Partial&residual item

Respected experts
what is partial&residual items?

Hi
Both Partial & Resudual items are generated when we clear an open item against a receipt/payment.
Partial
Scenario-A
1. Payment track of the Customer is only Bill to Bill.
When a payment is made against a specified Invoices but partly paid. Then we shall take a receipt/Cr the customer but don't clear against a open item. When we talk about the agein for the customer both the line items are shown open.
Example:
Invoice is for Rs. 10,000
Cheque Receive Rs. 8900 (Part paymemt)
In ageing both the line items shall show open based on no of days
Dr 10000/- in days column & Rs 8900/- as Cr in respective column.
When open items are taken we can find line item for Rs. 10,000/- as Dr and Rs. 8,900/- as Cr line item.
Scenario-B
Customer doesn't specify which is paid an adhoc payments. In this case if partial is used the again of the particular customer shall always be high. Due to business requirement we cann't do that process. To avoid this scenario residule payment is opted.
When a receipt or a credit is their for the customer the open line items a cleared and a new line item of Dr/Cr is created Document type AB (As per SAP std)
Example:
Invoice is for Rs. 10,000
Cheque Receive Rs. 8900 (Residule Pmt)
New line item wit hdoc type AB is generated and posted to the customer account for Rs. 1100/-.
When ever open items are viewed for the customer we can find only open item of only 1100/- which residule line item.
This entirely depends on business requirement.
Thanks
Colin Thomas

Similar Messages

Default a terms of payment for residual item

Hi experts,
When customer making partial payments, we will create a residual item for the remaining balance. The terms of payment for the residual item is different from the original document / customer master and is always the same for all customers.
Q: How to default a terms of payment for the document with the residual item?
Thanks in advance.

HI Yuki,
Pls follow the folowing path for deafulting a payment term for a residual payment.
Financial Accounting (New)>Accounts Receivable and Accounts Payable>Business Transactions>-Incoming Invoices/Credit Memos->Open Item Clearing>Clearing Differences-->Define Tolerances for Customers/Vendors
or tcode OBA3
here double click on the tolerance group for ur company code.
Under >>specifications for posting residual items from payment difference>>> in Fixed payment term enter the payment term that u wish to assgin for a residual payment (Terms of payment key which is to be transferred to the line item when posting residual items)
Regards,
Kiran

Payment with residual items in invoices with defer $1 in transaction F-32

Dear all,
We receive the following message when we want to clear an item which has a deferred tax code.
Payment with residual items in invoices with defer $1
Is there a way to clear these items? I've found on the forum:
" Please note that the residual item option is not supported by the
deferred tax solution. Please use the partial payment option instead.
The report does not support residual items payment. The reason
is clear. The second and subsequent residual item payments have no
reference to original invoice. The report blocks such postings.
If you use deferred tax solution in your system (RFUMSV25 or RFUMSV50)
it is forbidden to use residual item method "
However in the next lines the person said that for F-32 it works:
"But it allows me to do residual item in F-32 (customer clearing)".
Can this problem be solved or is it just impossible?
Regards.
Leen
Edited by: Leen Debrabanter on Dec 8, 2010 1:23 PM

Hi Leen,
I'm facing the same error in F-28. has this been answered? If so, kindly provide the solution.
Thanks

RFBIBL00 - Residual Item (FB05 - Post with Clearing)

Hi all,
Apparently, I am developing a bespoke program to post open item (FB05) using RFBIBL00. However, I am puzzled when cater for Residual Item, e.g.
There is a incoming payment in a form of cheque, where several customers make the payment using the same bank.
Cheque total amount: USD1000
<b>Item to clear:</b>
Document Number A - USD500
Document Number B - USD500 (Actual amount to be cleared is USD600, thus, USD100 will be input as Residual Item)
From the above, notice that Doc No A is a full payment (cleared item), and Doc No B is a partial payment (opened item still) since there is an outstanding USD100 to be paid by customer.
Do you guys have any experience in handling Residual Item using RFBIBL00? How to input structure BBKPF, BBSEG, BSELK, and BSELP?
Thanks and regards,
Patrick
(Reward Points Guaranteed)

Hello Patrick,
I have the same problem. I need to post residual items during post clearing?
Can you share the solution or workaround you implemented?
Thanks in advance
Regards,
Thyaga

Residual item postings in APPi

Hi:
I am in the process of implementing APP run . I want to know on which basis system clears the debit and credits once payment run is posted. Is residual item posting possible via APP. What about the special GL transaction , how will system clear it. Please guide.
Br

Hi Expert,
It is not possible to do Residual Clearing for APP.
Partial Clearing is different from Residual Clearing..
When we do partial Clearing, it shows all open items in FBL3N, FBL1N and FBL5N.
Like If we have an Invoice - 50,000/-
and Made payment - 25,000/- as Partial Clearing, then it shows all Items(50,000/- as Invoice) and
Cleared amount - 25,000/- as Balance Amount - 25,000/- as Open Items
When we do Residual Clearing, it shows only remaining balance for open items(No tracking of cleared items)
Like if we have an Invoice - 50,000/-
and Made Payment - 25,000/- as Residual Clearing, then it shows only balance amount 25,000/- (No tracking of cleared items)
You might be clear with the above example.
Regards,
GK
SAP

Residual items configuration

In partial clearing (F-32) we have an original invoice, a part payment and a residual clearing. How can I set the system up, to copy text line (sgtxt) from original item to residual item and document date (bldat) to its header?
regards,
Piot

Hi
Pl check the configuration as below.
Set configuration to create separate document for residual items. Config "Residual posting in invoice currency", table V_T041AR. (Path Spro->FA->AR/AP->BT->Open item clrg->clearing diff->Residual item posting in invoice currency). Maintain document type for residual posting here for company code.
Once you maintain this config, separate document will be created for residual items. These separate residual document takes document date from original document and posting date from current document (payment document or clrg document).
Residual can be posted in F-28 or F-32 or F-30, separate document is created for each residual invoice.
Regards
Aditya

Fully paid invoice without residual item

Hi,
I'm new to FI area, so I have some basic questions.
1. How should I view an invoice? What is the transaction?
2. How to check whether the invoice is fully paid or not?
3. I have check whether an invoice is fully paid without any residual item. I heard if we clear an invoice with residual item, it will clear the invoice and create another invoice for the residue amount. How to check whether an invoice is cleared without any residue?
Any help will be great...
Srilatha.

1- VF03 ( Display ) , VF02 ( change )
2- When you click VF03 OR Vf02 and double click any line Item "0010" or '0020" .
Youll find a flag there , which talks about the partially paid , fully paid etc ...
3- Same as step # 2 .. From FI stands point you can also see the clear line items. As well as You can see the FI document in Tr.FB03 and on line item youll see the Invoice reference . You can also see that in table Bseg against FI document . you can also see in table "BSAD"
Hope thisll give you idea!!
<b>P.S award the points.</b>
Good luck
Thanks
Saquib Khan
"Some are wise and some are otherwise"

Lockbox -Residual item - Reason code - FLB2

Hi Gurus,
I would appreciate if you could help me on the following.
1. During lockbox processing (FLB2), will SAP create residual item for invoices with partial payments?
2. If yes, will SAP populate reason code as well?
3. Is there any configuration that need to be maintained for lockbox to create residual item and populate reason code?
Thank you,

Hi,
1. During lock processing, whether lock box post residual or partial payments is controlled in configuration. In transaction code OBAY, defaul is residual, or you can choose partial payment.
2. Lockbox will not populate reason code by default. In the BAI2 format, there is a field for reason code. Either you can work with the bank to populate that field. In our company we have a custom pre processing program that populate the field with a default reason code for all residual payments. During post processing, users change that to appropriate different reason codes depending on whether they going to write it off or keep it as a residual open itme on customer.
3. You can control the population of reason code using substitution rules. For example any payment difference that is less than $50, you can write a substitution rule populate a certain reason code during posting. There is no standard configuration to do this.
Hope this helps.

Residual items

hi,
could u anybody explain the resiudal items,and what is the difference between resiudal items and partial payment.
nagaraju

Hello
Posting Residual Items
Use
A residual item results when a payment is made for less than the actual amount outstanding. You clear the original open item, and the system posts a new open item. This new open item is for the same amount as the original open item minus the amount paid.
Procedure
To enter a residual item, proceed as follows:
On the Process open items screen, choose the Res. items tab.
In the Residual items column, enter the amount of the residual item.
You can assign one or more reason codes and reference information about the business partner to the residual items. For each reason code, you can define whether a new item is to be posted to the business partner account (outstanding receivable), or if the difference is to be cleared. Depending on the reason code you specify, you can send the relevant payment notice to your business partner.
To go back to the standard screen for editing open items, choose the Standard tab.
Result
When you post the document, the system enters the document number, fiscal year and item number of the original open item in the Residual for field in the residual item.
For the residual item, the system either uses the terms of payment from the original invoice item or enters the predefined terms of payment. The payment terms used depends on the settings made for the tolerance group in the vendor master data.
You can enter residual items and process them using the mouse. The advantage of this is that if the remaining amount has to be assigned to a single item, you can do this automatically on the residual item screen. To do so, place the cursor in the Residual items field for the line item required, and select this item by double-clicking it. The system then takes account of the difference for this item.
In the editing options, you can set whether the payment amount or the remaining amount is entered in residual items.
Posting Partial Payments
Use
A partial payment is a payment that is posted to an account without any open items being cleared. You assign this partial payment to an open item. When you post the partial payment, the system marks the document number of the original open item in the line item for the partial payment. The original open item and the partial payment remain open.
Procedure
To enter a partial payment, proceed as follows:
On the Process open items screen, choose the Partial pmt tab.
In the Payment amount column, enter the partial payment amount. You can make a partial payment for one or more open items. You can assign a reason code to each partial payment. Depending on the reason code you specify, you can send appropriate payment notices to your customers.
To go back to the standard screen for editing open items, choose the Standard tab.
Result
The system stores the document number, fiscal year and number of the invoice item in the partial payment. You can find this information in the Payment for field. Thus you can refer to the original open item from the partial payment. When you post the remaining amount for the invoice, both the partial payment and the invoice are cleared.
You can enter partial payments using the mouse. The advantage of this is that if the remaining amount has to be assigned to a single item, you can enter it automatically on the partial payment screen. To do so, place the cursor in the Payment amount field for the line item required and choose the item. The system then takes account of the difference for this item.
Reg

Visual Studio 2012 SharePoint Project Error : The partial project item type does not have a value for this property

Hi,
I am getting this error from visual studio 2012 whenever i try to create the following project types:
- Workflow Custom activity
- Web parts
The error is as mentioned below
"The partial project item type does not have a value for this property"
Due to this the when I add above type of items in my project, they show a red cross icon against them.
Please let me know If have you any solution?

Hi
I had same issue. Below is the solution
Installing
"Visual Studio 2012 Update 3" usually solves this problem. (You can download it through microsoft's official site at
"http://www.microsoft.com/en-in/download/details.aspx?id=39305")
Hansraj Rathva

F-28 - Incoming payments with residual items - Vat code

Dear all,
I need to define a process in which the user can create a residual item for a downpayment on an incoming payment from a customer, and the system automatically creates a new document with the residual posting.
I have done the customizing for the "Residual Item Posting in Invoice Currency" and defined a Type of document for the residual item. The problem is that the standard procedure puts the vat code also in the payment document and in the residual item document on the customer position... and this is not correct.
Someone can help me?
Thank you
Regards
Marco.

Yes, this is due to settings on GL Account for reconciliation account. Please fo t o FS00 provide reconciliation account nr (if down payment) from Sp. GL an d not from Vendor / Customer master and change settings on second tab > there is mantioned that posting without tax are not allowed. (input tax / only output tax only).
Due to GL master data he post always with the VAT. Addtionally if You will have a discount system will correct the VAT line with discount during clearing all of that becasue of GL master data.
Regards
Tadeusz

Profit center and AR Residual Item

Hi,
The Open Items ( Invoices are entered Dr Customer Cr Sale Revenue ) obtain the Profit center from Revenue Line item (the off setting entry ).
During month end in Profit center 1KEK transfers the OI balances to the respective Profit center .
In Clearing the Open Item using F-28 if there is a shor pay then we prefer to create residual item .
What will be the profit center for the residual item as there is no reveunu ( Dr Customer Cr bank receipt)
How do I copy the Profit center of original Invoice to the residual OI?
Is there any way I can enter Profit center on the screen manually ?
Regards,
Chitra.

Hello,
I am facing the similar issue. Residual items are flowing to "DUMMY" profit center during 1KEK. This is because in the document of residual item all the line items are Vendor/Customer line items. System is not able to find a Profit center from the offsetting entry and hence determines Dummy profit center.
Also, I face the similar issue for transfer between Vendor/Customer.
Please help with how you overcame this issue.
Thank you in advance

Posting date as Baseline Date in Residual item

Hello,
While clearing a document with Residual Clearing method through F-28 system is automatically proposing end of the month as Baseline Date for the residual item (newly created item for the balance amount), whereas we want it to be the posting/document date but not the monthend as proposed by the system. Eventhough we have selected the option for default baseline date as posting date/document date in Payment Terms, system is proposing monthend date as baseline date for the residual item. I have set payment terms in customer master record as 0001 (immediate payment).
Because of the settings made for default baseline date in payment terms (SPRO/AR-AP) system is proposing document date as baseline date for new documents being posted, but we are facing problem only in case of residual items (new item created for the balance amount while doing residual clearing).
Please let me know the procedure to change the settings, so that posting/document date will become default baseline date for the newly created open item while doing residual clearing.
Thanks in Advance

Hi,
Try to take a look the setting of the following transaction,
IMG> FA> AR & AP> Business Transactions> Incoming Payments> Manual Incoming Payments> Define Tolerances
See what has been set for payment term for Residual Items.
Regards,

Payment block by default un Residual items documents

Hi
I was wondering why SAP is setting a payment block by default when creating a "Residual item" document. Does anybody knows where is configured this behavior?
thanks a lot
Rafa

Hi
While you are creating Residual item document there is no setting for payment block.
Please verify in Vendor Master data for the same.
Srini

Item Interest Calculation for partially cleared items

Hi
We need to do interest calculation on Customer Line Items. The T Code we are using is FINT. We have set an interest indicator for Item Interest Calculation, with Interest Calculation based on Items Cleared with Payments. The requirement is that Interest should be calculated on even partially cleared items. Suppose a customer invoice is generated on 1.1.2009 for INR 100000 and becomes due for payment on 30.1.2009. Now on 10.2.2009, a partial payment is recieved against this invoice for INR 30000. System should calculate interest on INR 30000 for 11 days. Now again on 20.2.2009, remaining payment of INR 70000 is recieved. In such a case, interest should be calculated on INR 70000 for 21 days @ 1.25% PM. In the current configuration, when we define that system should calculate interest on Open Items cleared with payments, system calculates interest on INR 100000 for 1.25% for 21 days. Pls suggest.
Regards
Sanil Bhandari

Hi u can check all below steps with specific fields i thought it is working perfectly check it.
1. Define Interest Calculation Types
here u can enter int rate type as a "S" Balance interest calculation
2. Prepare Account Balance Interest Calculation
here u can enter int calculation frequency means monthly or quarterly etc. calander type G, select balance plu int check box
3. Define Reference Interest Rates
Here u can enter date currency
4. Define Time-Dependent Terms
here u can enter currency effective from date sequential number term (Debit interest: balance interest calc. or Credit interest: balance interest calc.) referance int rate enter before step what u r defined that one u can enter here.
5. Enter Interest Values
here u can enter interest rate for that referance int type
6. Prepare G/L Account Balance Interest Calculation
Here u can enter ur g/l accounts
0001            Interest received (int received a/c)
0002            Interest paid      (int paid a/c)
0011            Pt vl.min.int.earned(int received a/c)
0012            Pst vl.min.int.paid(int paid a/c)
0013            Pst vl.dt.int.earned(int received a/c)
0014            Past val.dt.int.paid(int paid a/c)
0015            Calc.per.int.earned(int received a/c)
0016            Calc.period int.paid(int paid a/c)
1000            G/L account (earned)(Loan giving a/c)
2000            G/L account (paid) (Loan taking a/c)
after that u can post transaction execute ur transaction code i thought it is helpful for u
Regards,
Nauma.

Partial&residual item

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