Extra expenses (dunning and bank costs ...) on Payments

Question

Hello,
I ask you how to manage the extra expenses (for examples for dunning and banks costs) on incoming payments and outgoing payments.
I tried to increase the amount of payment but it is not possible.
It is possible only to make a manual journal entry before or after the payment but it is not too good.
Thank you

Answer 1

Hi,
Check Note no. : 1286810 regarding the issue mentioned by you.
I have copied the solution part of the Note for your reference which is as follows :
When processing bank transfer payments from customers or suppliers, there is a requirement to record the related bank charge. Is there a way to post this bank charge fee with the Incoming or Outgoing Payment transaction?
Solution
In the 'Payment Means' window of the 'Incoming or Outgoing Payment' function, there is currently no facility to define the bank charge.
In standard Business One application, the bank charge can be posted using the following:
Create a separate Journal Entry.
Create an Adjusting Journal Entry during the process of reconciling bank statements with the Cash Account balance.
To address the requirement, the 'Credit Card' tab of the 'Payment Means' window can be used to hold the Bank Charges. The details of the workaround are shown below:
1. In the 'Credit Card' tab, click on the 'Credit Card Name' field and select 'Define New' to display the 'Credit Cards - Setup' window.
2. Enter a description for the bank charge and the corresponding bank charge account. For example, enter 'Bank Charges'. Then, click on 'Update'. Close the window.
3. Access the 'Incoming Payment' function to post an incoming payment.
4. Select an A/R Invoice for payment. Consider this scenario:
A/R Invoice Balance - GBP 100
Customer Payment - GBP 100 (through Bank Transfer)
Bank Fees - GBP 5 (to be paid by the Company)
Net Amount of Cash in the Bank - GBP 95
5. Access the 'Payment Means' window. In the 'Credit Card' tab, call up the Bank Charges. Notice that the G/L Account automatically appears on the 'G/L Account' field.
6. Enter the values in the 'Credit Card No.', 'Valid Until', 'Payment Method' and 'Voucher No.' fields. Set the 'No. of Payments' to '1'.
7. In the 'Amounts Due' field, enter the amount of the bank charge. In this case, it is GBP 5.
8. Access the 'Bank Transfer' tab to complete the remaining payment details. In the 'Total' field, click on 'Copy Balance Due'. This will automatically bring the GBP 95 to the field. The GBP 95 is the net cash amount that is received in the bank. Once done, click on 'OK'.
9. Add the incoming payment transaction. The journal entry will be as follows:
Dr. Cash, GBP 95
Dr. Bank Charges, GBP 5
Cr. BP Accounts Receivable, GBP 100
Hope it helps.
Kind Regards,
Jitin
SAP Business One Forum Team