PR05 - Fi DOcument Generate 2 open items (

Hi All,
I am in an upgrade for version 4.6 to 6.0
In version 6.0 this is happening:
I am using PR05 to generate a trip. The FI Document generates
2 open items in the vendor account instead of one open item. I supposed that this is happening because i have post to 2 expense account (one with a business area and the other one without a business area.
I would like that SAP only generate one vendor open item.
How can I do to solve the problem?
Best Regards,
Julieta

Hello Alex
Please see OSS note 117708, it for logistic invoice but logic should be the same.
Best Regards
Vijay

Similar Messages

Reset Cleared Documents and Vendor Open Items Report FBL1N

Hi all,
I have following scenario:
- In last month, we had 2 documents (invoice and payment) cleared against each other. We created open items report as well as open items correspondence sent to Vendor. Obviously, the docs were not included in report.
- In this month, we have reset and reverse clearing document of the documents. We create report again with the open key date as in last month. It should not include the 2 docs but it did with whichever key date we chose.
Is there any setting that open item report doesn't include cleared item at the key date when we run report for previous month?
Thanks and Regards,
Dau

Hi Dau,
If i understand you correctly then you posted and paid invoice in Jan 2012 and generated the open line item report for Jan which correctly did not include this cleared invoice.
Now in Feb 2012 you reset and reversed this payment document.
The issue is when you execute the report FBL1N again then you get the open line item for this invoice correct. Please confirm what is the open item key date that you are using here for generating this report
If you keep it 31.01.2012 then definetly this invoice should not appear in the report but if you keep that 29.12.2012 then this line item would for sure appear.
The importance of key date is to limit the report to certain date. The system selects all items posted up to and including the specified key date and open for this period.
so I think your issue is with the key date.
Hope this helps you.
Regards,
Prasad

Down Payment Clearing Document shows as open item

Hi,
I made an Down Payment Request (f-47) for $ 1000; made a Down Payment on that request (f110) for $1000; posted an invoice (fb60) with $ 1000; cleared the down payment and invoice (f-54) for $1000.
Now in vendor open item s(fbl1n), both invoice (KR) and the clearing document (KA) are shown, while in cleared items, the down payment request (KA), down payment (KZ) and the clearing document (KA) are shown.
My questions:
1) Why the invoice and the clearing document are shown as open items?
2) Why the clearing document is shown as both open item and cleared item?
Thanks in advance
Edited by: Ming Cao on Mar 1, 2010 7:21 PM
Edited by: Ming Cao on Mar 1, 2010 7:23 PM
Edited by: Ming Cao on Mar 1, 2010 7:24 PM
Edited by: Ming Cao on Mar 1, 2010 11:27 PM

Dear,
Do not worry this is standard behavoiur by the system..see the below flow...
1. Create down payment request - F-47. (Open)
2. Create downpayment from the request F-48. (Down payment is open)
3. Clear downpayment F-54. (Invoice and payment are open in normal items and Downpayment and requests are cleared. So downpayment came to normal items.
You will need to clear these items manually...
Regards,
Chintan Joshi

Miro document still showing open item

guys,
we have completed the one document from po to miro cycle, but when we are exploring the gr/ir account still it is showing open item, what is the issue, why it is showing like this
regards,

hi,
the open item management GR/IR gl account can't not be cleared itself even you did the GR&IR processing. But the balance will chagne to zero on the GR/IR account. You need to clear the open items by run F.13. Normally we schedulled it to the weekly background job can also be monthly job
thanks

Possible to clear vendor open item against already posted payment document?

Hi
Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
Is there any way to clear this vendor open item against the originally posted payment document 200005678?? Or any other advice on how this scenario can be handled in SAP?
Thank for your help.
Mike

Hi,
I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
Then chose menu option Clearing -> Reset Cleared Items.
The system pops up a window asking for a reversal reason and reversal date. I use 01 and posting date of today.
The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
Is there perhaps some configuration setting that stops the placement of the paymnet document as an open item when reset?
Thanks for your help again.

FBL3N - line item visible both as open item and as cleared item

Hello,
Please can you tell me possible reasons for which I see the same line item in FBL3N as an open item when I check "open items" and as cleared when I check for "cleared items".
Thank you !
Daniel N.

There is a small correction:
It is not partial it is residual.
In case of partial your original document will be intact - Open items will show debit, credit and the balance.
In case of residual, your original amount will be deducted and a new entry gets posted as if there is a new transaction. For example from 100 USD if 40 USD has been cleared, then two line items will be shown in 40 as cleared items and a new line 60 will be generated in open items 60. But, this 60 will have different document number.
I think there is some issue the way in which selection criteria has been selected.
Please do not see the open items at a key date. Because that date it might be open item, later at a stage it might have become a cleared item.
Do not restrict any dates and see the total items (cleared items and open items) and let me know if the same document is showing as cleared as well as open. This is more unlikely and I have not seen.
Regards,
Ravi

Problem in the F-44 to clrear the open item

Hello exports
While seeing the FBL1N for vendor balance. there user can see the two open items. after that he is doing clearing those open items through F- 44.here clreaing document no generating like 1000000024 but if the user to see balances in the FBL1N . the clear document is appearing as a open item and as well as cleared items. but if we see total open items Balance is showing as a Zero
Note: those are open items belogs to 21.08.2002 year. user wants to clear the those open items for prasent year.
Can any body please me give suggestion based on the issue.
Thanks in Advance
Regards
vamsi

Thank Q for your reply for both.
Today user has posted open items with Document No 1000000024 in the F- 44 after that document the number will be generated like 100000025, the date was 16.04.2010.
If the we come to see in the vendor balance. it showing like document number 100000025 for clear items and as well as open item with same date and with same document number.
For cleared Document is 100000025 also entry is like below
27 23111      BHARAT                         3,122.00
37 23111      BHARAT                         3,122.00-
Again it is automatically generated as open item with same document number 100000025 . here the entry is like below
27 23111      BHARAT                          3,122.00
37 23111      BHARAT                          3,122.00-
can anybody please give ma suggesstion regarding on the same. why it is automatically creating the open items
Regards
vamsi

NewGL Migration - Process Open items BADI

Hi ,
We are migrating with document splitting, in the process document split for open items BADI we can assign a account assignment object to enrich the document with the splittign characteristics defined. Currently it works for blank open item docuemnts ( meaning if the business area is blank it fills with the right value) but if the field already as values, it throws a validation error, that the field changes are not permitted Error FAGL_MIG_022.
Any help on how to replace the old values to new values will be appreciated. Its for Business area and its defined as
split characterittics with required indicator.
Thanks

Hi,
I think It's more of question for business users, coz you can accommodate either way;
1) Upload balances with original invoice rate, so that at payment correct forex gain/loss will be booked.
2) Alternatively,Business 'Realize' the forex diff. at the go-live date, and upload the balance in Gain/Loss GL accordingly. Now, all the AR/AP balance are uploaded with the rate maintained at go-live date, and later on SAP will calculate the diff. between the payment date and go-live date. This way also forex is booked correctly in accounts.
I'd suggest option 2 because it's straight forward. In option 1, you will have to upload the exch.rates for each invoice which could be different.
I hope you followed.
Thanks,
Nirav

Automatic clearing of open items

hi,
we have customers with 'dummy-invoices' in our system.
There is a document in FI with a value of 0,01 Euro on the customer.
this document is an open item and never will be cleared.
is there any possibility for automatic clearing of such open items ? program SAPF124 does the clearing
only when there is a second document, right ?
reg, Martin

Hi,
Clearing is always against counterpart; that's the concept of this funcionality.
Regards,
Eli

Force cashier to calculte interest on due open items

Hi to all,
We need to force the cashiers to do the interest calculation before clearing a due open item.
Example:
Tuition 500 USD overdue by 10 days.... the interest is 1 dolar a day, if we go to FPCJ and enter the cash desk I´m able to clear this overdue tuition just by paying 500 USD. But the real payment must have been 510 USD.
How can we achieve this? Our problem is that the interest rate is daily and we cannot create an open item daily for the value of the interest for each day. Otherwise we would end with thousands of interest documents.
Can our requirement be met by using the events of the cash desk? or can it be done just by customizing?
Thank you all
Sergio

hi Steve,
The problem is not how to calculate the interest document, the problem is that the person receiving the payments in the cash desk, can clear the due open item without having calculated the interest documents.
It would be almost impossible to later charge the student for an interest that was not collected with the original due open item.
We are working in a solution using a Zprogram, which forces the cashier to firstly calculate the interest document. This means that the cashier can not access the cash desk if he has not created interest document for due open items... we are mixing this program with the event 6021. In which you can control the open items of the cash desk.
For instance if the open item is due, then you can not select it to be paid, if it does not has a interest document also selected to be paid.
We have been force to develop this solution due to the lack of options.

Closed SO shown in Open Item List

Hi experts,
Unfortunately, the below problem (mentioned in Note 948670) occurred in my client's database.
My question is --> In order to hide this kind of CLOSED sales orders in the Open Item List, can I just change RDR6.status from "O" to "C" ?
Note 948670 :
****Closed documents shown in Open Item List - XXX6 table****
Symptom
There are cases where the document is closed, but the sixth table of the document is still open.
As a result the document is shown in the Open Item List.
Other terms
Open document, open item list, 6 table, sixth table, SAP Business One
Reason and Prerequisites
Solution
In order to track these documents the following query should be run on the database:
USE *DEST*
-- change DEST to the name of customer's DB.
declare @doc varchar(3),@fld varchar(10)
Put document----
-- enter here the name of the table acording to the list below.
Set @doc = 'rdr'
Set @fld = CASE
WHEN @doc = 'pdn' THEN 'opencreqty'
ELSE 'openqty'
END
exec ('
SELECT T0.DocNum, T0.DocEntry, T0.DocStatus as ''DocStatus'', T1.Status AS ''Doc6Status''
FROM O' + @doc + ' T0 INNER JOIN ' + @doc + '6 T1 ON T0.DocEntry = T1.DocEntry
Where T0.DocStatus = ''C'' AND T1.Status = ''O''
AND NOT EXISTS
(SELECT 1 FROM ' + @doc + '1 T2 WHERE T0.DocEntry = T2.DocEntry AND
(T2.' + @fld + ' <> 0 OR T2.LineStatus <> ''C''))
You should run the query above on the following tables (documents):
Rdr - in order to track Sales Order that remained open,
Dln - in order to track Deliveries that remained open,
Rdn - in order to Returns that remained open,
Por - in order to track Purchase Order that remained open,
Pdn - in order to track Good Receipt PO that remained open,
Rpd - in order to track Good Returns that remained open.
If you get results after running the select query, please contact your Support Center

hi,
If u update status from open to close directly in db you will lose support,
Raise support ticket as per note in service market place.
Jeyakanthan

A/R Down Payment Full Applied - Open Item

Forum,
We have raised an A/R Down Payment Invoice against an order for 100% - we have then assigned an incoming payment to this A/R Invoice. The status of the A/R Down Payment invoice is 'Closed' however it still appear under the 'Open Item' list for 'Amount Not Applied'
Has anyone ever come across this issue?
Thanks,
Sarah

Hi,
What is your B1 version and PL?
Please refer similar issue for AR invoice to Credit memo:
1855048 - Closed Invoice document displays in Open Items List
Thanks & Regards,
Nagarajan

No Open Items were found

Hi
I am trying to clear open items using F-44
I am getting an error "No Open Items were found" .
But when i go and see in FBL1N , I can see the open items there.
What can be the reason ?
PS: The posting date of the items is in 2005. Is this causes any problem?
Thax. for your help.
-erpMAN-

The most common reason is that the invoice is in a payment run.
try to run a f.80 on the invoice in question ( in test mode) to see if you can reverse it.
If you cant more than likely it will be in a payment run.
Have a look in the payment run tables to confirm this. REGUH & P
Are you sure the document is an open item? Is it in BSIK or BSAK?
Hope this helps.

How to put authorization on closing open item list

Hi to everyone!
How can i put authorization on closing the open item list and partially closed open item list.
Thanks
Rohan

Hi Rohan,
Have you tried:
Administration -> System Initialisation -> Authorizations -> General Authorizations:
Authurisation Window: General -> Close Document = No Authorisation.
This will block the user from closing documents in the open Item list but also from other menu points.
Hope it helps.
Jesper

Cheque printed but fi document not created (line item shows as open item)

Hi,
Problem Description :
F110
In payment run Posting order is not matching it shows 11 generated and 10 completed .
Due to this, document number 5100316279( i.e open item) was not cleared but generated a cheque 809635 for 58.75
The same document number 5100316279got cleared on 01.07.2008 ; payment run and generated another cheque 809643 for same amount 58.75
To summarize due to a system error we ended in a double payment to the vendor.
Request you help us to solve this issue.
Thanks.

Hi,
The reason why you have more documents generated than completed is that update terminations on the executing the payment run.It means some documents were not posted in the data base. You could find the terminated update via using SM13.
Here is some information saying what you have to do when this happens:
You need to analyse the update record data to decide what has to be done with the update records. In order to analyse the record data, use transaction SM13 for terminated updates. By double-clicking on the terminated update records, the updates modules are displayed. By double-clicking on the function module 'POST_DOCUMENT' with error status you can see in whick line item the clearing has failed. Please use
'Goto => Display data'. In table T_BKPF and T_BSEG are the data of the entered document. Important are CPU-Date (T_BKPF-CPUDT) and Time (T_BKPF-CPUTM). In table T_AUSZ1 is the the information which line item
(BELNR, BUKRS, GJAHR, BUZEI) should be cleared with this update record.
Afterwards, execute FB03 for this document and determine the clearing document BSEG-AUGBL for this line item. Analysing this clearing document with data of the terminated update records you have to decide what has to be done with this update record.
For repeating the update task it is necessary that the clearing of the Open item is reset with transaction FBRA. Without resetting the other Clearing you will always get error F1 805 in the function module 'POST_DOCUMENT'.
So can you please analyse the data concerning the update termination. Depending on the investigation, you have to decide, whether the data has to be re-entered or whether the update task can be deleted or whether the clearing has to be reset and the task has to be repeated.
With regards,
V.Krishnamoorthy

PR05 - Fi DOcument Generate 2 open items (

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