General Ledger - Open Item Mgt/Line Item Display

Hello Experts,
GL Account was created with no tick in open item mgt and line item display. Business users posted few entries and now realised that the accunt type should be open item manageable and display should be at line item level. Going through the SDN forums, few experts suggested the workaround as follows:
1. Block for posting GL master
2. Make it zero balance in the account(clear existing trans)
3. Run program(SE38) RFSEPA01
4. Check Open Item Check box/Line Item Display
5. Unblock the GL master
6. Continue posting as normal.
However the above solution was recommended for 4.7 or earlier versions and for ECC 6, the recommendation was to open a totally new GL master with correct attributes and block the old GL master.
My client is running ECC 6.2 but requires this corrected asap and I wonder if anyone can suggest a better solution than creating a totally new GL master.
Appreciate quick resolution/advice.
Thanks
Mohammed.

Hi,
Please refer to Sapnote_0001356457_activate OIM, and it mentions in complete details how to handle OIM activation when documents are posted to it.
Regards,
SAPFICO

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Partial payment in General Ledger Open item

Anybody know how works partial payment in general ledger open item?
For example:
I post a General ledger open item for 100 usd document nº XXXX1 in a Bank account
Then enter incoming payment F-06 transaction, partial payment 50 USD
When i acces to F-06 for a new partial payment selecting by document nº XXXX1, zerop amount appear in field "Partially paid". SAP can't link original open item with partial payment for g/l open item.
For AP and AR open item, partial payment are linked to a original open item using REBZG field, but thsi field doen't exist in BSIS.
There are any way that for g/l open item can use partial payment (partially paid amount appaera correctly linked)?
Thanks. Best regards.

Hi Carlos,
When you do F-06 for the second time
select 2 documents
- nº XXXX1 and
- document posted first time with F-06
Hope it helps
May I know in what scenario, do you need partial payment for GL accounts ?
also try to consider the use of residual payment.
Regards
Sach!n

Finding open sales order line items

Hello,
First time poster and new to SAP so here goes:
I am trying to find a better method for finding our open sales order line items.
So far I am joining VBAK-VBUP-VBAP in that order and my scan logic is for sales document type (vbak-auart) of ZOR and ZDEW with an overall status (vbup-gbsta) of A or B.
This logic use to work but now all it does is timeout after 60 minutes.
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Thanks,
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Hi Randy,
For your requirement VBAK&VBUPtables are enough.
Firstly you can read the table VBAK where AUART = 'ZOR' or 'ZDEW'.
After this you will get all the sales orders with the order types ZOR or ZDEW.
For these sales orders you can read VBUP tables.
In this table there is a field delivery status.
If this filed value is C then that line item delivery is completed.
if it is not equal to C then those line items are open sales order line
items.
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shyla

Header Item Vs Line Item

What is the difference between Header Item and Line Item.Plz explain with example.

Hi
Header Means the Header details which are common to all the items such as Sold to, Shipto party , Ref Po No date and Total value and currency etc for a sales order.
Item data means all the materials(product) related data with material, description,qty, unit, Plant, st locn etc. there may be multiple items for a single header.
Schedules lines means on what dates we are going to deliver the items.
so for example for a Item qty is 20, so we can delivery it in 3 times on 3 different dates. so these 3 dates are mentioned as 3 different lines.
I will try to explain in the Sales Scenario.
Say, u have created a Sales Order. S.O. is the document in which you specify what all things are sold by you to the customer.
Then Every S.O will have a unique number.
A S.O. can have multiple items sold in it. Every Item in a Sales Order corresponds to a Line-Item. Now, there will be some characteristics which will be associated with a Order as a whole like S.O. Type, Creation Date, created by etc. These details are called Header details.
Now, a Sales Order needs to be delivered to the customer. That delivery can be scheduled. Say, 50% of Part A is to be sent today and rest is to be sent tomorrow. So, this is the schedule line for that Sales Order Item.
Hierarchy goes like this :
S.O. --> Multiple Line Items --> Each Line Item can have multiple schedule lines.
Reward ifusefull

How to calculate open balance Vendor Line Item Display(FBL1N)..?

hi,
is there any way to fetch data for open balnce in vendor report display(FI).
As I have to calculate Credit , Debit and Open balace , also Balance as on date. in Zreport with reff of FBL1N.
Vendor item data has been calculated from BSIk table. also open balance has to be fetched from with reference of Clearing doct and posting doct. i have
so if any FI technical or non techincal person has gone thru these things, those who have clear picture on these plese let me know.
Thnks in advance.

Please note that most vendor line items wont have a PC assigned to them.
I am not sure if you are refering to classic view or new GL data.
Anyway you can use the sum button, and sub total for your levels.
If you want to get the information sub totalled by PC, then I guess you are using the new GL and document splitting.
If that is the case you cannot use FBL1N for this.
There is however a set of reports in Accounts Payable, called new Gl reports and they will provide you the general ledger view and not the entry level view, and you can use the sum and sub total option.
Please award points if this is useful.
Come back if you need further help.

GL Accounts for Open item and Line item magt

Hi Experts,
Can anyone explain the concept of-
1. Open item management and
2. Line item management in GL creation.
And also explain the business scenerio of selecting these field in GL Master. I mean when and circumstances in which selecting the above two fields.
Best Wishes,
Priyanka

Hi,
Open Item Management
If you set the "Open item management" indicator in the master record for an account, the line items in this account is marked as open or cleared.
The balance of an account with open item management is equal to the balance of the open items. General ledger accounts are kept with open item management if you need to check whether there is an offsetting posting for a given business transaction.
You should use open item management for bank clearing accounts, clearing accounts for goods receipt/invoice receipt, and salary clearing accounts.
Bank accounts, however, do not use open item management.
If you subsequently define open item management for a G/L account, this entry only applies to the items which are posted afterwards. At the date of the change, the account must display a zero balance.
Also, when canceling this indicator, the balance must be zero. You therefore have to clear the remaining open items before making the change in the master record.
Line Item Management
If you set the "Line item display" indicator in the master record for an account, all line items that have been posted to this account are displayed if they have not been archived.
You use line item display to display the document line items from the account. For line item display, the system lists all the line items for an account.
In short, Open item management is to be selected for all types of clearing accounts like GR/IR, Check Recieved, Check Issued A/c, Check Deposits A/c etc.
Where as Line item management is to be selected where the GL account is to be posted for more than one customers/vendors etc.
For example: We have 10 customers. We have received checks from them and posted to the same GL (Checks Received A/c). IN this case Line item Management is must. Then only we can able to see the line items and able to identify our customers.
However this field is not necessay for accounts with many transactions like Sales A/c, Reconciliation Accounts etc.
Hope this helps.
Regards,
Kannusamy S

Open Item and Line Items are not matching

Hi Gurus,
I ran the EFT for vendor #1600109 for payment on 10/18/07. If I run the vendor open items report (ZFI019) for today, it shows the balance net of the EFT that is $203,466 ( $263869 - EFT Value is $60,403).
When I ran the vendor line items display (FBL1N), it shows all the invoices including the invoices paid on the Oct 18 EFT $263,869 which is (2034,66+60,403).
User wants the open item report should tally the line item display.
I will assign good points.
Thanks for your help
Prashanth

Hi Gurus,
EFT is working fine. But the Vendor Open item Report (Custom Report) and Vendor line item report (FBL1N) is different.
We are looking a balance for a vendor as on 15th where the balances are not matching between the reports but if i run FBL1N on 18th the balances are matching.
Clearning date is 18th
Posting Date is 15th.
Thanks
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Add additional items to line item display? (FBL1N, FBL5N)

Hello everyone,
I'm trying to add some "custom fields" to Customer/Vendor line item display
which is only available in BSEG table. (new GL function)
I could not find any BAdI or something..
Is there any way to do this?
thank you in advance for any comments.

Hi,
     Try with this Menu enhancements,
FI_ITEMS_MENUE01                                          Menu Enhancement
FI_ITEMS_MENUE02                                          Menu Enhancement
For the created Menu item, under that function code write the logic to get the additional data.
Regards
Bala Krishna

Want a particular item category line item not to print on form

HI!
We would like our smartform for invoice not to print the line item when that item category is "ZABC". I can easily do that by hard coding in the form mentioning when item category is 'ZABC' not to print it instead I was looking for a way using the configuration flag to show whether a line item should show on the form or not . Is theer a way I can do it by this method instead of going staraight by hardcoding the item category? Is theer a way on the configuration side which I can use to indicate the line item with item category 'ZABC' not to print onto the form?
KIndly indicate of it cane be done and how.
Thanks

Hi Aarav,
Item category details are in table TVAP. For billable item category the Carry out pricing indicator (Field PRSFD) will be checked (X) and for free item category the field is blank. Check the table entry for both free and valuated item category and there you will find the difference in the table entries.
So based on the data in TVAP you can set the condition in Form for displaying the line item.
Regards,
Shakeel.

Not Printing Item Schedule line items in SAP Script

Hi ,
I modified copied sap standard script(MEDRUCK) and copied my Zprogram to standard program.
But here every thing is fine but i am not getting schedule line items and item text in items data for every item
thanks,
sriram

Hi
Pls Check in the Line item Ur using the syntax properly or not..In SAP if it ios syntax error it won show..Pls chk the syntax properly ...POr try to debug the script and see whether item text is coming or not.
If it is not coming check me23n whether tat PO has item text or not..if it is there Problem is in ur Include text.

Total of line items in line item file not the same as in statement file

Hi,
Can anyone give an idea about this error?
I analysed teh multicash file for the totals and line items total ties out with the statement total and formats of the file also seem to be fine.
not sure why the error persists?
Raj/

You should give the exact message, with message number.
If it is FB 777, "DTAUS: Number of line items not equal to control total; see long text", you should see the long text. I think it contains sufficient information:
Text
DTAUS: Number of line items not equal to control total; see long text
Diagnosis
data records of record type 'C' were handed over in the file you
    imported. There must be data records according to the control total
    from the fourth field of record type 'E'.
Processing was therefore terminated.
The DTAUS file was not imported into the bank data clipboard. No
    postings were generated.
Procedure
Inform your credit institution about the error which has occurred and
    let them give you a correct DTAUS file.
No actions are necessary in the SAP System.

SAP R/3 General ledger Open line item posting

Hi
I have a query on how to clear a Gl account after it has been made open item managed
Issue: Assuming GL A/c 12345 was not open item managed till March 2007 . when we look for open items for this Gl acount through T Code FBL3n it shows all the items made to this Gl account as posted but not cleared .
Now we have made this Gl as open item managed since April 2007 . I want to know is there any way
I can clear the open items posted to this Gl account before it was made open item managed.
Thanks & regards
RK

Hi
Have a look to the ABAP RFSEPA02.
Since 4.0 you can no longer run it but jour can change the program or run it in DEBUG mode.
In ERP2005 it was no longer possible to change g/l to open item management. (without turnoff the error message) When you use new G/L you can no longer use this.
SAP advise to create a new G/L account and don't change it. (for this there is an OSS note. There are risks that this is going wrong. Test this first in a test system (95% it don't will give problems
Paul

Open items and line items

Hi Gurus,
Can anyone explain me regarding what is opening item management and what is use and to which type of accounts we will give opening item management check box. Please give me an example.
Thanks and Regards
Balu

Here is the SAP help text on the field 'Open Item Management'. Should answer your query!
Indicator: Open item management?
Determines that open items are managed for this account.
Use
Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items.
Procedure
Set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. Postings to these accounts represent incomplete transactions.
Example:
A goods receipt/invoice receipt (GR/IR) clearing account should be managed on an open item basis so that you can check at any time whether invoices have been received for the goods received for an order.
Set up accounts without open item management if no offsetting entry is to be made against a posting to this account.
Examples
Accounts that are managed on an open item basis include:
Clearing accounts:
Bank clearing account
Payroll clearing account
Cash discount clearing account
GR/IR clearing account
Accounts that are not managed on an open item basis:
Bank accounts
Tax accounts
Raw material accounts
Reconciliation accounts
These are managed implicitly using the subledger open item function.
Profit and loss accounts
Materials Management (MM) accounts posted with a posting key that has account type 'M'

Extracting Line Item and Line Item Status

We are on version 3.5 of BW.
I have a requirement to associate each row in the change log of the ODS - Sales Order: Item Status to a row in the change log of the ODS - Sales Order Item Data.
For example:
When there is a status change recorded in a "before" and "after" image rows in the Item Status change log, how do I associate that to the "before" and "after" image rows in the Sales Order Item Data. Likewise of there is a "N"ew record in the Item Status, how can I associate that row to the "N"ew row in the change log for the Sales Order Item Data.
Is this even possible?

Thanks for your reply. However can you be a bit more explicit using the terms:
Sales Item Change Log
Sales Item Active Data
Sales Item STATUS Change Log
Sales Item STATUS Active Data
Any other table you may be using.
In what table(s) are these counters and how do they cross reference each other? How are you incrementing a counter in the Sales Item ODS and cross referencing it to a counter in the Sales Item STATUS ODS? Remember what I want to do is reference a row in the STATUS ODS to a row in the Sales Item ODS.
Again, thanks!

Transaction FB50L - Item as profit center display General Ledger

Hi Dears,
I am running transaction FB50L, and fill lines, but a item has profit center, other is blank, when saves document, in data entry view, field Profit Center line 1 is blank (OK), and line 2 is filled, but in display General Ledger is filled two lines.
Someone saw something?
Tks,
Carlos Santos
FI

If you are trying to view such a report through transaction code FBL1N, then I would suggest you follow the solution described in this thread below:
Re: Add field Net Due Date at the selection field in FBL1N t.code
Also to view profit center wise, use the dynamic selections in FBL1N to select profit center.
Regards,
Elias

General Ledger - Open Item Mgt/Line Item Display

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