GRNI A/C

Dear Friends, We are not able to cleared some of those documents in GRNI A/C. Pls help me.
But we think that the 2 original exposed situations were not considered in the response that you sent us In few words
-The main issue is that the system is not clearing the Account 30000400 against the payments automatically it is because the tolerance limit is not enough for clearing automatically so we need a solution for that because it should not be a regular situation but it is and we are about to experience a missing of control of this account.
 -The second issue is that if we are having all these discrepancies because the tolerance limit is not enough, and when Jose Luis is running the report SA38 he would need a new way to track in an easier way the ones that match each other (GRNI and the account of AP I mean the 50s and 51s receipts numbers) so that is why we also asked you to create a customized report in which you can add that information that you already have in the system, so that is why we do not really understand why the suggested solution for this second matter is not possible according with your conversation with Jose Luis.
One more clarification for the second issues is that the invoice number is placed by AP always in the part called Reference number so we do not need to identify the invoice and Reference because they are the same the thing. That we need to identify would be extra information I mean it is when you have 51s could be matched against the 50s and It will help Jose Luis to clean the account easily.
Could you please provide further explanation but not only in regards to the second matter also for the 1st one?
I am attaching you some examples that I found of some Documents that the system is not clearing automatically, most of these documents have an ERS PO and for somehow I dont why this is happening as they were entered and process them with the same reference. (Column 2).
These documents are for Co. Code 0698 and maybe in our other company 0616 this is happening too.
Let me know your comments about this.

Hi Julie..
Thanks for reply.
Plz clear one thing that if Open A/P CrMemo Value can be treated as Open GRPO value hence AP CrMemo not relate to GRPO but AP Invoice but is that possible that Open GRPO Value + Open AP CrMemo Value = GRNI
sorry if I am not much clear
Thanks in Advance.
Regards,
Ravi

Similar Messages

Closing GRNI document

Hi Experts,
I would like to have your thoughts on the below. I have an open Goods Receipt PO dated sometime last year and the period is locked. I need to close the document with current system date. In order to do that I have to open the posting period and close the document.
The client says why SAP is asking to open the posting period which are closed and the document which is being closed with current system date ? One openion can be since the document posting date refers to a period which is locked, any editing in the documet is possible with that period being open. However my client feels that this should not be the case because if the GRNI closing is done by a normal user who does not have authorisation to admin/posting period and also there is danger if the period is left open.
Can you tell me if SAP has got a better logic ?
regards
Johnson

Hi Jullie,
Thanks forthe update. But in order to update the due date in GRPO the posting period needs to be opened. As Gordon says it was not an issue in 2005A... so I think there should be some logic behind this functionality not applying in 2007 version ?
regards
Johnson

GRNI G/L Acc not automatically clearing (reconciling)

Hi Everyone
My GRNI account is continuing to build up and build up transactions without automatically reconciling itself.
(I.e.: the Credit posted from the GR PO is not automatically reconciling with the Debit posted from the AP Invoice.)
What could be the reasons for this?
Is there a tick box I’m missing somewhere perhaps?
I found this thread http://scn.sap.com/thread/1575608 which has a similar issue but the solutions are inconclusive.
To try and cover what I done so far:
My G/L Account Determination Allocation Account is posting to my GRNI Account, this is both at the main level and at the warehouse level as set by my Item. The warehouse has been ticked as Nettable.
I have done an Internal Reconciliation to manually reconcile the all Debits and Credits in the GRNI account so I’m left with just the open items (or GRPO’s where there is no Vendor/Supplier Invoice received yet)
I have run the SQL query from the thread above which pointed me to two JE entries which I’ve also manually reconciled.
My SAP Version is 8.81 PL:08
One possible solution offered in the thread is “You need to check the links between GRPO and AP Invoices. Some links must be wrong or broken.” - Does this mean the base and target document links in both the document row tables could be incorrect?
Any further help will be gladly received.
Thanks
Hayden

Hi,
Goods Received Not Invoiced is the account balancing Stock on the Goods Receipt PO document. In SAP Business One this is referred to as 'Allocation Account' in Ware House and Item Group accounts definitions.
Goods Receipt PO:
Debit - Stock
Credit - Goods Received Not Invoiced
AP Invoice based on Goods Receipt PO:
Debit - Goods Received Not Invoiced
Credit - Supplier
The account will also be used in similar way when posting Goods Returns and when either closing this manually or basing an AP credit on the return.
Rule:
If there are no open Goods Receipt POs/Goods Returns in the system this account should have a balance of zero.
Hope it helps.
With Regards
Balaji

Query for PO linking GRNI documents

A purchase order with several line items, may have several GRNI's. Currently to identify the GRNI's for each PO, the user must select each line in to PO and view each GRNI.
If there another way of viewing all the linked GRNI's to a particular PO?
Or, is there a query available which searchs for a PO number and brings back the linked GRNI's for that PO?
Thanks Lisa

Query attached
SELECT DISTINCt T3.DOCNUM PO#,T3.DocStatus,T1.DOCNUM GRPO#, T0.ITEMCODE, T1.CARDCODE, T1.CARDNAME , T1.DOCDATE, T0.QUANTITY, T0.PRICE, T0.LINETOTAL, T0.TOTALFRGN, T0.RATE
FROM PDN1 T0
INNER JOIN OPDN T1 ON T1.DOCENTRY = T0.DOCENTRY
LEFT JOIN POR1 T2 ON T0.BASEENTRY = T2.DOCENTRY
INNER JOIN OPOR T3 ON T2.DOCENTRY = T3.DOCENTRY
WHERE T3.DOCNUM ='[%0]'
Or
SELECT DISTINCt T3.DOCNUM PO#,T3.DocStatus,T1.DOCNUM GRPO#, T0.ITEMCODE, T1.CARDCODE, T1.CARDNAME , T1.DOCDATE, T0.QUANTITY, T0.PRICE, T0.LINETOTAL, T0.TOTALFRGN, T0.RATE
FROM PDN1 T0
INNER JOIN OPDN T1 ON T1.DOCENTRY = T0.DOCENTRY
LEFT JOIN POR1 T2 ON T0.BASEENTRY = T2.DOCENTRY
INNER JOIN OPOR T3 ON T2.DOCENTRY = T3.DOCENTRY

GRNI clearing Account.

My Dear Friends,
But we think that the 2 original exposed situations we are facing.
In few words
     -The main issue is that the system is not clearing the Account 30000400 against the payments automatically it is because the tolerance limit is not enough for clearing automatically so we need a solution for that because it should not be a regular situation but it is and we are about to experience a missing of control of this account.
     -The second issue is that if we are having all these discrepancies because the tolerance limit is not enough, and when Jose Luis is running the report SA38 he would need a new way to track in an easier way the ones that match each other (GRNI and the account of AP I mean the 50s and 51s receipts numbers) so that is why we also asked you to create a customized report in which you can add that information that you already have in the system, so that is why we do not really understand why the suggested solution for this second matter is not possible according with your conversation with Jose Luis.
One more clarification for the second issues is that the invoice number is placed by AP always in the part called Reference number so we do not need to identify the invoice and Reference because they are the same the thing. That we need to identify would be extra information I mean it is when you have 51s could be matched against the 50s and It will help Jose Luis to clean the account easily.
Could you please provide further explanation but not only in regards to the second matter also for the 1st one?
I am attaching you some examples that I found of some Documents that the system is not clearing automatically, most of these documents have an ERS PO and for somehow I dont why this is happening as they were entered and process them with the same reference. (Column 2).
These documents are for Co. Code 0698 and maybe in our other company 0616 this is happening too.
Let me know your comments about this.

Nagarajan
1. Raise a PO in SAP to order some stock.
2. Stock comes in - no invoice received though - so following journals happen:
DR     Stock on hand
CR          GRNI (amount waiting to be transferred to trade creditors on receipt of invoice)
3. Invoice received - clearing journal processed when open item closed
DR   GRNI
CR     Trade Creditors
Thanks
Lisa

GINR and GRNI Clearing

Hi All,
What are the function of good invoice not received (GINR) and good received not invoice clearing (GRNI) accounts ?
When will they be used and in what document so that I can find the journal entry that debited or credited them? Pls give advice. TIA
Rajh

Hi,
Goods Received Not Invoiced is the account balancing Stock on the Goods Receipt PO document. In SAP Business One this is referred to as 'Allocation Account' in WareHouse and Item Group accounts definitions.
Goods Receipt PO:
Debit - Stock
Credit - Goods Received Not Invoiced
AP Invoice based on Goods Receipt PO:
Debit - Goods Received Not Invoiced
Credit - Supplier
The account will also be used in similar way when posting Goods Returns and when either closing this manually or basing an AP credit on the return.
Rule:
If there are no open Goods Receipt POs/Goods Returns in the system this account should have a balance of zero.
Hope it helps.

Is GRNI (Goods Received but Not Inspetd) Report Available in Oracle Quality

Dear All,
Hope you all are doing well !!!
Is there any Oracle Standard Reports Available called GRNI (Goods Received but Not Inspected) in either Oracle Quality or Purchasing Module.
Please let me know either GRNI Reports Available or we can give other Reports which would suffice for the same.
Regards,
Aditya

Dear Aditya
To my knowledge, there is no such report and need to go for Customization. Hopefully what you asked is simple report which is possible to customize.
Regards
Raj

Goods Received Not invoiced ( GRNI )

Hello Experts !!!
Whenever i enter details in Goods receipt PO,the journal entry which is passed has a account called " Goods Received Not Invoiced " which is debited. What is significance of that account . why it is used .
Please Experts help me .
Regards
A S Vamsi Krishna

Hi Vamsi......
If you know about contra or allocation account. GRNI is one of that.
As you know SAP has some standard procedure to follow the purchase process.
PO which is non accounting and not legal document which is only used to give the order to supplier.
Based on PO, GRPO is raised. Because of GRPO Stock gets In. So here accouting entry must pass.
In this GRN Entry ashould be passed where Stock Account gets Debited and GRNI account gets credited which will then be credited at the time of invoice where creditors outstanding will be generated.
In short your accounting would be Suplier--> Credit
Stock--> Debit
Tax--> Debit (if any)
Hope you understood the concept.....
Regards,
Rahul

Clearing Journal - Closing GRPO for GRNI Account on Balance Sheet

Hi
Please could someone confirm for me that the clearing journal posted to the GL when closing a GRPO is as follows:
DR     GRNI
CR                  Trade Creditors
Thanks

Nagarajan
1. Raise a PO in SAP to order some stock.
2. Stock comes in - no invoice received though - so following journals happen:
DR     Stock on hand
CR          GRNI (amount waiting to be transferred to trade creditors on receipt of invoice)
3. Invoice received - clearing journal processed when open item closed
DR   GRNI
CR     Trade Creditors
Thanks
Lisa

Ho to Create Differential Excise Invoice

Dear Friends,
Please tell me how to create differential excise invoice.
Process: At the time of STO the material price is Rs 100, but when we are selling the material from our depot there is a price hike so it became 120. So for the difference of Rs 20 we have to pay excise.
How this can be done, what are the steps, please expalin step by step. process.
Regards,
Sreehari

Hai!
Try this,
1. Close GRPO Manually.
2. It will Post a JE like, Dr GRNI acc and Cr Goods Clearing acc.
3.Book another GRPO.
4.Book Incoming Excise.
4.Book GI, Dr Goods Clearing acc and Cr Stock acc.
Try this in Test System and confirm with your finance team.

A/p Down Payment Request and A/p Down payment Invoice

hi All,
I am Using SAP B1 2005B
A/p Down Payment Request :-
1.Wnen i want to give a 50% Advance Based on Purchase Order What is the Procedure. whether i have to use A/p Down payemnt request or A/p down payemnt invoice.
2.whenever i am making down payment request there is no JE and There is No GL and BP affected.
2.a. While making payment against down payment request there are 3 accounts hitted
1.Bank Account.
2. Bp(As Advance-Debit balance)
3.GL linked with BP.(Acccounts payable).
Is Correct or Not?
3. While Making A/p Invoice can we pick this Advace in A/p invoice Entry and can we Adjust .
at this stage Whenever i want to Check the balance of the BP should be Debit Balance(as Advance).
A/p Down payment Invoice:-
What is the Procedure, When it will be Used and What are the GL affected.
Thanks & Regards,
yusuff

Hi,
We are using A/p Down Payment Invoice where the entry is
Party Credited
Advance for capital purhase ie. ofset account is debited
and making payment
Party Debited
Bank Credited
and when linking with Invoice
Advance for capital purhase ie. ofset account is credited
GRNI of Asset A/c is debited.
Here the main issue is in Party ledger its showing 1st credit and then debit and your requirement that Party should be shown debit balance it will be not there it will be in Offset account i.e "Advance for capital purhase ie. offset account"
Now you have to generate query base report if you want to show advances given to party.
This is what we are doing if there is any other possibility kindly revert back all experts.
Thanks
Kamlesh

Issue Price Difference Acct. in JE of goods return

Dear all,
There is issue in price difference account(Defined as Material Purchase Gain A/c in warehouse)
in good return journal entry,
Eloborating problem : User booking subcontracting grpo for qty 1470.024 with price also for 1470.024,
JE for GRPO is Sub Contracting Charges A/c Dr to Sub Contracting Charges Clearing A/c Cr.
ie.,
Sub Contracting Charges a/c Dr -11,92,189.46
Sub Contracting Charges Clearing A/c Cr -11,92,189.46
Now they partially do good return for qty 811 with price 1470.024,
JE for Goods return is
Material Purchase Gains A/c Dr -11,78,900.46
Sub Contracting Charges a/c Dr -13,289
Sub Contracting Charges Clearing A/c Cr -11,92,189.46
Actually sub contracting charges a/c should have been debited to 11,92,189.46,
Why it is hitting Material purchase gains a/c ?
Pl clarify it.
Edited by: Jeyakanthan A on May 21, 2009 3:26 PM

Hai!
As per my understanding,
Stock Acc always in Asset Draw, Price Diff Acc in Expense Draw.
For Example..
1.I am purchasing a item of 10 qty each 1 rupee through GRPO.
2.It will post a JE like stock acc INR 10 Debit and GRNI Acc 10 Credit.
3.After that i have transfered my 5 qty to some other warehouse.
4.I am booking a AP invoice with that GRPO as base, now i have changed my price to 2 rupee.
5.It will post a JE like stock acc INR 5(51 which like in warehouse) debit, GRNI Acc INR 10 debit, price Diff Acc INR 5 Debit (51 go as expence) and Vendor INR 20 Credit.
Regards,
Thanga Raj.K

Profit center in accounts

Hi
i need to change a profit center attachd to my freight account. i can see this when i do an invoice( miro for a purchse order)
in fb03 on the acc document.
however i am not able find the config which is driving this.
tried lot of tcodes and in spro too but none taking me directly.
can u plz advise me how this works and where to change it?
Thanks a lot
regards
Kavana

Thanks to both of you.
but i am not able to see my accounts ( frt accnt or even general PPv, GRNI accnts) in the tocdes u have mentioned.
frt account is going to a different PC, rest all account like GRNI, PPV goes to the same.
for some projetc we changed it. now we want to change ti back. but not getting the right spot.
please let me know.
thanks
regards
kavana

Value Credits for Stock Items - is this a viable solution? (Drop Ship Whs)

Hi all
I seem to have a solution for a long standing problem and have tested it but not tried it for real so was interested in your comments. It uses a drop ship warehouse to achieve the result but I donu2019t want to implement on site if it might also be doing things that I am unaware of. It all started off with some testing of drop ship warehouses, which I think is pretty poor functionality in B1, extract from my report below:
"The disadvantages of SAP drop ship functionality all centre around the fact that it does not generate stock movements. You lose audit trail and some reports that users may rely on eg stock usage. Also because there is no stock movement the item cost is not updated (ave or FIFO). This also means that you do not get a cost of sale on the sales order or invoice, if you have set the GP Base Price to item cost, and no COS in sales analysis. The sales invoice journal generated also does not post COS, just sales, but note that as there is still no stock transaction it can be invoiced before the PO receipt or invoice. And as the purchase receipt does not generate a stock transaction there is no journal and therefore no accrual (GRNI). The AP invoice just posts an expense to P&L but only when the supplier invoice is received. So it screws stock movements, item cost, sales analysis, P&L, BS accruals and there is little in the way of control."
However, this set me thinking about using it for value credits, report extract as below:
I realised whilst I was testing that the drop ship warehouse could be used very effectively to deliver a solution for something that has caused me much grief over the years. When you use the drop ship warehouse stock movements are never generated. Consider a customer who has been overcharged for goods and requires a credit. Historically, the advice has always been to issue a u201Cserviceu201D credit against a GL code because an u201Citemu201D credit document would book stock back into the warehouse and reduce the reported quantity of goods sold, which is not required. The downside of the service credit is that whilst GL postings may be OK sales analysis is now incorrect. But using a drop ship warehouse on the credit note line we get a document against the itemcode, stock is not updated and the credit value does appear in sales analysis as well as GL. Perfect! So we could create a warehouse, marked as a drop ship warehouse but clearly labelled as u201CVALUE CREDITS ONLYu201D, to be used for this purpose
What does anybody think about this solution - are there any downsides?
Thanks
Bruce

Hi Bruce,
Your understanding of Drop Ship is mostly correct. The proposal sounds good. The main point of the Drop Ship function would be no stock involved. You really do not need to label it is bad or poor. It is only useful for people who need it. If you could utilize the function for your goal, go for it.
Thanks,
Gordon

Open Items Reconciling to Balance Sheet

Hi
Please could someone confirm the following for me:
- Open Items List - GRPO's less Good Returns should reconcile to Balance Sheet Account GRNI - at any given time
- Open Items List - A/P Reserve Invoices - Not Yet Paid & Not Yet Delivered should reconcile to Balance Sheet Account Stock in Transit at any given time
Thanks
Lisa

Hi,
Both account are clearing account. It should always reconcile automatically by the system if you
follow process properly. Some time user will create journal entry un expectly because of that it will
show the balance amount to be reconcile . In this case you have to make correction entry and
reconcile the account properly. In future you may block the JE for those clearing accounts.
Regards
Sridharan

GRNI A/C

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