Multiple GL Journal Import through Datafile.......

Hello all,
I have to import more than 1000 gl line to gl interface table. since i'm a functional guy not much comfortable in technical.
I herewith attached the update query for single line.
insert into GL_INTERFACE (
STATUS, LEDGER_ID, USER_JE_SOURCE_NAME, USER_JE_CATEGORY_NAME,
ACCOUNTING_DATE, CURRENCY_CODE, DATE_CREATED, CREATED_BY,
SEGMENT1, SEGMENT2, SEGMENT3, SEGMENT4, SEGMENT5,
ACTUAL_FLAG, ENTERED_DR, ENTERED_CR, GROUP_ID
values (
'NEW', 1, 'Payroll', 'Payroll',
to_date('DEC-22-2008','MON-DD-YYYY'), 'USD',
to_date('DEC-23-2008','MON-DD-YYYY'), 1092,
'01', '000', '1110', '0000', '000',
'A', 0.00, 1000.00, 12345
I am submitting the data file FYI...
'NEW', 1, 'Payroll', 'Payroll', to_date('DEC-22-2008','MON-DD-YYYY'), 'USD', to_date('DEC-23-2008','MON-DD-YYYY'), 1092, '01', '830', '5300', '0000', '000', 'A', 1000.00, 0.00, 12345
'NEW', 1, 'Payroll', 'Payroll', to_date('DEC-22-2008','MON-DD-YYYY'), 'USD', to_date('DEC-23-2008','MON-DD-YYYY'), 1092, '01', '000', '1110', '0000', '000', 'A', 0.00, 1000.00, 12345
Is it possible to write query like below
LOAD DATA INFILE 'D:\flat.txt' INTO GL_INTERFACE fields terminated by "," optionally enclosed by '"'
(STATUS, LEDGER_ID, USER_JE_SOURCE_NAME, USER_JE_CATEGORY_NAME, ACCOUNTING_DATE, CURRENCY_CODE, DATE_CREATED, CREATED_BY,
SEGMENT1, SEGMENT2, SEGMENT3, SEGMENT4, SEGMENT5, ACTUAL_FLAG, ENTERED_DR, ENTERED_CR, GROUP_ID )
But the above insert command not running successfully...
Please help me on how to give a import multiple lines and where I need to give path for the data file.
Thanks and Regards,
Muthu
[email protected]

I do not think it is possible. One way is to run this concurrent program on some other instance (i.e. DEV or TEST), and estimate the time. Though other instances may be different in configuration and hardware setup, it should be helpful in estimating the time required for this concurrent program to complete.
You may also log a SR and confirm this with Oracle Support.

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Journal Import - Multiple Reporting Curriencies

Can someone please let me know how i can handle Journal Import Process for Multiple Currencies, Please let me know the validation i need to be perform.

the whole error i am facing is below :
group id = 452132
LEZL0023: Journal Import can only process data from one table at a time.
<x gllcnt() 19-OCT-2012 00:33:21
Error in: gllcnt
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sqlerrmc:
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Journal Import References

Hello,
I am using the follwoing code to import a journal to GL:
INSERT INTO GL_INTERFACE
     (STATUS, SET_OF_BOOKS_ID, USER_JE_SOURCE_NAME,
     USER_JE_CATEGORY_NAME, ACCOUNTING_DATE, CURRENCY_CODE, DATE_CREATED, CREATED_BY, ACTUAL_FLAG,
     CURRENCY_CONVERSION_DATE, USER_CURRENCY_CONVERSION_TYPE, CURRENCY_CONVERSION_RATE,
     CODE_COMBINATION_ID, ENTERED_DR, ENTERED_CR,
     REFERENCE10)
VALUES('NEW', i.set_of_books_id, i.je_source,
i.je_category, i.accounting_date, i.currency_code,
SYSDATE, i.user_id,'A',
i.accounting_date, DECODE(i.currency_code, 'USD', 'User', 'Corporate'), DECODE(i.currency_code, 'USD', 1, NULL), i.code_combination_id, i.entered_dr, i.entered_cr,
i.description);
The thing is that I need to put a description that appears in gl_je_headers and not only in gl_je_lines, does anyone know which column has to be filled to achieve this?
Thanks

Refer GL User guide. It Explains all reference columns like
REFERENCE1 (Batch Name): Enter a batch name for your import
batch. Journal Import creates a default batch name using the
following format: (Optional User–Entered REFERENCE1) (Source)
(Request ID) (Actual Flag) (Group ID). If you enter a batch name,
Journal Import prefixes the first 50 characters of your batch name
to the above format.
REFERENCE2 (Batch Description): Enter a description for your
batch. If you do not enter a batch description, Journal Import
automatically gives your batch a description using the format:
Journal Import (Source) (Request Id).
REFERENCE4 (Journal entry name): Enter a journal entry name
for your journal entry. Journal Import creates a default journal
entry name using the following format: (Category Name)
(Currency) (Currency Conversion Type, if applicable) (Currency
Conversion Rate, if applicable) (Currency Conversion Date, if
applicable) (Encumbrance Type ID, if applicable) (Budget Version
ID, if applicable). If you enter a journal entry name, Journal Import
prepends the first 25 characters of your journal entry name to the
above format.
REFERENCE5 (Journal entry description): Enter a description for
your journal entry. If you do not enter a journal entry description,
Journal Import automatically gives your journal entry a description
using the format: Journal Import – Concurrent Request ID.
REFERENCE6 (Journal entry reference): Enter a reference name or
number for your journal entry. If you do not enter a journal entry
reference, Journal Import automatically creates a journal entry
reference called Journal Import Created.
REFERENCE7 (Journal entry reversal flag): Enter Yes to mark
your journal entry for reversal. If you do not enter Yes, Journal
Import automatically defaults to No.
REFERENCE9 (Journal reversal method): Enter Yes to use the
change sign method, No to use the switch debit/credit method.
REFERENCE10 (Journal entry line description): Enter a
description for your journal entry line. If you do not enter a
journal entry line description, Journal Import uses the subledger
document sequence value. If there is no document sequence value,
Journal Import creates a journal entry description called Journal
Import Created.
REFERENCE21 through REFERENCE30: Enter a reference name
or number to further identify your import journal entry lines.
Columns REFERENCE21 through REFERENCE30 map into
columns REFERENCE_1 through REFERENCE_10, respectively, of
the GL_JE_LINES table.
REFERENCE3: Do not enter a value in this column.
REFERENCE11 through REFERENCE20: Do not enter a value in
this column.
Cheers
Sunil Chawla

Controlling Journal Import from Gl_INTERFACE

Hi All,
We are moving data into GL_INterface through a conc program. All the not null fields are populated and when joournal Import is run, it is imported properly.
The requirement:
Now, we need a control, such that we will have a param, Yes_No, and if we select No, the data will be inserted into GL_INTERFACE but some flag/field will be unchecked or something so that when the journal import runs the records won't be selected to import. it should just sit in GL_Interface.
I have checked the GL_INTERFACE table and not getting any field which when set to a value, won't be picked by journal import. Anyone has worked on this or has the required info?
Thanks
Shanks

Hi Shanks,
If you requirement is for the records not to be selected in journal import then try inserting the records with a different value other than NEW or the one which is not recognized by the journal import program in the Status Column.You can get these values from an already run journal import listing out the values or codes which are recognized by the journal import.
Regards,
Kumaran

How Journal Import groups records from GL_INTERFACE into Journal Headers

Hello,
Does anyone know how or using what criteria the Journal Import program groups records from the GL_INTERFACE into Journal Entries?
The R12 User Guide says that :
REFERENCE4 (Journal entry name): Enter a journal entry name for your journal entry.
Journal Import creates a default journal entry name using the following format:
(Category Name) (Currency) (Encumbrance Type ID, if applicable) (Currency
Conversion Rate, if applicable) (Currency Conversion Date, if applicable) (Originating
Balancing Segment Value), chopped to the first 100 characters. If the above results in
multiple journals in the same batch with the same name, then additional characters are
chopped off, and a 2, 3, 4, and so on, is added for the second, third, fourth, journals with
the same name.
Does it mean that for every unique combination of Category+Currency+CurrencyConversion Rate+Currency Conversion Date, a Journal Header would be created? I also found that although not mentioned in the user guide, if the Accounting Date within a group of records is different, the import program includes accounting date to the above criteria and tries to create separate Journal headers per Accounting Date.
Also, is there a way to override this ( Category+Currency+CurrencyConversion Rate+Currency Conversion Date) criteria?
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any suggessions on the above query?
Thanks & regards
Aboo

Journal Import Issue

Hi
Our organization have a multiple branches.
we are generating the Branchwise Journal vouchers in a single batch for payroll salary .
For the same , we are using Journal Import program and runs successfully also.
Now , we want to create a Document Number for each J.V. in this single batch.
Can anyone suggest the way to accomplish this task ?
Thanks in advance ..
regards
sanjay

Hi
Our organization have a multiple branches.
we are generating the Branchwise Journal vouchers in a single batch for payroll salary .
For the same , we are using Journal Import program and runs successfully also.
Now , we want to create a Document Number for each J.V. in this single batch.
Can anyone suggest the way to accomplish this task ?
Thanks in advance ..
regards
sanjay

Excel Spreadsheet Journal Import

I'm trying to debug an issue related to using the Excel Spreadsheet Journal Import. Where does the validation take place? I'm using Financial 9.0. But what actually happens when you click the import button? It looks like an XML message is sent. Does anyone know if this happens and if so what the name of the message is that is supposed to handle the incoming message??
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Michael Witherell wrote:
Kathleen,
No, Data Merge won't do. The context of need in this case is placing an Excel spreadsheet into InDesign; with Show Import Options turned on; with the workflow idea of bringing it in unformatted; yet applying a pre-made TableStyle to it.
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Therefore, upon placing, the TableStyle appears to fail to some degree until you catch up with the Header Row conversion.
Best to you,
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I'm not sure if this would help:
* Create the heading row content on the master page, either as literal text in a text frame, or as a text variable.
* Use Data Merge multiple records per page mode on the body page.
This creates a pseudo table heading above the merged data on each new page. You'll have to adjust the height, vertical justification, and text wrap when defining the master page text frame text wrap to force the merged data to begin below it on the page.
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Peter
Peter Gold
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Journal import is fail to transfer to GL

Dear all,
I have a problem transferring journal import (cost management) to GL while the transactions were complete then it cause there is discrepancies between cost management report (account distribution) and GL.
For your info, the process that I have done :
1. Create accounting, create accounting-cost management, create accounting-receiving in every sub inventory.
2. Transfer journal to GL-cost management, transfer journal to GL-receiving in every sub inventory.
Thank you for kindly attention, and looking forward to positive reply.
Regards,
Hengky

Dear Adigopula,
Yes, it is nor match. My detail problem as follow :
Every time, I do monthly closing, I always reconcile the balance all account distribution from cost management-SLA through request "Material Account Distribution Summary, Receiving Account Distribution Report, and WIP Account Distribution Report" with GL. Since 3 months ago, it was not balance. Hence, just to make sure that some journals might be failed to be transferred to GL, I requested "sub ledger exception close period" which is the report that indicate weather some journals were error. There were some journals listed on it. I have tried to be done with "create accounting and transfer journal" two times but it was not working.
Note.
I run Create Accounting - Cost Management from Cost Management - SLA Responsibility every 2 or 3 days and end of the month.
Thanks and regards,
Hengky

Importing Through DTW : "Invalid ItemName'M' in Enum 'BO Gender Types

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I am trying to import in a Business Partner,the contact person in which the gender and date of birth is to be imported.?its showing an error named "Invalid Item Name'M' in Enum 'BO Gender Types 65171.
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Hi sudha,
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Journal Import finds no records in GL_INTERFACE for processing.

Hi,
I'm using the Oracle Web ADI (11i) to upload journal entries form a spreedsheat to GL.
When the request is finished, this message is shown on the out put :
Journal Import finds no records in GL_INTERFACE for processing.
Check SET_OF_BOOKS_ID, USER_JE_SOURCE_NAME, and GROUP_ID of import records.
If no GROUP_ID is specified, then only data with no GROUP_ID will be retrieved. Note that most data
from the Oracle subledgers has a GROUP_ID, and will not be retrieved if no GROUP_ID is specified.
Can you help me to reslove it.
Thx.

Hi Msk;
You have below errors,
LEZL0008: Found no interface records to process.
LEZL0009: Check LEDGER_ID, GROUP_ID, and USER_JE_SOURCE_NAME of interface records.Journal Import Finds No Records in gl_interface for Processing [ID 141824.1]
Journal Import Finds No Records in GL_INTERFACE For Processing For AX and AP Sources [ID 360994.1]
GLMRCU does not populate GL_INTERFACE to produce journal for reporting sob [ID 1081808.6]
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How not to get a 'Journal Import Created' description at the Journal Entry Lines?

For records loaded thru the Journal import,
I always get a 'Journal Import Created' description at the Journal Entry Lines.
Instead of this description, I want a
more useful information which I may
include at the GL_INTERFACE table
possibly at the REFERENCE10 field.
For those who will reply to this question,
thank you very much in advance.
null

To populate this journal description, the Reference10 field must be populated in the GL_INTERFACE table.
However, I have also discovered (version 11.03) that if you populate this field, but then import summarized journals, Oracle discards the value and reverts to "Journal Import Created" unless the value in the reference10 field is identical for all records to be summarized.
null

AP Journal Import Error

Hi all,
While running process to import journal error occured. Description of error are as below:
1) User run ACCOUNTS PAYABLE JOURNAL ENTRY EXCEPTION REPORT, run completed with no error.
2) The follow up auto run of JOURNAL IMPORT EXECUTION REPORT was interrupted due to failure of Oracle System resulting in a shutdown of the Server. Status Indicated Journal Import Completed with Error. No output file was generated.
3) User then follow up with GL Supervisor responsibility and when 'GL Supervisor --> Journal --> Enter' is run and posting the month is queried, no unposted posting can be found for the data imported.
4) Subsiquent re-run of ACCOUNTS PAYABLE JOURNAL ENTRY EXCEPTION REPORT and JOURNAL IMPORT EXECUTION REPORT completed with no error. However, output indicated NO DATA FOUND.
Below are the output for the re-run:
Sawit - Set of Books ACCOUNTS PAYABLE JOURNAL ENTRY EXCEPTION REPORT Date: 02-APR-07 Page: 1
Invoice Distributions with Exceptions
|----------------Invoice------------------| |--------------------Distribution------------------| Exception
Supplier Name Invoice Number Currency Amount Num Amount Description GL Date Code
*** No data exists for this report ***
Sawit - Set of Books ACCOUNTS PAYABLE JOURNAL ENTRY EXCEPTION REPORT Date: 02-APR-07 Page: 2
Invoice Payments with Exceptions
|----------------Payment------------------| |----------------Invoice Payment---------------| Exception
Supplier Name Document Number Currency Amount Num Invoice Number Amount GL Date Code
*** No data exists for this report ***
Sawit - Set of Books ACCOUNTS PAYABLE JOURNAL ENTRY EXCEPTION REPORT Date: 02-APR-07 Page: 3
Reconciliation Payment Distributions with Exceptions
Supplier Name Document Number Currency Amount Line Type GL Date Exception Code
*** No data exists for this report ***
Sawit - Set of Books ACCOUNTS PAYABLE JOURNAL ENTRY AUDIT REPORT Date: 02-APR-07 Page: 1
TRANSFER TO GENERAL LEDGER : POSTED INVOICES
Currency :
Supplier Na Invoice Num GL Date Accounting Flex Entered Debit Entered Credit Accounted Debit Accounted Credit
*** No data exists for this report ***
Sawit - Set of Books ACCOUNTS PAYABLE JOURNAL ENTRY AUDIT REPORT Date: 02-APR-07 Page: 2
TRANSFER TO GENERAL LEDGER : POSTED PAYMENTS
Bank Acccount :
Payment Document :
Currency :
Supplier Na Document Num GL Date Accounting Flex Entered Debit Entered Credit Accounted Debit Accounted Credit
*** No data exists for this report ***
Sawit - Set of Books ACCOUNTS PAYABLE JOURNAL ENTRY AUDIT REPORT Date: 02-APR-07 Page: 3
TRANSFER TO GENERAL LEDGER : POSTED RECONCILIATION DISTRIBUTIONS
Bank Acccount :
Payment Document :
Currency :
Supplier Na Document Num GL Date Accounting Flex Entered Debit Entered Credit Accounted Debit Accounted Credit
*** No data exists for this report ***
Sawit - Set of Books Journal Import Execution Report Date: 02-APR-07 08:28
Concurrent Request ID: 706386 Page: 1
Journal Import finds no records in gl_interface for processing.
Check status, set_of_books_id, je_source_name and interface_run_id of import records.
***** End of Report *****
5) Check done on the gl.gl_interface show no data.
6) Check done on the gl.gl_je_batches show no such data.
7) A Sweep of un-imported journal before closing of period is done shows no record found of unposted records.
8) As of date, user have closed the period of Mar-07.
The question is, how do we repost the required data for the month of Mar-07 and to allow for posting into GL using the 'GL Supervisor --> Journal --> Enter' form?
Please help....thanks a lot..

I would say those exceptions always happening with Java products of Cisco.
You need to open a Cisco TAC case for them to collect logs and see in details (in programming view) why this exception is happening.
From my experience this may take sometime because the TAC engineer usually have no idea about the programming so he forward the logs analysis to a programmer who can understand.
If you can open a TAC case then this should be your next step.
Good luck.
Amjad
P.S: The main reason of most such exceptions is bugs.

Journal Import - Reference 6 field

We have recently upgraded from R11.5.10 to R12.1.3.
We are uploading Journal Entries using GL_INTERFACE table from extrnal sources. We are populating Reference1 'Batch Name', Reference4 'Journal Name' & Reference6 'External reference id'. While running Journal Import in R11, Single header is created based on reference4 even though there are 2 same Journal Headers (reference4) having 2 different reference6 information.
But when we are running the same scenario in R12, it's creating different headers based on reference6 (external reference id) - we can verify this in GL_JE_HEADERS.external_reference.
Need your help to know why Journal Import in R12 considering reference6 to create separate Journal headers.
Regards

I wont be able to comment on it with certainity.
You can perform a trial and error run by doing the following:
1st case: i would recommend you to run the Jounral Import by setting the Descriptive Flexfield Import as Yes and with validations and without making the changes in the code.
2nd case: i would recommend you to run the Jounral Import by setting the Descriptive Flexfield Import as Yes and with validations and by making the changes in the code.
Compare the results of the two scenario above and make changes accordingly if required, However prior to making the changes please consult it with a technical resource to get his thoughts on the same.
Also you can evaluate what validations are provided by Oracle while importing the DFF since may be that you dont have to anything else apart from your side and Oracle standard code can take care of the same.
Hope this helps
Thanks and Regards
Manish Jain.

Payables Transfer to General Ledger does not kick off Journal Import

Hello,
This is on 11.5.10.2.
We have some invoice batches that are not posted in GL. This problem is sporadic and only happens for some batches and not all. It is unclear to why some batches are posted fine and others are not.
The problem is at payable trasnfer to General Ledger program. After these batches are validated and create accounting has been executed successfully, we submit Payables Trsnfer to General Ledger program.
This program does not kick of Journal Import child process for these batches. It just completes normally without showing any error detail on log/output.
What could be the reason? Why Payables Transfer to General Ledger is not kicking off Journal Import for these batches?
I have even verified GL_INTERFACE and there is nothing there.
Please advise.
Thanks
D

Are these invoices accounted, and was create accounting done for these Invoices?
If so these should be available for the import.

Multiple GL Journal Import through Datafile.......

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