboxes work in Exchange Online. That is to say that
we have many outside users (customers and wholesale dealers) emailing this public folder ([email protected]) and our end users are given permission to view and respond as themselves ([email protected]). I've been looking all over but haven't found a clean
way to migrate the current public folders directly into shared mailboxes. I'd just start from scratch, but we want to keep the records of the emails we've received at these public folders for customer support reasons. Can anyone help?

Hi psh8989,
According to your description, I know that you want to migrate public folder from Exchange 2007 to Office 365.
Since Office 365 is different from Exchange On-Premises, I suggest ask Office 365 Forum for help so that you can get more professional suggestions. For your convenience:
http://community.office365.com/en-us/default.aspx
However, I can also share some information for your reference : )
Based on my knowledge, Exchange supports moving your public folders to Office 365 and Exchange Online from Exchange 2007 SP3 RU10 or later. I notice that your Exchange server version is SP1, please upgrade to SP3 RU10 first and perform migration.
More detailed information to see:
Migrate legacy public folders to Office 365 and Exchange Online
http://technet.microsoft.com/en-us/library/jj983799(v=exchg.150).aspx
Thanks
Mavis Huang
TechNet Community Support

Project Pro 2013 and syncing with SharePoint Online 2013 (Office 365)

Good day,
I am experiencing some challenges with a Project Pro master project file and syncing to SharePoint 2013 (Office 365).
What works
Individual projects can be synced to SharePoint without issue. Once synced, the site start page presents the Project Summary gant, clicking the Tasks link takes me to the tasks. Project files are stored in the Site Assets directory in each SharePoint site
(one site per project file).
What doesn't work
When I create a new project (and sync it to a new site), then add two (2) existing project files that reside on SharePoint and then sync to the new master project site I
don't see any content in the Project Summary gant, nor do I see any tasks in the task list. I can't figure out if this is not supported or if I've done something wrong. There are no error messages or indicators that I've done something wrong,
short of the master project projects not showing up on the master project site (nothing in the project summary gant and no tasks).
Some help would be greatly appreciated. Being able to render a master project is crucial to understanding timelines for many projects in a single view.

Steven,
This is by design. Inserted Sub projects will NOT show in the Master Project Tasks list. You will only see tasks inserted directly at the Master Project Level.
Moreover, if you set up a dependency between Master project Task and Subproject task, then the sync will not work. All in all, there are limitations for this process, which is where Project Online/Project Server needs to be considered.
Cheers,
Prasanna Adavi, Project MVP
Blog:
Podcast:
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LinkedIn:

Office 365 Shared External Contacts - how do I delegate Edit and Update permissions to users

Hello
Office 365 Shared External Contacts - how do I delegate Create/Update/Delete/Edit permissions to users who are not Admins? These Contacts are in the Global Address List. Not Outlook personal Contacts. O365 Small Business Premium

Hi,
To grant users delegate permissions, open Outlook, go to FILE -> Info -> Account Settings -> Delegate Access -> Add -> Search and add the user, click OK -> Edit the permission of the user. We can set different permissions in the dropbox
of Contacts.
There are four permisssions for Contacts:
1. None
2. Reviewer (can read items)
3. Author (can read and create items)
4. Editor (can read, create, and modify items)
Select the permission that you want to grant the user.
We can also modify the permission later in this section.
I hope the information is helpful, if I misunderstood anything, feel free to correct me and provide more detailed description of the question.
Regards,
Melon Chen
Forum Support
Come back and mark the replies as answers if they help and unmark them if they provide no help.
If you have any feedback on our support, please click
here

What are share point server 2013 & Share point Designer 2013 & Office 365 & Yammer & Share point 2013 & Windows server 2008 server & Windows Server 2012 Server Data Center?

I need some clarifications.
What are share point server 2013 & Share point Designer 2013 & Office 365 & Yammer & Share point 2013 & Windows server 2008 server & Windows Server 2012 Server Data Center? How each them are related in collaboration system?
Is Share point server 2013 and Share pointer Designer 2013 available in 32bit version? If not, then how to use it in 32 bit machine by using any VMs?
Thanks
Senthil

SharePoint Server 2013:
http://office.microsoft.com/en-us/microsoft-sharepoint-collaboration-software-FX103479517.aspx
SharePoint Designer 2013:
Designer is used to develop SharePoint pages using HTML/CSS/JS as well as SharePoint Designer Workflows
Yammer:
https://about.yammer.com/
Windows Server is Windows, but the Server OS. SharePoint runs on top of supported Windows Servers editions (see http://technet.microsoft.com/en-us/library/cc262485.aspx).
SharePoint Server is 64-bit only (trial:
http://technet.microsoft.com/en-us/evalcenter/hh973397.aspx), although Designer does have a 32-bit edition (full product:
http://www.microsoft.com/en-us/download/details.aspx?id=35491).
You will need the capability to run 64bit VMs. Minimum recommended all-in-one VM for SharePoint is to allocate 24GB of RAM, but you can get away with as little as 12GB (I wouldn't go below that). Because of this, it generally rules out 32bit OSes as a virtual
machine host.
Trevor Seward
Follow or contact me at...
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This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

Office 365 pro plus not getting activate

Hi All,
after install office 365 pro plus, i am trying to activate the product using my assigned email id for the activation. every time when i try to activate it will appear below error. i am using our company proxy address for internet connection.
using my email id i am able to access office 365 portal but not able to activate.
srini

Please login to your Microsoft account at
Office.com/myaccount to check if the Office 365 subscription is available for your current account.
Once the new Office has been redeemed and activated, the end customer will not need to use their Product Key anymore as they will access their
Office.com/myaccount page with their Microsoft account to manage their product.
Tony Chen
TechNet Community Support

Add list item using anonymous user in public website of shareopint 2013 office 365

Can any body know the solution to over come of following error while add list item using anonymous user using CSOM in shareopint 2013 office 365 public website.
I have tried following solution to narrow down the error from "Access permission"
http://sharepointtaproom.com/2014/08/28/anonymous-api-access-for-office-365-public-sites/#comment-2304

Try below:
http://www.codeproject.com/Articles/785099/Publish-a-Form-for-Anonymous-Users-on-a-Public-Sit
http://blogs.technet.com/b/sharepointdevelopersupport/archive/2013/06/13/how-to-allow-anonymous-users-to-add-items-to-sharepoint-list-using-client-object-model.aspx
// Allows AddItem operation using anonymous access
private
static voidAllowAnonAccess(){
Console.WriteLine("Enabling Anonymous access....");
SPWebApplication webApp =
SPWebApplication.Lookup(new
Uri(webAppUrl));
            webApp.ClientCallableSettings.AnonymousRestrictedTypes.Remove(typeof(Microsoft.SharePoint.SPList),
"GetItems");
            webApp.ClientCallableSettings.AnonymousRestrictedTypes.Remove(typeof(Microsoft.SharePoint.SPList),
"AddItem");
            webApp.Update();
Console.WriteLine("Enabled Anonymous access!");
// Revokes Add/Get Item operation using anonymous access
private static
voidRemoveAnonAccess(){
Console.WriteLine("Disabling Anonymous access....");
SPWebApplication webApp =
SPWebApplication.Lookup(new
Uri(webAppUrl));
            webApp.ClientCallableSettings.AnonymousRestrictedTypes.Add(typeof(Microsoft.SharePoint.SPList),
"GetItems");
            webApp.ClientCallableSettings.AnonymousRestrictedTypes.Add(typeof(Microsoft.SharePoint.SPList),
"AddItem");
            webApp.Update();
Console.WriteLine("Disabled Anonymous access!");
http://www.fiechter.eu/Blog/Post/12/Create-a-survey-for-anonymous-users-on-Office-365
If this helped you resolve your issue, please mark it Answered

Exchange 2013 (Office 365) shared mailbox not staying up to date.

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