OB74 clearing rules

Hi all,
I want to clear one gl account automatically using OB74 rules. But I have an exception that this transaction doesnt cover.
I explain in detail:
We are receving bank statements in USD and EUR. So, invoices have to clear automatically in both currencies. With the rule defined below I can just clear automatically invoices posted in EUR (Local currency) or foreign currencies. But for USD I dont want to clear by local currency but Document currency.
Rule defined:
gl account 11000 using criterion DMBTR
And I cant change the rule into criterion AMOUNT, because invoices in foreign currencies doesnt match with bank statemetn in EUR....
How can I manage to get both rules in the system?
Many thanks
Regards
M

Dear Mansika,
You want to clear the GL Account 110000 by Amount in local currency (DMBTR) when the currency is EUR. When the currency is USD the clearing is in Amount in Document Currency (WRBTR).
SAP Standard doesn't provide conditional criteria for automatic clearing however you can use a substitution rule for this process.
Look my suggestion below and let me know if it was helpful.
Define 2 additional steps in your Substitution Rule:
Step 1
Prerequisite:
BSEG-HKONT (GL acc) = '110000' and BKPF-WAERS (Moeda Doc) = 'EUR'
Substitution:
BSEG-DMBTR (Amount Local Currency) = BSEG-ZUONR (Assignment)
Step 2
Prerequisite:
BSEG-HKONT (GL acc) = '110000' e BKPF-WAERS (Moeda Doc) = 'USD'
Substitution:
BSEG-WRBTR (Amount Local Currency) = BSEG-ZUONR (Assignment)
Transaction OB74
GL ACC: 110000 / Criteria: ZUONR (Assignment)
I suggest that you set up the field 'assignment' as a selection criterion. If you have any use for this field look for some other field that is not being used.
Regards

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GRIR - Criteria set in OB74 - Additional rule for automatic clearing

Hi,
WIth reference to the subject of this post, I would like to have advice on the commonly used criteria for the GRIR GL account.
My GL master for this GRIR settings: sort key is 010: Purchase order no., which is EBELN (Tcode: OB16).
Currently the settings at OB74 - Additional rule for automatic clearing for my GRIR are as follows:
DMBTR, Amt.in loc.cur.
ZUONR, Assignment
EBELN, Purchasing Document
My issue is due to the criteria of DMBTR, Amt.in loc.cur, I am not able to clear the GRIR GL using F.13, and after I remove the criteria: DMBTR, Amt.in loc.cur, I manage to clear all my GR and IR entries which have 0 balance in amount in local currency.
KIndly advise.
P/S: DO I need to have the following settings, additionally?
Define Tolerance Groups for G/L Accounts
Define Tolerance Groups for Employees
Assign Users to Tolerance Groups
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Thanks in advance.

Thanks.
But my problem is as follows:
My issue is due to the criteria of DMBTR, Amt.in loc.cur, I am not able to clear the GRIR GL using F.13, and after I remove the criteria: DMBTR, Amt.in loc.cur, I manage to clear all my GR and IR entries which have 0 balance in amount in local currency.
Do you have any idea?

Different clearing rules in SAPF124

Hi Gurus,
usually we use the filed ZUONR as automatic Clearing rule for GR/IR account.
Now we have a Company code, which has a another Content in this field. We could use fields EBELN and EBELP.
The rules I store in customizing..are they like "and-rules" or is this like an "or" - this is because we can not set the rule by company code and of course we still need the ZUONR rule... so if it is an "and" we don't have a chance here anyway...
2.) Any suggestions how to solve it?
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Sandra

Hi Sandra
The conditions in OB74 are "AND" conditions.
Since, we cannot set the criteria at company code level, I would suggest that you use different G/L accounts for the purpose of different criteria.
Since, COA has a vast number of G/L accounts, you can look for some G/L numbers which are not used in any other company code as of now and use them for your purpose only in this particular company code after configuration.
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Sowmya

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Hi Folks,
We have a requirement in FICA clearing rules to apply the payment against unpaid security deposit irrespective of the due date. I have the below rule configured as the first step in my clearing variant.
Grouping String: 019 (statistical indicator); Grp Rule: 3; Char Value: H (security deposits); AIRI: 4; Group: 019
Sort characteristic: 010 (Due date); Rank: 3; Char value: H; Rank: 1
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Am I missing something here? Please share your suggestions.
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Santosh:
This rule will not work in account maintenance. You would need to include the data about the credits into your grouping criteria in order for that to work. Most clearing rules do not work for account maintenance as they do for payments. You probably need to have a separate variant with a rule not based on statistical indicator, but rather based on transaction value or maybe create your own custom grouping via TFK116.
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bill.

FICA: clearing rules to applying payments against unpaid security deposits regardless of due date

Hi Folks,
We have a requirement in FICA clearing rules to apply the payment against unpaid security deposit irrespective of the due date. I have the below rule configured as the first step in my clearing variant.
Grouping String: 019 (statistical indicator); Grp Rule: 3; Char Value: H (security deposits); AIRI: 4; Group: 019
Sort characteristic: 010 (Due date); Rank: 3; Char value: H; Rank: 1
I have maintained the corresponding clearing variant in all the clearing types (account maintenance, automatic clearing, and incoming payments); However, I still see that the items are cleared only based on due date;
Am I missing something here? Please share your suggestions.
Thanks,
Santosh
Moderator update - question solved with FICA: Clearing rules for account maintenance & auto clearing to apply credits against unpaid security deposits regardless of due date
Message was edited by: William Eastman

Santosh:
This rule will not work in account maintenance. You would need to include the data about the credits into your grouping criteria in order for that to work. Most clearing rules do not work for account maintenance as they do for payments. You probably need to have a separate variant with a rule not based on statistical indicator, but rather based on transaction value or maybe create your own custom grouping via TFK116.
regards,
bill.

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Hi,
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Hi Amlan,
Thank you for your suggestions.
Our clearing rule reflects the regulatory and business requirements and therefore we cannot change it. If we create P2P based on the standard SAP open item sorting logic, and then clear them first, it would violate our clearing rule.
I do not quite understand your suggestion - "The P2P items against the customer account can be put on direct debit". Could you please elaborate it if you get a moment? Thank you!
I just received SAP's reply to my OSS message. Below is the reply:
"I checked the situation in our reference system and I found out that
the displayed fields of the open item processing in transaction fp2p1
results from customizing (under FI-CA=>Basic Functions=>Open Item
Management=>Define Line Layout Variants for Open Item Processing).
Unfortunately there is no possibility to define a default sorting
variant. Also in the open item processing itself is no option to
define a default sorting. As the functionality does not exist I
recommend you to fill a development request. In SAP note 11 you'll
find more information about it."
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Hi,
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Dear colleagues,
I'm using clearing rules to clear customer open line items. I've defined one for deudor accounts. I tested for a manual payment and it worked correctly, but when I tried to test it for an automatic payment, It didn't bring me all the fields that I defined in the clearing rule to the cleared line item.
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All Experts.
I want to what is clearing rule in FI ( OBIA & OBIB )? In mysystem OBIA is blank but in OBIB it is showing in Account Type K and clearing Rule is CH where it is not define in OBIA. So from where it come exactly ? I am facing one problem that when I am posting one clearing entry through F-04 i am getting Mesage Class X short Dump. I am not able to solve that Short Dump.
I thought it may be generating more line items which is overflowing by system and having relation with clearing rules , specifically summarization of line items !
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Edited by: Sharvari Joshi on Feb 17, 2010 5:32 PM
Edited by: Sharvari Joshi on Feb 17, 2010 7:11 PM

Experts please help.
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Clearing Rules for Defferals

We have requirement where if the deferral date is populated in the document or item then any incoming payment should not clear that item or document in cases where deferral date is in future,
Any item with no deferral date should clear, any excess payment should be posted as on account payment,
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Hi,
If you are unable to get the desired result through configuration, then code custom program logic in FI-CA Event 110 to distribute your incoming payment amount.
In this Event, you can inspect for the attributes of the items to be cleared (e.g. Deferral Date greater than payment date), and decide on the amount to be posted as Payment on Account.
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Ivor M.

Automatic Clearing Rule for Customers

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I have a query regarding Automatic clearing rules for the Customers.
I want to clear all the debit balances against all credit balances for each customer (irrespective of the assignment). The exact amounts are not matching though.
Can this be configured for Cusomers in 'Automatic Clearing Rules'?
Please Advise.
Thanks in Advance,
Safi

Hi,
You can use the transaction code F-32 to clear debit and credit items of a customer account. You can only clear open items from one account. You can use this function to clear debits and credits that balance to zero (for example, invoices and payments that have already been entered into the customer account).
Reward points if it is helpful.
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Clearing rule in FICA

Hi,
In my current project there is a clearing rule to clear the open amounts.
suppose customer has two open items:-1. Electric bill(enery bill):-$100
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If customer pays $70 then electric bill will be cleared.
I want to know are there any standard fuction module or program which decides which amount will be clear first? or it is totally controled by SPRO confiuration?
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1
For clearing you use the transaction F.13 and use the option G/R account special process. In this case the field assignment field is not important.
An other option to Prepare Automatic Clearing and set up ther for the GR/IR account a rule based on PO an PO line item number
There are to sort keys for PO's use the ome with order / line item
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I am trying add field REBZG-Invoice reference in OBIA t.code (Clearing rules for GL) . Requirement is while clearing the document system has to post separate clearing document for each invoice.
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Hello,
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can any one please tell me how BRS happens in SAP, and on which basis documents cleared after the BRS. My intention asking this question is that where we are making the settings for clearing a document. I hope my questiion is clear. Iam expecting step by step explaination.
Thank& regards
Shankar chitupolu

Hi:
Welcome to SDN..if you are on manual BRS FF67 then following is the procedure to change the clearing rules. BRS gets posted as per setting in clearing rules ..Based on assignment number or reference number BRS gets posted to main account. Hi:
Please follow as given and hopefully it will help you...
1...Go to SPRO...Financial Accounting....Bank...Business transactions...Payment Transactions...Manual Bank Statement..Create a new transaction with sign - and do not assign anything in posting rule for now and enter 15 (based on it data will be entered in assignment field) in Algorithm field , save.
2...In define posting keys and posting rules...create an account symbol for the one you did in step 1..In Assign account to account symbol please use account symbol created earlier and acc mode + and currency should be + too. In GL Account area please list the outgoing GL initials which you are using for outgoing postings..
In create key for posting rule define a posting rule and now go back to step 1 and assign the posting rule you created to the transaction type
In define posting rules please maintain posting rule as define above...in posting area assign 1. give nothing in first posting key.assign account symbol as created earlier...now give give posting key 50..give account credit Bank...and a suitable document you use for posting BRS...In posting type give 4.
Your Manual Bank statement is ready ....
Go to FS00 select your bank outgoing GL account there and in create/bank.interest tab double click on Field status group..in general data make assignment number mandatory for posting...
Go to FB50....post and outgoing transaction using the GL given above it will require you to enter assignment number enter 123 and post. In FF67 Select the new statement , proceed with your normal data entry and give the transaction you created in above , enter value date, amount and in bank ref field enter 123 as given in FB50.
Save and post it. Now it should work.
Regards
Edited by: Atif Farooq on Oct 9, 2011 6:21 PM

Clearing Rule example PLEASE!

Hi guys: Below is my business situation.
When I post an entry using F-04, I want to transfer the data in ref key 1 of the cleared item to the item that is being created as a residual item.
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In you case you can try substitution.
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OB74 clearing rules

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