Invoice clearing issue.

Hello Experts :
Is there anyway to create a dummy clearing document which will make SAP think that a payment has been made?
We have 2 different SAP system , And Invoice is created in SAP 1 and replicating in SAP 2 via Interface, so both system have same data, now clearing is done in SAP 1 now my concern is how I will notify SAP 2 and will do clearing in SAP 2. Payment is done from SAP1.

So , Andreas
What I understand ,we have to replicate payment from SAP 1to SAP 2 via interface ?
I was thinking to pick clearing doc number from SAP1 and send to SAP2 with some more field and run a dry payment run it will do posting and then when EBS will come to SAP 1 will do dummy EBS in SAP2 and clear open items.

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Lockbox - SAP document clearing issue

Hello all,
Me along with our functional consultant are trying to figure out a lockbox document clearing issue and hope you could through some suggestions in. We are using FLB2 to clear SAP documents by using different search rules for invoice numbers on FLB2. Right now we have 5 different kinds of search rules based on document number (BELNR) and reference document number (XBLNR). We are able to clear the documents successfully if we have either document or reference documnet numbers in our input file using one of these 5 search rules. But now we would like to clear the documents also based on document assignment number (ZUONR). We tried few assignment numbers in the input file with all 5 search rules but FLB2 is not clearing any SAP documents. We are not sure if we need to have a new search rule specific to clearing the documents based on assignment numbers or how to create more search rules. Could you please suggest us if you have any thoughts on this?
Thanks,

Change AVIP-SFELD as ZUONR (for assignment number) and then put actual value you received in lockbox file in field AVIP-ZUONR. That way, payment advice is created for this check with value in assigment field and program will look for matching value in AR in assignment field.
Also usually if customer is not found based on MICR number or based on match found using Doc# or Ref#, system will update AVIK / AVIP-KONTO as "*", so you need to search for customer number also and update it here.
Hope this helps.

Reverse FI Invoice & Clear

Hi,
Need to have FI reverse invoice and also have it cleared. The goods have not been delivered to the customer.
I need to have the invoice cleared, canceled, reverse the goods issue, cancel the delivery, and close the sales order?
Do i use FB08 to reverse the document, but would this clear the document at the same time? But how do undo the rest of the items? Is there a one step process or several steps? Can someone please explain this to me.
Thanks
Noopers

I don't think reversing FI invoice directly using FB08 is the right option, as it is a follow-on document. First, cancel/reverse delivery (PGI) using VL09 and then cancel the billing document using VF11 (which would trigger an FI document automatically).

FIDCCP02 IDOCs : Details for Customer Invoice Clearing

We are planning on using FIDCCP02 IDOCs to post customer invoice clearing.
The IDOC gets created however when we check the IDOC status, it states that "Document does not contain any valid line items
Message no. F5079"
Can someone please let me know which segments and what fields we need to populate specifically for Invoice Clearing?
We are populating the following segments:
E1FIKPF
-- E1FISEG
    ---E1FISE2
    ---E1FINBU
--E1FISEC
--E1FISET
EDIDD     Data Records
SEGNUM     Segment Number                          000001
SEGNAM     Segment Name                          E1FIKPF
BUKRS     Name of global company code     ABCD
BELNR     Accounting Document Number     3510452953
GJAHR     Fiscal Year                                                2011
BLART     Document Type                           AB
BLDAT     Document Date in Document     20110329
BUDAT     Posting Date in the Document     20110329
MONAT     Fiscal Period     3
WWERT     Translation Date                          20110329
USNAM     User Name                                                TEST
TCODE     Transaction Code     FB05
WAERS     Currency Key     USD
GLVOR     Business Transaction     RFBU
AWTYP     Reference Transaction     BKPFF
SEGNUM     Segment Number     000002
SEGNAM     Segment Name     E1FISEG
BUZEI     Number of Line Item Within Acc     001
BSCHL     Posting Key     40
KOART     Account Type     S : G/L accounts
SHKZG     Debit/Credit Indicator     S : Debit
DMBTR     Amount in Local Currency     42.79
HKONT     General Ledger Account     0000113434
SEGNUM     Segment Number     000003
SEGNAM     Segment Name     E1FISE2
SEGNUM     Segment Number     000004
SEGNAM     Segment Name     E1FINBU
KUNNR     Customer Number 1     0060000006
PYCUR     Currency for Automatic Payment     USD
PYAMT     Amount in Payment Currency     42.79
SEGNUM     Segment Number                          000005
SEGNAM     Segment Name                          E1FISEC
BUZEI     Number of Line Item Within Acc     001
SEGNUM     Segment Number                          000006
SEGNAM     Segment Name                          E1FISET
EDIDS     Status Records
EDIDS     Status Record Number     1
Thanks

We are planning on using FIDCCP02 IDOCs to post customer invoice clearing.
The IDOC gets created however when we check the IDOC status, it states that "Document does not contain any valid line items
Message no. F5079"
Can someone please let me know which segments and what fields we need to populate specifically for Invoice Clearing?
We are populating the following segments:
E1FIKPF
-- E1FISEG
    ---E1FISE2
    ---E1FINBU
--E1FISEC
--E1FISET
EDIDD     Data Records
SEGNUM     Segment Number                          000001
SEGNAM     Segment Name                          E1FIKPF
BUKRS     Name of global company code     ABCD
BELNR     Accounting Document Number     3510452953
GJAHR     Fiscal Year                                                2011
BLART     Document Type                           AB
BLDAT     Document Date in Document     20110329
BUDAT     Posting Date in the Document     20110329
MONAT     Fiscal Period     3
WWERT     Translation Date                          20110329
USNAM     User Name                                                TEST
TCODE     Transaction Code     FB05
WAERS     Currency Key     USD
GLVOR     Business Transaction     RFBU
AWTYP     Reference Transaction     BKPFF
SEGNUM     Segment Number     000002
SEGNAM     Segment Name     E1FISEG
BUZEI     Number of Line Item Within Acc     001
BSCHL     Posting Key     40
KOART     Account Type     S : G/L accounts
SHKZG     Debit/Credit Indicator     S : Debit
DMBTR     Amount in Local Currency     42.79
HKONT     General Ledger Account     0000113434
SEGNUM     Segment Number     000003
SEGNAM     Segment Name     E1FISE2
SEGNUM     Segment Number     000004
SEGNAM     Segment Name     E1FINBU
KUNNR     Customer Number 1     0060000006
PYCUR     Currency for Automatic Payment     USD
PYAMT     Amount in Payment Currency     42.79
SEGNUM     Segment Number                          000005
SEGNAM     Segment Name                          E1FISEC
BUZEI     Number of Line Item Within Acc     001
SEGNUM     Segment Number                          000006
SEGNAM     Segment Name                          E1FISET
EDIDS     Status Records
EDIDS     Status Record Number     1
Thanks

IDOC PEXR2002 and Customer Invoice Clearing

All
We are able to successfully clear customer invoices, on account posting or clear with residual items with PEXR2002.
We are however not able to figure out how we populate texts in the FI Postings.
Also we have a requirement that the GL account to which the FI posting is done along with customer invoice clearing varies based on certian ID's. Is there a way to handle this or we have to use the account modification?
Is there any field on the IDOC which will allow us to enter a GL account to which the FI posting needs to be made?
Thanks
Edited by: Kirti Bhardwaj on Apr 14, 2011 6:15 PM

Hello,
For the texts you can try a subsutition, specifically the exit program or use a BTE via the FIBF transaction.
Mark as helpful.
Regards
Waza

The business requirement is invoice clearing process is automated

Hi sap gurus can any one tell me the below process
the business requirement is invoice clearing process is automated how is that possible in sap is there any process we need to follow

hi,
there is no such limitation in std SAP. but u need to check if u hve maintained limits on the max order value or if some user exit is already in place.
saurabh

IDOC FIDCCP02 and Customer Invoice Clearing

All
Has anyone successfully used IDOC FIDCCP02 for customer invoice clearing and/or clearing with residual items?
Any comments are appreicated.
Thanks

I once used this IDoc to post FI documents e.g. travel costs from non SAP systems into the ECC 6.0. The task was the clearing of those costs.
AFAIK posting residual items is possible. Just check the IDoc documentation (transaction we60) for the KOART / BUZID fields in the E1FISEG segments. The function IDOC_INPUT_FIDCC1 will process the IDocs.

PO default invoice matching issue

Hi All,
I'm facing a PO default invoice matching issue. As we know, we can use the PO default invoice type to copy the invoice detail information from PO e.g. PO distribution. The following is the problem details:
Oracle Application Version: 11.5.10.2
1. PO distribution (PO Charge Account) 01-110-1570-0000-000
2. Receiving Option (Expense AP Accrual Account) 01-000-2225-0000-000
3. Item destination type is Expense.
When I create the PO default invoice, give the po number and click the match button, Match to Purchase Order form comes out. And then I give the Qty invoiced and click the match button. Ideally, the invoice distribution account should be same as the PO distribution account e.g 01-110-1570-0000-000. But the invoice distribution account is 01-000-2225-0000-000. Could you please explain my doubt on this?
Thanks & Best Regards,
Jerome
Edited by: Jerome.Yin on Aug 21, 2009 8:25 PM
Duplicate Thread, Please look into the another one. Sorry for inconvenience

Hi All,
I'm facing a PO default invoice matching issue. As we know, we can use the PO default invoice type to copy the invoice detail information from PO e.g. PO distribution. The following is the problem details:
Oracle Application Version: 11.5.10.2
1. PO distribution (PO Charge Account) 01-110-1570-0000-000
2. Purchasing Option (Expense AP Accrual Account) 01-000-2225-0000-000
3. Item destination type is Expense.
When I create the PO default invoice, give the po number and click the match button, Match to Purchase Order form comes out. And then I give the Qty invoiced and click the match button. Ideally, the invoice distribution account should be same as the PO distribution account e.g 01-110-1570-0000-000. But the invoice distribution account is 01-000-2225-0000-000. Could you please explain my doubt on this?hi
this is a general rules. invoice distribution shows the Debit entries. and AP Expense Accrual A/C is debited in Invoice while it is credit in Receiving.
Thanks
Lisan

Vistex IP Document Clearing Issue

Vistex IP Document Clearing Issue-
When we process anything in T-Code F-32 Vistex is not picking this document up as cleared and the IP Document remains open when in fact it is cleared. Does anyone have a solution to this issue?
Thanks and Regards,
Jay

Hi Jason,
This is SAP business one forum. You wont get any solution from here. Please close this thread and open into relevant one.
Thanks
TAruna

GR/IR Clearing Issue

Hi ,
GR/IR open item is not getting clear even if we Post the full and final invoice for a Po.
i.e Po Raised for 10 qty value is 1000, GR also made 10 Qty with 1000 value finaly we post MIRO for 10 Qty and .
when we see FBLn3 GR/IR Account Open item is not coming Cleared.
If any one has encountered this kind of issue Please update
Regards,
Ashish

Hi Ashish
To analysis the open items available in GRIR account. Perform this transaction for all GR/IR accounts. This program perform automatic clearing based on criteria maintained in customization step OB74.
It creates an automatic clearing document where GR/IR account to be cleared (i.e. goods delivered and invoice verification completed or GR reversed) where both debit and credit matches. For this, you have to use transaction code F.13
Hope this info will be useful.
Bye,
Muralidhara

Clearing issue Incoming payment due to Cash discount ( customers)

Hello,
During processing automatic incoming payments the system don't clear the customer open item in case the customer has taken a cash discount.
The clearing should be done automatically in the posting area 2 but now the the user needs to do manual interventions in the FEBAN in order to clear the customer
We checked the payment terms and verified the discount taken by the customer and they are ok
After investigation we guess that the original SD invoice don't send the Discount amount and Discount base amount to FI, because we saw that those fields are empty in the FI document (RV),
Also in Billing the Cash discount base field in empty...
When i tried to create a manual customer invoice those fields are well filled in and the system clears the customer open item perfectly !
Any one an idea how to fix it ?

Hello,
Thanks for your feedback but the issue is not solved.
Is there difference in clearing behaviour in case the open item posting is orginated from a SD invoice ( Billing) because as stated before, when I make a FI sales invoice (FB60) the system perfectly accepts the cash discount and post and clears in postingarea 2
Also when I consult the open item position (FBL5N) the cash discount amount field is empty which is not the case when I post an FB60 invoice
Summarized
We are usiing the automatic bank statement program ( FEBC), during posting the system post perfectly posting area 1 (FEBP) but fails the post postingarea 2 ( the system makes a payment advice) the message the system generates ' Difference to large for clearing F5263'
Many thanks for help

Custom invoice clearing & payment posting

Hi all,
we are not recieving BAI2 file for lockbox from bank but we have an external software which will identify SAP customer invoices & corresponding payment.
Now how can we post this payment as we do nor have BAI2 file. I think that some custom program will be required for cash posting & clearing but I am not sure how to create it.
Please help..
Nik

Usually you can reset or reset & reverse at a time.
But for some documents there will be forex gain/loss line items which will happen automatically when a open line document cleared with another document.
e.g. Line item 1 :- 500 Cr balance in a vendor account.
When you done the payment to this vendor through F-53, system also analyze the valuation differences if any and post.
so these are generated automatically
While reset this document you can't avoid reversing.
May this is the issue you are also facing.
you cant do anything for this.

Vendor Invoices clearing

Hi,
We have a requirement that Company is divided into 2 companies. The other company is using Oracle for its business.
We have an issue is that How to clear the vendor invoices in the base company?
What are the neccessary steps to be followed for the separation (demerger) ?
At the end of day, all the invoices related to 2nd company will be shown as cleared (in Base company).
could any one suggest your views and explain the process to be followed.
I appreciate your early response.
Regards
Pratap

Hi !
We can do the followings ::
1st : In Compny Code A, we need to pass following entries :
Entry would be : In the Books of Comapny A :
(a ) Pay to the Vendor of B's..
Vendor A/c DR ...
TO Bank A/c CR
(b) Claim the same from B..by Debiting B's A/c...
B's A/c .. DR
TO A's A/c...CR
(c) After receive the same from B...
Bank A/c DR...
TO B's A/c..CR
( After all you would find Vendor A/c.. Dr.. to A's A/c )
2nd : In the Books of B's..
( a ) Pay the amount to Company A ..
A's A/c Dr...
To Bank A/c CR..
I hope the above would clarify to some extent.
Regards,
Bhabani

GR/IR GL Clearing Issue

Dear Gurus,
After I Made GRIR Clearing In F.13. still Both the GRN & MIRO Entry showing as a Open Items In FBL3N.
post automatically option is ticked in GR/IR clearing accounts in GL master data.
Kindly help me to resolve this issue. Many thanks.
Regards,
Siddu

Hi,
Your invoices might not be getting due to minor differences. In this case you are requested to do following configuration for Define Tolerance Groups for G/L Accounts
IMG --> Financial Accounting (New) --> General Ledger Accounting (New) --> Business Transactions --> Open Item Clearing -> Clearing Differences --> Define Tolerance Groups for G/L Accounts
After configuration of Tolerance Groups for G/L Accounts assign same in G/L master.
Once it has been assign, tick on Include tolerances while executing F.13
Hope, this solves your issue else revert.
Regards,
Tejas

GR/IR clearing issue due to change in configuration.

Hello,
We have a production issue. User has entered Purchase Order and entered Goods Receipt. Later it was realized that it was posting to an incorrect GR/IR clearing account. So as per the valuation class, correction has been made to the configuration (old GR/IR account replaced by new GR/IR account). After that the Invoice Receipt is posted. Now the issue is, we are unable to clear these GR/IR accounts. Because there exists two different GR/IR accounts for Goods Receipt and Invoice Receipt. Tried the transaction code F-03, but no success. Please help.
Thank you

Hi Jitesh,
I believe, that though there are several debit and credit line amounts pertaining to GR/IR Clearing account. System will do clear with transaction F.13 based on sort key information at GL Account.
If the GL Account Sort Key gets changed, then to be cleared manually with T.Code F-03. Here you will not be in a position to clear if the debit and credit items are huge.
Then go to FBL3N, match the both credit and debit with same information at Assignment field and do Clearing with F.13
As we know, it is very big taks. You have to struggle for which the mistake was happend and ensure that the sortkey should not be changed where there are line items to be cleared.
Regards
VG

Invoice clearing issue.

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