FM budget Vs PS budget

Hello All,
Could somebody guide me what is the advantage of controlling Project/ WBS with FM budget and how with any example.
As far as my understanding, we take up PS budget functioanlity for capex and FM for other overhead kind of cost...is this correct?
Will there be any impact if I maitain both FM and PS budgets in parallel.
Will Investment management can suffice the same requirement as FM does when used with PS?
Thanks

Hi,
Look at this datasource
0PU_IS_PS_44 Fund Assigned and Fund Consumed - R/3 Table FMAVCT
Did you check
0PU_IS_PS_33 - CO Line Items in Funds Management
value type 70 - Actual and commitment.You should put restriction on 0FM_ACTDETL - Commitments and Actuals Detailing in Funds Management with values like ( 140 Invoice,110 -Transfer posting, and 160 Actual transfer)
Regards,
Saran

Similar Messages

While copying Roll Budget to STAT Budget I am getting error

Hi Guys
I am copying Roll Budget to STAT using the e T code YCT02 ( ROLL to STAT budget )
In YCT02 I have entered the below data in the screen .
Budget version - 2012010ROLL
Budget version Static -2012000STAT
Controlling Area u2013 2000
Company code u2013SE05
While executing I am getting below error message.
Data record is locked by data slice BUDGET VERSIONS
Message no. UPC220
Diagnosis
You want to change data for which a change is generally forbidden. In the definition of the planning area, it was defined which data slices could not be planned. The combination of characteristic values, which you want to change, is blocked by data slice BUDGET VERSIONS.
Procedure
Change the definition of the planning function, which you are just executing, or adapt the definition of the data slice.
Kindly let me know where I need to go and change the planning function (which T code )
Whether my inputs are correct or not .Please confirm .How to resolve this issue.
Regards
Aravind

This appears to be a BPS question and therefore not related to BCS. If so there is likely a different forum for such queries.

Manual Budget Planning with Budget Control System

Hi Friends,
The below scenario i have found in Periodic/Closing Operations:
What is the purpose of Manual Budget Planning with Budget Control System
Can anybody provide the link or document with configuration for above scenario
Thanks
Venkat
Edited by: venkata raju khottari on Feb 14, 2009 2:52 PM

Dear venkata raju khottari,
Budget control is one part of Project System. Normally we have two types of Budgets one Budget for CAPEX and Budget for Over Head expnes. Max companies PS will take care by the Budgets. If u need any information let me know.
thanqu
raj

Unable to Control Half-yearly & yearly Budget in Payment Budget

Hi Expert,
Our Client's requirement is to control the FM Budget on half-yearly as well as yearly in payment Budget category.
Here they want that system will enable to make PR & PO for entire year but at the time of MIGO or ML81N if half-year budget get exhausted it will stop.
Example: They will create PR for SAP Service AMC for full year as 100000*12 month = 12,00,000. But at the time of MIGO or SES system will stop to make any SES if budget will exceed for half-year(100000*6month = 6,00,000).
Which is might be impossible because once budget get consumed at PR level it will not asked for budget again @ MIGO or SES.
I can do the same if activate the commitment budget but they want only payment budget not commitment budget.
Kind Regards
Shyam

Hi Eli,
I agreed with you and it's 100% correct but for the same I raise the OSS and I got the below reply:
But I have one doubt as below which I got the reply from SAP against OSS 457351/2014.
SAP has provided below three option for this issue.
1. Use Budget releases
2. Use different budget type, or even different AVC Ledger
3. Use Budget period as FM Dimension.
I use option 1 & 3 issue is not resolved but if I use the option 2(use Commitment Budget), then issue will get resolved which is not correct because our requirement is to control the budget by Payment Budget only not from any other Budget category.
Please suggest.
Regards
Shyam Singh

How to differentiate capital budget and expense budget in BCS

Hello all
i had a doubt , your inputs are required.
How to differentiate capital budget and expense budget in BCS
Thanks
Alok

Hi ,
As per the understanding that i can have from the inputs provided by you , you are moving ahead with a combination of Fund center and commitment item .
Is it the case that for capital items your GL account would be diffrent as compared to the expense item .
If that is the case then you can create different commitment item based on the GL and accodingly maintain the derivation strategy .
Hope this suffices .
Regards ,
Dewang.

Is there a link between GL Budget and HR Budget?

Dear All,
Is there a link between GL Budget and HR Budget? is there concept of HR Budget in HR module or it is handle it in GL
If there how I can link it by accounting wise or there is another way to link? Please advice?
Thanks for helping

hi
you can find this in BSEG.
Regards,
Vijay

Assigned Budget in Annual Budget Table (BPJA)

Hi,
Hopefully someone can help me shed some light into my question.
I need to create a budget report which will display the annual values of a Projectu2019s budget and the available budget. Now I know there are at least 2 budget tables, which is:
BPGE : Total for Overall Value
BPJA : Total for Annual Value
Since I need annual values, I wanted to use table BPJA (Total for Annual Value) of which I need to extract Budget and Assigned Budget values. However when I look at the table, no records exist for value type = u201842u2019 (Assigned Budget). There exists only value type u201841u2019 (Budget) or u201847u2019 (Program Budget). This is different with table BPGE, where records exist for assigned budget.
In accordance to above values in table BPJA, the Assigned Budget column in t-code CJ31 (Display Original Project Budget) also doesnu2019t display any values for annual rows. However, the Assigned Budget for overall row is displayed.
Now my question: is that how the table is normally behaved, i.e. value type u201842u2019 (Assigned Budget) is only written to table for Overall Value (BPGE) and not for Annual Value (BPJA)? Also that CJ31 only displays Assigned Budget values for Overall and not for Annual Rows? Or did I miss something? I need the assigned budget value because I need to calculate the available budget, whereas calculating the values from other tables (COSP, COSS, RPSCO) would require a more complex extraction.
Iu2019ve searched in the SAP forums and also SAP Notes and couldnu2019t find anything that mentions about the above problem Iu2019m having.
Thanks in advance for any of your input.
cheers.

Hi Abdul,
How's your Budget Profile setting which allows BPJA to display Assigned Budget? Is it Time Frame = "Annual values" only and Availability Control with "Overall" unchecked?
I just tested using another setting where only Annual values is checked and Overall tickbox in Availability Control must be unchecked, and the assigned budget does show up in BPJA. Seems like this setting might be why Assigned Budget won't show up in BPJA table, since value type "42" is tied to business transaction "KBFC" (Availability Control). Based on the test result, Assigned Budget only shows up in either BPGE or BPJA based on the availability control, but not both. If the availability control is set to Overall then value type shows up in BPGE, whereas when it's set to Annual then value type shows up in BPJA.
Would be great if someone can back me up on this conclusion.
Thanks.

Funds Management - Current budget Vs Consumable budget

Hello -
I have posted a budget entry document with budget category 'payment' and posted few commitments and actuals , when I run the Budget Consumption oveview report - budget amounts are shown under the column ' Current Budget' not under consumable budget and nothing is shouwn under consumed budget as well. Where as I have posted an entry document for budget category ' Commitment' earlier, thats being shown under consumable budget and all budget consumptions are recorded. Both the entries are made with one document type which is assigned to 'automatics release'. I am using update profile 102 - PB , inv, posting date. What is that i am missing ?
Thanks in advance
CHris

Hi Chris,
I suppose that you are using BCS, if not, kindly let me know.
Can you please inform your EA-PS package? In addtion, can you please confirm if the report that you are using is transaction FMRP_RW_BUDCON? If you are using this one the value columns of this report are the following:
Consumable Budget = from availability control
Consumed Budget = from availability control
Available Budget = Consumable Budget - Consumed Budget
Current Budget = from budgeting
Commitments and Actuals
Therefore you can check each field with the table values.
For AVC fields (that check the value from availability control) you should check the value from the report in table FMAVCT.
Current Budget from your budget transaction or reports.
Commitment and Actuals from table FMIT.
Let me know your comments about these information. I hope it helps you.
Best Regards,
Vanessa Barth.

Use of 'Cost Budget - Needs Approval' Budget Type? Change of Status?

Hi Experts
Could you please explain me whats the use of budget type 'Cost Budget - Needs Approval' ? And is it possible to use workflow to change this to 'Approved Cost Budget' after due approval?
Requirement is to create a initial draft budget which is yet to be approved, so at this time the budget type required is 'Cost Budget - Needs Approval'. Once this is submitted for approval and approved theh this should be shown as 'Approved Cost Budget'.
Please let me know if this is achievable and how?
Thanks & Regards

Hi,
Budget types are mainly used to classify your Project budgets, there can be different types of budgets for your project cost and Project Bill. The Cost Budget type is designed in such a way to keep a track of your expenses with some pre-estimation of your Project expenditures.
Whatever you create initially, This can be treated as Initial draft budget, once after the manager approves the budget then the status changes to "baselined" there is a field to enter the description, where you can give the case as Intial draft budget or Approved draft budget or you can use the Version name for the case, "Version 0" is the Intial draft budget and "Version 1" is the approved cost budget.
but functionally, for one project cost budget there cannot be two different budget types.
Lavanya

Function Module to obtain Initial Budget and Available Budget of WBS

Hi,
I need to calculate the value for Initial and Available budget for WBS which comes in the report S_ALR_87013558 or S_ALR_87013648.
Is there any FM to calculate for the particular WBS.
Thanks

Hi,
Try using KBPR_READ_DATA function module.
Regards,
Eli

Tables for FM Budget Release and Budget

Dear Gurus,
Can any one please provide the tables for FM Budget and Release??
Regards,
Venkat

Reddy,
As per my knowledge, there are no direct tables w.r.t funds center and commit item.
That is the reason i have given main tables as well as useful tables.
Here, the mentioned tables BPEP and FMIFIIT takes POSIT and OBJNR.
So, first need to get the above mentioned fields using funds center and commitment item.
Follow the sample code, which might help ur purpose..
CONCATENATE 'FS' <controlling area>      <funds center>            INTO temp_objnr SEPARATED BY ' '.
SELECT SINGLE posit
         FROM fmposit
         INTO temp_posit
         WHERE fikrs = <controlling area>
           AND fipex = temp_fipex. " commitment item...
SELECT objnr
         posit
         wtp01          wtp02          wtp03          wtp04          wtp05          wtp06          wtp07          wtp08          wtp09          wtp10
         wtp11          wtp12          wtp13          wtp14          wtp15          wtp16
         FROM bpep
         INTO TABLE it_bpep
         WHERE objnr = temp_objnr
           AND posit = temp_posit
           AND wrttp = '43' " this depends on ur senario
           AND gjahr = year. " fisical year
LOOP AT it_bpep.
    COLLECT it_bpep INTO it_bpep_temp.
    CLEAR : wa_bpep.
ENDLOOP.
SELECT fistl          fipex          trbtr          FROM fmifiit         INTO TABLE it_fmifiit
         WHERE fonds IN r_fonds
           AND fistl = temp_fistl
           AND fipex = temp_fipex
           and GJAHR = year. " fisical year
LOOP AT it_fmifiit. " for consumed budget
    COLLECT it_fmifiit INTO it_fmifiit_temp.
    CLEAR : wa_fmifiit.
ENDLOOP.
Hope this helps.
Otherwise, do mention what exactaly you want..
Thanks
Ram

Budget and non budget GL account

Dear Experts,
I have a GL Account which relavent to Budget (I have been ticked it in GL Chart) but this account sametime this account use for non budget. How am in going to split out? if i don't to create 2 accounts one for budget and one for non budget.
Thanks.
Regards,
Danny

Hello
I do not understand the request, the account is or is not relevant to budget ??... As can be two options???
Still, it strikes me that you could create a user field in the Chart of Accounts that allows you to indicate this condition to take control then you need through searches preformatted.
I hope you be of help.
Best regards,

Return budget when total budget would be 0

Hello,
I have question, we know that it is not possible to return budget of a project when budget is 0. We would need this was possible (we know this is strange). Does anyone knows if it there is a solution to return budget ( CJ38 transaction) when budget Total is 0?..
Thanks a lot,
Sara

Hello,
really the problem I need this it is due a design of a development done in other tool, budgets are entered in PPM and then transfered to PS. in some case it is needed transfer budget from one project to another and we can have two situations :
1) the sender project has already budgeted in PS --> no problem
2) the sender project has not already budgeted in PS --> until this moment it was not an issue due to in this case we don't let transfer budget but the user is requesting us that let do it.
I only need to know if someone knows a way to skip this standard functionality and I can return budget even the orginal budget is zero.
Thanks,
Sara

HOW TO ROLLBACK BUDGET BALANCE

제품 : FIN_GL
작성날짜 : 2005-05-10
HOW TO ROLLBACK BUDGET BALANCE
==============================
PURPOSE
GL Budget Balance 의 Period 설정이 잘 못 되었거나 Budget Balance 가 잘 못 지정되었을 경우에 아래와 같은 step으로 Budget Balance 를 Roll back 한다.
Problem Description
고객이 Budget 화면에서 End Date 설정을 잘 못 하여 Period 가 잘못 지정되었는데 Budget Journal이 생성된 후에 End Date 설정을 강제로 변경 하고자 할 경우나 Budget Balance 자체에 문제가 있을 때 아래와 같은 Step 으로 Rollback 한다.
Solution Description
Step 1. 관련 데이타는 미리 Back up 받아 놓는다.
Step 2. Delete 할 Period를 결정한다.
Step 3. GL_BALANCES table에서 해당 period 의 budget balance 를 Delete 한다.
DELETE from GL_BALANCES
where set_of_books_id = <set of books id which has the corruption >
and actual_flag = 'B'
and budget_version_id = <Budget version id of the corrupt budget >
and period_year >= <Fiscal year which has the corruption >
Step 4. Journal Statuses 를 Update 한다.
UPDATE GL_JE_BATCHES set status = 'U', status_verified = 'N'
where default_period_name in <List of periods in the
corrupt fiscal year starting with the first period in that year
up to the latest open for that budget>
and actual_flag = 'B'
and set_of_books_id = <set of books id which has the corruption>
and je_batch_id in
(SELECT je_batch_id
from GL_JE_HEADERS
where budget_version_id = <Corrupt budget version id>
and actual_flag = 'B'
and set_of_books_id = <Corrupt Set of books Id>
and period_name in <List of corrupt periods starting
with the first period in the corrupt fiscal year
up to the latest open for that budget>
UPDATE GL_JE_HEADERS set status = 'U'
where period_name IN <List of periods in the corrupt fiscal year
starting with the first period in that year up to the latest
open for that budget>
and actual_flag = 'B'
and budget_version_id = <Corrupt budget version id>
and set_of_books_id = <Corrupt set of books id>;
update GL_JE_LINES set status = 'U'
where period_name IN <<List of periods in the corrupt fiscal year
starting with the first period in that year up to the latest
open for that budget>
and set_of_books_id = <Corrupt set of books id>
and je_header_id IN
(select je_header_id
from GL_JE_HEADERS
where period_name in <List of periods in the corrupt fiscal
starting with the first period in that year up to the latest
open for that budget>
and actual_flag = 'B'
and budget_version_id = <Corrupt budget version Id>
and set_of_books_id = <Corrupt Set of Books Id>
Step 5. Latest Open Budget Period 를 update 한다.
UPDATE GL_BUDGETS
set latest_opened_year = <Year prior to the corrupt fiscal year>,
last_valid_period_name = <last period for the year prior to the
corrupt fiscal year>
where budget_name = <Budget name of the corrupt budget>
and budget_type = 'standard'
and set_of_books_id = <Corrupt set of books id>;
DELETE from GL_BUDGET_PERIOD_RANGES
where budget_version_id = <Corrupt budget version id>
and period_year = <Corrupt budget fiscal year >;
Step 6. Budget Year 를 Reopen한다.
GL Responsibility 로 Applications에 접속하여 Budget Year를 Open
Step 7. Budget Journals 을 Repost 한다.
해당 Budget Journals 를 Repost 처리 한다.

If you want to load balances at the time of go live.
Create a clearing account like data take over A/c
MM will upload material balances using tcode MB1C and movement type 561
it will generate the following accounting entry
Finished goods stock a/c          Debit
Semi-Finished goods stock a/c Debit
Raw Material stock a/c             Debit
Packing Material stock a/c        Debit
Stores and spares a/c              Debit
Data take over                          Credit
Customer a/c (not recon G/l) Debit
Data takeover a/c                  Credit
Data takeover a/c                Debit
Vendor a/c (not recon GL) Credit
For Asset - tcode OASV
Plant and Machinery a/c          Dr
Accumulated depreciation a/c Credit
Data takeover a/c                    Credit
Cash balance through FBCJ
G/L Tcode F-02,
Data takeover a/c     Debit (Balancing figure)
Bank a/c                    Debit
Advances                 Debit
Share capital a/c       Credit
Short term Loan a/c   Credit
Long term loan a/c     Credit

SAP PS budget release problem

We are following MTO scenario and we are releasing SAP Project with save of Sales Order.
Later we are assigning(CJ30) and releasing(CJ32) budget in SAP Project, with budget release System status "NBUD" replaced with System status "BUD". But, some times SAP is not removing this "NBUD" tick. And later when user try to release PR or perform any other transaction they face error message for system status "NBUD".
You all are requested to suggest solution for this error.
Best Regards,
Vishal Kadia

Hi,
First understand the term availability control by going through SAP help and finalize when you want to activate the AVAC against your project.
AVAC can be activaed by 3 ways
1. Automatic activation during budget allocation in CJ30
2. Budget release through CJ32
3. Manual activation / background activation
Now in your case you are doing planning by using the activities i.e. 100000 now this is plan cost for your WBS / project.
If you have planned this cost for interal activity by using resources then it is REM. If you have PR then this commitment
now in this case system is updated Assigned value for the WBS / project as 100000
Assigned value = Commitment + REM + Actual
Now if your AVAC activation during budget allocation through CJ30 - syem will check that your budget value is equal or more than asigned value otherwise will thorw error i.e 100000 or more than 100000
If your AVAC activation is during budget release then your release value shoul be same or more than the assigned value otherwise will thorw error i.e 100000 or more than 100000
You can do the partial alocation of budget or release budget if you dont have any assigned values present in the system or have less than the project / WBS budget.
Hope you understand now.
regards,

FM budget Vs PS budget

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