Output - medium Email

Hello All,
how do we configure for an output email trans.medium? and the output to shiptoparty go in PDF format, could be let me know the steps and methods.
Mahesh

Hi ,
PLease go through the link below , hope thid help.
http://www.sap-img.com/sap-sd/how-to-maintain-output-types-in-sd.htm
http://help.sap.com/saphelp_46c/helpdata/en/30/c6853488601e33e10000009b38f83b/frameset.htm
http://help.sap.com/saphelp_crm40/helpdata/en/b3/58bf39f7568648e10000000a11402f/content.htm

Similar Messages

SapScript Form by email: Using output medium 5 - several email address

Hello, ppl
I've been doing some developing concerning the send of correspondence by email.
I've used output medium 5, and have have build email recipient parameters as follow:
Getting email address:
CLEAR address.
SELECT SINGLE smtp_addr FROM adr6
INTO address
WHERE addrnumber = p_adrnr
 AND persnumber = space
 AND flgdefault = 'X'.
IF address IS INITIAL.
 p_device = 'PRINTER'.
 EXIT.
ENDIF.
create recipient
swc_create_object lo_recipient 'RECIPIENT' space.
swc_set_element lt_container 'SendAsACopy'
 'X'.
swc_set_element lt_container 'AddressString'
 address.
swc_set_element lt_container 'TypeID'
 'U'.
swc_call_method lo_recipient 'CreateAddress' lt_container.
swc_object_to_persistent lo_recipient p_persistent_recipient.
create sender (current user)
swc_create_object lo_sender 'RECIPIENT' space.
swc_set_element lt_container 'AddressString'
 sy-uname.
swc_set_element lt_container 'TypeID' 'B'.
swc_call_method lo_sender 'CreateAddress' lt_container.
swc_object_to_persistent lo_sender p_persistent_sender.
And have called open_form as follows:
CALL FUNCTION 'OPEN_FORM'
 EXPORTING form = xformular
 language = ekko-spras
 OPTIONS = itcpo
 archive_index = toa_dara
 archive_params = arc_params
 device = xdevice
 dialog = xdialog
 mail_sender = p_persistent_sender
 mail_recipient = p_persistent_recipient
 EXCEPTIONS canceled = 01.
IF sy-subrc NE 0.
 PERFORM protocol_update USING '142' ekko-ebeln space space space.
 retco = sy-subrc.
 EXIT.
ENDIF.
Everything works fine ... problem is i need to send the email to several adresses and also add some as CC: instead of TO: in the email parameters.
Is this possible?
As far as i know mail_ricipient only allows one email reference ...
Please, provide some help.
Thanks,
Mário

LOOP AT <receiver_table>.
 w_email = <receiver_table-mailid.
*-- Create persistent send request
send_request = cl_bcs=>create_persistent( ).
*--Add document to send request
CALL METHOD send_request->set_document( document ).
*-- Get sender object
sender = cl_sapuser_bcs=>create(<Sender mailid / userid ).
*--Add sender
CALL METHOD send_request->set_sender
 EXPORTING
 i_sender = sender.
recipient = cl_cam_address_bcs=>create_internet_address( w_email ).
 RECIPIENT = CL_CAM_ADDRESS_BCS=>CREATE_INTERNET_ADDRESS( P_RECVR ).
*--Add recipient with its respective attributes to send request
CALL METHOD send_request->add_recipient
 EXPORTING
 i_recipient = recipient.
*--set send immediately flag
send_request->set_send_immediately( 'X' ).
*--Send document
CALL METHOD send_request->send( ).
COMMIT WORK.
endloop.

BADI for updating changing output medium in PO

Hi,
 Is there any BADI or exit present for updating the output medium in PO , based upon some criteria ?
 In my requirement I want to make output medium as 'email' and set email address to email ID of one of the partner function maintained in PO.
Thanks and Regards,
Amit R

Hi
At runtime, you will get the GUID in the BADI Interface.
Incase this BADI does not help, go for another BADI
1) BBP_SEND_MEDIUM_MODE
(Determines the Default Settings for the Send Medium)
2) 'BBP_OUTPUT_CHANGE_SF'.
Here are some related links ->
Re: PO output medium issue
Re: SRM PO SMARTFORM
Re: Control PO output to vendor
Re: Add a Printer ? -> LP01
Hope this will help.
Regards
- Atul

Quotation output through email,

HI All,
How can I send quotation output through email, Can some one provide me a step by step configuration guide for Output determination via email.

Hi,
I hope your using SAP Standard Output type for Quotation. That is "AN00".
This is how you configure that.
Go to Tx: NACE
Highlight "V1 - Sales" line & click on "Output types" button. Then click on "Display/Change" button to come to Change mode.
Then highlight "AN00 - Quotation" line & click on "Details" Icon. (Magnifying Glass)
Check whether your using correct Access Sequence for your client in the "General" tab. If not change it to correct one. This will determine whch out out you want to select during processing. You can create you own access sequence using "Access sequences" Option in the NACE Tx.
Go to "Default Values' tab and select "Dispatch time" as "4 - Send immediately when Saving" - this is to send the email as soon as you save the quotation. If you don't want that, select appropriate one.
Then double click on "Processing routines" node. there you have to add Medium as "7 - Simple Mail". Check whether the "Form" & "Program" are correct. This will determine the layout of the output. Else get a ABAP's help to customize that.
Go to "Partner Functions" node & add relevant "Medium" as 7 & enter relevant Partner function that you want to send the output.
Now configuration is over.
Go to Tx: VV11 to create master data. Enter "AN00" as output type & press Enter.
Based on the access sequence, enter relevant data.
Save.
Now check with a new quotation.
Best regards,
Anupa

Send GR output by email to GR recipient

Hi,
The requirement is to send the GR output by email to GR recipient at item level.
We have maintained the email ID of teh Gr recipient in SU01.
I have set up the output type WE01 for the transmission medium 5 - external send.
When I trigger an output for WE01 and transmission medium 5, the output is by default sent to the GR creator.
Is there some way in which partner function of GR recipient can be added so that the email is sent to the GR recipient?
If this is not possible through normal output determication, is there soem standard workflow or a user exit available to fulfil this requirement?
Please help.
Thanks!
PM

Hi Sridhar,
The GR recipient is a standard SAP field. It can be seen in the material document (where tab in MIGO).
It gets acrried over from the PM oredr or the purchase requisition - Account assignment tab.
Parameter ID: NGR
Field: MSEG-WEMPF
Thanks!
PM

PO output to email

Gurus...
1.    How to set PO output to email...pls tell me the procedure in brief..
2.   In PO print in ME9F we are not getting the TRIAL PRINT, may be because the OUPUT MESSAGE HAS executed (which will
      show a GREEN CHECK MARK..but it must give trial print. If this Green Tick (Message Output has been executed) how can we
      take the trial Print?

External Send - Sending PO by email
In order to send PO, your Basis team must configure the system first so that external email can be send out from SAP. If it is not configured, no settings you do on MM will work.
1. You must maintain email address in vendor master data.
2. The same applies to your user master data. For the output type for default values, a communication strategy needs
to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the
Customizing via the following path:
(SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy).
As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
3. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
4. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
5. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
6. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
To get the trial print:
Go to the PO, choose messages, select the output type, press the button repeat output type, and save it.
Now you go to ME9F, You can print out your PO here.
Regards,

PO output medium "Print output"

Dear Expert,
As what i know only"External send"will email to vendor.
I check PO -> Message and found the output medium was "Print output",but why system still send email to vendor?
Kindly advise is there any setting can check?
Thank you.

Dear Friend,
This is due to condition record being maintained in tcode MN04 for your Purchase Order key combination with external send. Key combination could be your at purchase organization level or Vendor/Purchase organization level or plant/purchase organization level etc.
And you can see the out put of external send in tcode SCOT.
Hope this helps.
Ganesh

PO output: XML as default output medium

Hello experts,
We want to send XML output to a legacy system and we have 4 output mediums on our portal for PO's:
Print
Fax
Email
XML
Is it possible in configuration to make XML the default output medium but still allow the other 3 output mediums to be used.when requested.
regards

I had the same Problem and I solve it with this code. ( in 3 Systems)
1º   you must do a change in the Po
2º   you use a reference to change all over.
Example:
1º -
    DATA:
        lo_po_cl_instance    TYPE REF TO /sapsrm/cl_pdo_bo_po,
        lo_po_temp_instance TYPE REF TO /sapsrm/if_pdo_bo_po_adv,
        lo_po_adv_instance   TYPE REF TO /sapsrm/cl_pdo_bo_po_adv,
        lo_po_instance       TYPE REF TO /sapsrm/cl_pdo_bo_po,
* Read an existing PO
CALL FUNCTION 'BBP_PD_PO_GETDETAIL' ...
*change a text 'NOTE'
wa_longtext-tdid      = 'NOTE'.
* Update Doc
CALL FUNCTION 'BBP_PD_PO_UPDATE' ...
* Save Doc
CALL FUNCTION 'BBP_PD_PO_SAVE'
CALL FUNCTION 'BBP_PROCDOC_RESET_BUFFER'
2º Them you use de reference to "/sapsrm/cl_pdo_bo_po"
CALL METHOD /sapsrm/cl_pdo_factory_po_adv=>get_instance
EXPORTING
    iv_header_guid = ls_i_header-guid
    iv_mode         = 'EDIT'
    iv_process_type = ls_e_header-process_type
RECEIVING
    ro_instance     = lo_po_temp_instance.
lo_po_adv_instance ?= lo_po_temp_instance.
lo_po_instance = lo_po_adv_instance.
lo_po_cl_instance = lo_po_instance.
ls_output_s-guid = ls_i_header-guid.
ls_output_s-medium_type = 'XML'.
CALL METHOD lo_po_cl_instance->/sapsrm/if_pdo_do_output~set_output_info
EXPORTING
    is_output_para     = ls_output_s
CHANGING
    co_message_handler = e_messages.
*in my case it´s work
*if you want the full code send me a message.

Billing output through email

Hello SDNs,
I have a requirement to send the billing output directly to the customer(BP) who is receiving billing document but it should be specific customers. Can you please explain where do we maintain for automatic billing output through customer email.
I have maintained transmission medium as email at billing output type level and maintained output codition record level.
Outout is not triggering as i have maintained above settings. Can you please guide the steps for getting output through email.
Regards,
K

Hi,
If you want to sent email to the BP the invoice copy then create your output type in SPRO>SD>Basic Functions>O/P control>O/P determination>O/P determination using condition technique>maintain Output Determination for billing documents.
Select RD00 and create an output type of your own. In the Default values tab maintain transmission medium "5" and partner function "BP" and Communication Strategy "CS01". Now at left side "Dialog structure " Maintain the values for each one
In the processing routines maintain medium "5" .Your program ,form routine and form.Also type "2 PDF".
In partner functions Maintain medium "5" and partner function "BP" these are the configurations when you maintain the new output type.
After creating the new output type maintain the same in output determination procedure. with Step/Output type (created by you).
Maintain the email address in customer master of BP.
Also check in SCOT to ensure the email is triggered

CHANGE THE OUTPUT MEDIUM FOR SRM PURCHASE ORDERS

We are using SRM 5.0
I tried to change the SRM purchase order's output
medium from 'XML' to 'Print' using a function module
'BBP_OUTPUT_PO_PARAMS_SET' within the BADI 'BBP_ECS_PO_OUT_BADI'. Though it changes the
output medium and chooses the right radio button
at the UI interface level (i.e)
Purchase order Header->output->
radio buttons(print,email,fax,xml)
It still holds the output medium as 'XML' at the
Document output log and process the document as 'XML'.
Is there a way to update the output log to hold the changed medium i.e (print)
Thanks and Regards,
Gia

Hi,
Have a look at the foll thread for more pointers;
Re: Change medium of output for Changed PO in SRM
BR,
Disha.
Do reward points for useful answers.

Help required in smartform output medium

Hi All!
I have a requirement where in the smart form, may be either:
printed,
saved as a pdf,
sent as a fax,
sent as an e-mail.
we want all the logics to be in the print program based on any criteria.
Is it possible to include all such logic in the same print program, and if so how can we choose the output medium, at the runtime i meant based on what criteria, the program is going to give the output.
Thank in advance!!!
Ashok
Assured reward points.

Hi,
This is possible.
You have to provide controls in your driver program and accordingly call the FM for either print, email or FAX on user choice.
1. For Printing you have to directly call the smartform in your program.
2. For Pdf - printing smartform
3. For email/Fax - How to send smartform as an email or fax
Re: Smartforms to PDF
Regards,
Amit

Output Medium for SRM PO not saved

Hi Gurus,
We just upgraded the landscapes with the recent servicepack level. We are using SRM 5.0 Extended classic on SP level 15.
The issue now is when PO is ordered for first time, output medium defaults to what ever the config setting has. It was not necessary to select output medium(Printer/fax/email).
But when PO is changed(not necessarily change PO data) and either check/order is selected, message 'No output medium identified' is thrown.
If you select any one of the output medium and then do the check/order, PO is processed/ordered. I am not sure if the output medium settings are not saved or being overridden during PO change. Please advise.
thanks
Rao.

Hi Rao
some thing makes default medium as spaces.
Note 1072367 - No output medium identified error even if medium selected.
A Purchase Order is created with a vendor containing no default medium specified in the vendor master data. Now, even after selecting a valid output medium, the error message 'No output medium selected' does not go off
check with technical resource ? is it really internally makes SPACES (empty)
check any logic in your smartform.
if yu have time create one OSS mesaage too.
muthu

To send output as email in PDF format

I am using Function module so_new_document_att_send_api1 to send my report output as Email.
Please tell me how to send it in PDF format.

1) FIRST GENERATE SPOOL REQUEST for ur output THEN DOWNLOAD this spool request to a PDF file via REPORT PROGRAM - RSTXPDFT4 .
2) then use this program to send this PDf via mail (also see ur SCOT setttings) -
*& Report ZGILL_SENDMAIL_PDF *
REPORT ZGILL_SENDMAIL_PDF .
INCLUDE ZGILL_INCMAIL. "SEE BELOW FOR INCLUDE PROGRAM CODE.
DATA
DATA : itab LIKE tline OCCURS 0 WITH HEADER LINE.
DATA : file_name TYPE string.
data : path like PCFILE-PATH.
data : extension(5) type c.
data : name(100) type c.
SELECTION SCREEN
PARAMETERS : receiver TYPE somlreci1-receiver lower case DEFAULT '[email protected]'.
PARAMETERS : p_file LIKE rlgrap-filename
OBLIGATORY DEFAULT 'C:\TEMP\SALARY_SLIP1.PDF'.
AT SELECTION SCREEN
AT SELECTION-SCREEN ON VALUE-REQUEST FOR p_file.
CLEAR p_file.
CALL FUNCTION 'F4_FILENAME'
IMPORTING
file_name = p_file.
START-OF-SELECTION
START-OF-SELECTION.
PERFORM ml_customize USING 'Tst' 'Testing'.
PERFORM ml_addrecp USING receiver 'U'.
PERFORM upl.
PERFORM doconv TABLES itab objbin.
PERFORM ml_prepare USING 'X' extension name.
PERFORM ml_dosend.
SUBMIT rsconn01
WITH mode EQ 'INT'
AND RETURN.
FORM
FORM upl.
file_name = p_file.
CALL FUNCTION 'GUI_UPLOAD'
EXPORTING
filename = file_name
filetype = 'BIN'
TABLES
data_tab = itab
EXCEPTIONS
file_open_error = 1
file_read_error = 2
no_batch = 3
gui_refuse_filetransfer = 4
invalid_type = 5
no_authority = 6
unknown_error = 7
bad_data_format = 8
header_not_allowed = 9
separator_not_allowed = 10
header_too_long = 11
unknown_dp_error = 12
access_denied = 13
dp_out_of_memory = 14
disk_full = 15
dp_timeout = 16
OTHERS = 17.
path = file_name.
CALL FUNCTION 'PC_SPLIT_COMPLETE_FILENAME'
EXPORTING
complete_filename = path
CHECK_DOS_FORMAT =
IMPORTING
DRIVE =
EXTENSION = extension
NAME = name
NAME_WITH_EXT =
PATH =
EXCEPTIONS
INVALID_DRIVE = 1
INVALID_EXTENSION = 2
INVALID_NAME = 3
INVALID_PATH = 4
OTHERS = 5
ENDFORM. "upl
*********************iNCLUDE pROGRAM********************************************
*& Include ZGILL_INCMAIL *
Data
DATA: docdata LIKE sodocchgi1,
objpack LIKE sopcklsti1 OCCURS 1 WITH HEADER LINE,
objhead LIKE solisti1 OCCURS 1 WITH HEADER LINE,
objtxt LIKE solisti1 OCCURS 10 WITH HEADER LINE,
objbin LIKE solisti1 OCCURS 10 WITH HEADER LINE,
objhex LIKE solix OCCURS 10 WITH HEADER LINE,
reclist LIKE somlreci1 OCCURS 1 WITH HEADER LINE.
DATA: tab_lines TYPE i,
doc_size TYPE i,
att_type LIKE soodk-objtp.
DATA: listobject LIKE abaplist OCCURS 1 WITH HEADER LINE.
FORM
FORM ml_customize USING objname objdesc.
Clear Variables
CLEAR docdata.
REFRESH objpack.
CLEAR objpack.
REFRESH objhead.
REFRESH objtxt.
CLEAR objtxt.
REFRESH objbin.
CLEAR objbin.
REFRESH objhex.
CLEAR objhex.
REFRESH reclist.
CLEAR reclist.
REFRESH listobject.
CLEAR listobject.
CLEAR tab_lines.
CLEAR doc_size.
CLEAR att_type.
Set Variables
docdata-obj_name = objname.
docdata-obj_descr = objdesc.
ENDFORM. "ml_customize
FORM
FORM ml_addrecp USING preceiver prec_type.
CLEAR reclist.
reclist-receiver = preceiver.
reclist-rec_type = prec_type.
APPEND reclist.
ENDFORM. "ml_customize
FORM
FORM ml_addtxt USING ptxt.
CLEAR objtxt.
objtxt = ptxt.
APPEND objtxt.
ENDFORM. "ml_customize
FORM
FORM ml_prepare USING bypassmemory whatatt_type whatname.
IF bypassmemory = ''.
Fetch List From Memory
CALL FUNCTION 'LIST_FROM_MEMORY'
TABLES
listobject = listobject
EXCEPTIONS
OTHERS = 1.
IF sy-subrc <> 0.
MESSAGE ID '61' TYPE 'E' NUMBER '731'
WITH 'LIST_FROM_MEMORY'.
ENDIF.
CALL FUNCTION 'TABLE_COMPRESS'
IMPORTING
COMPRESSED_SIZE =
TABLES
in = listobject
out = objbin
EXCEPTIONS
OTHERS = 1
IF sy-subrc <> 0.
MESSAGE ID '61' TYPE 'E' NUMBER '731'
WITH 'TABLE_COMPRESS'.
ENDIF.
ENDIF.
Header Data
Already Done Thru FM
Main Text
Already Done Thru FM
Packing Info For Text Data
DESCRIBE TABLE objtxt LINES tab_lines.
READ TABLE objtxt INDEX tab_lines.
docdata-doc_size = ( tab_lines - 1 ) * 255 + STRLEN( objtxt ).
CLEAR objpack-transf_bin.
objpack-head_start = 1.
objpack-head_num = 0.
objpack-body_start = 1.
objpack-body_num = tab_lines.
objpack-doc_type = 'TXT'.
APPEND objpack.
Packing Info Attachment
att_type = whatatt_type..
DESCRIBE TABLE objbin LINES tab_lines.
READ TABLE objbin INDEX tab_lines.
objpack-doc_size = ( tab_lines - 1 ) * 255 + STRLEN( objbin ).
objpack-transf_bin = 'X'.
objpack-head_start = 1.
objpack-head_num = 0.
objpack-body_start = 1.
objpack-body_num = tab_lines.
objpack-doc_type = att_type.
objpack-obj_name = 'ATTACHMENT'.
objpack-obj_descr = whatname.
APPEND objpack.
Receiver List
Already done thru fm
ENDFORM. "ml_prepare
FORM
FORM ml_dosend.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data = docdata
put_in_outbox = 'X'
commit_work = 'X' "used from rel. 6.10
IMPORTING
SENT_TO_ALL =
NEW_OBJECT_ID =
TABLES
packing_list = objpack
object_header = objhead
contents_bin = objbin
contents_txt = objtxt
CONTENTS_HEX = objhex
OBJECT_PARA =
object_parb =
receivers = reclist
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8
IF sy-subrc <> 0.
MESSAGE ID 'SO' TYPE 'S' NUMBER '023'
WITH docdata-obj_name.
ENDIF.
ENDFORM. "ml_customize
FORM
FORM ml_spooltopdf USING whatspoolid.
DATA : pdf LIKE tline OCCURS 0 WITH HEADER LINE.
Call Function
CALL FUNCTION 'CONVERT_OTFSPOOLJOB_2_PDF'
EXPORTING
src_spoolid = whatspoolid
TABLES
pdf = pdf
EXCEPTIONS
err_no_otf_spooljob = 1
OTHERS = 12.
Convert
PERFORM doconv TABLES pdf objbin.
ENDFORM. "ml_spooltopdf
FORM
FORM doconv TABLES
mypdf STRUCTURE tline
outbin STRUCTURE solisti1.
Data
DATA : pos TYPE i.
DATA : len TYPE i.
Loop And Put Data
LOOP AT mypdf.
pos = 255 - len.
IF pos > 134. "length of pdf_table
pos = 134.
ENDIF.
outbin+len = mypdf(pos).
len = len + pos.
IF len = 255. "length of out (contents_bin)
APPEND outbin.
CLEAR: outbin, len.
IF pos < 134.
outbin = mypdf+pos.
len = 134 - pos.
ENDIF.
ENDIF.
ENDLOOP.
IF len > 0.
APPEND outbin.
ENDIF.
ENDFORM. "doconv
**********************INCLUDE END********************************

Output error in purchase order 3000000002 for output medium PRN

Hello,
I got this error message:
'Output error in purchase order 3000000002 for output medium PRN'
Regards,
Lina

Hi
Please go through this ->
To set Output type,check the foll path:
SPRO->supplier relationship management-> SRM Server->Cross application basic setting->set output action and output format
See the foll link for more details:
http://help.sap.com/saphelp_srm50/helpdata/en/91/41faf2c220e84c9002a4ae4cc1906a/frameset.htm
Look for BADI "BBP_SEND_MEDIUM_MODE ".
Related notes:
Note 1028388 - User settings for output medium is not saved.
Note 885593 - SRM 5.0 SP02: Incorrect output medium and change impossible
Do let me know.
Regards
- Atul

PO output medium as 'External Send' for Language BG giving '#' instead of character in PDF output

Hi Experts,
When we maintain the PO output medium as ‘External Send’ for Language ‘BG’, the PO pdf is showing # instead of character.
But, if the output medium is PRINT and language is ‘BG’, the PO pdf prints correctly in BG language.I have checked the output type
NEU and find that same smartform is maintained for both the case.
Also it is working fine in the Quality as well as in development server.. issue is coiming only in PRD.
Thanks in advance!!
Regards
Mrinal

Hi,
PLease review the steps from SAP note 191470.
Best Regards,
Arminda Jack

Output - medium Email

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