PA Budget Approval Issue

Hello Experts
Please guide me on the following issue.
I am creating a Project Budget for entire lifecycle of a project say from Oct-2010 To Dec-2012 period. And on submission of the same notification goes to approving authority. But even after when approving authority approves this budget status of this budget remains as 'In Process'. Expected to change status to 'Working'.
But when I am creating budget for same project only for period Oct-2010 To Dec-2010 and after approving the budget status is getting changed to 'Working'.
I shall be grateful if some body can help me in resolving this workflow issue.
Thanks in Advance.

Thanks a lot Dina
Can you please tell me on following doubts:
1. If my Project Budget is a non time phased, in this case can I generate and review budget accounting from Tools menu. If yes in which period these budget journals will be posted in GL?
2. If its not possible to post budget journals in GL for non time phased budget, then how the funds check would be exercised at the time of actual transactions? And is this budget is still a GL integrated budget?
Please clarify my doubts.
Thank you

Similar Messages

Budget Exceed Issue in work Order (P.O) in Production Server.

Hi Friends,
I am getting different type of budget exceed issue, that to only in Production server.
Here the issue is when I am creating the work order P.O (Acc.As. Cat.P, Itm Cat. D) with different service line items with respective WBSe with in the budget limit, then I am doing SES for some quantity, now when I am changing (I am decreasing not increasing) the same P.O line item available quantity and creating the new version now system is calculating the old version line item quantity + new version quantity (nothing but double) then giving budget exceed error.
One more strange thing is, if I change quantity for one line item then system is giving budget exceed error for another line item which is having the different WBSe which was saved with out giving any error at the time of P.O creation.
This issue is happening only in Production server ....same scenario I have run with the same values in both Dev. and Qau. (Where the config. is same in all 3 clients) but in both the clients it is working fine...but in production why the system is behaving in such a way I am not getting.
In the below I have given the test scenario...
Service P.O Creation
Line Item
P.O Quanity
Value
WBS
Budget
Commitment
SES. Quatity
Actual cost
1
10
100
WBS 1
2000
1000
5
500
2
20
200
Wbs 2
4000
2000
10.00
1000
3
30
300
WBS 3
6000
3000
15
1500
4
40
400
Wbs 4
8000
4000
20.00
2000
Service P.O change with new version
Line Item
P.O Quanity
Value
WBS
Budget
Commitment
SES. Quatity
Actual cost
1
6
100
WBS 1
1000
1000
5
500
2
20
200
Wbs 2
2000
2000
10.00
1000
Budget exceed with the double value
3
30
300
WBS 3
3000
3000
15
1500
4
40
400
Wbs 4
4000
4000
20.00
2000
If any one has come across with this type of issue and solved ...please suggest me ..
Regards,
Srikanth

Hi,
I have face similar issue in deleting PO line items.
Even though I delete items, system check budget for deleted qty with the currency conversion + value & gives budget exceed error.
In some cases we have asked user to deactivated AVAC asked to do the transaction, which is not recommended.
You can try running CJBN & CJBV in sequence for affected WBS.
Thanks & reg,
Sam

Approval issue very urgent

Hi Experts,
I knew to WF
We get the approval issue . In Ebuy of China, we have the approval workflow as go to the highest approver if the approval limit is over the default approver manager. That is User A have mgr B with limit 40,000 and mgr B have mgr C with limit 80,000. If raise a Shopping cart to 50,000, the shopping cart will go to Mgr C. User A need to add the mgr B as the first approver. But after all mgrs are added, and ordered, and back to Check status, the first 2 mgrs are disappeared. can u help on this issue?
Thanks & Regards
Vijay

Hi Nazeer,
The value of Tan(45) is beng wrongly calculated by ABAP because internally the data type for all the Trignometric functions are represented as Floating point numbers.
Please refer to this:
The results of the following functions have the data type f:
     Trigonometric functions: cos, acos, sin, asin, tan, atan
     Hyperbolic functions: tanh, sinh, cosh
     Exponential functions (base e): exp
     Natural logarithms (base e): log
     Logarithms (base 10): log10
     Square root: sqrt
In case you have any further clarifications,do let me know.
Regards,
Puneet Jhari.

Budget Exceeded Issue - Activated budget profile for existing project

Dear Experts,
I have a Project and not using any budget profile, already actual data exist only in CJI3 no data in CJI5.
Now I assigned Budget Profile in that project.
While entering Budget in T-code CJ30, I can see values in assigned values for a wbs elements.
Example -
WBS Element - XXXXXX-02 - 2000 (Assigned) - Here Budget Profile not assigned in the project
Same WBS Element - Once Budget Profile assigned, when am assigning same 2000 budget am getting budget exceeded issue.
If I give 2500 I am not getting any errors, My tolerance as only Warning message.
Please Suggest - Screenshot attached
Thanks,

Hi Pavan,
As soon you enter your budgeting fig the availability control triggers, this check your assignment with available budget.this the reason you are getting error as you say there are already actual posting in CJI3.In this you need to balance first the fig which is appear in assigned column in CJ30.
Its a good practice to give budget first release it & then start procurement,confirmation etc.
Check this in budget profile availability control.
Regards,
Sachin.

FMBB Budget Approval workflow is not triggered

Hi Experts,
I want to activate the standard workflow for Budget Approval in FMBB t-code. I found two standard workflow templates for this WS12300025 and WS12300026 and I activated it. In both workflow templates start event is maintained as 'BUS0050' 'PREPOSTEDDOCCREATED' .
But when I am creating Budget document in FMBB t-code, 'BUS0050' 'POSTEDDOCCREATED' is triggering , so the standard workflow is not triggering.
Then checked in forums, that we should maintain SPRO settings. I maintained the setting in SPRO.(Attachment 1).
After maintained this setting I am facing an error while creating Budget in FMBB t-code. (Attachment 2).
Kindly help me on this is urgent .
Thanks & Regards
Ayyappan.V

Ibrahim, The complete statement is:
If event linkage not activated it (Workflow Instance) will not get traced i.e. in T-Code SWI2_FREQ, thats the reason I have suggested to check error message in SWEL .
SWEL will always create entry whether linkage is activated or not, the only thing is trace should be on in T-Code SWELS. Hope things are clear now.
BR,
Prakash

Fix authorizations for the budget approval flow (internal orders)

Hi,
I need to fix the authorizations for the budget approval flow.
What do I need to take into account?
Thank you.
Kind regards,
Linda

(1) Each appropriation request should be attached to an investment program (leaf) position. To update the approved budget on the investment program from time to time, you should
    - make a plan rollup from the appropriation requests to the program positions via IM34 (use an appropriate status selection profile on the initial screen of IM34 and select appropriation requests only to make sure that
       > only appropriation requests
       > with status 'Approved' are taken into account),
    - To budget the investment program via IM32, set view 'Planned total' (Menu: 'Views -> Planned total') and copy this view, which contains the latest approved budget amounts, to the "real" budget (Menu: 'Edit -> Select -> Select all' and then 'Edit -> Copy view').
(2) You can even generate an order from the appropriation request that enherits the appropriation requests plan value. For details see SAP Library (Menu: 'Help -> SAP Library'), path 'Financials -> IM Investment Management -> Appropriation Requests -> Replacement by a measure for implementation'. Analogously to step (1), you can also take over the orders 'Planned total' view into the orders budget via txn IM52.
If you strictly limit the authorisations to execute IM34, IM32 and IM52 as pointed out in steps (1) and (2) to a handful of people who execute these functions as pointed out above (withoud adding or removing budget arbitrarily, of course), the budgeting process
really focusses on planning/approving appropriation requests which is fully accompanied by the approval workflow.
Hope above helps you.
Regards
Siva

Budget Approval Hierarchy

what are the steps to do Budget Approval Hierarchy ?

Hi,
To enable budget approval workflow:
1) Activate the check box in Project Type window for budget approval in last tab page
2) Activate the check box in Budget Type window for existing or new budget types where we need to use approval.
When budget are defined for any project (using project type defined in step 1) and budget type, then approval process is activated by default.
However the supervisor is identified based on HR definition. The approval is only one level using the default workflow.
Hope the info helps.
Sarma

Budget Approval

Hi,
My client require Budget approval functionality for budget supplement..ie., user will enter budget in CJ36 or CJ37, but the budget should not be update immediately..it should be approved by his superior and then only it should be update...is there any such functionality available in project system?

Hi
I suggest you to advise your client to Use "Release Budget- CJ32". The User can Post the Supplement in CJ36 / 37 whereas the approving Authority can keep control of Releasing the Budgeting in His Role. For this you need to maintain "Release" option in Availability Control of BUDGET PROFILE.
Hope this can meet your requirement.
Regards
Babu

Budget Approval Workflow

Hi,
We have requirement for budget approval request for portfolio item. I guess we dont have any standard workflow for budget approval. Please suggest if anyone has worked on similar requirement. Also I want to know if SAP recommends any non workflow based solution for such requirement.
Regards
Shrikant

Hi Shrikant,
In this scenario, you can only enter the values manually after offline approval or you need to develop a z-webdynpro component and attach those details to financial information of portfolio items.
In case of SAP PS/internal order, the budget planning & approval has a control over business transactions like PR/PO commitments since the planning is done over cost collectors. In portfolio management, no cost collectors, so no budget planning provided. And the information in items are there to enable decision making.
Regards,
Ravi

Purchase Order Approval Issue

Hi! Experts ,
I'm using SAP 8.81 PL05, We are sending PO's for Approval, Once the PO's got approved I'm Unable to do some changes , For all Approved PO's Row Level got blocked we can't change the Price,Project Code, TAX etc. I know SAP Released some Patch level fixing these types of Issues. Can any one help me which patch level we can send approval po's for re approval.

Hi KamalaKamalakKannan,
I think there's really no way for you to make changes for a PO that went through an approval procedure because that's the whole point of having one. I'm not sure of the fix, but what I can suggest though is GRPO or AP custodian to make the necessary changes if they make a "copy from" entry. I had the same problem before, and that's how we are able to make the necessary changes.
thanks,
richard

PO Approval Issue

Hi,
We have a problem with the Workflow Nofitication page resolving with the host name of our server. I have some POs pending that need approved. Is there any other way a Purchasing Superuser can approve these POs/Releases that are in process?
Thank you
A/A

Nothing different. Entered a new release for a blanket PO and send it to approval . The approver can't get to the notification window because of DNS issues (we are working on that). How else can the PO be approved?..thx

Content Approval Issue

I am using a Forms Library with an InfoPath form as the content type and would like to have it for the user to only see their own and the manager (approver). My issue is that when I turn on the content approval, all the forms go to "Approved"
(just like expected) and then I set the status back to pending (so not everyone can see) and it makes it so no one excepted the Approvers can see any form. As soon as I turn it off, it goes back to the normal way.
Has anyone encountered this before? If so, what was the work around? It works for new content, but I want to make it work for the old content as well.
Pat Petersen

When you Publish the InfoPath form, you can publish the infoPath fields as Columns to SharePoint List. Later You can use to Create filtered Views so that they can see forms created by them or if they are the Supervisor.
We have achieved a similar for Leave Application. Username and Supervisor and Status fields are published as columns. Which I later used in the views to filter User=[Me] or Supervisor =[Me].
This will not work if the Users have permissions to create their own views.

TRIP Workflow approval issue

Dear All
We have developed custom workflow for TRIP workflow, with single level approval of line manager.
We are raising Trip request using Transaction PR05.Workitem goes to line manager for approval in SAP inbox and
NWBC (SAP netweaver ) for approval.On approval by manager workflow is completed instead of further processing.
Reason for completion of workflow is Event BUS2089 CHANGE is created with event APPROVED.
Due to this CHANGE event current workflow instance is completed,as parallely condition for CHANGE is checked for workflow completion.
Kindly let us now this unexpected behavior of CHANGE event creation of BUS2089 on approval of trip by manager and any
steps to control this.
Thanks and Regards,
Aditya

Hi Aditya
You may want to retain CHANGED event wait step so that if the trip is changed outside the WF, the current instance, being redundant, gets completed.
For your case there can be two different approaches, depending how you have implemented the workflow.
1) Check who is the user triggering the event CHANGED in this case. Is the system catching the manager user name or the user name WF-BATCH. If it is WF-BATCH, it becomes fairly simple. You do not complete the workflow after WAIT for EVENt step, instead loop back to wait step for any possible changes later on (outside the WF)....you will get the user name in the event (_EVT_CREATOR)
2) If the username is that of the Approver, see if this works for you (Iam assuming that your approval is in one branch of the fork and the wait for event is in another branch of the fork (1 of 2 fork)).
a) Trap the Actual Agent of the decision in the approval branch
b) Trap the user triggering the COMPLETED event in the other branch
c) Compare the two - if they are same, do not execute the process control step to complete the WF instead loop back to wait step for any possible changes later on (outside the WF).
Not sure if this will work because there can be timing issues.....the Actual Agent of approval may not be written in one branch and the comparison happens in the other..... it's worth a try
Regards,
Modak

Not-approved issue is visible in AppStore

I have just published a new issue of a magazine in the Folio Producer - status is off course public for Apple to see it. At the same time I have submitted for approval at Apple, where it is waiting for review with the status Not Cleared for Sale.
Therefore - it should not be visible in the AppStore. But it is.....!
Any opinion whether this is an Adobe or Apple issue...?

Hmmmmm..... got a bit confused. Normally I publish paid issues, but this is free - so that's why. But why do the status at Apple then say "Waiting for approval" if they don't have to approve..?

E-Separation Change Approver issue in HINUEADI

Hello All,
We are facing issue in Change Approver functionality in the report HINUEADI, if we want to change the approver in the E-Separation Approval process for any employee, we run this report by selecting Change Approver, and given FROM user id and TO User Id, after executing the report it is updating the table T77WWW_TEAAP but the work item id is not forwarding to the new changed Approver. and after the request is disappeared from the previous approver queue too.
Please let me know is there any workflow changes do we need to do for this to forward the work item from previous approver to the New Approver?
we have copied standard Work Flow template WS77900165 to custom and maintained in table V_T77WWW_EAALC.
waiting for your suggestions.
Thanks,
Srikanth.

Hi Srikanth,
Try this:
Go to Se16 --> Table: T77WWW_TEAAP
Find the existing Approver ID for whom you want to change to new Approver ID, now copy the Work Item ID.
Go to SWIA Tcode and hit the Work Item ID, now find the Sub-Work Item ID.
Now, go back to SWIA and hit the sub-work item id,
Select the 'Administrator Forward' and enter the desired Approver ID that you would like to forward the workitem and save.
Now, go to T77WWW_TEAAP and select the old Approver ID and by debugger you change to the new Approver ID and save.
Workitem will be now forwarded to the new Approver ID.
This works and same process can be used for Due clearance to change Task Owners ID.
Regards
-KP

PA Budget Approval Issue

Similar Messages

Maybe you are looking for