Payment Budget Exceeded - Availibility Control

We are trying to save a Purchase Order which is using a commitment Item, and get a error "Payment Budget Exceeded"and above this error it says Availability Control".
but when we check the budget allocation against this commitment we find enough amount available.
how do we get around this problem?
Lalchand.R

Hi suresh,
I solved it myself.
Ref: Note 573556 - If availability control works correctly?
in this note he mentions :
If you think the available budget amount is not correct, please run report RFFMAV01 (RFFMAV01X) or RFFMAV02 (RFFMAV02X) to check
If the 'Assigned budget' is same as the 'Commitments/actuals', if not, you must run report BPINDX03 first to correct it.
IN report RFFMAV02X the assigned budget and commitments/Actuals were not matching, I ran this BPINDX03 and all was done.
Basically it recontructs the AVC.
Lalchand.R

Similar Messages

Item 010 Fund Center/Commit Payment Budget Exceeded (FM)

Hi Expertise,
Our user executing FMJ2 transaction to carry forward purchase requisition (PR) / Purchase Order (PO) from 2014 to 2015 (April to March) by that time getting the below error message, but budgets are available for 2015.
Item 010 Fund Center/Commit Payment Budget Exceeded
Another user also facing the similar issue while create new PR in the current FY-2015 with different commitment item & fund center, still getting the same error, but budgets are available for 2015.
Kindly share your views and ideas, its urgent.
Thanks,
Jammy

Hi Jammy,
Please check the following hints about this matter:
1) To be on the safe side, please run report RFFMRC04 in test mode, to see if there are differences between the line items and totals table.
If errors arise, please run it in update mode, whithout other budgeting/posting activities occurring at the same time (otherwise you may encounter differences). Then, please reconstruct the AVC totals (FMBV for Former budgeting, FMAVCREINIT for BCS).
2) Reassignment during fiscal year change also uses the Derivation strategy for reassignment (transaction FMYC). Please verify if you have defined in FMYC a different FM account assignment (funds center and commitmente item) than the one that you are expecting.
I am not sure if you have Former Budgeting or BCS, therefore consider also the following:
3) IF you are using Former Budgeting, I guess you are getting BP629. Please check report BPINDAN2_NEW and if the 'Assigned budget' is same as the 'Commitments/actuals' the values are ok and budget is missing. If the values are different, you must run report BPINDX03 (FMBV) first to correct it.
4) IF you are using BCS, I guess you are getting FMAVC* message. For this, use transaction FMAVCR01 to verify your budget consumption and make sure that the budget was updated for payment budget not commitment budget (as per the error message that you are receiving).
5) Please check how this UOM (unit of measure) is defined in transaction CUNI.
In this transaction, you can set the Value-based commitment indicator.
This indicator controls whether commitments for the chosen unit of measure are
recorded on a quantity basis or a value basis. If the indicator is not set, the
commitments are managed on a quantity basis. If you set the indicator they are
managed on a value basis.
For value-based updates, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice value. For
quantity-based commitments, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice quantity.
Example:
You create a purchase order with the quantity of 1000 at the price of 10.
You post a goods receipt related to this PO with the quantity of 500 at the
price of 9.
For value-based updates, an amount of 4,500 is updated.
For quantity-based updates, an amount of 5,000 is updated.
I hope this helps.
Regards, Vanessa.

Payment Budget Exceeded Message Number BP 628 & 629

Hi all,
We encountered "payment budget for year 2008 exceeded" problem when releasing the Service Entry Sheet in ML81. The message number is BP 629.
The standard SAP FM report shows that there are sufficient available budget for that funds centre and commitment item. We have also checked and verified that the necessary funds centre, commitment item have been duly created and assigned to the corresponding cost centre and G/L account.
Would greatly appreciate if you experts can help us with the solution. Many thanks.
Regards,
Nathan Janardhana

Hi,
Pls check the below SAP notes:
Note 879348 - Payment budget exceeded when creating a new line item.
Thanks
Aravind
Assign points if helpful

Reg:payment budget exceeded

Dear all,
i have created a SO for free goods using doc ty ZFRG.
when doing PGI while creating delivery im getting the fallowing error.
"Item 002 711420 /MTE payment budget exceeded (FM)"
where711420 is a GL A/c..
can anyone help me out to solve the issue..
points assured for a suitable ans.
Cheerz..
Raj

hi
Let me clrify you need the AVC check in Sales also?
The ideal way is you no need to put check on sales Documents.
only sales expences you can put the check.
here you njeed tomake some customising changes to avoid AVC check on sales.
ask your FI or FM consultant .
or else give me replay with proper requirements.
then i will.
Mala K Reddy.

Payment Budget Exceeded in Funds Management Error BP629

Hi All
I am facing the Below error while doing the FB50 transaction.
"Item 002 20020001 /EXPENDITURE payment budget exceeded"
I have created the commitment item "Expenditure" to post the expenses to the budget.
I have made the budget entry into the system for Expenditure as well as Revenue Commitment Item.
I am able to post revenue posting successfully with FB50 transaction through revenue commitment item but facing the above error for expenditure commitment item.
Regards,
Dimpesh Ray

Hi Dimpesh,
Check whether the budget has been released (consumable) if you have made budget release setting in FM . If you have defined consumable budget types in Customizing, only these budget types will be considered as "releasable" budget.
Regards,
Lewis

Error Payment budget exceed

Hi Experts,
I have an issue about payment budget. We had open item Rs. 37000 for previous year 2009 & same would carryforward to 2010 year through FMJ2. But in FMJ2 there is no document number & I tried to reverse the same document but there was no document in FMJ3 also. How do solve the same ?
Rgds
Suma

Hello Mani,
Please let me know if I am understanding correctly:
you are running FMJ2 and trying to CF a certain PO.
if the PO is not selected, you should first make sure it still has an open amount and review your settings for Carry forward:
Public Sector Management->Funds Management Government->Closing Operations->Enter Default Settings
And
Commitment Closing Operations->
Enter Settings for Commitment Carryforward Payment Budget
and/or
Enter Settings for Commitment Carryforward Commitment Budget
And make sure that value type 51 is allowed for CF
If you are getting Budget exceeded error in FMJ2, since you are running CF without budget, it means that the CF of your PO will release budget in the previous year and consume budget in the following year. If budget in the new year is not sufficient, you will get an Availability control error.
There is a parameter in FMJ2 which allows you to decide how to run it:
- No Availability control
- Update without AVC check
- AVC checked
Hope this helps you
Regards
Mar

Payment Budget Exceeded

Hi all,
We encountered "payment budget for year 2007 exceeded" problem when posting to a particular funds centre and commitment item.
The standard SAP FM report shows that there are sufficient available budget for that funds centre and commitment item. We have also checked and verified that the necessary funds centre, commitment item have been duly created and assigned to the corresponding cost centre and G/L account.
Would greatly appreciate if you experts can help us with the problem. Many thanks.
Regards,

Hi Milind,
Thank you for your advice.
We do not perform budgeting in Funds Management module. Instead, we input our budget through CO and approved funds are copied from CO to FM via trx code FM9C (Plan Data Transfer from CO). Hence, we do not have to release the budget via FM. The same is performed for supplements and returns.
Our funds management has been activated and availability checking for all the funds centre and commitment item is alright except for this particular funds management and commitment item. The error message number is BP 629 and the diagnosis reads: "In document item 000 4320 / 412004 /, payment budget <=== C 4320 / 412 / for fiscal year 2007 was exceeded by 100.00 SGD" where 4320 is the funds centre, 412004 is the commitment item and $100 is the amount for the journal posting. Note that available budget is definitely more than $100.
Best Regards,

Payment Budget Exceeded while doing transaction ABUMN, Message number:BP629

Dear All,
i got a problem while doing transaction ABUMN (Asset Transfer), **Error Message: BP629 Payment budget has exceeded"
Actually we have migrated our system from 4.7 to ECC 6.0 version, in 4.7 we are deactivated assets from FM-Budget checking that time it was working fine, but now after migration system giving this error message,
Can you please help me is there any setting need to do in Ecc- 6.0 to deacivate Assets from budget check.
Thanks .....Sudheer

Thanks for your reply Aleksey,
At present we are using Format Budgeting, in my previous system we had a simple option to deactivate Asset transactions using Transaction type, but in in ECC 6 , i am not sure where such facility available.
I gone through whole FM menu but i didn't find any way to do this.
Can you please suggest where i can deactivate Asset transactions (either using transaction types or even Document type also fine).
Thanks ...Sudheer

Budget and Availability Control

Hi,
How to handle three types of budget.
For eg. Procurement, Payment and Consumption budgets. If we manage through different Funds then at the time of consumption Budget Procurement budget will get a credit as entry is RM Consumption debit to credit to Stock account.
Lincy

Is it a question or a statement? It depends on you: if you define it with financial transaction '30' and make it 'statistical', then no budget control will be applied and commitment item will appear in the reports. If you define it, though, with financial transaction '50', then it won't appear in the reports.

Budget exceeded even if enough budget available

Hi,
When we are trying to post document to a particular cost center its giving an error message saying tht payment budget exceeded. But actually there's no budget object selected for tht commitment item, So it should pull the budget from the parent item which has enough budget. Can any one help to find out why is this happening.
thanks,
Sravanthi

Kindly check this thread
Re: Budget Mail Alert
If you have maintained the activity group "++" in the tolerence limit for the AVAC.
then the PO value is also included in addition to PR.
There are two options:
1. Either increase the budget or
2. Note: 955107
Go to OPS9 In the Budget profile which u assigned to ur project, Check for Availabilty control parameters over there Overall Paramaters should be ticked. If not then make it selected.And reconstruct availabilty control thru CJBN then try out ur posting
check this Sap Note: 178837
Hope this will solve ur issue
Regards,
ANSAR

Fund Managment - Availability Control

Hi! all experts,
I have come across the following Fund Management problem :
If there is NO budget data for a commitment item in this financial
year, Purchase Order can be saved against that commitment item even
thou Fund Checking has turned on. There is NO ERROR MESSAGE. That's is
WRONG.
Once entered budget data of $1.0 via FR04 to that commitment item, on
saving the Purchase Order, system will display an error message :
Availability Control : Item 001 B2010 / 163000 payment budget exceeded.
How can this problem be fixed so that SAP will display an error message if there is NO BUDGET for a commitment item.
THANKS IN ADVANCE.

Hi! Sridhar,
For temporary fix, I have created a $1.0 budget for each commitment item.
Do you have any idea what's ran wrong? In last Financial Year, we don't have that problem.

Budget exceed

Hello Everyone,
I have a Project which runs from 01/2006 to 12/2007 with Availability-control set for the Budget, the project is technically complete and the Project cost report shows a excess value posted to a particular WBS in the structure.
when i checked the total postings for each year /each month through standard reports for Actuals (Cji3) and Commitments line items and budget supplements for individual years,i find that at the end of the first year 2006/2007 there is still budget remaining in the proj,
and the Budget report cj30 (assigned) for 2006 shows only the value equal to Actuals posted to the WBS not considering the commitments, in the year 01/2007 i assume from the analysis the amount equal to remaining budget value plus the commitments is carried forward to next year and is consumed over the year 2007 with additional supplements, still at the end of the year 2007 i have budget left so why the Cost report showing the excess value.
02/2006 Budget      15000 (starting of the Project)
       2006 Actuals    12000
       2006 Commit     2000
Budget Report showing for 2006 (cj30)
        Assigned         12000
        Current            12000
it has allowed the carryforward
Budget Carried Forward to 01/2007 is 3000 ( i assume it is 1000 balance + 2000 commitment)
      Total Supplements in 2007 is 15000
       Actuals         12000
       Commitment   5000
        Balance        1000
Now the system (Cost report) is showing an excess amount(-1000)
I.e Total Budget for 2007 is 18000 , consumed is 17000 ,Balance is 1000
The budget report shows for 2007
Current 18000   Assigned 19000
    I have not exceeded in any of the years so why is the Cost report giving me wrong picture.
If i have gone wrong in analyzing or have missed any link please guide me.
Thanks in advance
Vinayak.
Solutions will be duly rewarded>>>>>

SAP recommends to re construct the availability control if:
1. you install a new release
2. you haved changed the availability control settings in the budget profile (e.g. from overall to annual values)
3. you have changes the tolerance limits for availability control
4. you have defined exempt cost elements - that is, cost elements which are not subject to availability control
5. you have changed the order update settings for orders for projects
6. you suspect errors in the data - for example, in objects from older releases or after incorporating corrections relating to budgeting or availability control
T Code CJBN
Try doing this for a specific project so that you can observe if any corrections are done.
Regards
Sreenivas

Budget exceeded in CJ32

HI
getting Below Error
Item WBS Element XXXXXX Budget exceeded
Message BP604
When User wants to release the Budget in CJ32 he get the above error
they do Bottom up budget, Period Wise they have assigned the Budget
At first level after total up budget is 90laks, they have released only 16lak, this month they are trying to do release balance amount of 74lak
thy could not able to do, system say budget exceeded
in cj32 when its checked assigned value was 2 cr's which is more the release budget
WBS 4 level XXXXXXX Budget 1687000 Assigned 1005276
WBS 4 level XXXXXXX Budget 1900000 Assigned 18466080
WBS 4 level XXXXXXX Budget 4600000 Assigned 264621
WBS 4 level XXXXXXX Budget NA Assigned 1725420
First thing how system allowed to do commitment/actual booking more then the released Budget when Availability control was active
Kindly advice what are all the changes need to be done
Thanks

hi,
Please check SAP note http://service.sap.com/sap/support/notes/1606591.
Hope it helps!
Thank you and Regards,
Varshal Kachole

Budget Exceeded Issue - Activated budget profile for existing project

Dear Experts,
I have a Project and not using any budget profile, already actual data exist only in CJI3 no data in CJI5.
Now I assigned Budget Profile in that project.
While entering Budget in T-code CJ30, I can see values in assigned values for a wbs elements.
Example -
WBS Element - XXXXXX-02 - 2000 (Assigned) - Here Budget Profile not assigned in the project
Same WBS Element - Once Budget Profile assigned, when am assigning same 2000 budget am getting budget exceeded issue.
If I give 2500 I am not getting any errors, My tolerance as only Warning message.
Please Suggest - Screenshot attached
Thanks,

Hi Pavan,
As soon you enter your budgeting fig the availability control triggers, this check your assignment with available budget.this the reason you are getting error as you say there are already actual posting in CJI3.In this you need to balance first the fig which is appear in assigned column in CJ30.
Its a good practice to give budget first release it & then start procurement,confirmation etc.
Check this in budget profile availability control.
Regards,
Sachin.

Item 010 Order EST5CRQP128A budget exceeded

Dear all,
I am trying to short closed the PO. However, I encountered the following message :
===========================================================================
Item 010 Order EST5CRQP128A budget exceeded
Message no. BP604
Diagnosis
In document item 010 Order EST5CRQP128A, budget for fiscal year 2008 was exceeded by 1.20 USD.
===========================================================================
Please advise.
Thank you in advance.

Hi
Check it in SPRO- SAP IMG- Controlling - Internal orders - Budget and availability control - Define tolerance limit for availability control
In thic check for the controlling area and usage %.
Regards,
Raman.

Payment Budget Exceeded - Availibility Control

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