Lockbox & invoice clearing

Hi all can some body tell me how can I clear invoices from lock box. After running FLB2 execution I am not sure about next steps. I think we run FLB1 for reprocessing . But how do we clear the customer invoices after FLb2 & what are the steps/tcode please guide me for that.
Thanks
Nik

Yeah Paul I figued that out..but thanks for reply. any ways can u tell me the format of BAI2 file field wise because I want to upload a file into FLB2 but the file which I have I am not very sure about all the fields.
Thanks
Nik

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FIDCCP02 IDOCs : Details for Customer Invoice Clearing

We are planning on using FIDCCP02 IDOCs to post customer invoice clearing.
The IDOC gets created however when we check the IDOC status, it states that "Document does not contain any valid line items
Message no. F5079"
Can someone please let me know which segments and what fields we need to populate specifically for Invoice Clearing?
We are populating the following segments:
E1FIKPF
-- E1FISEG
    ---E1FISE2
    ---E1FINBU
--E1FISEC
--E1FISET
EDIDD     Data Records
SEGNUM     Segment Number                          000001
SEGNAM     Segment Name                          E1FIKPF
BUKRS     Name of global company code     ABCD
BELNR     Accounting Document Number     3510452953
GJAHR     Fiscal Year                                                2011
BLART     Document Type                           AB
BLDAT     Document Date in Document     20110329
BUDAT     Posting Date in the Document     20110329
MONAT     Fiscal Period     3
WWERT     Translation Date                          20110329
USNAM     User Name                                                TEST
TCODE     Transaction Code     FB05
WAERS     Currency Key     USD
GLVOR     Business Transaction     RFBU
AWTYP     Reference Transaction     BKPFF
SEGNUM     Segment Number     000002
SEGNAM     Segment Name     E1FISEG
BUZEI     Number of Line Item Within Acc     001
BSCHL     Posting Key     40
KOART     Account Type     S : G/L accounts
SHKZG     Debit/Credit Indicator     S : Debit
DMBTR     Amount in Local Currency     42.79
HKONT     General Ledger Account     0000113434
SEGNUM     Segment Number     000003
SEGNAM     Segment Name     E1FISE2
SEGNUM     Segment Number     000004
SEGNAM     Segment Name     E1FINBU
KUNNR     Customer Number 1     0060000006
PYCUR     Currency for Automatic Payment     USD
PYAMT     Amount in Payment Currency     42.79
SEGNUM     Segment Number                          000005
SEGNAM     Segment Name                          E1FISEC
BUZEI     Number of Line Item Within Acc     001
SEGNUM     Segment Number                          000006
SEGNAM     Segment Name                          E1FISET
EDIDS     Status Records
EDIDS     Status Record Number     1
Thanks

We are planning on using FIDCCP02 IDOCs to post customer invoice clearing.
The IDOC gets created however when we check the IDOC status, it states that "Document does not contain any valid line items
Message no. F5079"
Can someone please let me know which segments and what fields we need to populate specifically for Invoice Clearing?
We are populating the following segments:
E1FIKPF
-- E1FISEG
    ---E1FISE2
    ---E1FINBU
--E1FISEC
--E1FISET
EDIDD     Data Records
SEGNUM     Segment Number                          000001
SEGNAM     Segment Name                          E1FIKPF
BUKRS     Name of global company code     ABCD
BELNR     Accounting Document Number     3510452953
GJAHR     Fiscal Year                                                2011
BLART     Document Type                           AB
BLDAT     Document Date in Document     20110329
BUDAT     Posting Date in the Document     20110329
MONAT     Fiscal Period     3
WWERT     Translation Date                          20110329
USNAM     User Name                                                TEST
TCODE     Transaction Code     FB05
WAERS     Currency Key     USD
GLVOR     Business Transaction     RFBU
AWTYP     Reference Transaction     BKPFF
SEGNUM     Segment Number     000002
SEGNAM     Segment Name     E1FISEG
BUZEI     Number of Line Item Within Acc     001
BSCHL     Posting Key     40
KOART     Account Type     S : G/L accounts
SHKZG     Debit/Credit Indicator     S : Debit
DMBTR     Amount in Local Currency     42.79
HKONT     General Ledger Account     0000113434
SEGNUM     Segment Number     000003
SEGNAM     Segment Name     E1FISE2
SEGNUM     Segment Number     000004
SEGNAM     Segment Name     E1FINBU
KUNNR     Customer Number 1     0060000006
PYCUR     Currency for Automatic Payment     USD
PYAMT     Amount in Payment Currency     42.79
SEGNUM     Segment Number                          000005
SEGNAM     Segment Name                          E1FISEC
BUZEI     Number of Line Item Within Acc     001
SEGNUM     Segment Number                          000006
SEGNAM     Segment Name                          E1FISET
EDIDS     Status Records
EDIDS     Status Record Number     1
Thanks

IDOC PEXR2002 and Customer Invoice Clearing

All
We are able to successfully clear customer invoices, on account posting or clear with residual items with PEXR2002.
We are however not able to figure out how we populate texts in the FI Postings.
Also we have a requirement that the GL account to which the FI posting is done along with customer invoice clearing varies based on certian ID's. Is there a way to handle this or we have to use the account modification?
Is there any field on the IDOC which will allow us to enter a GL account to which the FI posting needs to be made?
Thanks
Edited by: Kirti Bhardwaj on Apr 14, 2011 6:15 PM

Hello,
For the texts you can try a subsutition, specifically the exit program or use a BTE via the FIBF transaction.
Mark as helpful.
Regards
Waza

Reverse FI Invoice & Clear

Hi,
Need to have FI reverse invoice and also have it cleared. The goods have not been delivered to the customer.
I need to have the invoice cleared, canceled, reverse the goods issue, cancel the delivery, and close the sales order?
Do i use FB08 to reverse the document, but would this clear the document at the same time? But how do undo the rest of the items? Is there a one step process or several steps? Can someone please explain this to me.
Thanks
Noopers

I don't think reversing FI invoice directly using FB08 is the right option, as it is a follow-on document. First, cancel/reverse delivery (PGI) using VL09 and then cancel the billing document using VF11 (which would trigger an FI document automatically).

The business requirement is invoice clearing process is automated

Hi sap gurus can any one tell me the below process
the business requirement is invoice clearing process is automated how is that possible in sap is there any process we need to follow

hi,
there is no such limitation in std SAP. but u need to check if u hve maintained limits on the max order value or if some user exit is already in place.
saurabh

IDOC FIDCCP02 and Customer Invoice Clearing

All
Has anyone successfully used IDOC FIDCCP02 for customer invoice clearing and/or clearing with residual items?
Any comments are appreicated.
Thanks

I once used this IDoc to post FI documents e.g. travel costs from non SAP systems into the ECC 6.0. The task was the clearing of those costs.
AFAIK posting residual items is possible. Just check the IDoc documentation (transaction we60) for the KOART / BUZID fields in the E1FISEG segments. The function IDOC_INPUT_FIDCC1 will process the IDocs.

Custom invoice clearing & payment posting

Hi all,
we are not recieving BAI2 file for lockbox from bank but we have an external software which will identify SAP customer invoices & corresponding payment.
Now how can we post this payment as we do nor have BAI2 file. I think that some custom program will be required for cash posting & clearing but I am not sure how to create it.
Please help..
Nik

Usually you can reset or reset & reverse at a time.
But for some documents there will be forex gain/loss line items which will happen automatically when a open line document cleared with another document.
e.g. Line item 1 :- 500 Cr balance in a vendor account.
When you done the payment to this vendor through F-53, system also analyze the valuation differences if any and post.
so these are generated automatically
While reset this document you can't avoid reversing.
May this is the issue you are also facing.
you cant do anything for this.

Lockbox and clearing the Open Items

Hi,
I have a requirement and advise me will it be possible with standard SAP .
Invoice 1 amt 500 USD
Invoice 2 amt 600 USD
Lockbox amt   1000
Expectation :
Lock Box program should clear both the invoices and create a the diff of 100 ( 600+500 -1000) as residual amount.
But I prefer to keep 100 with a diffrent Doc type .
Is it possible?
Alternatively I want to creeate the difference to another account like below
Dr Lockbox      1000
Dr Diff Clearing 100
Cr customer    600
Cr Customer     500
If the second option is required what should I do in User Exit . Looking for yr advice please.
Regards, Chitras

Hi,
If you are using BAI2 format of Lockbox file, it is possible to process partial payments. In the configuration you need to select the check box "Partial Payments". When this is selected a new line item is posted for the difference amount. This will be posted to Customer account as per the SAP standard.
In case if you need to post to a cleaing account (GL Account), you need to analyze whether it is possible through an user exit.
Thanks
Murali.

Invoice clearing in Lock Box - FIFO basis

hi experts,
My client wants that for specific customer, all those outstanding invoices be cleared with one payments received via check, that were received first, automatically. In other words, the stream of incoming payments will keep clearing a sequence of all previous (date-wise) outstanding invoices automatically.
It seems we need to do some configuration changes in lock box process. Can any one give some insight in this regard as how to make it possible?
Thanks

No, standard lockbox cofiguration doesn't provide this facility.
There are 5 standard Lockbox program that do clearing based on either Reference (XBLNR) or Document number (BELNR) or both.
You may have to customization.
1. Use some custom re-processing program before Lockbox or
2. See if you can change clearing rulses in one of the 2 available Lockbox user exits or

Lockbox invoice mistake

Hi SAP Experts,
The Lockbox file BAI2 we receive from the bank will list date and time, check number, invoice number, invoice amount, total amount in lockbox. If invoice number matches the invoice amount, it will be applied and cleared from the customers account.
What will happen if the customer mistypes the invoice number on their remittance or adds characters to the invoice number? You will not have an invoice number match and there is no reference number in lockbox file.
When the record kicks out, it has to list the customers name in order for accounts receivable to identify the record so that they can followup with the customer to make sure they apply the check properly. If it doesn't list the customer's name, how will we identify the record?
Thanks & Regards,
Paul

Thanks for replying Peter, so how to maintain MICR number for the customer.
Is it going to be in the BAI2 file (MICR number) from the bank.
So you mean if the system is unable to find the correct document number then it will post the amount to the customer account and clear any open items by recognizing from the MICR number..... is that right?
Please advise
Regards,
Paul

Vendor Invoices clearing

Hi,
We have a requirement that Company is divided into 2 companies. The other company is using Oracle for its business.
We have an issue is that How to clear the vendor invoices in the base company?
What are the neccessary steps to be followed for the separation (demerger) ?
At the end of day, all the invoices related to 2nd company will be shown as cleared (in Base company).
could any one suggest your views and explain the process to be followed.
I appreciate your early response.
Regards
Pratap

Hi !
We can do the followings ::
1st : In Compny Code A, we need to pass following entries :
Entry would be : In the Books of Comapny A :
(a ) Pay to the Vendor of B's..
Vendor A/c DR ...
TO Bank A/c CR
(b) Claim the same from B..by Debiting B's A/c...
B's A/c .. DR
TO A's A/c...CR
(c) After receive the same from B...
Bank A/c DR...
TO B's A/c..CR
( After all you would find Vendor A/c.. Dr.. to A's A/c )
2nd : In the Books of B's..
( a ) Pay the amount to Company A ..
A's A/c Dr...
To Bank A/c CR..
I hope the above would clarify to some extent.
Regards,
Bhabani

Intercompany FI customer/vendor invoice clearing F-32

Hello,
In ECC 6.0, we created Customer (DR) and Vendor (KR) invoices using FI transaction. When we clear Customer/Vendor using F-32, the invoices get cleared, but the process produces intercompany document (AB) as a open item on both Customer and Vendor accounts. The companies have different currencies, but no exchange rate differences. OBYA has customer / vendor account numbers as clearing accounts. Can some one tell me why the intercompany clearing document is created as an open item and what need to be done to avoid this.
Thanks in advance.
Raj Vellore

Hi sagar,
two causes it will appear
1) if u r clear partial payment that time it will come open items.
2) if u r useing Document splitting in New G/L concept ECC 5.0 OR ECC 6.0, this will come because of Document Splitting.
in which version u r using.
regards
gvr

Excise invoice clearing method for customs

Hi Gurus
this is chandu , how to clear the excise invoice for imported materials is there any transactional code to plz tell me
Example: if suppose i'm importing a material from USA so how can i clear the customs duty to make a GR at my company plz help me in thios

Hi,
In Import procurement you hve separate pricing procedure, this you will assign to vendor.
Freight, Customs duties and others create as Planned delivery condition types. While defining the condition type you can define this option. Once you define in this way, while creating Purchase order against to tht condition type you can enter the vendor name(customs vendor).
For example Freight cost you hve to pay to C&F agent or FFAgent right ? In purchase order select the conditon type and click on details there you can enter the Vendor number. Like this do the same for custom duty condition types and enter customs vendor name.
In Invoice verification in MIRO select planned derivery costs then the system will show pop screen which contains the vendors entered against condition types. Select the required vendor (FFAgent for Freight charges, customs vendor for customs duties) and post the Invoice verification.
For material select Goods/Service items in MIRO, system by default it will take Imports vendor.
Before posting GR for import PO you hve to post the planned delivery costs in MIRO.
Hope its clear to you, still if u hve any questions let me know.
Flow is as follows.
1. create PO and enter the Customs vendor in condition types
2.Post customs duty in MIRO as planned delivery costs
3.MIGO
4.MIRO for Import vendor
reg
Durga
*Assign points if the info useful

In F110 -Customer as a Vendor invoice clear and make payment

Dear all ,
Can we make payment through in F110.
WE maintain Customer as a vendor and Vendor as customer,While running automatic program system
showing error massage"No pymt possible because items with a debit bal"
But over all amount is credit ,But only customer invoice showing like this.
Could you tel me that ,Is there any setting ,Wt setting we have to configured .How to solve this issue
Thanks in advance
Regards
Girish.

Dear all,
Kindly suggest me how to do this.
we have maintained customer as a vendor in different company code
one company code xxxx here we maintained as a customer ,In this
customer master data we maintained vendor no and clearing with vendor we have selected.
In next company code yyyy here we maintained vendor as customer ,here we maintained customer no and selected clearing with vendor.and payment method .
In xxxx company code customer as a vendor balance is 1000.
In another company code yyyy here vendor as customer balance is 15000,
paying company code is yyyy.
while running F110 system asking paying company code and sending companycode,we are entering two times.first time yyyy and second time xxxx.
that time showing error"No pymt possible because items with a debit balance"
Then we edit proposal its working fine ,But its not clear against vendor
invoice
system taking full vendor invoice amount(15000) as a out going payment
and 1000 is incoming payment.
But we want pay only difference amount of the invoice.
For this what we need to do in the system please guide
thanks in advance
Thanks and Regards
Girish

Invoice Clearing Details

Hi,
I would like to know if anybody know how to build a list as follows:
invoice_no, cleared doc, cleared amount, cleared date
cleared doc like incoming payment, down payment and credit memo
full settlement for the invoice is not necessary
Thanks a lot,
Vicki

Hi,
These details are available in BSAD table for customer invoice,
BSAK table for vendor invoice.
Pass the accounting doc as reference document to these tables and fetch all related(Clearing/Credit memos) documents.
All fields u require are also available in same tables.
Thanks,
Vinod.

Lockbox & invoice clearing

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