PO Approval - Email PO Output Query

Hi Gurus,
I would like to call a custom Report to generate a PDF and would like this PDF to be emailed to the supplier on PO Approval.
The default functionality calls the "PO Output for Communication" Java Concurrent Program. I would like to call my custom report instead of this standard report.
Has anybody done anything similar?
Any pointers/advice will be highly appreciated.
Best Regards
Ramdas

Hi Ramdas,
I am working on a similar requirement. Did you have any luck with the approach you took? If yes, Can you let me know how you did it? Kindly mail me on [email protected]
Any help in this matter would be greatly appreciated.
Thanks,
Goutham

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URL links for Workflow Approval Email per user & others

Hi all, we have upgraded to SRM7 and understand that we have to switch to using program /SAPSRM/OFFLINEAPPROVALSEND to generate the workflow notification emails. We have maintained the portal information in the SRM configuration to build the link. However, we have 2 issues here
1. We currently output collective email so emails are sent out at specific timing on a per user rather than per work item basis. The URL link does not seem to work in this case (for shopping cart approval example) and we get an object GUID error. The URL looks something like this
http://sap-ped.dev.xyz.com/irj/portal/?navigationtarget=obn://BOSystemAlias=SAP_SRM/BOTechnicalName=sc/Operation=detailprof&NavMode=3
Also, even if I run the program for a PO approval example, the BOTechnicalName is still pointing to sc.
However, if I do it on a per work item basis, the URL works.
Does anyone know where the control this setting?
2. External and internal portal
We have some users connecting to the portal through more secured channel (external portal). In this case, I couldn't find a way to generate the appropriate URL for the external. In the past in the older SRM version, the program was using the attribute ITS_DEST in PPOPMA_BBP to build the URL link. Now, I do not know how the system knows which portal URL to take if the control is no longer at user level.
Has anyone ever had this requirement before?
My worse case scenario to resolve the above issues would be to use the BADI to alter the content of the email notification. The purpose of posting this message here is to ensure that I am not missing out any standard SAP functionality which could meet our requirements.
Cheers!
SF

Hello,
See hyper-links below:
[How-To: Offline approval - Logon link does not work|http://wiki.sdn.sap.com/wiki/display/SRM/Offlineapproval-Logonlinkdoesnot+work]
[KBA 1511180 - The hyperlink in the offline approval email is incorrect|https://service.sap.com/sap/support/notes/1511180]
Regards.
Laurent.

Unexpected PO Approval Emails

I have a user who has started to get seemingly random PO Approval emails for a specific supplier. The Supplier and their associated iSupplier account seem to be complete, with no empty email fields. I have seen cases where many setups were missed and the WF Mailer fell back to using the SYSADMIN email, but nothing quite like this. I am familiar with the basics of workflows and find that the Recipient_Role for this notification is adhoc and that the corresponding record in WF_ROLES (and WF_LOCAL_ROLES) has a NULL email address.
Can anyone explain how the appropriate email, and any fallbacks, is derived in the POAPPRV workflow? A point toward a more general "working backward from a Notification to the query that derived the email" article would also get the job done. I am working in EBS 11.5.10.2 and can provide any more details that may be able to help.
Thanks in advance,
Leon

Most of the similar issues in metalink point to bugs, but all of them are because of some setup issues which are resolved by patches. In our case since the approvals emails are diaplying the information fine after workflow bounce i believe the issue might be some thing related to workflow and not with PO setup.
thanks.

Reg emailing the output of a concurrent program as an attachment

Hi,
Our requirement is to email the output of a concurrent program?(SQL*PLUS Report Output) as an attachment to the supplied Email Id, without using seperate Shell Script.
We have configured a printer and passed the Printer Driver argument as
uuencode $PROFILES$.FILENAME Budget_Report.csv | /bin/mailx -"Cisco AS Budget Report" $Email_id
The Problem is we are passing the Email address directly to the command.Can't we use the Parameter value to that command?
And also a junk character 'end gets displayed in the mail body.
Sometimes the concurrent Program ends with warning message as
APP-FND-00500 : AFPPRN received a return code of failure from routine FDUPRN.
An error occured while AOL tried to spawn the print process.
Please suggest some ways on getting proper output?
Thanks.

Hi,
Email address can be Profile Option - create a new profile option, set value and reference like the $PROFILES$.FILENAME.
For logging pipe standard out and error to a logfile. Note I haven't tested the command below, just to give you an idea. Would be better to create a shell script then you can change without having to go to the Printer Drivers and bounce Conc Mgr.
Ie. if you profile option is XX_EMAIL_ADDRESS then
uuencode $PROFILES$.FILENAME Budget_Report.csv | /bin/mailx -"Cisco AS Budget Report" $PROFILES$.FILENAME >/mypath/myfile 2>&1
With regards to the failure, if your uuencode or mailx returns 1 (ie, can't find file or whatever) then your print job fails. This is why you should either log or create shell script to handle the error better.
Regards,
Gareth
Blog: http://garethroberts.blogspot.com/
Message was edited by:
gareth.roberts
oops, have tested changed to haven't tested!

PO approval Email not visible in SOST even after all settings intact

Hello All,
The 'PO requiring approval ' email is not visible in SAP since 10.11.2010.
The user decision task which sends a notification to approver regarding the approval has been going successfully for two yrs and now suddenly since 10 Nov 2010, it stopped. The workflow log does not show any error. Also the settings in SWN_CONFIG have not changed since 2008. The approvers have their correct email Ids set in SU01. Even the jobs 'SWNSELSEN' and 'SAPCONNECT' are scheduled and running successfully and sending emails for all other sap notifications.
Suddenly they have stopped sending notifications for this particular issue.
Please help me, where to look for. Are there any services involved other than these settings.
Awaiting eagerly for the solution.
Neha

Hi Neha,
How you are sending mails for dialog workitem?
Are you using the email send step inside the workflow or you using the batchjob to send the mails (send task description as mail via batchjob).
Id using the batchjob check the that task is present in the selection criteria.
(report to send mail is RSWUWFML)
-Swapnil.
Edited by: Swapnil Pawar on Nov 18, 2010 9:03 AM

Step by step on how to set up email as output type

Hello everyone,
can someone pls help me with the configuration and the steps I have to do to set up email as output type for order confirmation, delivery and shipping. Also can you tell me the programs and forms I have to select from in the condition type. Do I need to get the ABAP guys involved and what do I ask of them, how finally is it interfaced with the email. Please give me step by step for the configuration and any other set up I have to do. I am working on ECC 6.0 and I need all the help I can get.
Thanks

Hi,
Please go through this link it will help you about Output process in SAP R/3 for sales documents and billing documents.
http://help.sap.com/saphelp_47x200/helpdata/en/93/745017546011d1a7020000e829fd11/frameset.htm
I hope it will help you,
Thanks,
Raja

Output query result to a text file in ORACLE

I Need a procedure for generating output query into text file in Oracle.
for Example,
A table called Tab1
the columns are c1,c2,c3,c4,c5.
I want to store the data in text file in...
First row as a column name & then, appear the records in second row onwards...
c1|c2|c3|c4|c5.
Please kindly provide the solution for this ASAP.

In case you are using Oracle 9i or higher you should better create a DIRECTORY rather then setting utl_file_dir,e.g.
SQL> CREATE DIRECTORY log_dir AS '/appl/gl/log';
SQL> GRANT READ ON DIRECTORY log_dir TO DBA; http://download-west.oracle.com/docs/cd/B10501_01/appdev.920/a96612/u_file.htm#ARPLS069

How to send invoice through email with output type RD00?

What are the configuration settings to send invoices through email with output type RD00?

Hi,
Please go through the following links:
[E-mail|Email Configuration Settings]
[e-mail|Re: EMAIL BILLING DOCUMENT TO CUSTOMER THROUGH SEND MAIL OPTION IN VF02]
After triggering the output,goto T.Code SOST and process it.
So that e-mail will be triggered immediately.
You can use External send/EDI/simple mail for this.
Regards,
Krishna.

Error in "APPROVE EMAIL" of Users in CRM 2013.

Hi,
I have created users in my OOTB On-premise organization of MS CRM 2013. Getting below error while approving email of Users:
There are encrypted fields in the organization database, but the data encryption feature isn't activated. Contact your Microsoft Dynamics CRM system administrator to activate data encryption. To activate, go to Systems Settings > Data Management > Data
Encryption. For more information, see http://go.microsoft.com/fwlink/?LinkId=316366
I tried to activate Data Encryption from Data Management(as mentioned in this error), then getting below error:
Error
The HTTPS protocol is required for this type of request. Enable the HTTPS protocol and try again. For more information, see the Post-Installation and Configuration instructions.
Please help.
Thanks.
Regards, Devendra V.

Please refer to this post from Magnetism,
http://www.magnetismsolutions.com/blog/paulnieuwelaar/2014/10/08/data-encryption-errors-after-restoring-microsoft-dynamics-crm-database
It definitely resolves the issue.

Is there a means to resend 'approval' emails again if not actioned:?

We are using SRM server 5.0, Classic Scenario. When approval emails are sent to users,we have many who don't process the carts in a timely manner.
Is there a way to automatically trigger a resend the email or possibly some notification to indicate to them that there is a cart pending their approval? Ideally we would like to do this after 2 or 3 days. Is this something that can be invoked in SRM without too much trouble?
thanks

Workflows are build using transaction SWDD.
Go to your workflow template and select the task you need to monitor. You can configure the tabs Requested Start, Latest start and Requested End for deadline monitoring.
You can configure the time in which the item has to be executed in MINS, HRS, DAYS, WKS and Months.
-Kiran

Limit cart unknown Account Assignment Not picking Approval email id

Hi All,
when i am trying to create a Shopping cart with unknown Account Assignment, at first instance approval email id is not picking. When i made some changes in the item data (say Descrtiption ) it is picking the approval email id. in SRM
We are SRM 5 to 7 upgrade, In SRM 5 there is a note to 974239 which will solve the issue. But the note is valid forSRM 7 EHP3 Version.
Can any one help me in giving the latest note.
Many thanks in advance.
Regards,
Charan M

Hi
<b>Related links/ SAP OSS Notes to check out -></b>
Note 861889 - Limitations on limit and service PO's in case of ECS
Note 1046593 - Limit PO - Unable to delete and create new item
Note 966323 - Service Item: Not able to create PO in ERP backend
Note 969077 - LIMIT:SC with Account Assignment Unknown and IR_IND checked
Note 1000184 - Account assignment error when document transfer to back end
Note 1052892 - Account Assignment not visible for Limit Shopping Cart
Note 933618 - Multiple account assignments for limit item are lost
Re: Limit PO(Item category D instead of B)
SE 518 No account assignment exists for service li ne 0000000000
Creating SC with Dummy Account Assignment
Re: Account assignment on SRM
Re: Problem on account assignment
Re: Account details not coming while creating a Shopping Cart with Limit Item
LIMIT SC
<u>Other related details -></u>
Use Screen variants (Transaction - SHD0) to change item overview and search result screens.
BADI - There is one BADI to hide/show some SC item creation links, there is one BADI to control screen details of PO, CTR... but not SC (and not external screens).
So, as usual, identify the template and change the HTML code in SE80.
To implement a more complex logic, like the default check box, change the ABAP code (usually in the PBO), if required.
Do let me know.
Regards
- Atul

Approval email notification not routing to an approver

Hi Experts,
For a certain PO value range there are existing approvers. We have added an additional approver to the PO approval matrix. Now, while changes are done for a PO the approval email is not going to the added approver. Instead it will send a mail notification twice to one of the existing approvers.
The added approver appears in SRM approval preview, aslo we find the approver in the workflow agents. In addition the approver gets the PO in the SRM inbox for approval, but only the email notification is not sent to this approver.
Any pointers to solve this issue.
Thanks in advance,
Francis

Hello,
Workflow approbation e-mails are taken from BP transaction. If there is no information there, e-mails are taken from SU01.
Some extra customising has to be maintained in order to have notifications sent out as an email:
- Set the attribute FORWARD_WI for the requester;
- In SO16, tab "Mail Sy.Grp", select "Send to home address of users".
Kind regards,
Ricardo

SRM Active Substitute and Approval Email

Hi
I was wondering if anyone could help with an issue I have for SRM Approvals. I have Two shopping carts set up that have had an approval email sent to a user. This user though is not on site so I have set up and Active substitute for the User.
I now need to restart the Approval workflow for the two shopping carts which should in theory send out approval emails to the User in question but to their substitute as well.
Does anyone know how I can do this within SRM I am completely stuck - any help would be appreciated
Regards
Lumbyla

Hi,
There are several solutions. I think forwarding the workitem is easy one.
1. Administrator forwards the workitem in SWIA transaction
2. Set passive substitute by admin. Program RMPS_SET_SUBSTITUTE. http://help.sap.com/saphelp_nw70/helpdata/en/8d/25f558454311d189430000e829fbbd/frameset.htm
3. Implement offline approval
4. Model deadline handling
Regards,
Masa

Offline approval email for Workflow approver substitiutes

Hi,
We are on SRM 7.1 ECS.
Does the substitute function work true for OFFLINE APPROVAL emails also??
E.g. User B is a substitute of User A.If user A gest the offline approval emai,then should usre B also get the offline approval email?

Hi,
I do not think the report might have the functionality to handle the substitution. May be what you can try is take a copy of the standard report and then try to customize as per your requirement .
Try some thing like below.
1. I assume that to identify a substitute for a user you might be storing these details in some Z table.
2. Take a copy of the standard offline report and then from this custom report read the try to read this table after the original agents are determined.
3. Finally schedule this report. with the same set of parameters that used to schedule the standard report.
But I I think this report actually reads the agents of the workitems and then it tries to send the notification to the same user. So first you have to check out that how the workitem is forwarded to the substitute . If the substitute is also a agent then this report directly sends the notification.
Regards
Pavan

Display Item Details in approval email

Hi All,
I would like to display 'Item Details' on the shopping cart approval email.
Is there any standard program to achieve this. Please provide your inputs.
System: SRM 5.0
Regards,
Piyush

In SRM 5.0 there are 2 programs that deal with this information:
1. RBBP_NOTIFICATION_OFFAPP
This is the new method and when scheduling this report you can select that an attachment is sent with the email with the details. I didn't research the use of a BADI with this program, there might very well be one for this - look in SPRO, with this BADI you might be able to change the contents of the email body detailing the SC details using the function module Disha gave you.
2. RSWUWFMLEC
This program will give the details in the email body if I'm not mistaken - this program can still be used in SRM 5.0 However the above program is the more recent method to get emails to approvers.
Regards,
Robin

PO Approval - Email PO Output Query

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