Custom invoice clearing & payment posting
Hi all,
we are not recieving BAI2 file for lockbox from bank but we have an external software which will identify SAP customer invoices & corresponding payment.
Now how can we post this payment as we do nor have BAI2 file. I think that some custom program will be required for cash posting & clearing but I am not sure how to create it.
Please help..
Nik
Usually you can reset or reset & reverse at a time.
But for some documents there will be forex gain/loss line items which will happen automatically when a open line document cleared with another document.
e.g. Line item 1 :- 500 Cr balance in a vendor account.
When you done the payment to this vendor through F-53, system also analyze the valuation differences if any and post.
so these are generated automatically
While reset this document you can't avoid reversing.
May this is the issue you are also facing.
you cant do anything for this.
Similar Messages
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FIDCCP02 IDOCs : Details for Customer Invoice Clearing
We are planning on using FIDCCP02 IDOCs to post customer invoice clearing.
The IDOC gets created however when we check the IDOC status, it states that "Document does not contain any valid line items
Message no. F5079"
Can someone please let me know which segments and what fields we need to populate specifically for Invoice Clearing?
We are populating the following segments:
E1FIKPF
-- E1FISEG
---E1FISE2
---E1FINBU
--E1FISEC
--E1FISET
EDIDD Data Records
SEGNUM Segment Number 000001
SEGNAM Segment Name E1FIKPF
BUKRS Name of global company code ABCD
BELNR Accounting Document Number 3510452953
GJAHR Fiscal Year 2011
BLART Document Type AB
BLDAT Document Date in Document 20110329
BUDAT Posting Date in the Document 20110329
MONAT Fiscal Period 3
WWERT Translation Date 20110329
USNAM User Name TEST
TCODE Transaction Code FB05
WAERS Currency Key USD
GLVOR Business Transaction RFBU
AWTYP Reference Transaction BKPFF
SEGNUM Segment Number 000002
SEGNAM Segment Name E1FISEG
BUZEI Number of Line Item Within Acc 001
BSCHL Posting Key 40
KOART Account Type S : G/L accounts
SHKZG Debit/Credit Indicator S : Debit
DMBTR Amount in Local Currency 42.79
HKONT General Ledger Account 0000113434
SEGNUM Segment Number 000003
SEGNAM Segment Name E1FISE2
SEGNUM Segment Number 000004
SEGNAM Segment Name E1FINBU
KUNNR Customer Number 1 0060000006
PYCUR Currency for Automatic Payment USD
PYAMT Amount in Payment Currency 42.79
SEGNUM Segment Number 000005
SEGNAM Segment Name E1FISEC
BUZEI Number of Line Item Within Acc 001
SEGNUM Segment Number 000006
SEGNAM Segment Name E1FISET
EDIDS Status Records
EDIDS Status Record Number 1
ThanksWe are planning on using FIDCCP02 IDOCs to post customer invoice clearing.
The IDOC gets created however when we check the IDOC status, it states that "Document does not contain any valid line items
Message no. F5079"
Can someone please let me know which segments and what fields we need to populate specifically for Invoice Clearing?
We are populating the following segments:
E1FIKPF
-- E1FISEG
---E1FISE2
---E1FINBU
--E1FISEC
--E1FISET
EDIDD Data Records
SEGNUM Segment Number 000001
SEGNAM Segment Name E1FIKPF
BUKRS Name of global company code ABCD
BELNR Accounting Document Number 3510452953
GJAHR Fiscal Year 2011
BLART Document Type AB
BLDAT Document Date in Document 20110329
BUDAT Posting Date in the Document 20110329
MONAT Fiscal Period 3
WWERT Translation Date 20110329
USNAM User Name TEST
TCODE Transaction Code FB05
WAERS Currency Key USD
GLVOR Business Transaction RFBU
AWTYP Reference Transaction BKPFF
SEGNUM Segment Number 000002
SEGNAM Segment Name E1FISEG
BUZEI Number of Line Item Within Acc 001
BSCHL Posting Key 40
KOART Account Type S : G/L accounts
SHKZG Debit/Credit Indicator S : Debit
DMBTR Amount in Local Currency 42.79
HKONT General Ledger Account 0000113434
SEGNUM Segment Number 000003
SEGNAM Segment Name E1FISE2
SEGNUM Segment Number 000004
SEGNAM Segment Name E1FINBU
KUNNR Customer Number 1 0060000006
PYCUR Currency for Automatic Payment USD
PYAMT Amount in Payment Currency 42.79
SEGNUM Segment Number 000005
SEGNAM Segment Name E1FISEC
BUZEI Number of Line Item Within Acc 001
SEGNUM Segment Number 000006
SEGNAM Segment Name E1FISET
EDIDS Status Records
EDIDS Status Record Number 1
Thanks -
IDOC PEXR2002 and Customer Invoice Clearing
All
We are able to successfully clear customer invoices, on account posting or clear with residual items with PEXR2002.
We are however not able to figure out how we populate texts in the FI Postings.
Also we have a requirement that the GL account to which the FI posting is done along with customer invoice clearing varies based on certian ID's. Is there a way to handle this or we have to use the account modification?
Is there any field on the IDOC which will allow us to enter a GL account to which the FI posting needs to be made?
Thanks
Edited by: Kirti Bhardwaj on Apr 14, 2011 6:15 PMHello,
For the texts you can try a subsutition, specifically the exit program or use a BTE via the FIBF transaction.
Mark as helpful.
Regards
Waza -
IDOC FIDCCP02 and Customer Invoice Clearing
All
Has anyone successfully used IDOC FIDCCP02 for customer invoice clearing and/or clearing with residual items?
Any comments are appreicated.
ThanksI once used this IDoc to post FI documents e.g. travel costs from non SAP systems into the ECC 6.0. The task was the clearing of those costs.
AFAIK posting residual items is possible. Just check the IDoc documentation (transaction we60) for the KOART / BUZID fields in the E1FISEG segments. The function IDOC_INPUT_FIDCC1 will process the IDocs. -
FBRA - Invoice & Clearing/Payment Document in different currencies
Hi Gurus,
We would like to just reset and not reverse a clearing document (this is also the payment document) linked to a customer invoice. The clearing document is in USD currency, while the invoice is in USD4 (4 digits) currency.
While resetting this clearing document in FBRA , SAP gives a pop-up message "Crcy USD4 in invoice document is not the same as the crcy USD in clearing document. Clearing document will be reversed." So, SAP resets and reverses the clearing document. But we would like to just reset the clearing document and not reverse. Is this possible? Do I need to do any config for this?
Thanks for your help,
RamUsually you can reset or reset & reverse at a time.
But for some documents there will be forex gain/loss line items which will happen automatically when a open line document cleared with another document.
e.g. Line item 1 :- 500 Cr balance in a vendor account.
When you done the payment to this vendor through F-53, system also analyze the valuation differences if any and post.
so these are generated automatically
While reset this document you can't avoid reversing.
May this is the issue you are also facing.
you cant do anything for this. -
Applying amount from unearned revenue acct to customer invoice as payment
Hi There !
Our Business wants to apply a partial payment from Unearned revenue g/l account to specific customer invoice line .
I have tried F-28, which pays from bank account number to customer. I have also tried FB01 with document type DZ crediting the unearned revenue gl account and debiting the customer,but i was not able to apply it to specific invoice.
How would I go about applying it to specific customer.
Thanks
SriHi Sri,
I believe you can use T-code F-30 - Transfer with clearing
Regards,
Mike -
Customer Invoice - Partial Payments
What transaction is used to list all the documents that are been related to a Cleared Customer Invoice and its corresponding Partial payments made. (Lets say I have a customer invoice, which had four partial payments to clear the Invoice)
Thanks.
YVThank you surya. But all my open items are already cleared, so I can not go and check in F-32.
I have to go to FBL5N to see that Transaction Details , but while doing so it also brings in other transactions in the list. I wanted to restrict myself only with a specific transaction and its related documents.
Do we have a Transaction in SAP which can help me out to filter the invoice and its related documents, which helped to clear the invoice.
Thanks.
YV -
Which Bapi is available for uploading Customer Invoice and Payments in SAP
Dear Friends.
I want to upload Customer Invoices and Incoming Payments in the System.
Currently i have written a BDC-Session Program to Upload this data.
I have took the recording of tcode f-22 for Invoices, f-27 for credit memo and f-28 for payments and developed the required BDC program.
Its working fine.
Since the Volume of the data is huge .. ie around 50,000 daily, it takes too much time.
Also i am not able to have a proper error log.
I would like to know from you, whether there is any bapi available to upload this data (invoices,credit memo and payments).
OR is there any other faster and proper error log maintaining scenario available.
I appreciate for all your helps and informations.
Thanks
Kuna.Hi,
could u please send me the f-28 upload program.
Thanks in advance.
Regards
suni -
Item Based Interest on Remaining Balance of Invoice after Payment Posted
We are doing item based interest but the when a payment is posted against the invoice the interest is calculated against the entire invoice amount. Where do I need to check to get the interest to be calculated against the remaining balance.
Edited by: Tunzyaan Jennings on Feb 15, 2012 10:16 PMHI
Pls try to select the check box Only calculate interest on debit items in the same path
Indicator which means that, in principle, interest is only calculated on debit entries.
Otherwise, interest would also be charged to credit items. The credit item would be treated as a debit item; in particular, the same interest rate is applied to both. Reason: If the credit memo is not cleared right away by the invoice, but cleared later, both the invoice and credit memo are "overdue" and consequently balance out in terms of interest.
It will solve your requirement
Vishnu -
Customer Invoice Clearing against Advance
Dear All,
I have a scenario, in which for Eg:
We have a customer advance of 100000 Rs.
The 1st invoice is raised for 10000, and we clear it against this advance and remaining left is 90000 rs.
Now is their any Tcode in which I can setoff these invoices against that particular advance
F-39 is not suitable for such requirement... is their any other way to do that
Kindly suggest
Regards,
Prashantplease kindly read the report sapf124 documentation by se38 that states:
The remaining open items are grouped according to fixed system criteria:
o Company code
o Account type
o Account number
o Reconciliation account number
o Currency key
- BSID-WAERS for customers
- BSIK-WAERS for vendors
- BSIS-PSWSL for G/L accounts
o Special G/L indicator
The program also groups items according to a maximum of five user
criteria.
Therefore You cannot use the F.13 to clear two documents that belongs to two different account number.
Please try using the transaction FB05. -
Invoice clearing at the time of making customer reciepts in FBCJ
Hi
I posted one FI Customer invoice. Entry posted:
Customer A/c.. Dr
To Income A/c
I am making customer reciepts in cash. This receipt is against an invoice i posted above. Entry posted:
Cash A/c... Dr
To Customer A/c
Aftewards i went to F-32 and then cleared customer debit and credit line items (created above)
Now i want to know whether i clear my invoice in FBCJ itself at the time of posting cash receipts (through FBCJ). The reason for asking this is that user is always forgetting to do F-32.
If yes we can do it, please let me know how we can do. (Work around will also do).
Edited by: Meenu_ND on Jul 13, 2011 2:33 PMDear:
FBCJ postings will result in Cash in to and giving credit to Customer Account. However you will need to clear the customer in in F-32 to clear the ledger account. You can always apply the payment against invoice in F-28 as well (you need to check your clearing procedure in FBKP).
Work around might be to Automatically clear customer in case payment amount is full as of invoice and you have invoice reference updated in assignment field of payment DZ line item. You can achieve it by setting parameter in OB74. This is for your information.
Regards -
Customer/Vendor Down Payments (Raise & Post)
Hi Friends,
Question:
I am technical guy, now i want to know how to raise a vendor/customer down payments & how to clear those in FICO.
I tried in F-47, F-54, F-32, F-53...... but i didn't get the correct way.
Doing:
My intention is, i am generating a report with the help of Vendor Doc Number (BELNR). I am getting the number(BELNR) for Vendor/Customer Invoice from F-53.
So is it possible to get the BELNR from F-53 for Down Payments.
Additional Point:
My Knowledge: Creation: vendor invoice (FB60) & customer invoice (FB70)
Payments vendor payments (F-53) & customer paymetns (F-31).
I need a answer for Question Block alone
Thanks a lot
GaneshIt's dependent on the process (Business Process) - The only way you can find this info is when the users enter the PO info while creating a down payment request.
In order to make the above step mandatory, PO/Other field representing this Info must be be a required field for Alternative Reconciliation Account.
Nandita -
Automatic clearing of customer invoice
how to configure automatic clearing of customer invoice against payments received.
Hello,
Create a rule in the OB74, whether you want to clear the customer invoice based on XFER (Reference) or ZUONR (Assignment). Then on a periodic basis, like monthly once you can run the transaction F.13 to clear the customer invoices against the payment automatically.
Can you see the test run result and the run it in live mode.
Hope this will help your requirment.
Raja.A -
Splitting Business Partner (Customer) Invoices
When Allocating Customer Invoices to Payments through Bank Reconciliation we are not able to split transactions(Invoices) to match Partial Payments.
Hello,
This is system behavior in 2005A and earlier version.
Partial reconciliation of documents is possible in 2007A version.
For more information 0n 2007A please visit:
https://websmp202.sap-ag.de/~form/sapnet?_SHORTKEY=01100035870000705857&_SCENARIO=01100035870000000183&_ADDINC=011000358700001192682007E&
Regards,
Preety
Edited by: Preety Goel on May 27, 2008 2:03 PM -
Partial Payment posting in AR and clearing of invoice on fifo basis
Dear Gurus,
It is related to partial incoming payment in AR and clearing of invoices on FIFO basis, let me clarify my requiremnt through an Example
Assume there an ivoice of PKR 100,000 in customer Account XYZ
Company received partial PAyment of PKR 50,000 on specific date
Data entry clerk enters payment in F-28 in partial payment tab and assign it to invoice (please note that at present payment is not being assigned and both item invoice and payment remains open without any assignment with each other)
assume next payment which data entry clerk tries to enter with this refernce is PKR 60,000 while reamining amount with this invoice refernce is PKR 50,000 ,system should not allow to enter excess amount with partial paid invoice i.e. user has to be restricted to enter PKR 50,000 against this invoice
As data entry clerk enter partial payment and there is any other open invoice, system should not allow to enter payment till clearance of first open invoice
means specific requirement is
in case of partial payment with refernce to invoice, at the time of data entry system should chekc that no any other invoice is open in AR ledger
as partial payment document is entered system assign this document to Invoice
if data entry clerk tries to enter acess amount with refernce to invoice, system should not allow means Invoice amount = Payment amount
please advice procedure to meet this requirement
BR
sajidaHi,
For posting partial Invoice, At the time you received 50000, post it through F-28 only as a partial knockoff against a particular Invoice and at the time you enter second part of the Payment in excess of 50000, the system will not accept as the remaining amount of the Invoice is 50000 only.
For Fifo Invoice Clearing -
At the time of Posting F-28, click on "Distribute by age" the system will automatically clear the value on FIFO Basis.
Regards,
Prashant
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