Manually Clearing GR/IR account

Question

Dear all,
Is there any way to manaully clear the GR/IR account only?
if so, please advise on the T/code.
Regards

Answer 1

HI,
MR11 is designed to show the GRs that have not yet been fully invoiced and the
invoices that have not yet been fully received.
In any normal business situation there will always be some invoices for items
that have not yet been received and some receipts that have not yet been
invoiced. But MR11 is designed to be used to clear the OLD ones that are
probably NEVER going to be completed.
So you would run MR11 with a date in the past (a few months old normally) and
anything that has still got a balance (either way) could indicate that you will
never get these cleared no matter how long you wait.
So you can use this transaction to clear these documents.
The best way to use it is to run it firstly with very small tolerances (value
and value percentage) and very old dates. For example any PO older than 6 months
that has a balance of less than 10 USD. You would prepare the list intially
(without update) and see the proposed effect. If you were happy with this you
can then run it in update mode and clear those documents. This will post any
outstanding values correctly and close down the PO.
For example if you had a PO where you had received 99 and the invoice was for
100, the system would increase the stock value of those 99 by 1 to reflect that
we paid 100 for those 99 items (and close the PO)
Similarly if you received 100 and were invoiced for 99 the clearing would reduce
the stock value by 1
Both examples are affected by the valuation type (Std price or MAP) but the end
result is the same.
After running it like this with small differences, the only uncleared items left
would be the recent ones, or the "old" ones that have a bigger difference. You
can then run MR11 with larger tolerances, view what would happen and either re
run the same selection with update instead of list and clear these.
You would eventually finish up with a manageable number of POs that don't
balance and the value difference is quite large. You would then have to decide
if you want to leave them as they are and wait for the open amount to be
invoiced (or GRd), or you can manually clear them by selecting the individual
line and then selecting the clear from the menu options.
At the end of this process you should only have POs that are awaiting further
postings.
You would also have to financially clear the entries that have been cleared in
MR11 but this would be via the normal financial clearing transactions.
Best Regards
Kiran