Invoice Verification Requirement

Hello All,
Is there any functionality provided in SAP with the help of which we can control the Invoice Verification of matrial thru QM.
My requirement is that User should not able to Post the Invoice ( MIRO) , until material has been cleared thru quality management .

Hi
Please maintain the invoice block indicator in the QM control key being used for the notification.
This will ensure that unless the QM stock is cleared the Invoice posted will be in blocked state.
Config for maintenance is
SPRO-> IMG->Quality Management -> QM in Logistics-> QM in Procurement-> Define Control Keys.
This is as per standard, but if you want to completely stop the invoice from posting then you need to use the User exit/ Badi to Control this.
Use
MRM_RELEASE_CHECK - for controlling the blocked invoices
INVOICE_UPDATE - Business Add-In: Logistics Invoice Verification
Thanks & Regards
kishore

Similar Messages

Automatic Posting of Purch Condition (Not Require Invoice Verification)

For each line on the purchase order we have a number of different conditions types. PB00 (Gross Price), ZLFR(Land Freight), ZSTX(State Gallonage Tax) are just a few that we have. Currently all the conditions required invoice verification once the p.o. has been received. What we would like to do is automtically post the ZSTX condition without having to do the invoice verification. The other condtion would required invoice verification as normal. Is this possible and if so how should I go about doing the configuration?

From the wording of your question I presume that you do not use a Goods Receipt. Correct me if I am wrong.
A solution for you question would be to use Goods Receipt in your process and configure your ZSTX condition to post an amount against an account that you determine via the standard account determination (similar to SAP's freight conditions).
The amount from PB00 would then be handled via a GR/IR account.
Here's an entry point for Some Selected Conditions
http://help.sap.com/saphelp_46c/helpdata/en/75/ee131355c811d189900000e8322d00/frameset.htm
Best,
Ralf

Help required regd ERS Invoice verification.

Hi Experts,
I have a requirement where i have to change Invoice verification date to GR posting date. Usually after GR when we look invoice verification, the posting date will be the current date, but according to requirement i need it to change it to GR posting date.
I need to see the date changes when i run the TCODE MRRL.
Please Advice.
Thanks in advance.

Hi,
one possible solution is to activate badi INVOICE_UPDATE and try to change the value there,
if not by parameters then by field symbols.
Best regards.

GR/Delivery Date required in the Invoice Verification screenlayout

Dear Forum,
We notice that when the users perform the Invoice Verification thru MIRO, in the screenlayout corresponding to 'All Information' the system populates the date under the 'Delivery Date' column, however, this date corresponds to the Delivery Date mentioned in the PO Header and does not reflect the actual GR Date. The users want this to be replaced by the actual Delivery Date when the goods were received and GR was posted. Is there a way to replace this or else modify the layout so that the actual Delivery Date is populated. The reason is that the users want the baseline date to be replaced by the actual GR date and do want to go for another step involving the scrutinizing of the PO History.
Thanks for the help!
Regards

Hi Venkat,
Thanks for the help, is there a way to change the layout of the MIRO screen such that we can view the actual GR or the Delivery Date while doing MIRO.
Regards

MIRO - Invoice Verification with reference to Delivery note.

Dear All,
In our organisation we are doing MIRO with reference to Delivery note. As same number of delivery note is being submiited by multiple vendors, after entry of that delivery note in MIRO system shows large list (Closed & Open for MIRO). This becomes difficult to select the required delivery note.
Is it possible to make display of only those delivery notes against which MIRO (Invoice verification has not done).
Also MIRO with reference to GRN number is possible or not ?
Please suggest.
Regards,
Shekhar Kisan Gaikwad

In our organisation we are doing MIRO with reference to Delivery note. As same number of delivery note is being submiited by multiple vendors, after entry of that delivery note in MIRO system shows large list (Closed & Open for MIRO). This becomes difficult to select the required delivery note.
Is it possible to make display of only those delivery notes against which MIRO (Invoice verification has not done).
Also MIRO with reference to GRN number is possible or not ?
HI,
To avoid difficulties post miro with Reference document (PO Reference Tab) - Delivery note click on Radio button a possible entries for delivery note screen will appear. Here you can search specific delivery note by a lot of criteria which will save ur time and effort also you can see MIGO Document. Click and put tick to adopt and post Delivery note / migo and enter required field.

Print out put of Invoice Verification

How to get print output of Invoice verification? How to get print output of subsequent credit/debit of Invoice?

Hi
You need to create a new Message type copying any relevant message type.(tCode M806). Maintain the processing routines with medium as print out put.
Create the form required for Print out put & assign it to the routine.
Maintain the message schemas , Assign the new Message type to the existing schema.
Now create the conditoin record using transaction MRM1 with th required key combination. Invoicing party & Company code.
Now when ever you create the invcoie with combination the Message will be created.
Execute transaction MR90 for the print out put. If you want the print after saving the invoice , maintain the despatch time as Send immediately when saving the application.
Reward points if useful
Thanks & Regards
Kishore

Invoice Verification for IMPORT PO(ASSET)

Hi All,
User has created Purchase order against Import Material for asset with Account Assignment category as A.While invoice verification for basic customs duty,ECS and HSES, system debiting the GL account for Asset instead of CenVat clearing.
In case of PO against import material for asset with out account assignment category as A, system debiting the cenvat clearing account accurately.
Current Accounting Entry
Commissioner Of Customs Credit
Asset under construction(CWIP) Debit
Required Account Entry
Commissioner Of Customs Credit
Cenval Clearing - Debit
Customs deposit a/c - Debit
It is bit urgent.Please provide the solution.
Santosh

Hi,
Go to SPRO > MM > Purchasing > Account Assignment > Maintain Account Assignment Categories > Here for "A", remove "GR Non-Valuated" indicator and then try.
If it is not working for old PO then create new PO and then try.

Quantity Variance in Invoice Verification

Dear All
I have a requirement where the system should display error in Invoice Verification if the quantity exceeds Goods Receipt quantity however there should be seperate treatment.
ie.If the quantity variance upto 5 percent is allowed for raw material but for spares material no variance is allowed.
Can we have the tolerances configured for material type.
Regards

Hi,
configure the tolerance key DQ for the quantity variance.
Regards,
velu

Invoice Verification - GRIV and standard R3 matching criteria

Hi,
I am asking what I think is a straightforward question, but has proven difficult to answer so far!
My organisation is reviewing our SAP R3 invoice match criteria, but first we need to establish what they are.
Is SAP standard GR-IV invoice verification as simple as:
1. PO number matches the one on the invoice
2. GRN quantity is less than or equal to invoiced quantity
3. PO line item price is more than or equal to invoiced quantity, or within our tolerance
4. Delivery note number on GR needs to match the one on the invoice
Are there any other fundamental matching criteria that we may be missing?
In addition, we are considering turning off the GRIV flag for certain types of vendors (those providing us with services, for which match criteria 4. above will never match due to there being no delivery note). What are the differences in matching that will occur if we do this? - I have not been able to establish from my research whether a Goods Receipt is still required for the invoice to match if GRIV is turned off, for example...
Thanks,
Peter

This calls for ABAP support .... if you are really interested to it on your own ... try SAP Query that should help you out ... Cheers !!!
Check out this step by step guide
http://www.scribd.com/doc/7071503/SAP-Query-Step-by-Step-Guide-12Aug2008
Edited by: m_n_novice on Aug 12, 2009 2:24 PM

Invoice verification despite GR based IV ticked

Hi,
A PO with GR-Based IV was created. GR performed and reversed the same day. System allowed invoice verification even when goods receipt quantity is 0.? is that standard behaviour?.. how do we stop it? is it something to do with setting up tolerance?.. Please advise which tolerance key to setup?
Umang

Set the tolerance limit DW as per your requirement from OMR6. and then set the message M8088 - Quantity delivered is zero as error from OMRM.
Then test the same scenario.

Invoice Verification process with multiple payments

Please advise us on the Invoice Verification process in case of multiple payments required for single Quantity Purchase Order Lines. [ i.e. If the quantity of Purchase is 1 and we need to process multiple invoices involving partial amount of the PO value, we end up in decimal errors in many cases. ]
For e.g. we had a case were the Total PO amount was 7638, against quantity 1. A partial invoice was raised for amount 7545. We were unable to determine the exact quantity in the invoice document to derive the said amount. This was due to the limitation in the quantity field which is only supporting 3 decimals. Subsequent to this, we need to round off and also this caused problems in the next payment lot. The issue becomes more complicated when there is header discount , freight etc. specified in the PO Header Conditions.
This resulted in the discrepancy between Goods Receipt and Invoice Receipt Amounts for such POs.
Please throw us some light to tackle this issue as per the best practices available in SAP.
Also in this relation, Is it possible to enforce Quantity Tolerance in PO.

HI,
What you can do to over come such problem, is Put the Value Figure in Quantity field & Quantity in Net price field,
As the Qty is 1, The total Amount paid to vendor will be same & no Need of calculating decimal.
While making GRN, Put the actual Invoice value as qty.
Hope this serves the purpose.
Regards
Mascot

Invoice verification only after quality acceptance

The GR stage to Invoice verfication as detailed below:
1. Once material comes in, the store will check the documents and check the PO and prepare GRN.
2. Then, Quality will check the quantity and quality of the item and make necessary QM entry for acceptance / Rejection in the system.
3. Finance does the Invoice verfication and makes the payment depending on the due date.
However, a serious problem arises in this present process at Invoice verfication stage ie., suppose the quality makes delay in checking the quantity and quality of the item and subsequent acceptance / Rejection, there is a scope for making the payment to the vendor even for rejected items since the system allows you to process invoice verification for GRN quantity and make the payment for the same. It is very difficult to recover from the vendor towards rejected items when once the payment is done.
Therefore, we need some control in the system at Invoice verfiication stage that the system should not allow us to verify the Invoice for GRN quantity instead the system should allow us to make invoice verification only for accepted quantity by quality.
Is there any method to do this ?

Hi,
If the material is in quality system should not allow to post Invoice verification. Is it your requirement ? Pls correct me if im wrong.
The above requirement can achieve with standard SAP settings. You need to activate QM settings for the plant.
In material master select the Quality Management view, in procuremen data, in QM control key field, select 0007(i.e.Delivery release, Invoice block).
If the material is in quality you cant post invoice.
reg
Durga
*Assign points if the info is useful

Related to Invoice verification system messages

Hi Experts,
This is related to invoice verification system messages.
Client requirement is to configure each system message which are related to logistics invoice verification for almost 1000 user id's.
Total number of user id's: more than 10,000 in the client instance.
Ex: Message id 232
Need to configure message id 232 1000 times, each entry with one user id in the transaction OMRM.
Similarly, we need to configure almost 500 system messages for the 1000 user id's.
So, practically it's very difficult to maintain each system message for these many id's.
If we are keeping user id filed blank, then these message setting will be applicable for the remaining user id's also, for which these messages are not required to display.
Kindly please advice how to configure this.
Is it possible to configure these messages at user group id level or any other option.
Kindly update ASAP.
Thanks in advance
Regards
KRK

Hi,
Ok, I will ask same question in different manner.
In the OMRM transaction, is it possible to give user group id instead of user id for the respective system message id?
Ex:
System message id - User group id instead of user id - Message status
Could you please confirm, whether it is possible or not
Thanks in advance
Regards
KRK

Third party scenarioUnless & until invoice verification is done than system

In Third Party scenario :
1. In third party scenario Vendor supplies the Material to the customer & Vendor sends the copy of invoice to the company. After the company did the invoice verification by using the T.code : MIRO. once this part is over than company create the invoice to the customer.
" My requirement is, Unless & until invoice verification is done than system is not allow to create the invoice to the customer"
How is to control & what are the configuration is required to met the full fil the condition

Hello,
Once you have set the blilling relevance to F (order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list (VF04) until an invoice from the vendor has been received and processed by the purchasing department.
Yes also, if your billing relevance is F and you try to do billing to customer without carrying out vendor invoice, then you will get error message number VF032 No billing documents were generated. See log with error log as No open billing quantity has been determined message number VF147 and hence you cannot do customer billing.
Every time your vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order will be considered fully invoiced unless further vendor invoice is recieved.
BR,
Tushar
Edited by: Tushar Patankar on Feb 15, 2011 11:47 AM

Purchase requisition and invoice verification report

Hi,
pls. I need to display a report with purchase requisition and invoice verification pending, what I mean is an standard trx. to display purchase requisition with or without invoice verification.
Thanks for cooperation.
Regards.

hi
I guess thereis no standard report which combines both. You have to go for a Z-report. use the details FROM Txns ME5A & MB5S for your requirement.
Regards

Invoice Verification Requirement

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