Journal entry series based on base document series

We defined series starting with 141 and 142 for two locations for almost all document types. When I post a document (A/P invoice or outgoing payment or any other), the journal entry is getting posted with default series (141) instead of being based on the Origin document series (141 for 141 and 142 for 142). Is there any way to configure this?

Hi,
JE numbering document can not base on origin document. But they can be set default by user only. That is system behavior.
Hope this helps,
TVSon

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Incoming Excise document automaticaly show the base document Series ans Do

Dear All,
One of my customer have two branches and for that they created them as two separate warehouses. And both branches are excisable unit. So when they are transferring inventory from one branch to other which are excisable so they have to raise Excise invoice based on Inventory Transfer.
They require in an incoming Excise document automatically show the base document Series and Docnumber in a "Excise Ref No." field .
pl provide me FMS query .
regards
Rakesh

Bom dia Marc de Ruijter,
Não dá para ler sua thread, mas imagino que seu validador esteja desligado.
No GRC vá em SPRO --> SAP GRC Nota Fiscal Electronica --> Configure System Response for Each Tax Number (CNPJ)
Para ligar/desligar o Validador basta clicar no check box na coluna Validation.
Observação: Para correto funcionamento do GRC deve-se sempre utilizar o validador ligado.
Após isto refaça seu teste, é provável que você receba um erro de validação para a NF-e. Veja em GRC Web monitor -> NFe Detailed View -> Validation History.
Atenciosamente,
Fernando Da Ró

How to copy Base Document Series to Target Documet

Hi Experts,
i have a multiple series of document
when i select one of them in PO and then copy this PO to A/P Invoice
then this series is not get copied to A/p Invoice,
so how to copy this series to target document
please help me
find the attachment
thnaks

Hi Navanath,
By Setting up Series User wise for every Users, You can achieve your goal.
you can set Series User wise from below Path : Administration >> System Initialization >> Document Numbering
After following Path, double click on Document Name No then another window will get open when you can create Series and also make that Series default according to user.
For doing Series to Default for any user, Select that Series which you want to make Default than Select "Set as Default" Option from right Lower Corner of the window.
When You Select one Option from Below Screen Shot
Select Last Option i.e. St as Default for Certain User. As soon as you will Select last Option then a new window will get open to Select Users.
Select Users for that Series and Click on Update on Left Lower Corner of the Form.
This Process you need to follow for every User for whom you want to assign Series for their transaction Identification.
Hope this will help
Regards:::::
Atul Chakraborty

Document Series

Dear Experts,
I have created different different document series for marketing documents such as 'MEL', 'PER', 'SYD'.
Now suppose, I create a Sales Order using series 'MEL'. My requirement is if I copy this Sales order to delivery, then the document series on the delivery should also be selected as 'MEL' automatically.
how can I do that ?
plz reply.
Regards

Hello Kuldeep
Document numbering series depends on the user who is adding the document. Due to that, for example if the user who created a Sales Order is the same user than the one who is creating the Delivery and he has got assigned same document series as the default one for Sales Orders and for Deliveries on Document Numbering customization, system will propose the same series than the one one in the Sales Order. Or if it is a different user, but both user have got assigned same series, it will also work as desired.
The problem would be if the user who is Copying from the Sales Order into the Delivery has got assigned different series than the user who created the Sales Order. In that case system will propose the series who is assigned as default series to the user who is creating the delivery, no matter what the series on Sales Order is.
I think you could block a user from adding a Delivery if its series does not match with Sales Order's one using Transaction Notification. But I do not think that there is a way to making system always propose the series based on related document series.
Regards

Based document series need to be copied to target document

Hi,
There are 4 document series for every marketing document as Manufacturing - Series 1, Trading - Series 2, Retail - Series 3, Wholesale - Series 4, Shoppers - Series 5.
Now User A is been given permission / authorization for document series 1 and 2 which is for Manufacturing and Trading and user B is given permission for document series 3,4 and 5 for Retail, Wholesale and Shoppers. Now when user B makes a sales order in say Wholesale which is document series 4 and then makes a delivery based on the sales order it is seen that in delivery note he has to again select the document series manually which is series 4 Wholesale. Why it is not possible to copy the based document series to the target document.
Again for example user A makes PO in series 1 which is Manufacturing and then makes a Good Reciept PO then again he has to select the document series in the target document as 1 manually.
Is there any way by which the base document series can be copied to the target document without manually selecting the same as its creates a mess if the user forgets to select the document series in the target document....Means SO is made in in Wholesales and Delivery is done in Shoppers. No default series also can be done as in any series as per requirement the user does the base document and he wants that once he put the series in the base document then automatically while doing the target document the base document series should be selected.
Kindly let me know is there any possibility in SBO 2005B.
Regards,
Kamlesh

Dear Shamseer,
Default series has been set for that particular user. But for that user only 2-3 series are defined as per clients requirement. Now user wants that once in the base document the series is selected. All the corresponding target document should come with the same series ( Note all marketing document has the same series name but have diffrent series number )
Regards,
Kamlesh

Bank statement Nr in journal entry and Payments

In Notenumber 1374872 (SP 01/PL7) a change has been implemented that the number of the payment run is copied to the remarks of the payment and the journal entry. I think it will be good idea to do the same for the number of the bankstatement in bank stament processing. Hereby the text for the note 1374872. The reason why and the solution are the same.
Regards,
ProSigma BV
Cees Hameete
Symptom
To find the number of the payment wizard run in payments and journal entries, bookkeepers currently have to open the journal entry, navigate to the payment document, and then search manually in the executed payment wizard runs to find the correct number.
Other terms
Incoming payment; outgoing payment; payment wizard; journal entry
Reason and Prerequisites
Functionality description
Solution
To improve usability and provide integrated journal remarks information, SAP Business One was changed as follows:
When an incoming or outgoing payment is generated using the payment wizard, the application adds the payment wizard run number to the "Journal Remarks" field of the payment document and to the "Remarks" field in the journal entry on both header and row level.
The values in the "Journal Remarks" and "Remarks" field have the following structure:
Incoming Payments - [Customer Code] - [Payment Wizard Run Number]
Outgoing Payments - [Vendor Code] - [Payment Wizard Run Number]
SAP intends to provide a patch or patches in order to solve the problem described.
The section Reference to Related Notes below will list the specific patches once they become available.
The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
Be aware that these references can only be set at patch release date.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.

I completely agree with your proposal. We have the same problem at the moment. I hope SAP will implement a solution for this.

Requirement for add a journal entry of unbalnce FC amount

Hi,expert !
I want to add a journal entry of unbalnce FC amount.
for example: assume the exchage rate is 1.5
AccountNo Debit(FC)          Credit(FC) Debit Credit
1001                usd 100                           150
1002                                                                  150
How can I make it ? Any help is appreicated . Thank you in advance.

Hi,
There is a master setting inorder to allow unbalanced transaction in the journal entry.
Administration->System Initialization->Document setting->Per document tab->Select Document-Journal Entry
Uncheck the option 'Block &Unbalanced FC Journal Entry' and update.
This will allow you to add unbalanced transaction.
If you need to make a single manual journal entry,Open Journal entry window->Go to form setting->Document tab->General tab-'Allow Unbalanced Transaction in FC',select this option.
Hope this is helpful!

Series not defined for journal entry

Hello Sir
I have defined two series namely "SCPL" and "New1"
                Start No    Last No
SCPL        10001       3000
New1         3001        30000
Now i have made "SCPL" series as default for A/R Invoices and "New1" series as default for rest of the documents like A/R Credit memo,Journal Entry etc...
Now when I try to add an A/R Invoice , it gives me error message "Series not defined for journal entry"..??    But i have defined New1 series as default for Journal Entry

Hi,
In the series defined for journal entry,set document series as default for which default journal entries will be posted automatically.
Ex.For delivey,return,invoice journal entry will be generated automatically,so if you a series like JESYS08 indicating system automated journal entry.This series should be set as default.
If you have further issue let me know.

Serie of Journal Entry

Hi,
I have a question about the operation of the selection automatic entries in the series in journal entry. When a document is posted in the posting period 2009, for example, the documents of sales or purchase, the series is selected correctly. However, the corresponding journal entry don´t selected a series correctly, posting the series of journal entry predefined.
The configurations of the posting period, period indicators and document numbering (series) are correct, ie, the period indicators is associated with the posting period and series.
I read SAP Note 1052551, and this refers the new rules for Document Numbering Series selection on Manual Journal Entries, but the automatic Journal Entries nothing is indicated.
How it controls the automatic posting journal entry in the right series?
Regards,
Sandra Pereira

Hi Sandra Pereira,
You may check this: How to do Back Entries of Previous Financial Year in 2007
Thanks,
Gordon

DTW - Series not deifned for Journal Entry

2007B
Importing AP invoices thru DTW.
using Document Series
The document series assigned for AP Invoice is "APINV" and the same document series is selected for JE also.
The code for APINV is "7"
The field in DTW to define the document series is "Series" and the series code is given (eg : "7")
DTW gives error "series not defined for Journal Entry Application defined or object defined.."
where as when tried to create an AP Invoice manually, it was successful.
what could be the issue?
vijay

I managed to find the issue.
IN the DTW template,
the field, "handwritten' was tYES, which I changed to tNO as we follow document series and numbering series.
nothing is entered in the 'docnum' field.
now I get the error " to generate this document, first define document series'
vijay

Create a payment based on a journal entry document

Hello!
In SBO 2007A PL44 I could add an incoming payment based on journal entry, but my code doesn't work in PL46.
It's a bug?
The Code:
        Dim oPay As SAPbobsCOM.Payments = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oIncomingPayments)
        oPay.DocType = SAPbobsCOM.BoRcptTypes.rCustomer
        oPay.DocDate = Today
        oPay.TaxDate = Today
        oPay.DueDate = Today
        oPay.VatDate = Today
        oPay.CardCode = "310000010"
        oPay.Invoices.DocEntry = 1882
        oPay.Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_JournalEntry
        oPay.Invoices.SumApplied = 12000
        oPay.CashAccount = "38117000"
        oPay.CashSum = 12000
        oPay.DocCurrency = "Ft"
        If oPay.Add <> 0 Then
            Dim errCode As Integer = 0
            Dim errmsg As String = ""
            oCompany.GetLastError(errCode, errmsg)
        End If
I got the following error:
errCode: -10
errMsg: Cannot pay partial down payment
Regards Csaba
Edited by: Csaba Fülöpcsei on Apr 8, 2009 4:49 PM

Dear Jane Jing!
Yes I have a issue in B1 app for this payment:
In Incoming payments windows select the customer doctype and select the customer (310000010), and the list of the invoices check the line (1882, journal entry) and type 10000 in the Total Payment column. And after 'Payment Mean' icon, I can add the payment.
The problem is still on all payments of jourlnal entries from DI API.
If I assign any value to oPay.Invoices.SumApplied field, I couldn't add the payment.
Regards Csaba

Duplicate rows on Query with journal entries and AP documents

Hi Experts,
I ahve the below query allowing me to have some information from journal entries and retrieve some other from AP docuements and PO.
The thing is the query duplicates rows because the AP docuements have several rows but i don t know how to do to remove them (i guess this has to do with JOIN function...)
SELECT
T2.[GroupMask] as 'Account Family',
T2.[FatherNum] as 'Parent Account',
T2.[AcctCode] AS 'Account Code',
T2.[AcctName] AS 'Account Name',
T0.[TaxDate] AS 'Document Date',
T0.[Number] AS 'Number',
T0.[DocSeries] AS 'Document Series',
T0.[BaseRef] AS 'Base Reference',
T0.[TransId] AS 'Transaction Number',
T0.[Ref2] AS 'Reference 2',
T1.[ContraAct] AS 'Offset Account',
T4.[BaseRef] AS 'PO code',
T1.[Project] AS 'Project Code',
T1.[ProfitCode] AS 'Distribution Rule',
T1.[OcrCode2] AS 'Costing Code 2',
T1.[OcrCode3] AS 'Costing Code 3',
T1.[OcrCode4] AS 'Costing Code 4',
(T1.[SYSdeb]-T1.[SYSCred]) AS 'Total Amount EUR',
(T1.[FCDebit]- T1.[FCCredit]) AS 'Total Amount (FC)',
T5.[DocTotalSy] AS 'PO Amount (EUR)'
FROM [dbo].[OJDT] T0
INNER JOIN [dbo].[JDT1] T1 ON T1.[TransId] = T0.[TransId]
INNER JOIN [dbo].[OACT] T2 ON T2.[AcctCode] = T1.[Account] AND T2.[AcctCode] = T1.[Account]
INNER JOIN [dbo].[OPCH] T3 ON T3.[DocNum] = T0.[BaseRef]
INNER JOIN [dbo].[PCH1] T4 ON T3.[DocEntry] = T4.[DocEntry]
LEFT JOIN [dbo].[OPOR] T5 ON T5.[DocNum] = T4.[BaseRef]
WHERE
(T2.[AcctCode] > (N'599999' ) ) AND (T2.[AcctCode] < (N'799999' ) )
AND (T0.[TaxDate]>= [%0] ) AND (T0.[TaxDate]<= [%1])

Try This
SELECT T2.[GroupMask] AS 'Account Family',
   T2.[FatherNum] AS 'Parent Account',
   T2.[AcctCode] AS 'Account Code',
   T2.[AcctName] AS 'Account Name',
   T0.[TaxDate] AS 'Document Date',
   T0.[Number] AS 'Number',
   T0.[DocSeries] AS 'Document Series',
   T0.[BaseRef] AS 'Base Reference',
   T0.[TransId] AS 'Transaction Number',
   T0.[Ref2] AS 'Reference 2',
   T1.[ContraAct] AS 'Offset Account',
   T4.[BaseRef] AS 'PO code',
   T1.[Project] AS 'Project Code',
   T1.[ProfitCode] AS 'Distribution Rule',
   T1.[OcrCode2] AS 'Costing Code 2',
   T1.[OcrCode3] AS 'Costing Code 3',
   T1.[OcrCode4] AS 'Costing Code 4',
   sum(T1.[SYSdeb]-T1.[SYSCred]) AS 'Total Amount EUR',
   sum(T1.[FCDebit]- T1.[FCCredit]) AS 'Total Amount (FC)',
   T6.[DocTotalSy] AS 'PO Amount (EUR)'
FROM OJDT T0
INNER JOIN JDT1 T1 ON T0.TransId = T1.TransId
INNER JOIN OACT T2 ON T1.Account = T2.AcctCode
INNER JOIN OPCH T3 ON T0.TransId = T3.TransId
INNER JOIN PCH1 T4 ON T3.DocEntry = T4.DocEntry
INNER JOIN POR1 T5 ON T4.[BaseEntry] = T5.[DocEntry]
AND T4.[BaseLine] = T5.[LineNum]
INNER JOIN OPOR T6 ON T5.DocEntry = T6.DocEntry
GROUP BY T2.[GroupMask],
   T2.[FatherNum],
   T2.[AcctCode],
   T2.[AcctName],
   T0.[TaxDate],
   T0.[Number],
   T0.[DocSeries],
   T0.[BaseRef],
   T0.[TransId],
   T0.[Ref2],
   T1.[ContraAct],
   T4.[BaseRef],
   T1.[Project],
   T1.[ProfitCode],
   T1.[OcrCode2],
   T1.[OcrCode3],
   T1.[OcrCode4],
   T6.[DocTotalSy]
Regards,
Kennedy

How to do an incoming payment based on journal entry whit SDK ?

Hello
Somebody have the code for SDK of Business One, how to do an incoming payment based on journal entry?
Tks

Hello Julio,
Here some example code from the SDK helpfile.
Private Sub cmdTest_Click()
   On Error GoTo ErrorHandler
   Dim vCompany As SAPbobsCOM.Company
   'create company object
   Set vCompany = New SAPbobsCOM.Company
   'set paras for connection
   vCompany.CompanyDB = "SBODemo_US"
   vCompany.Password = "manager"
   vCompany.UserName = "manager"
   vCompany.Server = "(local)"
   'connect to database server
   If (0 <> vCompany.Connect()) Then
      MsgBox "Failed to connect"
      Exit Sub
   End If
   Dim nErr As Long
   Dim errMsg As String
   'Set the object's properties
   Dim vPay As SAPbobsCOM.Payments
   Set vPay = vCompany.GetBusinessObject(oIncomingPayments)
   vPay.Address = "622-7"
   vPay.ApplyVAT = 1
   vPay.CardCode = "D10006"
   vPay.CardName = "Card D10004"
   vPay.CashAccount = "288000"
   vPay.CashSum = 0
   'vPay.CheckAccount = "280001"
   vPay.ContactPersonCode = 1
   vPay.DocCurrency = "Eur"
   vPay.DocDate = Now
   vPay.DocRate = 0
   vPay.DocTypte = 0
   vPay.HandWritten = 0
   vPay.JournalRemarks = "Incoming - D10004"
   vPay.LocalCurrency = tYES
   vPay.Printed = 0
   vPay.Reference1 = 8
   vPay.Series = 0
   vPay.SplitTransaction = 0
   vPay.TaxDate = Now
   vPay.TransferAccount = "10100"
   vPay.TransferDate = Now
   vPay.TransferSum = 0
   vPay.Invoices.AppliedFC = 0
   vPay.Invoices.AppliedSys = 0
   vPay.Invoices.DocEntry = 8
   vPay.Invoices.DocLine = 0
   vPay.Invoices.DocRate = 0
   vPay.Invoices.InvoiceType = 13
   vPay.Invoices.LineNum = 0
   vPay.Invoices.SumApplied = 5031.2
   Call vPay.Invoices.Add
   Call vPay.Invoices.SetCurentLine(1)
   vPay.Invoices.AppliedFC = 0
   vPay.Invoices.AppliedSys = 1089.65
   vPay.Invoices.DocEntry = 11
   vPay.Invoices.DocLine = 1
   vPay.Invoices.DocRate = 0
   vPay.Invoices.InvoiceType = it_Invoice
   vPay.Invoices.LineNum = 1
   vPay.Invoices.SumApplied = 1000
   vPay.CreditCards.AdditionalPaymentSum = 0
   vPay.CreditCards.CardValidUntil = CDate("10/31/2004")
   vPay.CreditCards.CreditAcct = "295000"
   vPay.CreditCards.CreditCard = 3
   vPay.CreditCards.CreditCardNumber = "884848448"
   vPay.CreditCards.CreditCur = "EUR"
   vPay.CreditCards.CreditRate = 0
   vPay.CreditCards.CreditSum = 5031.2
   vPay.CreditCards.CreditType = 1
   vPay.CreditCards.FirstPaymentDue = CDate("11/29/2002")
   vPay.CreditCards.FirstPaymentSum = 5031.2
   vPay.CreditCards.LineNum = 0
   vPay.CreditCards.NumOfCreditPayments = 1
   vPay.CreditCards.NumOfPayments = 1
   vPay.CreditCards.OwnerIdNum = "3993939"
   vPay.CreditCards.OwnerPhone = "383838888"
   vPay.CreditCards.PaymentMethodCode = 1
   Call vPay.CreditCards.Add
   Call vPay.CreditCards.SetCurentLine(1)
   vPay.CreditCards.AdditionalPaymentSum = 0
   vPay.CreditCards.CardValidUntil = CDate("10/31/2004")
   vPay.CreditCards.CreditAcct = "295000"
   vPay.CreditCards.CreditCard = 3
   vPay.CreditCards.CreditCardNumber = "884848448"
   vPay.CreditCards.CreditCur = "EUR"
   vPay.CreditCards.CreditRate = 0
   vPay.CreditCards.CreditSum = 1000
   vPay.CreditCards.CreditType = 1
   vPay.CreditCards.FirstPaymentDue = CDate("11/29/2002")
   vPay.CreditCards.FirstPaymentSum = 1000
   vPay.CreditCards.LineNum = 1
   vPay.CreditCards.NumOfCreditPayments = 1
   vPay.CreditCards.NumOfPayments = 1
   vPay.CreditCards.OwnerIdNum = "3993939"
   vPay.CreditCards.OwnerPhone = "383838888"
   vPay.CreditCards.PaymentMethodCode = 1
   If (vPay.Add() <> 0) Then
       MsgBox ("Failed to add a payment")
   End If
   'Check Error
   Call vCompany.GetLastError(nErr, errMsg)
   If (0 <> nErr) Then
       MsgBox ("Found error:" + Str(nErr) + "," + errMsg)
   Else
       MsgBox ("Succeed in payment.add")
   End If
   'disconnect the company object, and release resource
   Call vCompany.Disconnect
   Set vCompany = Nothing
   Exit Sub
ErrorHandler:
   MsgBox ("Exception:" + Err.Description)
End Sub
HTH Regards Teun
Edited by: Teun Aben on Aug 4, 2010 9:00 PM

How to select the series number in a document

My customer needs to record invoices and orders and payments with date in 2009 and in 2010 too.
How do we define this scenario in SAP?
I am in version 2007 PL00 SP 48.
Kind regards.
Agustín Marcos Cividanes

Hi Giri
>> First define the Posting Period for 2010 and create the numbering series for documents for 2010.
Done.
>> set as default of numbering series for 2010.
Done.
so this series will come defaultyly,if u want to post some document in 2009 then select the numbering series in documents manually,
>> How?
I am trying with a FMS to update the invoice and it's ok, but the journal entry takes 2010 number series.
I have:
- one serie DEC09.
- other JAN10.
I want to record invoices with date in Dec 2009 now and the journal entries with DEC09 serie, and invoices with date in Jan 2010 and the journal entries with JAN10 at the same time.
Is this possible?
Kind regards.
Agustin Marcos Cividanes

Manual Document Number for Journal Entry

I tried to upload invoices via DTW. I used manual doc. series for those invoices. SAP automatically creates a journal entry for every invoice but with it's auto numbering series. How can I use manual number for journal created by system? Thank's a lot.

Hi,
as far as I know, there is no manual option series like in document e.g. sales order.
you could create new series and it is intended to manual operation of journal entry. By using this way, we can manage and differentiate the journal entry document numbering. Which one is for document accounting transaction journal and memorial journal (manual journal).
Rgds,
(http://tech.groups.yahoo.com/group/SBO_Knowledge_Village/ )

Journal entry series based on base document series

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