Prepayment exceeded invoice amount, a refund is received. How 2 handle this

I made a prepayment of $100 to a vendor. The invoice I later received from the vendor was $70. The vendor then sent me a refund for the difference between the prepayment amount and the invoice amount (that is $30).
1) How can I treat this refund from the vendor in Oracle Payables?
2) Is the refund going to be a check sent to me?

Hi
Please follow the following steps:
1. Raise a standard invoice for $30 against the vendor and apply it to the prepayment (This is required as the prepayment invoice needs to be knocked off).
The accounting generated will be
Std invoice - Clearing A/c dr and liability a/c Cr.
Prepayment matching - liability a/c dr. and Prepayment A/c cr
2. Raise a credit memo for $30 against the vendor and receive a refund against the credit memo.
The accounting generated will be
Credit Memo - liability a/c Dr. and Clearing A/c Cr.
Refund - liability a/c cr. and Cash A/c dr
Note: The distribution account selected in both the standard invoice and credit memo should be the same (this is generally taken as a clearing account)
Another way (not generally recommended, and used in case you do not use cash management):
1. Raise a standard invoice debiting the cash account for $30 and crediting the liability account. Then apply the invoice to the prepayment invoice
Note: in this scenario, you select the cash account in the invoice distribution. But you will not be able to do cash management reconciliation
Hope this clarifies.
Vinit

Similar Messages

Payment request (F-59) amount exceed invoice amount

Dear all,
We are using the following steps to process partial payment:
1. Post Payment Request (tcode: F-59)
2. Assign payment block to invoice (tcode: FB02)
3. Post Automatic Payment Transaction (tcode: F110)
The problem is the payment request amount can exceed the invoice amount. How to prevent that payment request amount must not exceed the invoice amount?
Thank you very much in advance for your kind help.
rgds,
DTan

Hi,
Need to write a validation in OB28 at document complete level.
regards,
Srinivas Muthyala

AR / invoice before Good Receivable how to handle

Hi Experts,
What is the best way to book an AR Invoice of goods which are not yet received in stock. And is it possible to connect the AR invoice to the Goods receivable after the stock is available in the Warehouse??
THX
Mark

Hi
What is the need of booking in System before receving the physicall stock,(its wrong practise also if ur entering without having the physicall stock.) for any info if u wana to maintain in system then make invoice and save it draft , so it will not store in the system that it will not effect the stock.
Explain ur full req.so it will be better to give suggestions..
Giri

I refunded the buyer, but the buyer's refund it PENDING, how long does this take?

The title is my question. The seller paid for an item I sold him, but later decided he did not want that item and I refunded him but he has not got the refund yet. He has shown he it says "pending", how long do refunds take? Also, these funds were all from PayPal balance. Thanks for your time if you can provide an insight, it is very appreciated

If he sent a bank funded Instant Transfer payment, then two things happened simultaneously:
- PayPal sent a request to their bank for the funds for the transaction. It would take 3-7 business days for funds to arrive from their bank.
- PayPal paid you up front instantly, so that you would not delay in processing their order.
When refund or cancellation occurs for that payment within a few days of it being sent, the funds that PayPal paid up front are returned.
However, the funds from their bank account are still in transit. They haven't reached their PayPal account yet.
As soon as those funds clear, they are available for your buyer to use or withdraw.

Invoice Amount should not exceed Revenue Amount

Hi,
We are using COST/EVENT distribution rule and Billing Assignment is Cost To Cost Revenue for Contract Projects. Is there any way to control the revenue, so that revenue amount does'nt exceed Invoice Amount. This is a client's requirement.
If this is achievable through some other distribution rules or Billing Extensions need to be customized.
Zeeshan

Hi
You need to customize the billing extension for generating the revenue so that revenue amount doesn't exceed Invoice Amount
Dina

Invoice amount vs PO amount

hi guys,
does SAP allow posting of invoice with ref to PO if the amount of invoice already exceed or greater than its PO. For ex i have 1 PO amount is 125,000USD and it has 5 invoices. The sum of invoices amounts to 200,000+USD. will sap allow this kind of transaction?

Here's the PO history, and i found something unusual.
Date     Item     Mat Doc     Descpt                          Amount in LC
8/27/2010     2     500042068     Down payment     33,179.10
8/27/2010     3     500042068     Down payment     33,179.10
8/20/2010     1     500041555     Down payment     70,402.20
8/18/2010     2     500041369     Down payment     37,223.10
8/18/2010     3     500041369     Down payment     33,179.10
               Total                       207,162.60
The unusual thing is 2 payment document appeared twice in PO history, i don't know how it appeared twice can you shed some light how could this happen? i'm still new in SAP...

Deduct TDS amount in invoice amount with conditions ?

Hi Experts,
My client had a requirement that, the business partners deduct TDS in two conditions:
1 Deduct TDS if the single invoice amount is more than 20000 and
2 Deduct TDS total invoice amount is more than 50000.
how can we configure the situation ?
regards,
Sanju M S

Hi!
Also, post the question to Partner Add-on Forum and to the citixys

How to handle Excise Invoice

Dear All,
My problem is regarding excise invoice. Yesterday we have recieved the excise invoice of Month August 2007. Now my problem is how to handle this excise invoice because everything has been posted in Auguset 2007. Now we want to pay excise amount to the vendor. Please help me out to solve this.
Thanks.
Vineet

Hi,
i.e you are posted the GR in August..?
now you want to post the Excise .,Write .?
In that case , reverse the Mat.Doc, then Post it in current period.
regards
Rahim

How to handle fieldnames ending with # in JDBC receiver?

Hello Experts,
I am developing a scenario JDBC to IDOC. I have 2 tables for header & line item. I have to retrieve a header record first using sender JDBC & then for that header need to fetch the corresponding lineitems from second table.
We cannot have data types defined in XI with fieldnames containing # or any other special charecter. Both DB tables contain fieldnames ending with #.
For Sender JDBC, I managed it in SQL query using :
Select abc, xyz# as xyz .... from tbname
But for receiver JDBC we need to define a data type with the typical format ( Doccument format required for JDBC receiver).
Please let me know how to handle this for JDBC receiver.
Thanks in Advance & hope for a quick replies.
Abhijeet.

Hi Abhijeet,
If you can write a query with join( you can call join query using JDBC adapter), i think this would be a fastest way and good approch rather than having 2 JDBC call.
Another approch would be writing SP( stored procedure and then you can have your complete logic here). You can call SP using JDBC adapter.
Eventhough query would be complex...it will be one time job.:)...I am not sure about data type for handling field names with special characters.
Let me know if you need more details.
Nilesh

Prepayment amount is greater than invoice amount, what to do

Hi all
I am using GL, AP and CE. the problem is as follows:
I register a lot of prepayments for my employees. When i give a prepayment to one employee, he brings me back the invoice and than i register the invoice and then apply this prepayment to this invoice. But most of the cases the amount in the prepayment is bigger than the amount of the invoice. The employee is bringing me back the invoice and some money. Now what i should register on the system to reflect the money back. The system does not allow to apply prepayments on debit/credit memo. If i register a credit memo, the next time i register an invoice for a supplier which it has some value from the prepayment the system is suggesting this prepayment, but this is wrong because i have registered a document for this amount of money(which is credit memo).
Please advice because the customer is asking and i do not have any answer yet.
Thank you and Best Regards

What version of EBS are you on? My comments below apply to EBS 11.
As Vinip noted, you can have a distribution line that debits the cash account.
Another possibility would be to record a standard invoice for the entire amount, with the refund amount debited to some clearing account, and apply the prepayment to that invoice. Then in accounts receivable, record a miscellaneous cash receipt against the clearing account. Not a real good solution, as involves two different applications.
So I think the way to go is to appy a debit for the refund amount to your cash account when recording the invoice to apply the prepayment to. Makes sense?
If you want a simpler way, then submit an enhancement request to okay.
Perhaps for this company, it is common to give employees money in advance to buy something, but this is I think very rare for the corporate world at large. Usually the employee buys something and then submits an expense report to get reimbursed after the fact. Or the employees use a company credit card to make the purchase. Maybe your company needs to look at changing its current process? Just something to think about.
John Dickey

MIRO invoice amount exceeding the blanket po overall limit

Hello Gurus,
I'm having trouble with invoicing against a blanket purchase order. Can anyone please explain why and when does invoice amount can exceed the blanket po amount.As I understood from the SAP documentation I should not be able to invoice for amout greater than the overall limit on the blanket PO.
Here is what i did.
1. I have created a blanket PR for 1000$ (Purchase requisition document type - Frame work requisition , overall limit - 1000$ , No limit flag - unchecked)
2. I created a P.O ( Order type - Frame work order, validity start date - todays date , validity end date - 1 year from today's date ).
3. I checked the tolerance limits in OMR6 - for the above company code , tolearance key (LA) , check limit is blank , for tolerance key (LD) the check limit is 100.
4. However I was able to invoice for more than 10,000$ against this Purchase order.
My question is , am i missing anything so as the invoice amount not to exceed the blanket po amoutn ?
My requirement is - MIRO invoice should not allow the user to post in invoice with amount exceeding the blanket p.o amout.
Why would the MIRO invoice not checking the blanket po overall limit ?
Appreciate your responses .
Thanks.

Hi Kirit,
For tolerance key type 'LA' (Amount of blanket purchase order) , upper limit I set the check limit val to blank , and for percentage , i checked the do not check flag.
For tolerance key type 'LD' , upper limit absolute check limit value is '100.00'.
Where do i set the status of message , infact I'm not getting any message while posting the invoice.
Appreciate your help.
Thanks
Rad

F110 payment run - split on invoice line item that exceed certain amount

Dear expert,
Now i want to ask is there any ways to configure F110 - payment run to auto checking on whenever the amount of one fi document is more than USD100,000 will auto split to second payment item.
*i have already tick individual pmnt on tcode FK02 - change vendor master data (at automatic payment transactions column). This method will split all fi document under same vendor post with different posting document number.
I would like to ask is there any way to configure auto split on the fi document (if the document is exceed some amount) for payment run.
thanks and appreciate

i have put distribution amount.
Let say i put distribution amount USD100, after i run payment run, one account payable document will generate one payment document.
As what i want is- if the ap document is USD 200, then the payment document will generate two payment document.
Coz my enquiry is if the payment is excedd USD100 we need to assign to another tt payment as the TT is only accept maximum USD100 transfer.
Expert, please advice on ur view.
Thanks and appreciate much on ur previous help.
regards,
Ng Chong Chuan

A/R extractor - Material and Invoice Amount

Hi Gurus,
I just wanted to extract Material and Invoice amounts for Accounts Receivables from R/3 to BW?
Is there any standard extractor for the same.
I found 0FI_AR_4 but it doesnt have material field.
How can I link the BSID table with material.
Is it via Sales Document (VBELN)?
Regards,
Srini

Hi Srinivas ,
Invoice is part of AR but material (0material ) is not part of AR .It is part of SD .If you are looking for this field you may not find it .
You can check standart key figure and Characteristics available under it in this link :
http://help.sap.com/saphelp_nw70/helpdata/en/3b/eac53976b78867e10000000a11402f/frameset.htm
If you want material you need to use SD material .If you want these fields for a report then you can make a multiprovider with AR and SD cubes Having both material and Invoice .
Regards,
Jaya

I purchased a magazine using the Zinio app which I'd recently downloaded on to a recently purchased iPad. I received an error message at the time (can't recall the details) but have since been invoiced for the $8.99. How can I get the Magazine I purchased

I purchased a magazine using the Zinio app which I'd recently downloaded on to a recently purchased iPad. I received an error message at the time (can't recall the details) but have since been invoiced for the $8.99. How can I get the Magazine I purchased?

FOR ASSISTANCE WITH ORDERS - iTUNES STORE CUSTOMER SERVICE
For assistance with billing questions or other order inquiries, please refer to our online support page by clicking here: http://www.apple.com/support/itunes/store/. If you cannot find the answers you are seeking in our robust knowledge base, you can contact us by visiting the following URL http://www.apple.com/support/itunes/store/, clicking on the appropriate Customer Service topic, then using the contact button or email form at the bottom of the page. Responses to emails will be provided as soon as possible.
Phone: 800-275-2273 How to reach a live person: Press 0 four times
Hours of Operation: Mon-Fri: 9am-5pm ET
Email: [email protected]
How to report an issue with Your iTunes Store purchase
http://support.apple.com/kb/HT1933
How to Get a Refund from the App Store
http://gizmodo.com/5886683/how-to-get-a-refund-from-the-app-store
Canceling a Digital Subscription
http://gadgetwise.blogs.nytimes.com/2011/10/14/qa-canceling-a-digital-subscripti on/
 Cheers, Tom

Payment Amount is greater than invoice amount in sales order

Hi experts:
I have a Sales order that contained originally 3 lines of which the first 2 lines was delivered totally and the third was delivered partially.
The client decided to change the remaining quantity for another reference so the procedure in the sales order was to add another line and try to close the third line by right click and "close row" but the option is not available because there is a partial delivery, so the option was to update the inicial quantity in the third line at the same as delivered and update.
Like a result a I could close the third line and leave a fourth line available to delivery, however when I open this Sales order again an try to update a message "payment amount is greater than invoice amount" and appears inmediately the "Deposit on Order" window.
Other Information: The quantities delivered was invoiced but no payment has been received.
Checking in the SCN I have not found some related information with this case because the existing answers are related with incomming and outgoing payments but like I mentioned before this docuements already have not payments.
In relation with the decimal places, my original decimal places configuration was 2 and it was updated to 3, issue that neither is mentioned in previous answers.
I will appreciate your help,
Thanks,
Manuel

Hi Manuel,
Your case is complicated by the fact you have not only undated the Sales Order which is partially delivered but also updated decimal places during the process. In this case, you are probably the best person to figure out what is the system expected number. You may restore your production db to test environment first. Then do whatever you could to fix the problem. If no solution can be found, you have to log a message to SAP support.
A general advice: do not fight with system for what you think system should accept.
Thanks,
Gordon

Prepayment exceeded invoice amount, a refund is received. How 2 handle this

Similar Messages

Maybe you are looking for