Open Down Payment Amount

Hi Everyone,
I had a sales order which had a 50% down payment invoice created. The down payment invoice was paid by the customer. There were three different deliveries against the order as they were partial shipments. This led to three different invoices. Our customer did not apply the down payment to the first invoice by accident. They then applied the down payment against the second and third invoices. However, this has left a balance open on the down payment. The last two invoices did not total the down payment amount.
The first invoice that was created without the down payment applied against it is still open. However, I can't seem to apply the down payment to the invoice. Our customer, in an attempt, to correct the general ledger, did a journal entry to correct the g/l portion. However, when I look at the Down Payments to Draw window (I get to it by going to an invoice that had a down payment applied against it and pressing the ... button next to Total Down Payment) it still shows an open amount. How do I apply this open amount so it no longer appears? Is there anyway to apply this against the first invoice? If not, how do I clear this out of there?
I appreciate anybody's help.
Thank you,
Amanda Ramstack

Hi Kerstin and Suda,
Thank you for your responses as well. I appreciate the help.
I wasn't able to do an internal reconcilliation because the down payment amounts are not listed. So, I tried the process Kerstin suggested in a test environment. I have a few questions:
- What should I do if this an applied amount against the existing A/R Invoice?
- How does this affect sales history? Will it appear as if the customer has bought these items twice instead of once?
My biggest concern is in regards to the applied payment. How should I handle this?
Thank you again for your help.
Amanda

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In SAP, when Down Payment is called through Payment Request, the "amount" field will be changeable mode.
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Hi Awais,
Let me explain the background of the system behavior.
Based on your explanation I assume you refer to the US localization of Down Payments. The scenario which you describe is a definition of the system. The reason for the functionality is following:
There is a possibility to create Down Payment based on the Sales/Purchase order. After the creation of the payment there is in the background created Down Payment Invoice in the system.
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Hi all,
Our customers are using SAP 2007-PL15 and SAP 2007-PL41.
When we want to create a down payment for a sales order, and we want to pay the entire amount of the sales order, including tax, we have to put an amount inthe TOTAL field of the Down Payment window since by default, the down payment amount is the total of the invoice before applying tax. The DPM is
higher than 100% (strange but I think it's normal since the down payment is not planned to take the tax in consideration).
Then, we create an incoming payment for this down payment. It's ok.
Then, we create an invoice based on the sales order we have paid with the down payment. It's impossible to use the down payment for the invoice... why that ? We receive the error 'The amount of down payment must be less than the invoice amount'. This causes big headaches to our customers !!
Could you explain us what to do please ?
thanks,
Luce

I'm very sorry, I have a similar question in dealing with AP Down Payment Request Linked to AP Invoice, my case like this:
1. I created 3 AP DPRs,their amount are each 100,000 RMB(for example, their document number are 10,11,12). then do the outgoing payment fully paided.
2. I created a AP Invoice with the amount 150,000 RMB(for example, this AR Invoice document number is 5). I use the buttom"Total Down Payment",and selecet AP DRP No.10 and 11. When I click the buttom"Add",an error shows:
The amount of down payment must be less than the invoice amount
and I don't know how to continue.....
Many Thanks
Kam
(PS:My English is poor,forgive me please. Shall I Speak in Chinese? then I can describe this question more clearly.)

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After creating down payment request while making down payment,one information message shows in status bar "Down Payment amount is more than invoice amount"
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Thanks in advance
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Dear,
Ideally this message should appear at the time F-54 transaction when down payment is greater or lesser than invoice amount.
But as you said it is appearing at time of F-48 so please check purchase order is entered and invoice has been done for that invoice with variances.
If query does not belong to any of above, please elaborate the scenario and also provide message number.
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Chintan Joshi

Regarding Tds at the time of down payment

Hi All,
At the time of down payment we are deducting the TDS for the vendor,
and at the time of invoice we are deducting TDS only to the extent of the balance amount outstanding (invoice amt - downpayment amt).
After this we are clearing the downpayment made to the invoice raised with trax. F-54.
when we are making outgoing payment to the vendor, the TDS amount which is deducted at the time of Down payment is also being debited (here the down payment amount is fully credited and the TDS amount at the time of downpayment is getting debited).
Any how the amount is correct but there will be a open item created in the TDS account and at the time of making payment to the bank for TDS this will come as a open item (j1inchln).
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payment related all tax types deselect the radio button of central invoice prop. and select No central inv. under central invoice tab
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assign points if useful
Edited by: Sai Krishna Vallurupalli on Jul 1, 2008 1:05 PM

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Hi Gurus,
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Hi Ravi,
For down payment in Payable Account we use in the order these transactions :
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F110 or F-53 : We pay the difference between an invoice amount and a down payment.
Finally when we post a payment we clear at the same time the invoice, the down payment and a the vendor payment doc.
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Dear experts,
Our business requirement is after the release of purchase order system should not allow the user to change the down payment amount or percentage. I checked the screen layout of purchase order but I di not found any field related to down payment.
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Hi,
For simple solution, please find below which I tested.
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Open Down Payment Amount

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