Internal order authorization issue

Dear Sir/Madam
We want to restrict the authorization for posting entries into internal order.
Our users are authorised to pass entry through T code FB01- where they use the gl account which is internal order mandatory. they are putting the real internal order and passing the entry.
We want to restrict the users authorisation for using the real order. It has to be restricted to only limited users.
Kindly help us how can we control this authorisation
Thanks & Regards
Prashant P.Zinge

Hi Prashant,
Here is my suggestion:
1. Create a basic set with GS01 for user group who are allowed to post to internal order. Also, create basic set for internal order also.
2. Now, in validation check for system-user name and syste-tcode. User name should be in user name set and tcode should be FB01.
If every thing goes well allow user to post the transaction otherwise give an error message.
This is just a draft, details you need to check while doing these activities.
Please let me know if it helps!!
Regards,

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Another strange thing is that the system allows the same changes for few items (maybe 4, 5, or six that time it will get saved that time it will not give error) ,
but trying to do 10-15 changes , the system shows the warning message as stated above
If anyone has encountered this strange issue please share your inputs
Thanks & regards,
Prashant

Dear,
When making changes to budget then make sure you are increasing it not decreasing....
When you decrease the budget then system will check tolerance defined............and display warning or error....
For e.g in tolerance you have defined that system should display warning at 95% absorption of budget and Error at 100%.
You have set budget 10000 INR for the Internal Order. So it means at 9500 INR system will issue warning and at 10000 INR or more system will give error.
If posted amount to order is 9000 INR so you can noway reduce budget less than 9000 INR because it is 100% and system will give error.
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Internal Order status issue Error - Message Class X short dump

Hi All Experts,
I am creating internal order with CRTD status. However when I am trying to post transaction through MIRO , I am getting ABAP short dump mseeage class X. So I changed the CRTD to REL manually and able to solve the error.
But could any expert help me what is the logic behind this CRTD , REL, LKD etc ?
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One more can we,
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Hi,
All Masters,
Eli - Thank you for your answers.
Lawrence - Thank you for simple word that is what I was looking for.
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1 ) Is it possible to create IO with LKD status directly ?
2 ) Where that configuration needs to be done ?
3 ) What is significance of JEST Table relating to Internal Order ?
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Edited by: Sharvari Joshi on Dec 3, 2010 11:52 AM

Internal Order Settlement Issue

HI,
I have posted some entries in Postage internal orders. But when i tried to settle that in KO88, it is showing the below message.
No Transaction Data Posted Since Last Settlement
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Dear,
Because these order are alreaddy settled. No balance on these order please check in KKBC_ORD. You can just settle additional amounts posted since last settlement.
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Order Settlement
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Hi,
I have created one internal order for AUC purpose.When i call Asset Under Construction option from the Internal order screen (KO02) it is taking me to AS01 asset creation screen.But here they system is taking the AUC asset class 4001 by default instead of my own AUC asset class.
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Kishore

Hi ,
Check the Properties with 4001 with your asset class.
In OBOA-
Account Determination should be 40000 or Copy of that.
Status of AUC should be select for- Investment Measure
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Internal Order Related Issue

Hi Gurus,
We are having a requirement wherein we need to capture the Actual and Planned amount(In Internal Order) for a order group.
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Does COSP Table contains the Actual vs Planned data of a order group? if that is the case, how can we get that.
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Hi,
I don't know if there is any suitable FM but you can use the following approach to write your own. You can run SQL trace (transaction ST01) for report S_ALR_87012993. This will give you a list of all SQL queries used in this report. Usually, it's not that hard to figure out how to combine data returned by SQL queries to get wanted result.
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Hello,
I have one of the scenerio related to Internal order
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I have done all config related to this, and working fine for all other nornal scenerios. So is anyone have faced this problem. so please provide some solution for this.
Reg,
Harry

Hi Harry
As per standard system design goods receipts and service entries
are not subject to availability control checks - see note 46209.
You can overcome this restriction, however, by means of a user exit
as described in note 696362.
br, Guido

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Hi,
While doing KO88 to settle the internal order, the full amount of asset is not getting capitalised. My allocation structure and the settlement rule are correct.
For Eg. Asset Value = INR 1000000
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the first line item shows                                 INR 1000000
the second line item shows                            INR 200000- (this amount is hitting some primary cost element configured in           the (OKEP Down payment - default cost element assignment) screen
the net amount (that will be capitalised =       INR 800000
can anybody assist me on this.........

Hi,
you can settle using "PER" settlement rule doing it period by period. Just key in the actual posting period in the field "posting period" in ko88.
Example: you are missing settlements from period 002/2009 to 009/2009, actual period is 011/2009. So you settle period 002/2009 with "PER" in posting period 011/2009. Aftre this had happened, settle 003/2009 to posting period 011/2009, and so on...
Best regards, Christian

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Hi,
While closing IO 300000, I am getting the following error messages..........
There is still a purchase order commitment for ORD 300000
There are still open down payments for ORD 300000
There are still open down payments for ORD 300000
Message no. KO020
Diagnosis
There are still open down payments or down payment requests for order ORD 300000.
System Response
Order ORD 300000 cannot be deleted.
Procedure
You must first clear all open down payments or down payment requests for order ORD 300000.
You can then delete the order.
Kindly assist...

Hi,
Please, refer to note 599689.
Regards,
Eli

Block creation of new Internal Order Type

Hello,
   We have several internal Orders types and we want to block the creation of new IO. Is there any way through customizing to do that?
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Thanks,

Hi,
Ravi is right, you can restrict through authorizations. To do that, you have to modify the role assigned to users that allow them to create internal orders of any type. Use the transaction SUIM, search the role by user or by transaction (KO01). Then, in the role, there is an entry that corresponds to Controlling (CO) -
> CO-OPA: General authorization object for internal orders (K_ORDER) -
>
Order Type (AUFART)   : Select for example RA01
Internal order authorization (AUTHPHASE) :
Actions for CO-OM Authorizatio (CO_ACTION) : 0000 Master Data.
Cost Element (KSTAR) :
CO-OM Responsibility Area (RESPAREA) :
Usually a BASIS do the modification of the role.
Regards,
David Z.

User Base Posting to Internal Order

Hi
My Client Requirement is userbased access to internal order.
user: ABC123 has access to only to Order which has been defined in Order Type CO01. The main purpose is to avoid the wrong booking of expenses(FB60).
Is there any user exit available?? OR Whether it is possible through BASIS.
Kindly explain the same in detail.
Thanking in Advance.
Ravindra Sane

Dear Ravindra Sane,
Contact the BASIS team to get this done. Provide them with the object K_ORDER, that is used for controlling the users from accessing the internal orders using the order type. The fields available for controlling the same are as follows:
i) Actions for the CO-OM authorization check
ii) Order type
iii) Internal order authorization: Authorization phase
iv) Cost element
v) CO-OM responsibility area for authorizations
Among these fields give * to all fields except "ii) Order type", where you will give the required Order type for that user.
Please find further details in the folling link
http://help.sap.com/saphelp_46c/helpdata/en/08/51434f43b511d182b30000e829fbfe/frameset.htm
Kindly let me know if it is useful
Thanks & Regards,
Mary Sofia

Plant level authorization control for Internal Order

Dear Sir,
We create Internal Order using tcode KO01 and being a multi plant scenario , we want to have an authorization control on Internal Order creation/change so that plant or profit-center level authorization rights can be given to the users .
We request you to Kindly guide us about the steps to be followed for addressing such requirement .
With thanks and Regards
Sonia Agarwala

Sonia-
It can be done. You have two options.
1. SAP security - when your security person can limit a user by plant, profit center etc using authorization objects.
2. Validations - Here you can create a validation where you define you logic. In your logic you can restrict set of users who can access a set of fields (profit center, plant etc). If he deviates, the system can issue error messages which is maintained in validations. Use transaction GGB0 to create validations.
Hope this helps.
Shail

Freegoods issue with internal order CO

Dear Experts,
I am facing a Problem with free goods issue,
When I am doing sales order VA01 I am entering internal order number, once I complete the process flow it is crediting stock account (24240000) and debiting the COGS FG (50014000) account.
When I am doing sales order VA01 without internal order once I complete the process flow it is crediting Stock account (24240000) and Debiting the Free goods expenses account(60014010) (as per business process it is correct)
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Kindly help me on this I am not able to trace.

Hi
Please check item category TANN settings.Also check in VTLA copy control there is a feild "Update Cost", tick the feild.
Please go through the links which may help you
PGI accounting
Regards
Srinath

Issue in closing an Internal Order

Hi SAP Gurus,
I need assistance for closing a very old IO in SAP.
The IO was setup with a certain profit center and cost center. The cost center is now closed.
I tried to change the cost center to another active cost center.Now when i used t-co KO88 for settlement run = message " There is nothing to settle ".
Using t-co KO02 for closing the IO and i get the error message " Balance of ORD xxxxxxx is not zero ".
So I setup the system status in SAP to TECO GMPS SETC. But i want to close this IO. What could be the issue behind this?
Regards,
Priyank

Hi,
First check whether the Line items are there or not - KOB1
If yes, settle them first and set the status
If no, you can directly set the status in KO02.
KOB1 - Internal order - set maximum date and execute
See the line items
or
KO02 - Menu bar -> Extras - Cost analysis
You can ind the status
Find the value which hasn't been settled in the below report
S_ALR_87013015 - List: Actual Debit/Credit
Thanks

Issue services with different Internal Orders within a Plant from one PO?

Hiii... Please advice me of issuing services through one purchase order (one vendor comes and do the service to different machines of different internal orders in a plant) to different internal orders within a plant.
Thanks
Manoj

what is the problem? you can have Multiple Line Items in a PO (one for each internal Order).
And within one Line item you can add multiple service lines.

Internal order authorization issue

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