GR/IR -Freight GL Balance in B/S

Hi Everyone ,
In my project ,while creation of PO they used to give freight percentage and which used to get collected in GR/IR-freight account automatically.
GR/IR-freight a/c will get nil only after creation of AP invoice,so in year end its not possible to show this amount in B/S .What is the suitable suggestion to fix the balance in this GL.
Please advice something
Thanks & Regards
Deepa

Hi Deepa:
The thing is, you can start to use the solution I proposed even real production has started, which means GR/IR freight a/c has carried figures. Please see following example:
GR/IR Freight a/c: 22000
GR/IR Freight adjustment a/c: 22010
Target account: 21010 (say, freight AP)
if you have transaction figures carried by 22000, aslo like what you said, several items have been knocked off, but the total balance should also be adjusted monthly.
you should created G/L accounts 22010 & 21010, configure them in OBYP, then run GR/IR clearing F.13 & regruop F.19.
Andy

Similar Messages

How Freight is handled in SAP

Hello Gurus,
Can anyone please explain to me how Freight is handled in SAP. I see in SAP best practice there is a freight clearing account, which is a balance sheet account on the current liabilities side, and is assigned to key ERF in VKOA.
I understand that freight in balance sheet account probably captures the revenue earned from freight when a business charges freight to its customers. But shouldnt this very same account also be posted too when we actually get the invoice from our freight vendor?
Ideally this account should be then cleared against the vendor invoices we get. If there is a positive balance left then it would be revenue but if it had a negative balance then thats and expense. In case of an expense balance, shouldnt this balance sheet account be actually an expense account.
Anyone with a clear understanding of the process, please let me know how it works
Thanks

Hi,
Please go through the following FI postings for frieght so that you can easily understand the process when the frieght is involved in business process.
Accounting Entry for Goods receipt
Stock/Inventory account Dr
GR/IR account Cr
Freight clearing account Cr
Accounting Entry on invoice verification of freight vendor
Freight clearing account Dr
Freight Vendor account Cr
When payment made to fieight vendor
Freight vendor account Dr
Bank Account Cr
Regards,
Satish Muvva.

Balances against freight clearing account

Hi all
After posting GR and invoice with planned delivey cost ( Freight ) i am looking at GL account balances for freight clearing account 192100 in ledger 0L. In the report layout I am unable to see the vendor for which this freight is paid. Can anyone suggest me why vendor is not appering? Is there any configration required?
Rraful.

Hi,
If you are looking G/L Balance in FBL3N ,the field Vendor is there ,may be has not been brought in to the screen. Change the layout .
Dhruba

MIRO - Unplanned Freight and Labor Tax allocation - Balancing Error

As of today: When creating LIV invoices, we are not allocating the tax to Unplanned Freight(T3) and Labor(T4). But we have a new request for apportioning and allocating the taxes to unplanned freight and labor.
we changed the code to pass everything so the tax calculation is done as per the apportioning logic and I am passing all the information to the BAPI u2018BAPI_INCOMINGINVOICE_CREATEu2019, but it always throws me a balancing error.
For eg: If we have an invoice with 1 line item
Total amount u2013 17000
Line item amount u2013 10000
Total Tax u2013 1000
Unplanned Freight u2013 2000
Unplanned labor u2013 3000
In todayu2019s scenario, as we donu2019t allocate any taxes for unplanned freight and labor, the total tax is allocated to 1st line item and it calls up sabrix and distributes total tax $1000 for T1 only.
But when we are trying to allocate the taxes for T3 & T4, $1000 is apportioned to T1, T3 and T4.
For eg if taxes posted to
T1 --- 500
T3 --- 200
T4 --- 300
then I am always get a balancing out error of the amount that we posted to T3 and T4, in this case = 500 (200 + 300).
Any suggestions!
Regards,
Roopa.

Hi Tarek
I have checked the following in my system :
1) Document Type RE which is being used for MIRO and the classficiation
the same in of this document type is : Business Transaction 0300 (Vendor Invoice) and Variant
is 0001 (Standard)
2) Document Split Method used in our system is 0000000012 and not a Z.......
3) Document Splitting Rules for the above combination of Vendor Invoice (0300) and Transaction Variant 0001
Profit Center is not being filled in the line item 001, which is the vendor one.
I have checked the base item category of 03000 (Vendor) and I found the following in it :
01000     Balance Sheet Account
01100     Company Code Clearing
01300     Cash Discount Clearing
05100     Taxes on Sales/Purchases
05200     Withholding Tax
06000     Material
07000     Fixed Assets
20000     Expense
30000     Revenue
But you may note that none of the above items are being checked for Automatically Split box.
Can you please advise further on this issue. Also can you provide your contact number so that I can call you since the issue is very critical in the production system.
Regards
Gemini

Balances against GL account for vendor..

Hi all
After posting GR and invoice with planned delivey cost ( Freight ) i am looking at GL account balances for freight clearing account 192100 in ledger 0L in Tcode FAGLL03. In the report layout I am unable to see the vendor for which this freight is paid. Can anyone suggest me why vendor is not appering? Is there any configration required?

You can add Vendor Code Field to the ALV report layout.
(Even if I have no experience New G/L),
Check the "Define Special Field for Finding and Sorting Data"
Path : IMG > FI > G/L > G/L Accounts > Line items > Display Line items with ALV > ... (T-code : OBVU)
Add up the Vendor Field (BSEG-LIFNR).
Be careful. This configuration is cross-client item.
I hope this helpful to you.
Eric

GR/IR Freight Clearing Account - GR & Invoice Verification

Dear Gurus,
I have made a PO for 1200 pcs unit price 69.20$. (GR based IV).   (Valuation - Moving average price)
Delivery costs - Freight (FRB1) - 1200$
I have splitted the PO quantity in to 3 different Inbound deliveries
Inbound 1 - 400 pcs
Inbound 2 - 400 pcs
Inbound 3 - 400 pcs
I have made the Goods receipt for the 1st Inbound - 400 pcs.
Goods Receipt 1 - 400 pcs. The value in the GR/IR freight clearing a/c credited by 400$
Invoice Verification1 - 400 pcs. The value in the Invoice verification is 1000$.
The value in the GR/IR freight clearing a/c debited by 1000$
Goods Receipt2 - 400 pcs. The value in the GR/IR freight clearing a/c got credited by 400$
Invoice Verification2 - 400 pcs. The value in the Invoice Verification is 2000$
The value in the GR/IR freight clearing a/c got debited by 200$ and Stock in Hand debited by 1800$
Goods Receipt3 - 400 pcs. The value in the GR/IR freight clearing a/c got credited by 200$
Invoice Verification3 - 400 pcs. The value in the Invoice Verification is 1500$
The value in the GR/IR freight clearing a/c got debited by 133.33$ and Stock in Hand debited by 1366.67$
I don't understand how the logic works for seggreating the amount to GR/IR freight clearing account and GR/IR account.
For the first 2 GR and IV I could understand that there is a balance in the PO condition but for the Invoice verification 3. The value debited to GR/IR freight account is 133.33$. Can anyone help me how the calculation is taking place and how the system has arrived to figure 133.33$ in the Invoice verification for GR/IR freight clearing a/c
Strangely when I have cancelled the Invoice Verification document 3.
The value Credited to GR/IR freight clearing account is 333.33$ instead of 133.33$
Can somebody help me to figure out the calucation for IR after the GR for planned delivery costs.
If any SAP notes or help files can be provided then it would be really helpful.
Regards
Fazal.

Refer this note 311496 & 460244, 129066
Symptom
Delivery costs were planned for a purchase order item.
A goods-receipt-based invoice verification is set.
Several goods receipts are posted. For invoice entry, both in conventional invoice verification (transaction MR01/MRHR) and in logistics invoice verification (transaction MR1M/MIRO), the delivery costs for each purchase order item are displayed in total.
This is the same as when, for example, only one of several GR documents/delivery notes is selected.
Example of a purchase order history:
Cat. Doc. no.    Itm    MvT Pstg.dt.            Qty.in BUoM       Value in local curr
GR   5200002605 0001 101 June 16, 2000      5 PC         50,00 DEM
GR   5200002606 0001 101 June 16, 2000      5 PC         50,00 DEM
Sum of goods receipts                      10 PC        100,00 DEM
DCGR 5200002605 0001     June 16, 2000       5 PC           3,33 DEM
DCGR 5200002605 0001     June 16, 2000       5 PC           5.00 DEM
DCGR 5200002606 0001     June 16, 2000       5 PC           3,33 DEM
DCGR 5200002606 0001     June 16, 2000       5 PC           5.00 DEM
Total delivery cost GR                                                 16,66 DEM
If you only select the first GR document in the selection, you get
the following default values for the delivery costs:
Amount    Quantity BUoM Itm Decription              Vendor
6,67         10      PC 10    Freight value        VEND01
10,00        10      PC 10    Freight/quantity     VEND01
(and not, as sometimes expected: - 3,33 DEM    5 PC
                                    - 5,00 DEM    5 PC)
Other terms
WEBRE, delivery costs, planned delivery costs, goods-receipt-based invoice verification, invoice verification
Reason and Prerequisites
A function such as the goods-receipt-based invoice verification is not available for delivery costs.
Solution
This is not an error; this is a consulting note.

Reverse Freight Amount of A/R Invoice through A/R Credit Memo

Hi All,
Using PL 25 SBO 2005 B & also tried in PL 38
I am trying to reverse the A/R Invoice through A/R Credit Memo.
There is total amount of Invoice is Rs. 960/- out of that Rs.100/- is Freight, when I am reverse the Invocie via A/R Credit Memo, it is showing only 860/-, not taking automatically Freight Amt. I have click on the link to freight and add Exempt -> and Freight Amt 100/-. and added the Credit Note.
after adding it is also showing A/R Invoice open. and in Balance on invoice is showing appx. Rs. 98 something amt. pending to receive.
Can any body guide me the correct and proper way to reverse the A/R Invoice which are having Freight.
Team, Thanks for your support.
Best Regards,
Chintesh

Dear Shrinivasan,
Earlier, i had choosen customise. Now i have done below process..
A/R Credit Memo -> selected Customer -> Copy From -> A/R Invoice -> then wizard appeared -> Draw All Data (Fright and Withholding Tax) -> finish
Then All data appear in Credit Memo -> click on link to Freight -> in the column of Exampt -> added freight.
And finally add it.
Then close all opened window and check the invoice but it is showing freight amt in balance.
Can u plz guide me abt its back end entry means Accounting Entry.
With Warm Regards..
Chintesh

Planned Delivery Cost in MIRO for different freight vendor

Hi,
Kindly share, how to get rid of above issue:
1) PO created with a freight condition (FRA1 with a different vendor assigned to it under item conditions tab)
2) GR done, & all accounting entries were OK, (including freight costs in FR1 or FR3)
3) while doing MIRO with selection Planned-Delivery-Cost, Amount & Qty fields are "Blank" and auto flowing from Clearing A/cs
I found this error in both Domestic or Import POs.
I've read many threads, but could not find a clear solutions for the same.
Plz help
Sankar

Hi,
Plz find screens.
Amount & Qty fields not flowing in MIRO from open GRIR/clearing account balance.

Freight posting in MIRO based upon multiple goods receipt.

Hi
In one of the companies they are requesting the freight charge to be broken into multiple lines (based upon multiple goods receipt) instead of one consolidated balances in the invoice (MIRO). Right now each time we do a MIGO against the same PO the system creates a seperate material document and the entry is (and that is correct) :
Inventory - XXXX
GR/IR (Cost)- XXXX
GR/IR (Freight) XXXX
PPV XXXX
for example if migo is done 3 times against the same PO the system posts 3 seperate material document and everything is correct.
When we do a MIRO the system generates 3 seperate lines for GR/IR (Cost) but it consolidates GR/IR(freight) and posts the entire value in one line.
Requirement is : We want the system to break freight cost into 3 seperate in the invoice.
Did anyone come across this issue before.
Thanks
Joseph

Hi Joseph,
I guess you can use MIRO 3 times, and post separated delivery costs into 3 freight invoices.
During each time, you can choose only 1 line to carry out the posting.
Thanks and regards,
Polly

Error in miro for freight vendor while STO

Hi expert
I am making payment to freight vendor and adding unplan delivery cost at the time of simulation i am getting Error " Balance in transaction currency Message no. F5702.
i am making payment to vendor for my Stock transfer order
Regard
NAbil

At the vendor level, have you entered the same amount as the expense line item. Both should match for the invoice to be posted and updated in FI
Regards
Sanil Bhandari

Freight Purchase order and Account Key

Hi All,
I am trying to create Material purchase order with freight conditions.
I am performing the below steps
1) Create Material purchase order with vendor, i am manually inserting the price for freight condition type and inserting a different freight vendor in the Freight conditions.
2) I have created new account key for freight purchases and inserted the account key against the freight condition type in Pricing procedure
3) I have added a G/L account for freight account key in OBYC
4) When i do GR the freight value is reflecting as price difference (PRD), i want this to hit the freight account. I am using Material Ledger type of valuation.
5) I am unable to do invoice (MIRO) for freight vendor, i get a message saying balance not zero.
Let me know where i am going wrong, or is there any other setting that i have missed out.
Awaiting your inputs here.
Thanks,
Regards
Raghavendra

In order to be able to also choose this freight condition in MIRO, your condition type shall have the cond. category B (delivery costs) in trs M/06.
Remember also that if you create the PO with reference to some other document (PIR, contract, another PO), then the condition records are copied to the new PO and the customising changes are not read. The same happens if the system automatically copies the conditions from the previous PO even if you haven't specified this explicitly.
You can see the condition category that is actually assigned to the condition in your PO by selecting this condition and choosing "Condition detail" beneath the table.
BR
Raf

Freight for Purchase and sales process

Hi,
I have a scenario where i'll purchase material with Freight charges from the Vendor, Now the same freight charge i'll imposed on customer while billing.
I'll be using same Freight GL account for both purchase and sales process.
I have configured the process by assigning same GL in the account keys in the pricing procedure for Purchase and sales process for the Freight condition.I have tested the scenario and i was very confused.
Scenario:
i have created a PO and made GR, the accounting entries were,
Stock account ...........Dr.
GR/IR................Cr.
Freight...........Cr.
While performing invoice verification the accounting entries are,
Vendor.......... Cr.
GR/IR........ Dr.
Freight....... Dr.
Accounting entries during Billing to customer,
Customer.......Dr
Sales.......Cr.
Freight......Cr.
Freight......Dr.
Let say for Purchase and Sales process i have used GL 600016 as Freight account.
IF i have paid Rs 500 for Freight to vendor, then i'll be imposing an amount of Rs 500 to customer as freight charges.
Please guide if i had made any mistake in configuring the process
also please advice is there any way to check the GL balance, like the amount to be collected from customer as freight as i'll be using same GL.
Regards,
Rahul

Hi all ;
SD process is not logical with outcome account 600016. For me , you can collect freight costs a different account for sd .
For sd configurations , you can benefit from belowed path.
Spro-->SD-->Basic Functions-->Account Assignment/Costing-->Assign G/L Accounts
Details :
http://wiki.scn.sap.com/wiki/display/ERPLO/Revenue+Account+Determination+-+Configuration
Account Determination - Billing (SD-BIL) - SAP Library
Regards.
M.Ozgur Unal

Payment for freight

Hi All,
I have a purchase order in which I have two vendors one for material supply and other freight vendor which I go and maintain at the condition level.
Now I have to make payment to the freight vendor. I go on to do a MIRO for payment processing but have to pay more than the value being displayed in MIRO. I put the extra value in unplanned delivery cost but the same does not get inventorized and system shows balance on simulation.
Increasing the value at item level in MIRO is not allowed as the value tolerance is zero.
Any how if value tolerance is increased the differential value goes to inventory cost and not to freight clearing account. So how do I take that to clearing account for knockoff.
Kindly suggest
regards

I,
The scenario u r working on is planned delivery cost.U cannot work with planned delivery cost & unplanned delivery cost.What
u can do is if want to post to freight acct, u can enter the G/L acct tab in the miro screen & enter the required G/L account & post
it.If u want to work with tolreance limit for freight then u can enable the vendor specific tolerance limit function in LIV in SPRO.

Amount to credit greater than credit balance - goods return to AP Cred Note

Hi All,
I've got the following scenario:
We have a AP Goods Return on the system which totals £12.94 with freight charges of -£3.75. We have copied this to a AP Credit Note, but have amended the freight from -£3.75 to -£3.00(UK VAT Rate 15% applicable throughout). The total credit field now shows £13.80 and the credit balance field shows £12.94. When you try to add the document it gives an error "amount to credit greater than credit balance". I'm using 2005A PL53.
Can anyone please advise the reason behind the error and also what the correct way of handling this kind of transaction would be?
Kind regards,
Matt

Hi Wesley,
I tried both methods and it doesn't resolve the issue. Spoke to SAP, they gave me a solution and workaround, the issue is a bit more complicated as what it may seem. You manually have to close the goods return, create a standalone service credit note with the appropriate GL account to reverse out the "goods clearing account" entry created by the reversal journal. The bahaviour has been changed in SBO 2007 and therefore the problem is not present in this version anymore. Thanks for your help anyway.
Kind regards,
Matt
Edited by: Greeff Matt on Jun 5, 2009 9:47 AM

Condition type for fee - no change of moving price or balance sheet account

Hi, hope you can help me.
We need a new condition type for a kind of fee which has to be paid to the vendor and used in the purchase order.
This is a condition type which
- has to be part of the invoice
- has to be posted as a kind of accrual
- must not! change the price of the material or the balance sheet account
If we use freight conditions the moving price is changed.
Because it is dependent on the material (and therefore a condition record works great) we can't or better don't want to use a second position in the purchase order.
Does anybody have a solution for this one?
PC

Thanks for the answer!
This is what I already tried, but it still changes the balance sheet account and the moving average price.
This is what I customized:
Condition ZXYZ
Cond. class A
Calculat.type C
Cond.category B
Item condition yes, delelte, amount/percent and Qte relation yes
Scale base C
Accruals yes
In the Calculation Schema it's defined just before the Actual Price, with Statistical-checkbox marked and Account key ZE1, Account key - accruals / provisions ZE2.
Do you have any idea what I have to change or what else to try?
Thanks a lot!

GR/IR -Freight GL Balance in B/S

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