Expenses Require WBS Element to be Billable

Hi
We are posting time & expenses to wbs elements. Our wbs elements are structured with 3 levels with the time being posted at the third level but the billing being done at the second level.
This works for Time well, but does not seem to work for expenses When we try to post expenses to the third level we get an error message in PRRW saying that the wbs is not a billing element, is there anyway to change this ? as we don't really want to post to the level 2.
Changing the level 3 to a billing element causes additional problem in that it means that we are not able to bill the order....
Thanks
Sara

Hi Sara,
While posting the travel expenses if it throws an error (WBS is not a billing element) in PRRW.
Then in tcode CJ02 enter the WBS, double click on the WBS and in the "Basic data" tab see on the right side below you have will have "operative indicators" and you need to select the "Billing element" to post the expenses.
Hope this helps.
Regards,
S.Srikanth

Similar Messages

WBS Element in selection screen

hi,
WBS Element in selection screen of the report need to be added from BSEG table of field PROJK.
requirement is
for eg- if you take a WBS Element suppose 11020017 and you put in BSEG table give the values as
BUKRS= 0010
GJAHR =2008
PROJK =11020017 it gives a message WBS Element 11020017 does not exist.
where as this WBS element if you insert in Function module CONVERSION_EXIT_ABPSP_OUTPUT
input as 11020017 , you will get output as 1000050-01.
and again goto BSEG table and give the values as
BUKRS= 0010
GJAHR =2008
PROJK =1000050-01, now u will get the value of WBS Element as 11020017 .
in the report the bussiness requires WBS Element in selection screen , the user gives the value of WBS Element in selection screen 11020017,it gives a message WBS Element 11020017 does not exist, the user should give this value1000050-01, but user doesnot know this value,user knows only 11020017 value.
now if the user gives in selection screen 11020017 it should work i mean it must convert to 1000050-01.
how to use function module in selection screen.help with code
thanks in advance

Hi,
     Use in following way, declare a parameter P_PROJK as character type, if you declare it as TYPE BSEG-PROJK system will defaultly check in dadabase table.
PARAMETERS : p_projk(10) TYPE c.
AT SELECTION-SCREEN.
CALL FUNCTION 'CONVERSION_EXIT_ABPSP_OUTPUT'
    EXPORTING
      input = p_projk
    IMPORTING
      output = p_projk.
START-OF-SELECTION.
BREAK-POINT.
Regards
Bala Krishna

Travel Expenses settlements against Service Order/WBS Element/Project Ord

Hi Experts,
I have one req. in Travel Expenses, i.e. need to settle travel expneses against Service Order/WBS Element/Project Order.
Can you guide me how to do this req.
Thanks & Regards
Rajesh

Hye mate,
This is possible for sure what you need to do is to go at travel request . In travel Request there is an option of Enhanced Travel cost/ Alternative master cost center. if you click on it . you would find an option of cost assignmnet click on it
there you would have option , like an excel sheet like fields of the cost centre, wbs element, profit center, order number what eve is requred and save it.
now the cot of trip would go that particulat cost center or der numbe or WBS rather then the cost center assigned at master data in ifototype 0027.
Regards
Waqas Anwar

Error Individual check for creating the object WBS Element required

Hi Expert,
I've a requirement to create WBS elements using BAPI. And I am using BAPIs in the following manner.
CALL FUNCTION 'BAPI_PS_INITIALIZATION'
CALL FUNCTION 'BAPI_BUS2054_CREATE_MULTI'
EXPORTING
i_project_definition = g_pdwbs
TABLES
it_wbs_element = it_wbs_element
et_return = it_return
EXTENSIONIN =
EXTENSIONOUT =
CALL FUNCTION 'BAPI_PS_PRECOMMIT'
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'.
When I do so I am getting the below errors. Please suggest.
"Individual check for creating the object WBS Element C-497082 required ".
"Individual check for creating the object WBS Element C-497082-0001 required".
Please suggest how to correct this error.

Hi Karthikeya,
I think the project profile which you are using has a different mask and the WBS element you are passing is different to the BAPI.
Are you able to create manually from CJ01 using the same WBS element?
Create a project manually and it will give the list of the mandatory fields set in the config. Using that list populate the BAPI struture accordingly.
Hope this helps.
Thanks
Lakshman.

Assessments expenses and revenues / orders and wbs elements

Hello gurus,
I have created two different structures:
- Statistical WBS Elements for allocating all the planing data.
- Internal Orders assigned to the WBS Elements for allocating all the actual data (expenses and reveues: item category of cost elements is 1).
The issue is that periodically i need to distribute these things:
- Plan data from one Statistical WBS element to others Statistical WBS elements. As the WBS Elements are statstical i really do not know how i can distribute those plan costs, i mean, how i can create the assessment cycle? which steps i must follow up? which transactions allow me to do this?
- Actual data from internal orders to others internal orders. Exactly the same questions that in the paragraph before... The problem here is that i know how to create assessment cycles using cost centres as senders, but the transaction (KSV5, KSU5) do not allow me put order as a sender
Thanks in advance for your help.

Plan data for Statistical wbs elements are not eligible for assesments/distributions and settlements.
In actuals , orders can be set as senders and receivers. Use trans KCAU to customize yur assesments.
I hope it helps.
Pan

Show WBS Element as Default in Travel Expenses - Cost Assignment

Dear All,
As per Standard Cost Center is shown as default in drop down in Travel Expenses. I want to enable WBS element as default.
How can I make wbs element as default drop down.
Regards,
Kamal

Hi Kamal,
The standard SAP has Cost Center as the Default in the Cost Assignment. If you want to make the WBS as "Default", then coordinate with the ABAP to make it customise for the WBS as default.
Hope this helps.
Regards,
S.Srikanth

If WBS element deleted expenses entries will show

Hi Gurus,
In my office one Project is deleted and new project is created with all WBS element. Before that new project creation some expenses are booked in old project now we have to delete all the expenses enteries which are all accounted in old project.
I have one doubt if we pass JV for the expenses enteries
Expenses A/C Dr. (New project)
To Expenses A/C Cr. (Old Project)
if we deleted the old project that expenses entry will show or it also deleted.
or how we can over come is issue.
Any suggestions or advice welcome its u r g e n t
thanks in advance
jaya

Hi sridhar,
Thanks you for your replay,
If the Project is locked we can pass transfer enteries or we have to unlock it and pass entries and again lock it.
Can you please advice me
Thanks
jaya

WBS Element requirement

Hi Experts,
We have an requirement in BI side where user wants to see the Investment program and Position ID (POSID & PRNAM) against each WBS element.
Please advise us in this context from which table we can get these values or any link or structure or view or anyother combination to get POSID & PRNAM against WBS Element.
Regards,
Bhadri M.

Hi Bhadri,
You can find the required details in PRPS Table in SE16 for the respective WBS Elements.
Best Regards,
Krishna Singh

WBS element&Cost center required for Account 11111000000 Profit center 1234

Hi,
While realeasing the billing document we are getting the subjectted error.
We do maintain the cost centre in the sales order, however no idea about the WBS elemnt.
Pls help.
Regards,

For information, if you want to post any data to WBS element, the Account Assignment indicator should have been ticked which you can do in OPSA or try in T.Code CJ20N where you can input manually.
For more information on WBS element, go through this thread
[WBS Element |WBS Element]
thanks
G. Lakshmipathi

Settlement of order -WBS Element

Dear Experts,
Can any one tell me what is meant by WBS element and in what scenario,PM orders settlement rule created with category as WBS.If possible tell me with any practical example.
regards
KRISHNAN

Dear,
Dear,
Budget: Amount of resources allocated under a particular head in a financial year.
Budget Control: Having/ creating a control on the resources allocated in a financial year.
Original Budget: The initial budget that you have allocated to a WBS element.
Supplement of Budget: One time/ discrete increment in the original budget.
Return of Budget: Taking out the unutilized portion of the budget.
Transfer of Budget: Transferring the budget among two or more expense heads.
Project Definition: A framework for a business undertaking with a fixed goal to achieve with given resources.
The project definition contains dates and organizational information that are binding for the entire project.
WBS Element: Individual structural element in a work breakdown structure (WBS) representing the hierarchical organization of an R/3 project. Describes either a concrete task or a partial one that can be further subdivided.
Proposed Business Process
Assume there are seven expense heads in maintenance department. There may be addition of expense head in near future.
Based on the maintenance heads, maintenance department will create a project in project system. This project will be used for statistical purpose only & will not have any financial implication.
Upon creation of a project, WBS elements will be created as per the expense heads. So for each expense head, there will be one top level WBS element. Again these WBS elements will be divided in twelve WBS elements. These twelve WBS elements represent twelve calendar months.
Budget will be allocated to each WBS element & the WBS element will be released from the project.
Maintenance department will create maintenance orders as per their work requirements. These orders will be settled to cost centre, which is maintained in the settlement rule. Also WBS element will have to be mentioned in each order so that the budget control can take place. So as to capture cost from each maintenance order, the WBS element field will be made mandatory field in maintenance order.
So when a maintenance order is released, system will do a budget check against the WBS element mentioned. If the budget check status is OK, order is released or else it will stopped from release. If the order is stopped from release, maintenance department will have to supplement the budget. Upon supplementing, the order is released again & the maintenance cost such as, labour, material costs can be booked on the order. Again the order cost is settled to cost centre & at the same time, budget is consumed from the respective WBS element.
Every year, maintenance department will copy the previous years project so as to save time & efforts to create project & WBS elements. And the maintenance department will assign the budget allocated to each WBS element in a financial year.
It is also possible to return the unutilised budget or, transfer of budget from one WBS element to another.
Create a project CJ20N
Create WBS element CJ20N
Assign Budget to WBS elementsKO22
Display assigned Budget KO23
Supplement Budget KO24
Display Supplement budget KO25
Return Budget KO26
Display Return budget KO27
Transfer of budget CJ34
Hope u wull get ur answer
Regards
Rakesh

Report Painter Request - Cost Center and WBS Element

Hi Everyone,
Currently, my company settles all project related expenses through to a cost center by way of an internal settlement cost element (category 21). The issue with this is that when the expense gets to the cost center, they lose all visability as to where the expense originated, such as salaries or travel expense (category 1 cost elements). We can't switch the settlements to the originating cost element from wbs to cost center just because of the additional data/volume that will cause. My thought was to create a report painter that can run by cost center but also show the wbs's that settle to that cost center and group the expenses by primary cost element (cat 1). I'm assuming that there is a way to marry a cost center and wbs element by way of the wbs settlement rule but how would that be done for reporting purposes? I've seen it done before by way of a nightly job that created sets based on the combination of cost center and wbs but I'm not sure how that was done. Any advise and examples?
Example:
Cost Center: IT
WBS: A.0017.01.01 (settles to cost center IT)
Postings made:
1. CC IT and CE 552000 "salaries"..............................$20,000
2. WBS A.0017.01.01 and CE 552000 "salaries"........... $5,000
3. Settlement of WBS to CC (expenses flow through to CC IT by way of CE 985000)
I want to run CC IT and see that the account 552000 really shows $25,000 and can be broken down by cost object (CC and WBS by the amounts above)
Thanks,
Pete

Hi Peter,
I had a similar requirement and used report painter report group 1SHK-002 (in library 1VK).
I took a copy of the standard and ameneded it slightly, I switched the explode so it occured on the cost center not cost element.
The report runs so that direct costs on the cost center are shown at primary cost level. And values settled to the cost center are shown on the partner object. In your case i guess WBS Elements (Partner ObjType WBS).
Now in my case I didnt need cost element breakdown on partner level, just on cost center so effectively I have(sorry for text alignment but I hope you get the idea):
GL1   ............. 100
GL2   ............. 250
+ Cost center1 total ....350
GL3 .............   50
GL4 ............. 100
+ Cost center2 total.... 150
Primary Cost Total ..... 500
X-YZ-1.200 .............   50
X-YZ-1.400 ............. 100
+ WBS total ............. 150
IO 1............. 100
IO 2 ............. 100
+IO total ............. 200
Partner Total............. 350
Overall total ............. 850.
Its not exactly like your requirement but it might be a good report for you to work with to get what you need.
Elaine

How to find out System Status of WBS Elements?

Hi PS Experts!
Please help me on my query.
I want to get a list of WBS elements whose status is Released and can be used.
If I try to search the table PRPS, it can only help me in finding WBS elements without deletion flag, with RA Key and so on.
But the System status (such as Blocked for use) etc. is not present in the table.
The one way I know is to get Object Number of WBS element from PRPS Table and insert it in JEST Table to get system status.
Or alternatively, I give the WBS element no. in CJ20N t-code, and then check for System Status.
These 2 methods work, if I do it one WBS Element at a time. If I need to get thousands of WBS elements in such a fashion, it's tedious.
So could anyone help me on this issue?
Thanks in advance,
Vinitha.

Hi Bala
Yes, you have put it rather correctly.
We use WBS elements for booking and posting time (client requirement). So what I am looking for is WBS Elements with the system status TERL (Time and Expense Released).
I talked of the deletion flag also, because a WBS element flagged for deletion can't be used. It's one of the criteria to screen the WBS elements.
I hope it's clearer now.
Vinitha.

PRPS-KOSTL in WBS Element

Hi to all -
Our customer desires to see all postings to the general ledger accounts broken down by cost center. For warranty projects, the settlement rule for WBS elements will be to a Warranty Accrual Account (liability account) and Warranty Expense Account (expense account). These postings need to be by cost center.
In the WBS element, the coster center field (PRPS-KOSTL) is only available if the WBS element is checked as a statistical WBS. I would like to use either Responsbile Cost Center, Requesting Cost Center or even a user field as an input field and then substitute this value to the PRPS-KOSTL. When this is tested, we get the following message:
"Field WBS_CCTR_POSTED_ACTUAL/CCtr posted actual: Changing the contents of the field is not permitted
Message no. CJ727
Diagnosis
Contents of field WBS_CCTR_POSTED_ACTUAL/CCtr posted actual are to be modified, either by substitution or batch input.
Because the system noted that a field was not ready for input no chnage was allowed.
System Response
Processing stopped.
Procedure
Check the field attributes or the action."
My question is if there is a way to use PRPS-KOSTL with out defining the WBS as a statistical WBS.
On the FICO siide, we are using report FAGLL03 to view the G/L accounts. On this report, KOSTL is available as a selection field to create the segmentation the customer desires.
A final issue we have not gotten to - is if we can get the Cost Center on the WBS and settle the WBS to the G/L accounts - will the Coster Center information come over to the CO tables for use in FAGLL03.
Thanks,
BGS

Hi,
It is possible to settle as required partly to GL and partly to Cost Center by configuring the allocation structure.
Regarding the error please refer SAP Notes 767465 & 430244
Tnx
Abdul

PS-Relationship between the system status in wbs elements and activities.

Relationship between the system status in wbs elements and activities.
We have the following requeriment with the system status in PS. We have a project with complete technically status and we want to undo the complete technically status in one activity without changing the complete technically status in the WBS element or the project.
The reason is that after putting the complete technically status, users have to change the values in the P.O. We don´t want "open" all the project and we only need to "open" the activity where the P.O. are in.
Is that possible? How is connected the system status between activities, wbs elements and the project son I can change the status in the below step without changing the higher steps?
Thanks in advance.

Hi Bala
Yes, you have put it rather correctly.
We use WBS elements for booking and posting time (client requirement). So what I am looking for is WBS Elements with the system status TERL (Time and Expense Released).
I talked of the deletion flag also, because a WBS element flagged for deletion can't be used. It's one of the criteria to screen the WBS elements.
I hope it's clearer now.
Vinitha.

How to use PS+FI WBS Elements?

Hi Friends... follow the example,
There is an account called Printing and stationary in which we will account all the expenses relating to printing, and stationary.
Printing may be printing of legal documents, or printing of accdounts mannual, or printing of gl's or any thing... So client wants to subdivide these General ledger as (Classification of GL Account) Printing of
B/s, printing of Accounts mannual, printing of DC etc.,,
and the stationary cost may be purchase of papers, pens, stablers, files, or any thing... client want to classify "Printing & Stationary Accouont" as different expeses explained above...
For classification of GL Expenses as shown above i supposed to create each WBS element. But here PS module also implmenting ... so PS related WBS elements can be selected at the time of posting right?
then the same expeses how can be shown under FI related WBS elements?
OR
is there any other way to track these Subdivided costs?
Dasu

Hi,
WBSE is a cost carying object,
you have some priting and stationary cost which has to posted against a requirement.
So while posting use corresponding WBSE.
for e.g you have some stationary items as a part
of the project functioning say design so post on WBSE "design"
or else create a WBSE "printing" and another "stationery" and post all the cost on these for the entire project.
regards
pv

Expenses Require WBS Element to be Billable

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