Forward a task from SharePoint workflow

Hi,
I have a workflow that has a Collect Data from a User action
and generates a task to a particular participant to complete the task. Now, is it possible that this user can forward this email notification to a particular user and that user can complete the task? Assuming he has contribute rights on task list?
Please confirm.

Hi,
The person has contributor right in SharePoint site can change the assignee name make himself as the task Assigned To. So it is possible.
Thanks

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How to do reassingment of the task from the workflow.

Hi,
I have two work flow one is approval workflow & another is reassignment workflow in which manager approval is need for reassignment, once manager will approve, task should be reassing to requested user in approval workflow. How can i reassign the task from process 2 to process1. Please suggest.
Thanks
Edited by: 949691 on Sep 27, 2012 6:27 PM

I haven't tried it for this, but try using a correlation.
Create the correlation in the process you want to notify -> add an event subprocess in that process who's start event is an interrupting Message event that takes a string as input that is the user id you want to reassign it to -> add an Update Task in the event in the event subprocess -> change the Update Task's operation to "Reassign" and assign it to the user id that the notifying processes sends in -> have the notifying process send the notification into this process with the user id you want to reassign the instance to.
In his blog post from about a year ago, Arun Pareek did an infinitely better job of explaining correlations than I have - http://beatechnologies.wordpress.com/2011/10/17/working-with-custom-correlation-in-oracle-bpm-suite-11g-ps4-feature-pack/.
Hope this helps,
Dan

Error email notification sharepoint workflow

Hi guys,
i want to ask some errors in my sharepoint notification workflow lookup value, there are some errors word like capture below. please tell me what should i do to fix it ?

Hi ,
The "Lookup" type column value format is ID;#value, when we get the field value output from SharePoint workflow, it may display this format if we use look up this "Lookup" type column value as Text instead of String in workflow.
See more from the similar post below.
http://social.msdn.microsoft.com/Forums/en-US/49e219c2-696d-4e20-a740-ac7de844063d/sharepoint-2010-lookup-column-value-preceded-by-the-id-semicolon-pound
Thanks
Daniel Yang
TechNet Community Support

Sharepoint 2013 - Group task assignment from a workflow

I have designed a workflow, that can be started manually on a folder in SharePoint documents on a team site.
I would like the workflow to start, assign a task to a SharePoint group, and then have that task show up in the members of that groups Outlook.
I am able to assign tasks to a single user and have the task show up in an outlook task list.
However, when assigning to a SharePoint group, the tasks do not seem to show up in the outlook task lists.
Is this an impossibility, or is there a way to make this work?
Thanks,
Products in Use:
SharePoint Designer 2013
Visio 2013
(If needed I have visual studio, but would rather avoid it if possible. I am a programmer, but new to visual studio)

Hi Brandon,
If you are using “Start a task process” in workflow, please make sure that the “ExpandGroup” is Set to yes. Then the task will be generated for every member in the group. Please check if the task has been generated with members.
Here are some settings you should ensure:
All members have mailbox enabled in Exchange side.
The setting for “task show up in an Outlook task list” is the same for all members.
If it still doesn’t work, try it on SharePoint 2010 workflow. And also provide more information about your workflow and settings.
Regards,
Rebecca Tu
TechNet Community Support

How to reassign a workflow task in SharePoint 2013?

How can you reassign a workflow task in SharePoint 2013 (online)? I found some discussions online about how to do this, but I don't see this option using SP2013. Note the "Reassignment" checkbox from this screenshot (which I think is from 2010).

Here is the link
http://social.technet.microsoft.com/Forums/sharepoint/en-US/fac7eb06-c42e-4f45-bcda-10df28879c1f/in-sharepoint-2013-workflows-can-a-task-be-reassigned?forum=sharepointgeneral
Thanks!

Error occurs when I open the tasks list in MS Project Professional 2013 from SharePoint 2013

Hi,
I have created a SharePoint 2010 workflow for a tasks list that updates a list item column if the Date Complete <= Today's date & Percentage Complete = 100%
I used 'Set Field in Current Item' in the workflow & the values are updated in the list for the current item.
However, when I open the tasks list in MS Project Professional 2013 from SharePoint 2013, then I get a error "We can't write task - taskname to the SharePoint site. This is either because tasks list is in read only mode or because this task has a column
that requires unique value."
If I remove the 'Set Field in Current Item' in the workflow, then the error does not occur. However, the 'Set Field in Current Item' in the workflow is required.
Please provide solution to this issue ASAP. Your reply will be greatly appreciated.
Thanks in advance

Hi Jack,
A shot in the dark here. I'm not convinced the error is from the workflow. What is the definition of the list item column in SharePoint? Have you set the column to requiring a unique vale? Look at the column definition.

Adding URL to Task in Visual Studio / C# SharePoint Workflow 2010

I have a custom SharePoint Workflow (2010) using Visual Studio.
During my task creation, I am populating my task using the .ExtendedProperties. I get how to do it with strings, numbers and boolean.
Now I want to add a URL (link) to the task. I have the URL type defined for one of the fields of the task, but I'm not sure how I would format the values to pass in.
MyworkflowTask.Item.ExtendedProperties["OriginalItem"]=??
Since I need to pass in both the URL and description, not sure how to format this.
Thanks

You can use the SPFieldUrlValue class.
SPFieldUrlValue value = new SPFieldUrlValue();
value.Url = "http://www.certdev.com";
value.Description = "very cool";
MyworkflowTask.Item.ExtendedProperties["OriginalItem"] = value;
Blog | SharePoint Field Notes Dev Tool |
ClassMaster

401 Unauthorized Error When calling a SharePoint REST web service from SharePoint 2013 Workflow

We have our Workflow Manger installed on the same server as our SharePoint 2013 WFE development environment. When creating a SharePoint 2013 Workflow all Calls to a SharePoint 2013 REST web service results in a 401 Unauthorized error.
As an example I created a simple workflow that should return a JSON result. The REST Url returns the results in the browser without error.
Set Variable:webServiceUrl to https://<hostnamedsitecollection>/_vti_bin/client.svc/web/lists/getbytitle('ISR%20Approvers')/Items?$select=Title&$filter=Title%20eq%20%27General%27
then Build{...} Dictionary (Output to Variable:requestHeaders)
then Call [%Variable:webServiceUrl%] HTTP web service with request (ResponseContent to Variable:responseContent |ResponseHeaders to responseHeaders | ResponseStatusCode to Variable:responseCode)
The RequestHeader is set to the requestHeaders variable though the web service call properties
then Log Variable:responseCode to the workflow history list
After manually running the workflow in SharePoint on a list item in the ISR Approvers list it Logs "Unauthorized" in the Workflow History Log. It does this with every SharePoint REST web service call that I have tried through the workflow.
It doesn't have anything to do with the Workflow Manger being installed on the same machine as the SharePoint WFE does it?
Thank You for any insight

Hi,
According to your post, my understanding is that you had 401 Unauthorized Error when calling a SharePoint REST web service from SharePoint 2013 Workflow.
Please make sure you use the ‘Call HTTP Web Service’ correctly.
You can enter the URL into the brower to check whether it is correctly.
You need to
create the Request header requestHeaders
using a Dictionary:
Accept : application/json;odata=verbose
Content-Type : application/json;odata=verbose
To associate the
requestHeaders variable, select the Call action
property, set the RequestHeaders property to
requestHeaders.
Please refer to the following articles:
Working with Web Services in SharePoint 2013 Workflows using SharePoint Designer 2013
Calling the SharePoint 2013 Rest API from a SharePoint Designer
Workflow
In addtion, you need to make sure you install the workflow manager correctly.
More information:
Install and configure workflow for SharePoint Server 2013
Known Issues in Workflow Manager 1.0
Troubleshooting Workflow Manager 1.0 Management and Execution
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Why do I not get the checkout option for a pdf type document when clicking on the document link in the SharePoint workflow task?

We are trying to use workflows to review and edit pdf files in sharepoint 2010. We are having a couple of issues and am hoping someone has the answer.....
1) When myself and coworkers click on the pdf document in the library, we get the check out option as expected. However when we click on the document
link in a workflow task (on the sharepoint site), the pdf opens as a temporary file and we do not get the check out option. Why does this happen?????
2) The same thing happens when we click on the document link in the workflow task email; HOWEVER, one of our co-workers does get the
check out option when clicking on the link in the email task. Why would she get the checkout option using the email and not when clicking on the link in the task list on the sharepoint site ???? We have compared our internet settings and adobe
settings to ours and found no differences.
We are using Sharepoint 2010, Windows 7, IE8, Adobe Reader X or XI. Some of us have Adobe Pro X and have the same issues.

Hi,
According to your post, my understanding is that you could not get the checkout option for a pdf type document when clicking on the document link in the SharePoint workflow task.
I try to reproduce the issue, however, no matter when I click the pdf type document in the library or click on the pdf document link in the workflow task email, it download the pdf doucment and then I can open it.
It will be better if you can descript how you
get the check out option as expected when you click on the pdf document in the library.
Then I upload a
word type document to the library, no matter when I click the word type document in the library or click on the word document link in the workflow task email, I can open the word document directly and get the check out option as expected.
I recommend to use the other type docuemts to check whether the check out option works.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Import task from ms project to special sharepoint list

Hi
Can I import task from ms project to special sharepoint list not to sharepoint task list?
Thanks.

From what I understand, it has to be a task list:
http://office.microsoft.com/en-001/project-help/sync-with-a-sharepoint-tasks-list-HA102828524.aspx
The default columns that automatically sync are Task Name, Start Date, Finish Date, % Complete, Assigned To, and Predecessors. If you want to map additional columns, check out this article:
http://support.microsoft.com/kb/2876901
kashif

Call enhancement class method from Bus. workflow task

Hi all,
I recently enhanced a global class from SAP (add a new method). Now I would like to call it from a workflow task (ABAP Class object used in the task). So it seems that only "native" methods from the class itself can be selected for the object method of the task.
Same issue if I try to call it via secondary methods options...
Last idea I have before the repair is: retrieve the instance saved into the WF container via a custom class interfacing IF_IFS_SWF_CONTAINER_EXIT (program exit) and call the enhanced method from the method proposed in this interface.
Maybe someone had the same issue? Anyone could help or propose solution?
Many thanks in advance for your help,
KR,
Olivier

I think it might qualify for an OSS message.
There was simmilar note for BADIs which was corrected: https://service.sap.com/sap/support/notes/1156392
CL_SWF_UTL_DEF_SERVICES which is used in PFTC to determine callable methods doesn't include enhancements when calling function SEO_CLASS_TYPEINFO_GET (parameter WITH_ENHANCEMENTS is default FALSE)

WORKFLOW:Fetching agent for task from organisation plan

Dear Experts,
I have created organisation plan.
Now I want to fetch agent for workflow task from the organisation plan created earlier.
Can anybody kindly guide how logic can be written for rule to fetch agent for my task in workflow.
Thanks,
Sanjay

Hi Deepthi,
I guess unfortunately the answeris no. This question has been asked several times, if you search the forum you might find alternative ways to get this done. Check this [link|Can we change the user 'WF-BATCH' for the background task] for example.
Regards,
Saumya

Is there a way to disable the "user forward task" from workspace in ES2.

In ES2 "Assign Task" operation there is no taskACL options to uncheck the "Forward" option to disable the user from forwarding their tasks. I think this option is available in workspace start point, but my process is not invoked/triggered by workspace start point. So can any one help me with this?

At the top of the properties tab there is a toggle for basic/all. Switch to all and the "Task Access Control List (ACL)" will be available like the deprecated assign task.

Get id to task in Sharepoint Designer workflow 2013

Hi
I am using 'Approval Process Action'. The workflow assigns approval task to several approvers. And it creats multiple tasks for that. When I use current task: ID variable, I can only get the latest task ID. How to get task ID for each
approver.
Said WAHID

Hi,
Where did you use the task ID? You can use a log(Log Current Task: ID to the workflow history list) to check the value of the task ID.
You can take the steps below:
1.Click on 'Approval(*)' to edit the task process.
2.Then click on 'Change the behavior of a single task'.
3.In the “When a Task is Pending” section, add a log action to check the value of the task ID.(Log Current Task: ID to the workflow history list)
4.Publish the workflow
5.Then you can check the values of the task ID via Workflow History list.
If you have any problems, please feel free to let me know.
Best Regards,
Lisa Chen

Project 2013 No Server, No Sharepoint, Updating Tasks From Assigned Resources Through Email

Ok,
I have searched high and low for this type of information and Im surprised after all these years that no one has asked or requested this type of information?
I am a consultant, with my own version of Project 2013 to track how I run Projects. This is the tool I use. So this being the case it makes no sense for me to spend millions of dollars for Project Server. I am just one person useing this
as my tool of choice.
My issues are:
I create and assign a task to a resource with a name and an email address.
I litterally have thousands of tasks with hundreds of assigned resources (People) with an email address.
I need to update weekly all my task!!! The entire point of using Project 2013 as a tool!
However it appears Microsoft needs to make this very dificult to do. If I have to manually email all these people with task and manually ask them for an update, then manually update all these task then whats the point of even bothering using Micrsofts Project
2013? It is useless.
I need a way to automate these updates without having a Server.
The Question no one seems to be asking is this?
Is there a way to update task through email, (Outlook), Why cant I send emails with a table of tasks assinged, request update in the task table, then the assigned resource sends me back the email with thier updates and I can automatically update my Project
Task?
Am I the only one who has asked this or thought of this? Or are my expectations to high? I cant figure how Microsoft could ever expect a single user of Project even with only one project with 50 to 100 task listed to have to get on the phone or emal
every single person manually, and manually update every single task every single week? I have used other Project type apps and they all have a way of sending emails out to assigned people to get task updates automatically. Only Project doesnt!
Why?

Thanks Prasanna,
Really for the amount of money I have to pay for a Product that should have some way to update tasks.
Think about this for minute. I believe Project 2007 was able to do this ,,,, that made sense....
Really ponder this question: What is the purpose of Microsoft Project for a single user? Does anyone ask these questions prior to development?
The reason for Project to exist is to TRACK TASK! THATS IT! Why would anyone want to track any type of task, hundreds of task MANUALLY? It does me no good for me to be the only one tracking task. It does me no good for me to be the only
one looking at the task schedule. Great, so IM THE ONLY ONE WHO KNOWS WHATS GOING ON?
So I ask this question.
If this is the case then what is the point of tracking anything if it cant be shared or updated in some way or another? Microsoft Project is useless as a single use product!
Here is the kicker....
I can purchase Outlook for a lot less, I can track any and all task, assign task to anyone with an email, I can assign and schedule task through Outlook and place an alert, set it as an appointment through the Calendar, change and assign start and end dates,
and get updates through email on any task, calendar, anything.... Why then would I waste ANYTIME OR MONEY ON A USELESS TASK TRACKING PRODUCT LIKE PROJECT? It does not do anything? Outlook does a thousand times more than Microsoft Project!
Does that make any sense to anybody? All Microsoft Project really is... is a stripped down Calendar/Task from Outlook with no ability to email, or communicate in any way shape or form with other people who are assigned the work. What ends up happening
is Microsoft expects single users to purchase Project Server? Are you crazy? This is the single reason why Project does not sale! If Microsoft would go back to sales metrics of Project 2007 they would see a decline till now that will reflect
this problem. Its really a simple fix. Sales would triple. Until there is a solution it makes way more sense for me to use Outlook, schedule work task on others calendars and have them send me an update weekly through an automated spreadsheet
through Outlook. From there all the reports exist in Excel. Why do I need Project anymore? BTW I have been a MS Project user since its inception.... SO IM not new to it... what a terrible waste of time, resources, and lack of
vision for just a simple powerful addin that was removed after 2007. Single users like myself will never purchase Project Server just so we can send emails with assigned task for an update,,, silly?

Forward a task from SharePoint workflow

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