Problem in Supplier Invoice - Item Category

Hello all,
When trying to create an Invoice, the system returns the following error:
[Item category 40100 not allowed in accounting transaction 0300/0001]
Where/How can I solve this problem?
Kind Regards,
Miguel

Hi ,
Please check wherther that item category is relavant for billing in VOV7.
If its blank there you won't be able to generate any billing doc..
Thanks,
AMOD

Similar Messages

Is it possible to split invoice Item category wise?

Is it possible to split invoice Item category wise

In trx VTFA (if your billing is sales order based) choose your billing type and SO type, there select your item categories and there select the field VBRK/VBRP data. In that field you will see the currently used routine. With the help of your ABAP guy create a copy of that routine under a different number and add your lines of code. Let's say you use routine 001.
FORM DATEN_KOPIEREN_001.
Header data
VBRK-xxxxx = ............
Item data
VBRP-xxxxx = ............
Additional split criteria
DATA: BEGIN OF ZUK,
MODUL(3) VALUE '001',
VTWEG LIKE VBAK-VTWEG,
SPART LIKE VBAK-SPART,
END OF ZUK.
ZUK-SPART = VBAK-SPART.
ZUK-VTWEG = VBAK-VTWEG.
VBRK-ZUKRI = ZUK.
ENDFORM.
This is how it should look after modification:
Header data
VBRK-xxxxx = ............
Item data
VBRP-xxxxx = ............
Additional split criteria
DATA: BEGIN OF ZUK,
MODUL(3) VALUE '001',
VTWEG LIKE VBAK-VTWEG,
SPART LIKE VBAK-SPART,
PSTYV LIKE VBAP-PSTYV, <- New line
END OF ZUK.
ZUK-SPART = VBAK-SPART.
ZUK-VTWEG = VBAK-VTWEG.
ZUK-PSTYV = VBAP-PSTYV. <- New line
VBRK-ZUKRI = ZUK.
ENDFORM.
After this routine is created and activated place it as the default copy control routine instead of the old ones

Problem in BAPI_SALESDOCU_CREATEFROMDATA1 returning item category

Hi Gurus,
I have a problem in FM BAPI_SALESDOCU_CREATEFROMDATA1
the sales order is created sucessfully using this .
here i want to return back the item category which is generated by BAPI
i have used the itemx table
and also set the flag like
itemx-ITEM_CATEG = 'X'.
but cud nt find the item category back in item table
i cud c the entry of item category in VBAP table
Any Inputs ?

BAPI will give you the sales order number only, it it is success . it will not return any item category back. if you want to know what is the item category you have all the information with you. if the sales order created successfully then you can use SALES_ITEMS_IN-ITEM_CATEG .

Blanket Purchase Order or Contract Purchase Order by item Category level

Hi
I have a requirement that Strategic buyers will fill agreement with supplier by item Category level
Agreement will be on Price level and will have expiration date
The category level will contain list of items Part numbers which are the same item from technically :
Our business is on the electronics contract manufacturing and we are producing for Customers from the High Tech industry .In order to keep each customer process and unique
environment we are coding the item Part # per customer since of that the same electronic component having different part # per customer
Each night we running MRP run (ASCP) and the Planner release Planned order to request ion
The requirement is that the purchase requisition will derive the price from the agreement based on assigned Category level and will automatically convert to Purchase order
Looking for your advise how can this be implemented ?
Thanks

When you release the Planned Order for the these buy items the cost coming up in the table PO_REQUISITIONS_INTERFACE_ALL will be the list price for the item from Org level.
But when you have a BPO created for this item and Sourcing rule is created to have automatic release the releases will have the unit price coming from the BPO.
Correct me if I understood your question wrongly.
Karthik.
Edited by: Karthik Gopaluni on May 21, 2010 11:54 AM

Change in Screen Layout of PO for a particular Item category

Hi,
We are facing a typical issue after Upgrade of our system from 4.6C to ECC 6.0.
Whenever we try to create a PO (in the newly upgraded system) with the Item category S (Third Party PO), the material number field goes blank and it becomes Non-Editable (even before saving the PO)...
However, on saving, EKPO table has the entries for the material number specified before entering the Item Category S. If we try to display the PO, it shows blank in the MATNR field.
This works fine with other item categories......we see this problem only with the item category S.
All the configurations (Screen Layout for Document Type, External Representation of Item category) are fine....but still we are facing this problem....
Any suggestions on this?
Thanks and Regards,
Gaurishankar

Hi Ninad,
I think I have mentioned it very clearly that it works for other item categories assigned to the same document type. It is a very basic setting that one has to check for issues related to PO screen layouts and I have done all those checks.
As stated earlier, this issue has come up after Upgrade, so just want to know if there is any known SAP Note or solution to this problem (if someone has faced it earlier).
However, thanks for your reply...
Regards,
Gaurishankar

Item category group during service order replication is incorrect

Hi,
We are trying to replicate Service order from CRM to R/3 and the service product that is used in CRM service order is got from r/3 named SRV_REPAIR.
In CRM when we enter SRV_REPAIR in Service order the item category YSRP(copied from SRVP) should be determined.
when i use the item category group LEIS(service w/0 delivery) in R/3 for service product then the item category is determined as YSRP correctly but the replication of service order fails with the message
"It is not possible to upload from mixed documents with scen. A activated "
please suggest which item category group should be used in a service product for replicating a service order from CRM to r/3.
Regards
Prathiba

Hello,
The problem might be that item category is assigned to object type BUS2000140.
This object type is not relevent to upload so you get the error.
Please check FM CRM_SALESDOCUMENT_FILTER.
FM   CRM_SALESDOCUMENT_FILTER
    check for upload relevant item object types
      if ( lv_obj_type = gc_object_type_item-sales                  or
           ( lv_obj_type = gc_object_type_item-cust_contract   and
             lv_sales_contract_active = true )                      or
           ( ( lv_obj_type = gc_object_type_item-credit_req or
               lv_obj_type = gc_object_type_item-debit_req )   and
             lv_trans = true )
         and
           <ls_orderadm_i>-product_kind <> gc_product_kind-iobject
      fill table with item guids which are relevant for the upload
        insert <ls_orderadm_i>-guid into table lt_item_guids.
      else.
        insert <ls_orderadm_i>-guid into table lt_item_guids_delete. <-!
      endif.
    endloop.
endif.
if scenario A is active no mixed documents are supported
if <ls_orderadm_h>-scenario+3(1) = gc_scenario_r3chg-int_chg.
    if not lt_item_guids_delete[] is initial.                        <-
      perform fill_bapiret2
              using 'W' 'CRM_ORDER_MISC' '036'
                    lv_msgv1 lv_msgv2 lv_msgv3 lv_msgv4
                    space 0 gc_object_name-sales 0 space.
      raise upload_not_relevant.
    endif.
endif.
Please see note 772267 to prohibit data transfer in this case. The error
message is related to scenario A you are using.
Scenario A is not working for
service items as scenatio A allows changes of doc in both systems so
CRM and ECC. As service items won't be replicated this can't work at
all.
In other words, if scenario A is used the sales order in ECC has to be
identically to the sales order in CRM. This is not the case in service
processing.
So again you have to prohibit data transfer from service orders to ECC
when using scenario A.
Hopefully the information helps!
Regards, Gerhard

Multiple POs Receipt against a single Receipt as per Supplier Invoice

Dear All,
We were using the ERS (Autoinvoice) for suppliers.
We have a special scenario:
We send PO to Supplier. and the Supplier send the Goods for Multiple POs in a Single Supplier Invoice.
The Issue is:
Can we receive all the Supplier Invoice items (belonging to different POs) in a single receipt. So that we can generate one invoice through ERS, which can be matched against the Supplier invoice.
Is this possible? If Yes, How can we accomplish this..?
Please update....
Many thanks in advance....

Hi Jeyakanthan,
Thanks for the reply.
I have gone thru the "Multiple Goods Receipts for a Single Excise Invoice " in Sap Help Documentation, what I have understood is that we can do multiple Goods Receipt against a Single Invoice. Here in this case we do the Goods Receipt against Purchase Order , do the Invoice Capture for first goods receipt againts Purchase Order and we enter the Invoice Number (say 745, sent by the Vendor) while capturing excise invoice. When the second shipment (against the same PO) comes, we do goods receipt and we refer the "Only Refer Excise Invoice" while doing the goods receipt. Finally after when we have entered all the shipments for the PO, we do the Excise Posting.
Here in our case we have already posted the Goods Receipt (without entering the Invoice Number in first goods receipt) and now we want to capture & post excise invoice for a Single Excise Invoice (Invoice No. say 745,).
Please correct me if my understanding is wrong.
Here we have got two options:
a. Reverse all the goods receipt & re-enter the goods receipt .
b. post two separate excise invoice against each goods receipt mentioning dummy excise invoice number like 745-A & 745-B.
Option a seems difficulty as we will have to reverse all the subsequent goods receipt & transfer posting documents.
Option b seems legally wrong, as per understanding.
Request you to please advise.
Regards
PK

FMMPRELE - have error - FMKU135: The commitment item category is wrong

Hello,
In current project we use BCS and SAP ECC 6.0.
We also use auto-release function in FMBB when entering budget documents (plan).
I want to reduce the plan value and use FMMPRELE transaction for it. In message log i have the following error:
The commitment item category is wrong
Message no. FMKU135
Diagnosis
The commitment item category entered is not correct.
Procedure
Check how the commitment item category is filled by your application. Notify your system administrator in case of problems.
The commitment item category (FMCIA) is 3 - Expenditures. I don't know why SAP doesn't like this commitment item category because this category is selected in "selection of FM Account Assignments". Have any the same problems with FMMPRELE?

Thank's a lot
solved!

Item category 04000 is missing (obligatory in accounting transaction 1000/0

Hi Friends,
I got the following error msg while I am trying to post the customer invoice:
Item category 04000 is missing (obligatory in accounting transaction 1000/0001)
Message no. GLT2002
Diagnosis
The online document splitting is active in your system. Here, each document is assigned to a accounting transaction variant and each document row to an item category.
You determine for each business transaction variant which item categories can or must be posted here.
The following error occurred for the document you entered:
Item category 04000 could not be derived from a document line item. This item category is however defined as obligatory in accounting transaction 1000, variant 0001.
System Response
The document cannot be posted.
Procedure
Check the document entered, the derivation of the business transaction variant, the derivation of the item category, and the assignment of the item categories to the business transaction variant.
What could be reason? Can any one guide me!
Thanks in advance.
Regards,
GB

Hi
The reason you receive error item category 04000 is missing is due to the fact that none of your line items contain a GL account which is assigned to item category 04000
Check the document type you are using to post the customer invoice. Normally the transaction 1000/0001 is associated with payment document types.
See the customizing of your business transaction variant. (SPRO -> Financial accounting new -> document splitting -> Extended document splitting -> Define Business transaction variants 1000 -> Choose Accounting transaction variant 0001. You will see that the item category 04000 is a required field, this meands that when posting document you must have at least one iem item that is item category 04000. If in your example you have no line item with this value you will receive this error.
The 'required' flag set in the business transaction variant is set by default and cannot be changed by the user.
Use an alternative document type for a customer invoice posting for example document type DR is assigned 0200/0001, this does not have item category 04000 as a required field.
with kind regards
Cora

GR-based invoice verification for item category SERVICE

Hi SAP Masters,
I will be very appreciate if you will help me to solve problem related with PO for Services (item category = SERVICE).
When I try to create this kind of purchase order the indicator GR_Based IV become assigned and cannot be changed (field is not active). Is it possible to change this setting and create PO for service where I will be able to save invoice before GR?
If yes, please tell me where I can change this setting?

Hi,
No,
You cannot change this setting, you HAVE to have GR based IV for service entry sheets.
I really don't like the effect of the GR Based IV flag and so I always recommend against using it unless it is absolutely necessary. But in this case it is necessary and can't be switched off.
Have you tried using materials for services (or free text) and "normal" POs, instead of service POs? that way you can have a simple GR instead of the two step GR for services and you can also have the GR based IV flag set OFF.
Steve B

Item category ZLCO L2N cannot be invoiced with billing type ZLR.

Hi experts,
I made one sales order with order type ZLCO.(Order relevant Billing type). At the time of doing VF01 i am getting the following error Item category ZLCO L2N cannot be invoiced with billing type ZLR.
Any one guide me to solve this problem.
Regs.
SR

hi
Kindly check the below
1.Check the copy control configuration in the t code VTFA
2.Check the t code VOV8 sales document configuration
Regards
Damu

Return of Free goods item - Problem in item category

I am trying to create return order of Free sample billing
(ZFDP). The return order type for the free sample is ZFDR.
We have specified Item category for the ZFDR is RENN (Free good item) in IMG Activity -> Assign Item categories.
When I create order and save it, it prompts me to enter G/L Account.
This material is free. It should not prompt G/L Account for it. There is no revenue recognition specified for the item category. I tried changing item category to ZKLN i.e Free of charge item. This item category does not prompt for G/L Account while creating order. but I can not use this item category because it prompts me for Avialability. I can not remove the Avaialabilty check for it because the same item category is used in the Free sample order where availability check is required
In ZFDP order type, we are issuing 100% discount by using R100
discount condition. Please let me know how can I solve this problem.
I think there is some problem in my item category itself. .
My setting for Item category in IMG - Define item category is
same for both ZKLN and RENN. Only difference is RENN has returns
tick and pricing field is blank. In ZKLN pricing is defined as B- 100%
discount. I also tried changing the pricing option of RENN to B.
But still it is asking for G/L Account.
I can not use ZKLN instead of RENN because my ZKLN is used in the
Free item Sales order.
Please help.
Regards
Saurabh Gothivrekar

Hi
I got answer to my query. YOu need to specify the bill type while defining sales document type. This bill type should not have account assignment mentioned in it.
I changed the bill type, which does not have Account assignment procedure attached to it.
It has solved my problem

Aggregating Item category in sales order to Invoice

Hi
There are two itemcategories in our sales orders one is revenue recognition type and other one normal item category, when we are billing the sales order, iam getting 2 invoice documents for the same sales document. Our client has requested is it possible to combine the 2 item categories to get single invoice.
Is it possible to do that in SAP only with configurations?
Thanks,
Vaishnavi

Hi Vaishnavi ,
You can prevent multiple invoices for multiple item categories with the help of Copy control.
In copy Control there you will find one field called "Data VBRK/VBRP" there you assign a routine which determines the splitting criteria.
In that routine you can define the Criteria as when to split the invoice. Take the help of your ABAPer .
Hope this helps to you.
Regards,
Nikhil

Item category copying incorrectly at Invoice

Dear Experts,
I have custom item category ZTAN for my Z order type.
For eg, i have an order for Material 1, 100 PCS. Sales order picks item category correctly. But in delivery i hav batch split. Hence Line item 10 -Material 1- 100 pcs, consists of three batches, B1-50 Pcs, B2-30 pcs, B3- 20 pcs.
When i do invoice
Line item 10 - 0.00 qty Item category ZTAN
                11 - 50 Pcs, Material 1, Batch B1, Item category TAN
                12 - 30 pcs Material 1 Batch B2, Item category TAN
                 13- 20 Pcs Materail 1 Batch B3, Item category TAN
TAN is not defined anywhere in copy control and item category determination too. But system is considering item category TAN at billing. Is this a standard functionality or somewhere i went wrong?
Please advise
Thanks & regards,
Deepu Pillai

Hello Deepu,
Yes, the solution suggested by Reazuddin above is the perfect way to solve your error.
Even I faced the same issue couple of years back & learnt it the hard-way...
Hope this helps...
Thanks,
Jignesh Mehta

Item Category Problem

Hi Experts,
We are facing a problem in our production system
(i.e) we have order created in crm and flows to r/3 system and the billing is carried out there and the status of the order in CRM should be changed to complted once the billing is complted.
However it does not happen so for some of orders because,
Item Category ZTAD used in ZOB2 order type is having the object type as SALES ITEM and which are automatically deliver relevant in CRM. In this process system look for the deliver document which is not available (our ZOB2 orders are order related billing) and the system puts the status of the order to inprogress.
options we tried:
a) we have created a new status profile and assigned it to the ZTAD, but on doing so the quantity of the item changes to zero
b) we have created a new item category with object type CUSTOMER DEBIT MEMO REQUEST ITEM but could not assign it the sales document ZOB2 since it's category is SALES.
c) we have Modified badi ORDER_SAVE to make the document complete when ever ZTAD item category is noticed in the sels order, On doing this the sales document flow is not updated.
Can any one suggest solution for this.
Regards
Swaroop
+91-9999444519

hi,
you are requested to check whether your item category exists in the combination of
ZIN 0005
with
SALES DOCUMENT TYPE + ITEM CATEGORY + USEAGE + HIGHERLVEL IC = DEFAULT ITEM CATEGORY.
in VOV4.
it will not be there do your item category determinatin there and proceed.
regards,
balajia

Problem in Supplier Invoice - Item Category

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