Migration - Opening Balances

Hi
The existing company is split and a new company is formed with some additional departments. Requirement is to create new set of books and the balance needs to be moved from the existing company. Eg. some of the bank accounts will be transferred to new company and some supplier and customer balances needs to be transferred
I would like to know how the data migration can be done for GL.Whether suspense account needs to be used to transfer bank balances
Some light on the above would be great.
Regards
Kumar

Hi We have uploaded all the values in 2008 with 2008 date. fiscal year is K4.
F.08 Report for the year 2008 is showing only 2008 accumulated values. But not showing the Opening balances which we have uploaded in 2008 for the before years like 2007.
Why it is showing like that?
Thansk
kishore

Similar Messages

Data Migration Opening Balances are not updating in the Report F.08

Hi,
We have uploaded the GL balances in 2008 for the year 2007. But they are not updating in the F.08 report when i executed for 2008.
Why they are not updating in the report. In which table can i check the Data migration values in the system?
Thansk
Kishore

Hi We have uploaded all the values in 2008 with 2008 date. fiscal year is K4.
F.08 Report for the year 2008 is showing only 2008 accumulated values. But not showing the Opening balances which we have uploaded in 2008 for the before years like 2007.
Why it is showing like that?
Thansk
kishore

Migrating open POs and GR/IR clearing account balance

Hello gurus,
I've got the following problem concerning migration of open POs:
For example: In my source system there is a PO for 10 pcs. of some material. There has been a goods receipt for 5 pcs. (200$ each).
Now, when I import this order and the corresponding purchase order history into my target system (using LSMW), the target system creates the order, a material document for 5 pcs. and an account document.
But of course, our FI-team also has to migrate the balance of the 'old' GR/IR clearing account.
So, the balance in the source system is <> 0 (e.g. 1000$), because the 5 pcs. have been delivered but there has been no invoice receipt yet.
This balance is imported into the new system and then the open orders are migrated, generating an account document and thus, the balance is 2000$ afterwards.
This obviously is not correct, so I am sure that I am missing something, just what?
Thanks
Alicia

Hi,
1. There will be an open PO uploaded for 5 qty and price 200$ each
2. Opening Balance of Material - 5 qty and corresponding value to Stock A/c - 1000$
3. Also there will be Vendor Balances uploaded in the system as 1000$ against the invoice. (If the invoice is still expected then chec with FI Users if they can get invoice form vendor)
if no then do not upload initial stock entry of step2, create a PO of 10 qty and then do GR in system (SAP).

SO Opening Balances Migration - Implementation

Hi Gurus,
I am in migration of pen sales order / Open Purchase Orders from legacy system to Oracle system.
Cut-off date they provided open SO/POs.
Please clarify below doubts:
1. Few line are shipped partially, how to enter partially shipped sales order. SO Line for Qty 100 pcs, shipped 75, pending 25 pcs. which one need to enter in system?
2. Few lines are customer requested cancellation, is it to cancel from excel template before migrating or need to cancel from legacy system?
3. Few line price has been changed on agreed date, while migrating selling price more? Ex: SO req date 1 Jan 13 Item A Selling price $5, while migrating open SO price is changed to $9. Is it possible to change before 4. migration into system
4. Few lines partially shipped with old price, pending lines to be shipped with high price?
5. Few lines customer requested more Quantity with Same PO?
6. Few lines are shipped but not created Invoice in system?
7. Few orders are cancelled by customer?
Customer provide Open SO/POs as well as provided above modifications SO/POs, how to handle before migration.
Highly appreciate if you provide clarification and any useful document on this scenarios.
Regards
AK

Hi AK,
I guess you need to cancel all the pending transactions in the legacy systems.
its difficult to handle these types of transactions.
Try to create all new transactions in Oracle with the pending Qty.
I will still try to find out some alternates from MOS and will update you if I find any.
Thanks
-Arif.

Post Processing a bank line item - opening balance

Hi Experts,
I need some help with post processing of a bank statement item.
It is a greenfield implementation where no legacy transactional data or opening balances are migrated. Therefore I've posted a bank statement with incoming domestic bank transfer. This line item now requires post processing as it does not relate to any preceding transaction / document.
The journal entry looks like this...
161012 - AUD Bank No.1 Domestic bank transfers = Credit 5,000,000
161010 - AUD Bank Account No 1 = Debit 5,000,000
I guess "post processing" is required to clear the account 161012 and credit account 161010.
What is the best way to do that?
Thanks
Puru

Hi Puru,
Go to Liquidity Management > view bank statements > Filter with your new bank
You will observe that a bank statement with ID # 0 got created and the closing balance is same amount what you have migrated.
Now you select new bank statement the ID will be 1 and the last bank statement 0 closing balance will become the opening bank balance in bank statement # 1.
Migration of balances for bank accounts enables you to migrate the current balances of your bank accounts. During migration system automatically creates an offsetting entry so that the document balance results in zero ( this entry is only for migration posting only )
Your expectation of again posting manual journal is not incorrect and is not required here.
Your migration of bank opening balance amount is successful and you can use this bank account for your postings going forward.
Kindly mark this thread as answered if i answered your queries.
Thanks
Lokesh Sharma

Opening Balances for Project Costing in R12

Hi All,
What are the Open transactions should be migrated as Opening Balance in Project Costing (R12) for Projects and Tasks. Here at client place cost will come from Inv, PO, AP and OTL to Project costing (R12). Can you please explain in detail (Opening Balances & Historical Cost - How to Migrate)?
Waiting for replies...

Hi
Usually on implementation of Projects, people are migrating total historical costs per project.
Depend on your current system, you may convert the historical data summarized by project, task, expenditure organization and expenditure type. There is an option to summarize costs into the latest period, just before starting the future transactions import into Projects. Otherwise, consider summarizing cost data per period, per quarter or per year.
The summarized data may be loaded as miscellaneous expenditures into Projects.
Be aware that for converted expenditures you should setup a Transaction Source which is costed and accounted.
Dina

Entering opening balance for a new company

Hi all
I am using AP, GL and CM. After successful testing on test environment the customer now is forwarding in live environment.
He has prepared open balance for all accounts and i should migrate these balances in the system.
This balance sheet prepared from the customer is balanced so debits equals to credits.
The currency of this company is ALL, and in this document there are few accounts that are in EUR and USD, but in total the converted amounts of these accounts(accounts that has balance in foreign currency) together with other accounts in ALL are balanced.
Now i have to enter in the GL module three different journals, one in ALL, one in EUR and the last one in USD, with the exchange rates given by the customer.
The question is here. These three journals are not balanced, and i wanted a suggestion which is the best way to enter the open balance for this customer.
Thank you and best regards

Hi Octavio
So the document sent from the customer is like this:
Acc. No------------Debit ALL-----Credit ALL----------Debit EUR-------Credit EUR----------------Debit USD----------Credit USD
Acc. 1--------------100
Acc. 2--------------150-------------------------------------100
Acc. 3--------------150-------------------------------------100
Acc. 4--------------200-----------------------------------------------------------------------------------------200
Acc. 5--------------200-----------------------------------------------------------------------------------------200
Acc. 6---------------------------------800
Now accounts in foreign currency should have their balances in foreign currency and the converted amount is giving the balance in local currency.
so i have to register three journals or am i wrong?? As you can see the journals in each currency are not balanced.
Thanks again
Edited by: user567002 on Nov 26, 2010 3:13 AM
Edited by: user567002 on Nov 26, 2010 3:15 AM

Opening balance of WBS elements

Hi Gurus,
At go live, how can we upload opening balances of WBS elements.
Please revert asap.
Thank You

Get the open balance information from the users in an excelsheet for all the WBS.
Use the following transactions
Costs - KB15N ( used for open balance from materials cost)
Revenue - KB41N
Secondary costs - KB21N ( used for open balance from Time costs)
You have to get dummy cost center for using this transactions for data migration.
Srinivasan Desingh

Uploading Opening Balances for GL, Vendor & Customer Accounts

Hi Gurus,
We are currently on the verge of going live for a client and we need to upload the opening balances.
I am really not sure how to uploaded the opening balances...
Can anyone guide me in process/procedure to be followed... Request you to provide if you have some data template....

Hi,
The upload of GL Balances have to split into several steps:
1. Normal GL Accounts: In this case line items are not required and totals are to be updated in SAP. This can be done using GL fast entry if the number is not too high.
2. Open Item Managed GL Accounts: All the open line items are required to be uploaded in SAP from Legacy in order to clear them. Hence, a LSMW / BDC program has to be developed to upload the line items.
BAPI_ACC_DOCUMENT_POST - for GL/AP/AR
BAPI_ACC_INVOICE_RECEIPT_POST - for AP
BAPI_ACC_GL_POSTING_POST - for GL
GL Balance
F-02 or RFBIBL00 or BAPI
Dr GL a/c Credit Data migration Account or Clearing Account
3. Customer & Vendor Open Items: All open line items in Customer and Vendor Accounts have to be brought in into SAP. For this also a LSMW / BDC program needs to be developed and upload the line items.
Vendor Balances
F-02 or RFBIBL00 or BAPI
Credit Vendor a/c (individually) and Dr Data migration Account or Clearing Account
Customer balances
F-02 or RFBIBL00 or BAPI
Dr Customers a/c (individually) and Cr Data migration Account or Clearing Account
4. Asset Accounting: In case asset accounting is implemented the individual balances of each asset (Gross Value and Accumulated Depreciation) have to be uploaded using transaction AS91. For this also you need to develop a LSMW / BDC program. Further, you also need to update the GL Accounts related to Asset Accounts with totals for each asset class T.Code OASV.
For uploading the Assets
AS91 -> for uploading assets in AA
OSAV --> for uploading assets in GL entry Dr Asset (individually) Cr Data migration Account or Clearing Account
You can use LSMW for uploading all these things
After uploading all, your data migration account will become zero
Thanks,
Rau

Outstanding BP Opening Balances

Hi All,
What is the way to post the Outstanding OB. My problem is:
we start the project go-live from jan 1st. So it is the middle of the financial year. And OB sheet conatins the open payments amounts.
i am taking the OB of items, BPs and Account as of 1st jan.
is it possible to show the outstanding balance per Business Partner wise without posting the open invoices (for posting the open invoices, we don't have stock for previous dates)?.
is there any way to solve this problem?
Thanks,
Suresh Yerra

Check this Document, Data Migration and Opening Balances Guide for SAP Business One
[https://websmp209.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700008899402004E]

Importing BP opening balance

Hello sir,
How to import opening balance of business partner and Chart of Account for go Live project
no templates are available for opening balance
Plz suggest

Hi,
You may check these threads:
Business Partner's Opening Balance Bill Wise
regarding Import opening balance for GL using DTW
Re: BP open balances
Re: Data migration tool for SAP Business One
Opening Balance
Thanks,
Gordon

Opening Balance Setup

Hi,
Kindly help me for following Questions?
1. How to set Opening Balance for Business Partner and G/L Accounts?
2. Where to set Offset Account for Both BP and G/L Accounts? ( Business Partner offset account is in Asset side or Liabilities Side)
Regards,
Balaji

Hello Balaji...
The SAP Data Migration and Opening Balances GL Account and Number and GL Location/Placement should be determined by your accounting person. I have seen where the accountants want it as the very last GL account at levels 2, 3, and 4 titled SAP Data Mig/Opening Bal. I have also seen it where it is placed amongst the Expense drawer. I have seen several different approaches, but it was always determined by the company's accounting personnel and not the IT.
The reason for this is your accountants will know what they need for auditing persons. And they should be the ones who determine this since they will be the ones around next year when possible variances between the old and new system need to be explained.
Regards,
Za;

Business Partner's Opening Balance Bill Wise

Hi Experts,
We are planning to migrate the Opening balances of Business Partners with Last Year's open transactions reference such that the clients could be able to adjust the payments bill wise .
Is there any way is B1 to transfer the Business Partner's opening balances Bill wise. We don't want to migrate the open transactions as many items codes at bill time are changed now. We are interested in just having the bill wise bifurcation opening balances .
Thanks and Regards,
Pooja Singh.

Hi Pooja,
Hope u r uploading the balances via Opening balance offset account.
Thru A/P service invoices instead of the relevant expenditure account please link the above opening balance offset account and post the billwise openings. asusual choose the relevant parties.
In the invoice ref field give the references of invoices also. that will helpful at the time of payment to that respective vendor.
But you should double ensure that you r having Sundry Creditors - Breakup as Party wise and again bill wise for the parties.
Please dont pass as a JV for bill wise opening balances since you cant make part payments at the time of payment.
So, use the A/P Invoices window for the same. Under that pick the service invoice option even for material invoices.
p.s. if opening balances are 2009-10 create a period as 2008-09.

Opening Balance of Investment/Equity.

As we are migrating to BCS system the investment by one entity is not match with equity in another intercompany.
I understand when we execute the COI function initially after loading the opening balance ,the balancing entry goes to Goodwill.
But can these entry be adjusted against the Retained earning due to business scenario since the aquisition is old one, except for BCS.
The question is:
1. it normal to post such entry to 'Retained earnings' using level 30 manual entry.
2.Can the COI function be configured in such a way for selected company codes that these differences go to 'Retained earnings' automatically than update the goodwill.
3.Can a reclassifcation function be used at level 30 to transfer such entry from Goodwill to retained earnings account.
Appreciate to share your experience..Points will be awarded will be helpful answers.

1. In many cases we use manual entry for posting level 30 adjustments. However I recommend you include the retained earnings at the time of go-live with the first consolidation AFD entries.
2. It may be possible (not sure) to use retained earnings as the goodwill account in the COI configuration and subsequently change it to the true good will account after the cut-over of first consolidation period. That is unless there is actually a situation where goodwill should be posted in the first period.
3. A reclassification could be used for this conversion. If so, I recommend the task be removed after the first period of using BCS, or the method be limited to the period and year of first consolidation with BCS. As with 2 above, this will not work if there is actually a situation where goodwill should be posted in the first period.

How to open balances for new company

Please
tell me how to imort the balances of G/L a/c, Business Partner, Stock of new define company.
Regds
Narendra

Hi,
The opening balances import can be performed using data transfer workbench. The SAP language for that is data migration and opening balance. I have the file and you can send me your e-mail to [email protected] if you need it.
Btw, you could see the excel template samples in the folder C:\Program Files\SAP\Data Transfer Workbench\Templates\Data preparation examples\10. Testcase1_Test Data for Import function. You must prepare the outstanding invoices, COA, BP master data and stocks in warehouse, etc. It is really needed to fill in the excel template. Working together with technical consultant is better. Do not forget to look for assistance using SDK help files in this folder : C:\Program Files\SAP\SAP Business One SDK\Help.
When you are performing the DTW job, remember that the errors happened usually caused by wrong setting or data setting in the data transfer workbench (DTW) excel template.
Rgds,

Migration - Opening Balances

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