GR/IR Clearing Account Maintenance
While executing T.Code MR11 for GR/IR clearing Maintenance account,and after entering necessary inputs,it is showing an error message - For object RF_BELEG 1020,number range interval does not exist FBN1.Can somebody explain me.In FBN1,I've maintained the number ranges as per the current year,then also it is showing the error message.
Hi,
Check which document type system will consider. And go to T.code OBA7. Here you will get number range object respective document type basis.
Check whether number range is maintained for the same for that company code or not
Or go to T.code SNRO give RF_BELEG and click number ranges.
Regards,
Sankar
Edited by: Durgasankar.Innamuri on Jul 22, 2010 11:38 AM
Similar Messages
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MR11 GR/IR Clearing Account Maintenance
Dear All,
Can anyone help me in understanding GR/IR clearing account maintanence,i do understand in case to nullify any negative balances we go for it, but want to know in details and when we do it for company code what is the impact it does have on accounts.
Thanks and Regards,
Sathya kumar.Hi Satya,
Please go through the below paragraph , which is Self explanatory for accounting posting while maintaining ( clearing ) the GR /IR balances.
If there is a quantity variance between the goods receipt and the invoice for a purchase order, this results in a balance on the GR/IR clearing account. The system expects an additional goods receipt or an additional invoice to clear this balance. If this is not done, you must clear the GR/IR clearing account manually.
For a material subject to moving average price control, the offsetting entry for clearing the GR/IR clearing account is posted to the stock account (provided that there is sufficient stock coverage for the quantity difference):
If there is a delivery surplus on the GR/IR clearing account, the material was debited with too high a value when the goods receipt was posted. When the GR/IR clearing account is cleared, the material is credited accordingly.
If there is an invoice surplus on the GR/IR clearing account, the material was debited with too low a value when the goods receipt was posted. When the GR/IR clearing account is cleared, the material is debited accordingly
If there is insufficient stock coverage for this quantity, only the portion corresponding to the available stock is posted to the stock account. The rest is posted to a price difference account.
For a material subject to standard price control, the offsetting entry to clear the GR/IR clearing account is made to a price difference account. Thus, there are no value changes in the material master record.
Thanks & Regards
Sridhar -
Hi Folks,
We have a requirement in FICA clearing rules to apply the payment against unpaid security deposit irrespective of the due date. I have the below rule configured as the first step in my clearing variant.
Grouping String: 019 (statistical indicator); Grp Rule: 3; Char Value: H (security deposits); AIRI: 4; Group: 019
Sort characteristic: 010 (Due date); Rank: 3; Char value: H; Rank: 1
I have maintained the corresponding clearing variant in all the clearing types (account maintenance, automatic clearing, and incoming payments); Clearing rule is working perfectly during payments, however for account maintenance and automatic clearing it's not applying the credits against security deposits first. I still see that the items are cleared only based on due date;
Am I missing something here? Please share your suggestions.
Thanks,
SantoshSantosh:
This rule will not work in account maintenance. You would need to include the data about the credits into your grouping criteria in order for that to work. Most clearing rules do not work for account maintenance as they do for payments. You probably need to have a separate variant with a rule not based on statistical indicator, but rather based on transaction value or maybe create your own custom grouping via TFK116.
regards,
bill. -
Account Maintenance clearing rules
We have a requirement where we have to clear billing open items based on a Cusomised Reference number field. For Instance if there is a credit amount posted with the same reference number as the original Debit Amount in the Account the credit should clear that specific debit amount with the same reference number. The Amounts and the document numbers are not the same.
We have tried to group the items per Reference number and sort it per the reference number. When we run Account maintenance it does not clear the same reference number, it clears the oldest reference number.
Has anyone faced the similar requirement? Your feedback would be highly appreciated on how we can achieve this.
Thanks
NolwaziHi,
See if this [Link|http://help.sap.com/saphelp_utilities472/helpdata/EN/c4/07723521faee41e10000009b38f889/frameset.htm] helps you.
Regards,
Pranaya -
GR/IR Account Maintenance MR11
Hi All,
I wanted help on the following matter:
1 . While executing MR11 GR/IR account maintenance , I get a list of purchase orders.Does MR11 take into account the price differences or just shows the Purchase Orders with quantity differences?
2.If I see the details of the GR/IR clearing account G/L in FS10N, I see the debits,credits, differences and cummulative differences.Does the cummulative difference shown in FS10N relate to the difference that is shown in MR11.Is there any relation or logic between the data that is shown under these transactions.Hi
GR/IR Account as the name indicates the link between GR ie Goods Receipt and IR ie Invoice Verification.
The balances would exist in the scenarios wherein Goods Receipt is done but I nvoice Verification is not done or the other way round ie Invoice Done but GR not done.
As you are aware that GR/IR account is credited at the time of Goods Receipt and debited at time of Invoice verification and so balances are nullified.So when any of the 2 is not done then you need to do GR/IR Account maintenance manually.
Hope this clarifies
Regards -
Gr/ir clearing account difference
i what cases gr/ir clearing account from migo can be differ from gr/ir clearing account from miro.
suppose at the time of migo gr/ ir clearing account credited with 100 rs then at the time of miro can it be debited with 80 or 120? i
f it can then plz tell me the cases.Hi
The system makes postings to GR/IR clearing accounts at the time of goods receipt. If, for example, the delivered quantity for a purchase order item is not equal to the invoiced quantity, there is a balance on the GR/IR clearing account.
The person responsible for account maintenance lists the purchase order history with the differences. In order to archive invoice documents, the difference must be cleared. If the balance is not cleared by more goods receipts, return deliveries, invoices, or credit memos, the person responsible for account maintenance has to clear the difference manually.
For GR/IR maintenance refer Tcode-MR11.
MR11 is designed to show the GRs that have not yet been fully invoiced and the invoices that have not yet been fully received.
In any normal business situation there will always be some invoices for items that have not yet been received and some receipts that have not yet been invoiced. But MR11 is designed to be used to clear the OLD ones that are probably NEVER going to be completed.
So you would run MR11 with a date in the past (a few months old normally) and anything that has still got a balance (either way) could indicate that you will never get these cleared no matter how long you wait.
So you can use this transaction to clear these documents.
The best way to use it is to run it firstly with very small tolerances (value and value percentage) and very old dates. For example any PO older than 6 months that has a balance of less than 10 USD. You would prepare the list intially (without update) and see the proposed effect. If you were happy with this you can then run it in update mode and clear those documents. This will post any outstanding values correctly and close down the PO.
For example if you had a PO where you had received 99 and the invoice was for 100, the system would increase the stock value of those 99 by 1 to reflect that we paid 100 for those 99 items (and close the PO)
Similarly if you received 100 and were invoiced for 99 the clearing would reduce the stock value by 1
Both examples are affected by the valuation type (Std price or MAP) but the end result is the same.
After running it like this with small differences, the only uncleared items left would be the recent ones, or the "old" ones that have a bigger difference. You can then run MR11 with larger tolerances, view what would happen and either re run the same selection with update instead of list and clear these.
You would eventually finish up with a manageable number of POs that don't balance and the value difference is quite large. You would then have to decide if you want to leave them as they are and wait for the open amount to be invoiced (or GRd), or you can manually clear them by selecting the individual line and then selecting the clear from the menu options.
At the end of this process you should only have POs that are awaiting further postings.
You would also have to financially clear the entries that have been cleared in MR11 but this would be via the normal financial clearing transactions.
reward if helps,
regards
rb -
Item selection for account maintenance - Final Bill
Hello,
In the yearly consumption incoice, items opened on customer account are automatically cleared with the invoice at the moment of invoice generation.
Customizing to fix what main transaction must be cleared and included in the invoice is under SAP Utilities>Invoicing>Invoicing processing>Item selection in invoicing> Item selection in account maintenance/Define Sub-items.
This is working quite well for normal consumption invoice but account maintenance is not working at all when i try to make a final bill with R43 clearing type.
Could you please indicate me if an special type of customizing is necessary to clear open items with final bill?
Thanks in advancehello,
main transaction:0200
sub transaction:0020
Open item selection: "all open items for contract account relating to
contract.
"Check out if u have any open items for invoicing unit"
for sub items,
check out at Bill Total "Items always included at final amount"
Regards,
Narendar Konaknchi -
Customisation to Account Maintenance transaction FP06
Hi,
I have a business requirement such that when I do a clearing through Account Maintenance(FP06), the tax items that are calculated on the items that are being cleared should not be wriiten to a specific tax G/L account.
Normally clearing through account maintenance does the Tax calculations on the items being cleared and these are wriiten to the Tax G/L through FM FKK_TAX_LINES_CREATE which updates the G/L items table DFKKOPK.
For my case, I do not want to write this tax credit to the G/L as the clearing is being performed for a debt that has not been recovered and hence this would increase the tax liability.
Does anyone know of any event that SAP has provided and called from FP06 where I can write code either to-
a) Write an offsetting debit for the tax amount to the same ledger ( so that net tax posting is 0)
b) Delete the tax G/L posting proposal from the line items available in DFKKOPK.
Any assistance anyone can provide would be much appreciated.
Thanks,
TarunavoHi Srinivas,
I already tried some of the SAP provided events under this, but none seem to allow me to change the G/L ledger proposed line items provided by SAP in t_dfkkopk. I am not entirely sure if I am looking at the correct events to customise this. Would you know if you are aware of any event I can use or if you would know an alternative approach to address this.
Thanks,
Tarunavo -
How to archive Account Maintenance Documents created by MR11
Hello,
when I have goods receipts but no invoice is sent from the vendor for these receipt the items stay on the GR/IR clearing account. As a result the purchase order cannot be archived. I can clear these items using MR11 and I receive an account mainenance document for this. Now the according purchase order can be archived but how can I archive the account maintenance document itself and the according FI documents?
ThanksHI,
Have you tried BAPI_ALM_ORDER_GET_DETAIL for fetching components details. Actually we have used it to get some other details.
Regards
Shakti -
Hi,
Is there any standard fucntion module to perform Account Maintenance (instead of using FP06 and FPMA)?
Or, is there any way we can tailor BAPI 'BAPI_CTRACDOCUMENT_CREATE' to also perform account maintenance at the time of posting a new FICA document?
Thanks,
AmolHello,
AM is performed at the following levels in FICA
1. FP06
2. FPMA
3. FP05/FPB3
But for Step 3, you'd have configured Clearing rules.Only then you'd have your AM active during payment lot.
But final AM is being carried only using FPMA.
I do not think you can use the BAPI to tailor AM
Rgds
Rajendra -
Hi
There's a difference in the amt & qty in Goods receipt & that of Invoice. Should account maintenance be done? If so, how.
pls advise.
thanks in advanceHi,
Actually there should not be any difference in GR/IR Clearing A/c but still you can check it in MR11 and clear the differences if any.
During MIRO;
If Material is MAP based then difference amount will get posted to either Stock Account or Price Difference Account as per the Stock Coverage and if Material s Standard Price based then difference amount will get posted to Price Difference Account. But GR/IR Clearing Account will get nullified. -
Migrating open POs and GR/IR clearing account balance
Hello gurus,
I've got the following problem concerning migration of open POs:
For example: In my source system there is a PO for 10 pcs. of some material. There has been a goods receipt for 5 pcs. (200$ each).
Now, when I import this order and the corresponding purchase order history into my target system (using LSMW), the target system creates the order, a material document for 5 pcs. and an account document.
But of course, our FI-team also has to migrate the balance of the 'old' GR/IR clearing account.
So, the balance in the source system is <> 0 (e.g. 1000$), because the 5 pcs. have been delivered but there has been no invoice receipt yet.
This balance is imported into the new system and then the open orders are migrated, generating an account document and thus, the balance is 2000$ afterwards.
This obviously is not correct, so I am sure that I am missing something, just what?
Thanks
AliciaHi,
1. There will be an open PO uploaded for 5 qty and price 200$ each
2. Opening Balance of Material - 5 qty and corresponding value to Stock A/c - 1000$
3. Also there will be Vendor Balances uploaded in the system as 1000$ against the invoice. (If the invoice is still expected then chec with FI Users if they can get invoice form vendor)
if no then do not upload initial stock entry of step2, create a PO of 10 qty and then do GR in system (SAP). -
Error -Account 'Down-payments clearing account' could not be found for area
When I am trying to pass a down payment entry by debiting vedor and crediting bank with asset it is giving an error as follows.
Account 'Down-payments clearing account' could not be found for area 01
Message no. AU133
Please help me to rectify the same.
Thanks in advance
DeepakHI
Please pay attention at the possible causes of message AU133:
1. Error AU133:
a) You have not defined a contra account for acquisition value postings in the Asset Accounting Customizing settings (Transaction AO90).However, this is required as of Release 4.6C because, as is the case for all other integration postings in Asset Accounting, invoice receipt postings have to be displayed in Asset Accounting via the new posting kernel to ensure an identical document
structure.
b) You have defined the account in Asset Accounting, however, it is not created in the affected company code.Check whether the account is correct and create it for the company code, if necessary.
2. You have entered an asset reconciliation account for the "Contra account: Acquisition value posting" (for example, the same account as for "Acquisition:Acquis. and production costs" account).This is not permitted.Check whether your account determination is correct
(Transaction AO90) in Asset Accounting Customizing. The same applies
for the 'Contra account: Down payment posting'.
3. As "Contra account: Acquisition value posting" you entered an asset G/L account. If necessary change the automatic posting indicator in the G/L account master record.
4.Check if you need revaluation accounts in depreciation areas involved (AO90):
-Revaluation acquis. and production costs
-Offsetting account: Revaluation APC
Please run also programm RACKONTO where missing or wrong customizing
the accoutn determinations per company code is displayed
Also have a look at note 7595 in this regard.
Please assign points if it useful.
Regards
Ravinagh Boni -
Value difference for GR/IR Clearing Account in case of MIGO and MIRO.
Hello Experts,
One of our client has asked me about clarification regarding GR/IR Clearing Account shows different values when MIGO and MIRO posting. Scenario is that,
SEZ
Calculation of import Duty
Input goods
Material Base Value
2,171,385
Landing Cost
21,714
For computing Customs landing charges need to be added
BED @
10%
219,310
Loaded in material cost
CVD, @
12%
289,489
Credit taken
Customs Education Cess
3%
15,264
Loaded in material cost
ADDL Duty
4%
108,686
Credit taken
Customs Duty
632,749
CVD
12%
219,310
All duty
4%
108,686
Cenvat
327,996
CST
43,427.70
2214812.7
Hence Material cost in GR/IR should be Rs. 22,14,813
Diff (2219092-2214813= 4279)
Whereas it is taking Rs. 22,19,092
My concern is that GR/IR Clearing Account consider only Material cost and non deductible tax amount i.e. CST which is loaded on material cost but system consider some different values, please check the above calculation. When user post MIRO in that case system automatically konck off GR/IR Clearing Account and post difference amount i.e. RS. 4279 to Inventory Account which is wrong. I dont know how system behaves in such manner.
Please giude me on this issue as soon as possible.
Regards,
Vishal JadhavDiscussion moved. Please use Internationalization and Unicode for CIN related queries.
-
Unable to cancel Billing due to cleared accounting document for Free Goods
Hi,
I have a case as described below:
I. SALES ORDER CREATION
Transaction VA01 à Sales order is created for the following details:
1. Material Normal (TAN) : 100 CAR
2. Free Goods (TANN) : 10 CAR
II. Subsequent processing of sales order
a. Delivery(1) and Billing (1) creation for the SO with the following details :
Material Normal (TAN) : 100 CAR
Free Goods (TANN) : 5 CAR
Status of accounting document after releasing billing document to Accounting: Not cleared
Accounting Journal:
A/R xxxx
Sales discount xxxx
General Domestic Sales xxxx
VAT u2013 Out(TAX) xxxx
b. Delivery (2) and Billing (2) is then being made for the leftover item of the Sales Order:
Free Goods (TANN) = 5 CAR
Status of Accounting document after releasing billing document to Accounting: CLEARED
Accounting Journal
Dr. Sales Discount xxxx
Cr. General Domestic Sales xxxx
III. Reversal of Billing (2) needs to be done
Activities conducted:
a. Go to VF11 and enter Billing (2) document number
b. Execute!
System response:
Error Log:
1) Data inconsistency during processing of document xxxxxxx
2) The Billing Document xxxxxxx is already cleared
From the error found, we tried to reverse the cleared accounting document by using t-code FBRA:
System response:
Document xxxxxx IS NOT a clearing document
Question:
We have to reverse the clearing document first in order to cancel the related billing document but we keep finding this error, do Anyone have any advice to solve this issue?
We have simulated similar transaction in IDES and no problem is found, is there any specific setting in customizing that can allow cancellation of billing document regardless of its accounting document status (Cleared or Not Cleared) ?
Thanks in Advance,
IndroThanks a lot for the reply,
It answers my question, I found the copying requirement using routine 029 was defined in the cancellation document section of the Billing type to be cancelled
After removing, the billing document can be cancelled
Thanks,
Indro
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