Invoice deletion in SRM system

Hi All,
We are using the extended classic scenario.An invoice has to be deleted from SRM system having staus "awaiting approval".
(p.s:the invoice is still in the SRM system and it is not posted in the backend)
When we tried deleting the invoice ,a Pop-up message appears u201CThis Document is locked by another Useru201D .
Tried to check if it is stuck in the workflow but havent found any entry in the table BBP_WFLOCK.
Kindly advise on how to go about deleting the invoice.

Yes it is still showing the same pop up message "locked by another user"
We believe it is stuck in the workflow.
Could you please suggest an alternative on how to delete the invoice.
Quick reply is appreciated.
Thanks in advance.

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Invoice posting from SRM system -ECC mandatory fields data need to be fille

Dear Experts,
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I am using EXIT_SAPLMRMH_015 for passing these fields data. I tried to debug the exit but it is not stopping.
I written the below code for this but still data is not filling . I request you to give me your suggestions on this.
DATA: S_RBKPV TYPE MRM_RBKPV OCCURS 0 WITH HEADER LINE.
DATA: W_SCACD LIKE LFA1-SCACD.
S_RBKPV = E_RBKPV.
IF E_RBKPV-LIFNR IS NOT INITIAL.
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SELECT SINGLE VBANK FROM ZMM_HOUSEBANK INTO E_RBKPV-HBKID WHERE BUKRS = E_RBKPV-BUKRS
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IF SY-SUBRC EQ 0.
E_CHANGE = 'X'.
ENDIF.
ENDIF.
Regards,
Ravi

Identified the EXIT and working on EXit.
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Ravi

How is goods receipt and invoice sent from backend system to SRM system?

Hi friends
How is goods receipt and invoice sent from backend system to SRM system?
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regards
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Hi Khan
BBP_GET_STATUS_2 and Clean_recrec_Up are background jobs to sync ecc and ebp.
BBPIV and MBGMCR are used to send goods receipt and invoice from srm to backend system
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Final Invoice indicator not set for limt PO though same done in SRM system

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Hi,
The error message I am getting is "User status LFI is active (WBS E.000804.02.02)" where in standard PO the same WBS is referred still the PO is getting closed.
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Report Purchase Order status ( 0BBP_PO_Q007) on ODS 0BBP_PO shows status "Awaiting Approval" for Purchase Orders that have status "Deleted" in the SRM source system.
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1) The PO data can be extracted from SRM or R/3 . But the advantage of extracting data from R/3 is that you have lot many other data while compared to SRM system . In case u are having SRM and Sap R/3 or ECC as your backend system , it is always better to extract PO data from R/3 or ECC. In case your backend system is going to be other than SAP system , probably we can think of extracting data from SRM.
2) GR and invoice data always have to be pulled from R/3 system
3) Shopping cat details exist only in SRM and the details has to be extracted only from SRM .
Suggest to extract 1) shopping cart from SRM 2) PO,GR and Invoice from SAP R/3 or ECC.
Hope above clarifies your questions
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Message was edited by:
Manikanda Ilango S.
Message was edited by:
Manikanda Ilango S.

Vendor deletion in SRM and ECC

Experts,
We are on SRM 5.0.ECS.,
I have read several threads on SDN but none talks about the actual steps of setting the flag for deletion of a vendor in ECC and then updating the chnages in SRM.
What are the steps for setting the deletion flag for vendor in ECC??DOes it need to be done throigh XK06?
Also once the flag is set in ECC,are the changes replicated through UPDVD??Also wha are the updates done on SRM side for that vendor??Is the deletion flag also set for the vendor or the vendor is directly dleted from SMR?????If so which tarnsaction can I check that??
After the vendor deletion happen on both ECC and SRM,what is the message which comes up when we try to create PO with this vendor in SRM?
Also before the vendor is deleted from both systems,is it necessary to close all the old documents(SC and PO) which has this vendor?
Thanks.

Hi,
What are the steps for setting the deletion flag for vendor in ECC??DOes it need to be done throigh XK06?
Yes it can be done by that tcode.
Also once the flag is set in ECC,are the changes replicated through UPDVD??Also wha are the updates done on SRM side for that vendor??Is the deletion flag also set for the vendor or the vendor is directly dleted from SMR?????If so which tarnsaction can I check that??
tcode : BP (Tab Control )
You will see central block for that vendor. If purchasing block is setup it can be seen in manage business partner tcode.
After the vendor deletion happen on both ECC and SRM,what is the message which comes up when we try to create PO with this vendor in SRM?
If central block is there it won't be available in search list. If still user manages to enter the vendor the system may throw up error message. Vendor is blocked for purchasing.
Also before the vendor is deleted from both systems,is it necessary to close all the old documents(SC and PO) which has this vendor?
Vendor is treated as business partner in the SRM. BUPA_TEST_DELETE is used to delete any vendor or business partner. The system itself will issue an error message that vendor can't be deleted. In R/3 its independent.
My suggestion is apart from deletion please select purchasing block.

Invoice status in SRM -- Error in process

Hi,
I am on SRM6.0 (Extended Classic Scenario) with backend ECC6.0. I have a invoice posted in SRM and went into error while transferring to backend. We reviewed the reason of backend error (it was because of MM period close) and reprocess the IDOC in backend after allowing posting in previous period. IDOC got processed and we can see the backend document link in SRM Invoice now but the status of the invoice is still "Error in process".
I checked program "BBP_GET_STATUS_2" and "CLEAN_REQREQ_UP" is setup correctly and running sucessful in SRM. Appreciate any help to resolve this issue.
Thanks,
Sachin

Hi All,
Any updates. Today I have another invoice where the IDOC got posted in backend sucesfully but system still shows invoice status as "Approved" whereas it should be "posted in backend".
Thanks, Sachin

Invoice report in SRM

Hi Experts,
I need an invoice report with below fields. is there any table(s) to get all these info?
Appreciate your help.
Invoice Number
Line Number
Posting date
Currency
Category code
Cost center
GL Account
Supplier
Total Amount (Inc.
GST)
Tax Amount

Hi senthil ,
Check the below 2 reports For a detailed report you may need to contact a BI person or post in the BI forum .
1. BBP_IV_UPDATE_PAYMENT_STATUS :You can use this report to synchronize the status of invoices in SAP SRM with the status in the back-end system. If an invoice in the back-end system has the status Paid, the status in SAP SRM is adjusted; that is, the status changes from Approved to Paid.
Note that invoices in SAP SRM with the status Paid cannot be canceled.
2.BBP_IV_AUTO_COMPLETE: This report checks for XML invoices with the status Waiting for Preceding Document, and whether appropriate documents have been posted in the meantime, and then attempts to post the relevant invoice.
3. BBP_PD_INV_GETLIST FM
4. Use function module BBP_BE_PO_GETHISTORY and pass PO number (I_OBJECT_ID) and logical system (I_LOG_SYSTEM) and E_ITEM_HISTORY table will give you invoice number try BBP_PD_PO_DOC_FLOW with the PO number
5. You may also choose to implement IMS
http://help.sap.com/saphelp_srm50/helpdata/en/42/dc00a78d23162fe10000000a1553f7/frameset.htm
6. Other Post https://scn.sap.com/thread/1221054

XML invoice receipt in SRM

Hello all,
I have a problem by posting invoice from ECC 6.0 to SRM 7.0. We do not use SUS!
The process:
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In ECC 6.0 we create the invoice and send the invoice via PI as IDOC - XML to the SRM system.
The invoice is created in SRM but they have no link to the purchase order on item level when I check the invoice I get the error message "The template item 1 does not exist (BBP_PD 041).
On header level the link are ok.
I think the problem is the mapping of the invoice data. I transfer the purchase order reference and the item. Are there more fields necessary to link the documents correct?
Thanks.
meli

Hi,
we create in ECC an sales order but the invoice refered to the purchase order in SRM.
In the invoice data from ECC I have the purchase order number and item from the SRM and the invoice should be created with reference to this purchase order.
Can you tell me the necessary input data for creating a invoice via XML with refered to an purchase order in SRM?
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meli

Product Category Deletion in SRM (not with Hierarchy)

Hello All,
Certain Product categories are to be deleted in SRM which belong to different R3 Back end systems
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But I observed that there are dependencies as in case this P Category is assigned to some Pgrps as RESP_PRCAT
in which case , this assignment is to be deleted prior to deleting the Pcategory from the system
It is a huge and manual work.
Did anybody come across such a scenario?
Are there any standard reports by SAP or customized reports developed which can be made use of?
regards,
Nagarajan

Hi,
Use the following reports
COM_PRODUCT_DELETE_ALL      Used to delete product master data.
COM_PRODUCT_DELETE_SINGLE     Used to delete product master data.
For executing above reports please register your user id and program names in below table then only you can execute above reports.COMC_PR_TOOL_REG
Hope this helps,
Abraham

Data not getting transffered from SRM system to BW

Hi All,
We have an issue where in the data is not getting transferred from SRM to BW. If i see in RSA 3 of SRM system, the datasource is pulling around 3000 records and in WE02, the idoc is generated and passed without any errors.
Whereas in BW the idoc is coming with code 8 and no data is getting transferred to BW.
What can be the probable reasons for this mismatch ??
Thanks
Abhi

Hi Abhi,
After an upgrade, i would go for following checks
1. Check the Data Source on CRM side and check if it is Active.
2. With Upgrade, usually DataSources become inactive and also, pls check if any required fields are hidden in the data source before you activate.
3. After unhiding required fields, i would activate the Data Source and Replicate the Data Source on BI Side.
4. Now I would delete the failed request by forcing its status to RED in RSMO and then go for the load.
Let me know if it worked.

Backend invoice replicated to SRM for approval

Hello all,
classic scenario, R/3 4.7, SRM 4.0
would like to check if it is possible to enter invoice in the backend, replicate it to SRM where should be checked and approved and than sent to payment via backend?
Main problem is that all company invoices are entered in one hub via scanning into the backend R/3 system so it is not possible to separate which invoices are for SRM and which are for R/3. Requirement is that everything should be entered fist in the backend system.
We are prepared to change scenario if necessary.
TIA
Gordan

Hi
Well, quite a interesting requirement, but i have not tried this yet.
Please refer to the following links which might help.
http://help.sap.com/saphelp_srm50/helpdata/en/e9/d0fc3729b5db48e10000009b38f842/frameset.htm
OSS Note 734060 - SRM: Upload and download of documents using MS Excel
OSS Note 790860 - Frequently asked questions for Excel upload and download
Regards
- Atul

User deletion in SRM 4.0

Hi Guys
Can anyone suggest me how to delete large number of Users from the SRM system,i.e with Postion, BP, an SU01 data should be removed. As I dont have option for deletion of users from USERS_GEN trxn in SRM 4.0.
Please help by suggesting me with any program or Tcode .
Regards
Srujank

better lock the user since he may some business documnt open and you can not proceed further.
br
muthu

Invoice Functionality in SRM 4.0 Vs SRM 5.0

We are evaluating the Invoice functionality in SRM 4.0. I know SAP has released Invoice Management System for SRM 5.0 but this can also be used for SRM 4.0. I wanted to know if there are any shortcomings in SRM 4.0 invoice functionality. Has anyone used SRM 4.0 for invoices? Any issues using it?... Any input is appreciated.

Hi
You may go thru the link given below, It will provide ultimate details on functionality and configuration with screen shots.
http://www.ficoexpertonline.com/archive/Volume%2003%20(2004)/Issue%2005%20(May)/V3I5A1.cfm?session=
However we have done one thing more than this that we have customized same number range in EBP for local Invoice. So when you have to trace any document you will find same number for Local invoice in EBP and in R/3 MM (LIV)and FI (Accounting Doc for MM)invoice.
Regards
- Atul

Mass Users deletion in SRM 4.0

Hi Guys
Can anyone suggest me how to delete large number of Users from the SRM system,i.e Postion, BP, an SU01 data should be removed. As I dont have option for deletion of users from USERS_GEN trxn in SRM 4.0.
Please help by suggesting me with any program or Tcode .
Regards
Srujank
Edited by: srujan K on Oct 5, 2009 4:47 PM

Hi Srujank,
you can use the program RHRHDL00 to delete any object in the org. structure .
kr,
Raz

Invoice deletion in SRM system

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