HR Workflow on New Employee Creation

hi Experts,
I need to triger work flow whenever an employee is hired or rehired for this work flow what is the business object,Info Type and Event.
To be more specific when ever a new emp is crearted a mail notification should be sen't to him at the end of the month with few details.

You will probably need to make an entry in SWEHR3. You can take a look at SWEHR2 for inspiration. Hiring and rehiring is done in SAP by means of a procedure. So look for the infotype procedure.
By the way, it is always helpful to ask a functional consultant for the specifics. he could tell you the way a hiring is done and which infotype is used.
Regards,
Martin

Similar Messages

Add default responsibilities upon new employee creation

Hi,
We have a requirement to do the following activities when a new employee/CWK is created in HRMS.
-Link the Application User (Application users are maintained through OAD by the time employee creation happens & we need to just link person to user)
-Add default self service reponsibilities to the users. Need to add the applicable one based on employee working location(country).
like..
Employee Self Service (India)
Employee Self Service (UK)
I am aware of the way to achieve this by writing custom code. Just wanted to know any part of the functionality is available in this line.
thanks,
Rajkiran.

I don't think there is any way to achieve this without custom code.
Sandeep Gandhi

HCM workflow :can it be customized for new employee induction process?

Hi
I understand that workflows can be customized to reflect complicated approval mechanisms.
But can we link e-recruitment and training modules for a workflow on new employee induction training process??
Appreciate any insights into related issues.
Brunda

HI Brunda ,
you can do what ever u want with workflow. some topics which will help u
1. identify the trigger point to start the workflow
2. identify the tasks u want to perform in the induction process & create workflow steps for them
3. if standard BUS object is not available then create a custom as per your requirement
4. create custom workflow with the steps created
now the trigger point can be assigned to the custom workflow
Thanks & Regards
Shirish

Automatic creation of work center per new employee

Dear gurus,
Is it possible to instantly create Work Centers every time an employee is hired and created via HR module? We consider an employee as "created" when infotypes 0000-0002 are accomplished.
Work centers in PS are manually done in CNR1.
The reason for this integration is that the Work Center needs data from HR's personnel master data such as: name and cost center. And it will be tedious to manually create work centers every time a new employee is hired.
We are thinking this will be done via an ABAP batch input program which just automates the two transactions (PA40 and CNR1). However is there a simpler way to do this? For example, a SAP standard method that we're not seeing?
Thank you!
Regards,
Mozart

HI,
I think it can be handled in the following manner
Use Dynamic Action to call a Cutsom Routine which will inturn do all the actions required. Take Abaper help ..

Creation of new employee groups and sub groups

Hi All,
What all the steps should I follow to create new employee groups and sub groups? and How many structures should I create for this?
Its urgent pls.......
Good replies will be rewarded!!!!
Regards,
Sita

Hi
You can create the employee groups depending up on your clients requirement, Eg: Permanent, Temporary, Seasonal, Trainee, Advisor etc
And define the employee subgroups and assign them to the employee groups Like
Enterprise structure>Definition>Human Resource Management-->Employee Groups & Employee Groups
Enterprise structure>Assignment>Human Resource Management-->Assign employee subgroup to employee group
you can create employee subgroups depending up on your requirement like asst manager, manager, GM, MD, VP ETC an assign them to the employee subgroups ok.
Ensure that certain empployee subgroups may not be assigned to employee group based on requiremen, but create all the employee sub groups which is existing in the organization.
Regards

SRM Master data - Starters(New employee) and leavers(existing employee) process and updates to SRM system

Hi Team,
What is the process when New employee Join the Organization and how it updates to SRM System?
What is the process when existing employee Leaves the Organization and how it updates to SRM System?
Thanks & Regards,
Rameshwar.

Hi Rameshwar,
The process and approach may differ organization to organization.
However, let me tell you what process we follow -
1.     Whenever the New employee or User joins organization it is automatically updated in the Idm (Identity management system). Hope you are aware of this application.
2.     The User who wants access to SRM as the end user will apply for the specified roles (Portal roles for Portal access & SAP roles for shopping) through Idm. The Idm is connected to the SRM system and whenever there is a addition / change/ update in Idm it will also update the SRM system.
3.     Only for SAP Approver roles we have WORKFLOW setup in Idm.So that the user is created in the SRM system with specified approver roles only after approval is completed in Idm.
For Requester role there is normal workflow.
4. Once it is approved, the user is created in the SRM system and we can check in SU01D
5.     This is User creation centrally. However, if you have admin access you can also directly create in SRM using SU01 transaction.
6.     Once the user is created with specified roles, we need to manually put the user in PPOMA orgnaization strcuture.
7.    Same procedure is followed when the employee is left the organization.
8. Throught IDm we remove all the authorization to SRM. however the user gets deleted in SRM but the Assignment still remains in the PPOMA. Which the consultant has to delete it manually.
9. Hope this process helps you in some way.
Thanks.
From RBEI,
Snehal

Reg: Posting of payroll for new employee joined

Dear Expert,
We have hired a new employee, maintained all infotypes including 0009 also. We are facing problem once the payroll have run. his RT table have got updated, cluster result have been updated. but when we go for posting purpose, that employee doesn't gets selected for posting run also. the system is not at all selecting the employee for any document creation.
with regards
sumoy maity

HI,
Tcode - PC00_M99_CIPE
Enter Employee Code
Select the tick - display Log
Do live run
This will show you the run number if the employee data has already been selected for actual run.
You can use this Run number for further processing.
Hope this helps.
Param.

New employee organization hierarchy version in HRMS doubles dashboard totals in OBIEE

Hi,
On creation of a new version of the Employee Organization hierarchy, some of the OBIEE dashboards & analyses that were oracle seeded function show ...
Total Employee headcount = total employee headcount from hierarchy ver 1 + total emp headcount hierarchy ver 2
Which is incorrect and misleading in the reports. (Similar issues for FTE..... )
Firstly, is this normal ----- or has the versioning been implemented incorrectly, or is there missing aggregation at the Ebusiness, BI rpd or dashboard level?
Secondly, what is the best solution to display the relevant hierarchy based on the report dates?
If there is further aggregation needed, how can this be added without needing to update it every time a new employee organization hierarchy version is copied?
Thanks,

Hi,
You need to create the drill down report also using selection steps. I tried the drill down was working fine.
Thanks

Hiring new employee with HR_MAINTAIN_MASTERDATA

Hi,
I am trying to hire new employee with HR_MAINTAIN_MASTERDATA. For now, I only gives the mandatory values of the infotype 0002 in proposed_values and parameters to the FM.
CALL FUNCTION 'HR_MAINTAIN_MASTERDATA'
     EXPORTING
       pernr                    = no_emp_int
       massn                    = '01'
       actio                    = 'INS'
       tclas                    = 'A'
       begda                    = sy-datum
       endda                    = '99991231'
*       OBJPS                    =
*       SEQNR                    =
*       SPRPS                    =
*       SUBTY                    =
       werks                    = '1000'
       persg                    = '1'
       persk                    = 'D9'
*       PLANS                    =
       dialog_mode              = '1'
*       LUW_MODE                 = '1'
       no_existence_check       = 'X'
*       NO_ENQUEUE               = ' '
      IMPORTING
        return                   = return
*       RETURN1                  =
*       HR_RETURN                =
      TABLES
        proposed_values          = it_prop_val
*       MODIFIED_KEYS            =
When it is executed, it gives me the error:
'No data available for A 00007787 0003' where 00007787 is the employee number. My guess is that 0003 is for the Payroll status (0003) infotype. I thought it would be automatically created with the FM.
When I change the dialog_mode parameter to '0', no error appears but, the employee data isn't saved i.e. I cannot access it with PA30 or PA40. It says 'Personnal number not yet assigned'.
So, I'd like to know how to save data correctly and why dialog_mode '1' or '2' failed everytime.
Thanks a lot for your answers, points will be awarded as it fits my needs!

Patrick
My guess is that this FM HR_MAINTAIN_MASTERDATA will not create all 4 infotypes (0, 1, 2 and 3 as I think all those 4 are mandatory for every employee). I would say that you need to specify data for each infotype separately. You can in fact create all those 4 infotypes in separate calls of FM. I was doing this some time ago (with calling FM 4 times) but I was using different FM - HR_INFOTYPE_OPERATION.
The obligatory fields for each infotype depends on the setting in you system so you need to find this out by your-self.
As per infotype 0003 do not forget to set properly field VIEKN - see feature IVWID otherwise maintenance of created employee may not be possible.
One last thing - you may try to use IDOC HRMD_A for employee creation. This way is much faster than using FM's. But be careful no data check/validation is done when you pass an IDOc to application (which maybe an advantage in your situation).
Andrzej

Po Status IN PROCESS how to re assign it to new employee ??

Employee submit Po to unused employee . now oracle wait this employee to approve the PO and PO Status is "IN PROCESS "
... how to reassign this PO to new employee to complete the document approval process ??

You may navigate to Manage Document window in the PO Superuser resp to redirect.
OR
Please use the workflow administrator resp to reassign.
Sent from my iPhone

Creating new Employee in ECC

Hi,
i am new to SAP and new to this group also, Can any one help me how to create new employee(HR) in SAP using the BAPIs, after creation of employee how can i check the new employee details in SAP.Can one give me step by step approach to solve this problem.
Thanks in advance.
Thanks & Regards
sushma

Hi,
Welcome to SDN. Please post your question in the correct forum for better replies.
/community [original link is broken]
Regards,
Harini S

Creating New Employee Record

Hello Expert,
I am very new to SAP HR module. Is anybody knows hoe to create new employee record in SAP HR module?
Other than creation, My requirement also is to edit some data given pernr number using pa30 transaction.
Any help??
Thanks,
Prashant

Prashant,
To hire an employee, go to PA40.
Leave the personnel number field blank; as it is internally given by the system.
Give the date on which the employee is being hired.
Select 'Hiring' action from the list of actions.
Press F8(Execute).
This leads to different Infotype records, which need to be filled and saved accordingly.
~Kumar K

Reg: How to deactive seeded workflow process(HZ User Creation API worflow)

Dear Friends,
I do have a question for deactivate the seeded worflow process. Which means the current process i am not going to use anywhere. I needed to create the new process for Seeded worflow why because this is the worflow having some standard Procedure. Those procedure only will meet my requirement. In such case i wanted to create new processes in that going to call seeded procedure.
Could you please help me out how to deacivate the seeded processes from Oracle Standard workflow ( Name of the workflow is HZ USER CREATION API Workflow) Now current they are created for Customer creation processes. I didn't find currently where they are calling. My requirement is need to Create the new process for User-Id creation.
I hope everybody will understand my requirement.
Thanks in advance.
Thanks,
Velu.
Edited by: Krishna Vamshi on Jul 14, 2009 1:29 AM

Hi,
IIRC (and I haven't got a Workflow system handy to check), the Workflow is launched by a business event - if you disable the seeded business event, then that will stop the workflow launching.
HTH,
Matt
WorkflowFAQ.com - the ONLY independent resource for Oracle Workflow development
Alpha review chapters from my book "Developing With Oracle Workflow" are available via my website http://www.workflowfaq.com
Have you read the blog at http://www.workflowfaq.com/blog ?
WorkflowFAQ support forum: http://forum.workflowfaq.com

E recruiting Data Transfer for New Employee

Hi all,
          We are implementing E-recruitment 3.0, Ecc 6.0 and E recruitment system are in the same system, we processing internal recruitment currently, here i can receive the internal applications, we can able to view and process the applications in recruiter role. Here i can execute the sequence of activities for application process group for received applications, we not integrated any XI systems for e recruitment process.
         After processing the activity to be hired, the next activity is Data transfer for new employee, this is also executed successfully for data transfer of employee positions, job, org unit details etc.
       1. whether transferred data of applicant is processed via transaction PA48(Hiring of transferred employees)for internal recruitment in R/3 HR system, after the data transfer activity in E recruitment portal screen ?
       2. is any other roles and application url available for Hiring internal candidate which could be done in portal E recruitment screen itself with out coming to R/3 HR transactions side ? with out going into PA48 for hiring.
      3. any specific roles we have assign for recruiter ?
      4. any process carried out in Managerial self service?(according to me MSS is different instance to process recruitment process for internal and external recruitment for Vacancy filling) please correct me my vision on MSS.
        your answers and suggestions will be highly appreciated!
Thanks from,
Venkatesh Mani.

1. whether transferred data of applicant is processed via transaction PA48(Hiring of transferred employees)for internal recruitment in R/3 HR system, after the data transfer activity in E recruitment portal screen ?
If you are selecting the internal candidate , you need not hire the employee again using PA48. You can trigger transfer / change in position workflow using PCR form.
2. is any other roles and application url available for Hiring internal candidate which could be done in portal E recruitment screen itself with out coming to R/3 HR transactions side ? with out going into PA48 for hiring.
I dont think we have any specific action from eRecruitment side to run the hiring action.This needs to be done from R/3 only.
3. any specific roles we have assign for recruiter ? Not sure about this.
4. any process carried out in Managerial self service?(according to me MSS is different instance to process recruitment process for internal and external recruitment for Vacancy filling) please correct me my vision on MSS.
If its intergrated portal with the Requestor role attached in the manager profile , they will be able to carry out both internal and external candidates selection. I dont think you would require different instance.
We can also wait for someother inputs from forum gurus.
Thanks.
Gautham.

Capturing information that one new employee has joined in the system

Hi
How do I capture the information that one new employee has been joined in the system. Apart form per_all_people_f is there any table or some event that occures after joining the employee.

Hi
When a new employee comes into system a record will be created in per_all_people_f table thereby, telling the system of a creation of an employee.
You can write a sql query which will check for new creation of records in papf table checking conditions with sysdate.So if in future any employee comes into
system, an alert can be fired as per the requirement.
Thanks

HR Workflow on New Employee Creation

Similar Messages

Maybe you are looking for