Assigned Budget in Annual Budget Table (BPJA)

Hi,
Hopefully someone can help me shed some light into my question.
I need to create a budget report which will display the annual values of a Projectu2019s budget and the available budget. Now I know there are at least 2 budget tables, which is:
BPGE : Total for Overall Value
BPJA : Total for Annual Value
Since I need annual values, I wanted to use table BPJA (Total for Annual Value) of which I need to extract Budget and Assigned Budget values. However when I look at the table, no records exist for value type = u201842u2019 (Assigned Budget). There exists only value type u201841u2019 (Budget) or u201847u2019 (Program Budget). This is different with table BPGE, where records exist for assigned budget.
In accordance to above values in table BPJA, the Assigned Budget column in t-code CJ31 (Display Original Project Budget) also doesnu2019t display any values for annual rows. However, the Assigned Budget for overall row is displayed.
Now my question: is that how the table is normally behaved, i.e. value type u201842u2019 (Assigned Budget) is only written to table for Overall Value (BPGE) and not for Annual Value (BPJA)? Also that CJ31 only displays Assigned Budget values for Overall and not for Annual Rows? Or did I miss something? I need the assigned budget value because I need to calculate the available budget, whereas calculating the values from other tables (COSP, COSS, RPSCO) would require a more complex extraction.
Iu2019ve searched in the SAP forums and also SAP Notes and couldnu2019t find anything that mentions about the above problem Iu2019m having.
Thanks in advance for any of your input.
cheers.

Hi Abdul,
How's your Budget Profile setting which allows BPJA to display Assigned Budget? Is it Time Frame = "Annual values" only and Availability Control with "Overall" unchecked?
I just tested using another setting where only Annual values is checked and Overall tickbox in Availability Control must be unchecked, and the assigned budget does show up in BPJA. Seems like this setting might be why Assigned Budget won't show up in BPJA table, since value type "42" is tied to business transaction "KBFC" (Availability Control). Based on the test result, Assigned Budget only shows up in either BPGE or BPJA based on the availability control, but not both. If the availability control is set to Overall then value type shows up in BPGE, whereas when it's set to Annual then value type shows up in BPJA.
Would be great if someone can back me up on this conclusion.
Thanks.

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CJ31 - How to modifying the assigned budget

Hi gurus,
We have checked that in our system we have incorrect values in the Budget database. this is because we have posted invoices directly in FI by a batch input calling to the tcode FB01. We post this with reference to Purchase orders populating the field "purchase order". I mean, the FI invoice has the field PO document filled out with the PO number. We close the PO number manually.
The problem is that even the invoice is with the same amount than the PO, the assigned budget in transaction CJ31 is being modified in the value for instead remaining without changes. Transaction MIRO makes a check in the PO when being posted but FB01 not. In fact in MIRO if the amount is greater than PO, the assigned value is increased.
SAP has indicated that FB01 is not connected to the commitment system as MIRO so this is the correct behavior of system. At this point we are going to start using the standard procedure. However we need to correct the current data we assigned to the .
Therefore we have the in budget database corrupted since they are duplicated or even more than duplicated.
My question is how to modify the assigned budget?
-Is there any way from a functional point of view (executing some transaction or program) to reduce the assigned budget for errors like this?
-In case that this is not possible by t-code or program, is there any idea of tables we need to adjust? We know that the table PJPA registers the annual records and assigned values are displayed in fields WTJHR and WLJHR but we cannot modify only this table in case there are other tables linked.
Many thanks in advance and kind regards

Hi Varun,
Thanks for replying. I checked the note you linked. However I didn't find a solution
CJEN and CJBN are not an option for us. With these transaction we can rebuild the data but the wrong data is already imputed in my system. Just to clarify. My requirement is getting a way to amend the values we have in the assigned value. From the system point of view the assigned budget is correct because it was imputed from FI. But in terms of my business we are duplicating the assigned (Purchase orde an FI document). Therefore we are searching for modify the assigned value in order to represent the real budget state.
Kind Regards

Budget Tables (PS)

Dear All,
Please do let me know from which table/s can I get the data related to Budget Supplements, Returns and Transfers. I need to get the info based on dates.
Thanks

These are the budget tables
Pass Objr of WBS to this tables
BPEG Budget revision header
BPEJ Budget revision header
BPGE Overall/annual budget
BPJA Overall/annual budget
Just go though below thread.
Re: Tables for budget supplement,return and transfer
With regards
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How to build semantic model table from excel 2013 budget table?

I have an excel 2013 budget table produced by finance department. The title of the table is <<Year 2015 Resource Budget>> with columns such as (Item, Budget). There is line of business app which tracks daily usage. It is SQL database which
I can access. The SQL table has columns such as Date, Item, Usage. I am asked to produce some PowerView reports using DAX.
I am thinking about using Excel 2013 PowerPivot. The following is the step of my plan.
Add excel 2013 Budget table to PowerPivot
Transform the budget table using DAX to a new table with includes date. For each item budget, the value can be evenly divided by 365. I don't know if this is possible with DAX and need advice from you
Import daily usage from SQL database into PowerPivot
Merge the imported SQL daily usage table with the transformed budget table with daily breakdown. The output table has 4 columns (Date, Item, ValueType, Value). The ValueType can be either Budget and Usage. (I also do not know if it is possible to
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Input Budget
<<Year 2014 Resource Budget>>
Item
Budge
Pen
365
Paper
1095
<<Year 2015 Resource Budget>>
Item
Budge
Pen
1825
Paper
1095
Bag
365
I am thinking to expand the Budget as follow but I don't how to use DAX to do it
Date
Item
Budge
31/12/2014
Pen
1
31/12/2014
Paper
3
1/01/2015
Pen
5
1/01/2015
Paper
3
1/01/2015
Bag
1
Here is the Daily Usage table
Date
Item
Usage
31/12/2014
Paper
2
31/12/2014
Pen
6
1/01/2015
Paper
10
1/01/2015
Pen
2
1/01/2015
Bag
1
I was thinking to merge the expanded Daily Budget and Daily Usage as follow for BI reporting. This was my thinking, may not a good solution using DAX
Date
Item
Type
Value
31/12/2014
Paper
Usage
2
31/12/2014
Pen
Usage
6
1/01/2015
Paper
Usage
10
1/01/2015
Pen
Usage
2
1/01/2015
Bag
Usage
1
31/12/2014
Pen
Budget
1
31/12/2014
Paper
Budget
3
1/01/2015
Pen
Budget
5
1/01/2015
Paper
Budget
3
1/01/2015
Bag
Budget
1
Off course, I need to build dimension tables for Date, Item, Item Category, and Value Type
jl

Hi JL,
Just for consideration, I'd:
Keep budget and actuals separately - create Fact_Y2015Budget and Fact_Actuals;
Hook both tables to same dimesnions (time; if there is no time for budget, assign it all to the first day of your 2015; line item etc. - whatever you are asked to report about)
If you can, pull usage not only for 2015, but for prior year(s) too
Create measures like [Usage Budget Atteinment YTD]:=TotalYTD(SUM([Usage]),your_time)/([Budget]*PriorYear(TotaYTD(SUM([Usage]),you_time)/CALCULATE(SUM([Usage]),DATESBETWEEN(your_first_day_of_year2015,your_last_day_of_2015))))
The calculation in #4 compares actual ("usage") to portion of budget that would have been used up if 2015 had the same seasonality as 2014... If you couldmshare specific sample, I'd buuild exact formula...
Daniel

Former Budget Tables

Hi,
Can any one help in which table we can find Commitment item for the budget enter along with fund center and amount (Entry document or Hierarchy Document data).
I have checked the following tables, none of the table have the account number, only fund center is available.
Former Budgeting Tables
BPBK      Hierarchy document header
BPDK      Entry document header
BPEJ     Hierarchy documt lines for annual budget
BPDZ     Entry document lines
Thanks & Regards,
Venkat

Hi,
Please check the tables
FMBL, FMBH, FMBDT
Anil

Mismatch of Assigned Budget in CJ33 & Report S_ALR_87013558

Hi,
I would like to inform there is an issue in mismatch of assigned budget value in CJ33 wrt hierarchical report(S_ALR_87013558). Request you to suggest to fix the issue.
Thank you for your coopearation.
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Ranjan

Ranjan,
removing a column in a report will not affect at all at the values observed. Therefore,
it is unuseful to do it.
If there are inconsistencies in the assigned value, i suggest you to take the following steps:
1. Excute the report BPDIST03 via SE38 for the project in question.
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4. Excute the trnx CJBN.(Reconstruction of availability control)
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Hi,
Thanks for your reply,
I checked than availability control anaylsis,
I found this entries,
COSP 2011 22 0059000001 RMBE D INR                        24,517,023.30 INR
COSP 2011 21 0059000002 RMBA D INR                                 0.00 INR
COSP 2011 11 0020030001     0001322611 COIN D INR          ___41,282,596.54 INR___
COSP 2011 11 0020030001     0001322611 COIN C INR          20,641,298.27- INR
COSP 2011 04 0059000001     0001322611 COIN D INR          10,784,468.10 INR
COSP 2011 04 0059000001     0001322611 COIN C INR             245,626.18- INR
COSP 2011 04 0059000001     0001322611 COIN O INR          10,538,841.92- INR   S
COSP 2010 04 0059000001     0001322611 COIN D INR          10,102,456.35 INR
COSP 2010 04 0059000001     0001322611 COIN O INR          10,102,456.35- INR   S
In this entries Rs.41282596.54, is showing problem, Addition of Actual 41282596.54 + Commitmnet Rs.24517023 = Total Amount 65,799,619.84.
In actual amount should be Rs.20641298.27 instead of Rs.41282596.54 then it will show,
But when run same cyscle its showing propely in Develeopement & Quality, its showing same amount but Rs.412/82596.54 is not added in actual amount.
It should show addittion of 2451023.300+20641298.27 = 45158321.54
My actual amount should be 4518321.54.
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arvind

Removing assigned budget from commitment item.

Hi.
I am facing a problem with how to restructure commitment item in our R3 system. The problem is that when the commitment item has been created in our system, person responsible chose "Not Directly Postable" option though it should have been "Directly Postable". Right after that budget has been assigned to this commitment item. I went through a number of FM documents and they all say that feature "postable"/"not postable" is not changeable to begin with and on the top of that commitment item cannot be changed once it has any kind of budget assigned to it. As I understand I need to roll back assigned budget (thank God, nothing else has been done), then delete this commitment item, then create it again. I couldn't find anything that explains how to do that. There is a Tcode FMDOCREV but it reverses the whole document and this is not an option for us as by the same document budgets have been assigned to a number of commitment items and spent from them already.
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Nazim

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Ming

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Message was edited by: Gopi

Assigned Budget in Annual Budget Table (BPJA)

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