Program level Budget

Hi,
We are implementing Oracle Project Costing in R12.1.0 for our customer along with Financials and SCM. The customer has a requirement to create certain projects as programs. One of the requirements of a program is to set the budgetary control at the program level.
We do not use Project Management and we do not use financial plans types. We use budget types only. In this scenario, is it possible setup Programs and achieve budgetary control at program level?
Thanks,
Rajan

Hi
Budgetary Control works for single project only.
I assume your requirement is to budget the master project (top of program hierarchy), and you expect the system will roll up the actuals and the encumbrances from the child projects, and maintain the balalnce of available funds for the entire program.
Well, Budgetary Control of Oracle Projects is not supporting such requirement.
In your instance, without Project Management, You could build the links of projects into a hierarchy, to create a program. However, there is no additional functionality that support that structure.
You might consider using a GL budget for the program level, and implelement budget integration so budgetary control of GL will support the program control requirement.
Dina

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Function modules to get wbs level budgets and activity level cost

hai gurus can any one tell me the function modules or any other bapis to get the wbs level budgets and activity level costs
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afzal

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Trcing down to JOB or program level from Short dump or system log in APO.

Hi Guru's
Can anyone please guide me how to trace down to JOB or program level from ST22 and SM21 logs.
I have SQL errors and lock entries in APO system, I want to find which program or job writing them.
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Sreerama.

Hi,
Thanks for the replay,
I have checked same way as you suggested >>>> in ST22 dump, but it is taking me to Include "LARFCF06" which is trying to delete ARFCSTATE table.
and I have error message :
Database error text........: "[1205] Transaction (Process ID 291
deadlocked on lock resources with another process and has been
deadlock victim. Rerun the transaction."
Internal call code.........: "[RSQL/DELE/ARFCRSTATE ]"
Please check the entries in the system log (Transaction SM21).
User and Transaction
    Client.............. 100
    User................ "APORFC"
    Language Key........ "E"
    Transaction......... " "
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    Screen.............. "SAPMSSY1 3004"
    Screen Line......... 2
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    Outbound TID........." "
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Information on where terminated
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Investment Program in Budget Profile

Hi Experts,
I would like to know on how to create and assign an Investment program in Budget profile.
Is an investment program mandatory for Investment Project and for New Product Development Projects?
Will there be any implication if we do not assign an Investment program in Budget profile settings in OPS9.
Please suggest & advise.
Thanks & Regards,
Kabir

Hi Virendra,
Thank you for the reply.
Please clarify this in your 2nd sentence, "if you do wnat to budget for opex in your project" . Is it do or do not want to?
Awaiting your reply.
Regards,
Kabir

Creation of Investment program and budget upload

Hi,
I need to create a investment program using th data in a excel file. Once the structure is uploaded, I need to do the budget upload. Is there any BAPI for achieving this functionality. Kindly share your valuable inputs if you have worked on similar kind of requirement.
Regards,
Mamta

To find out bapis , go to BAPI transaction - take the alphabetical order tab - find your business object ( budget ) - on the right side you will see the tools option - create bapi select and click the search button.
This will give you all the bapis associated with that business object.
Also searching SE37 with BAPI_EXPENDITURE* will be good idea.
Mathews

Access for the IT 0008 at the Program Level.

Friends
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but user runs the Z* customized program to update IT 008 for specific Per number, he or she
can not update the IT 008 for the user.
There is not "authority-check" statement in the program
Please advise.
Thanks,
From
PT.

Hi,
Try assigning the P_ABAP authorization objects which is used during the authorization check for HR Reports.
Give the report name in the REPID field
and in the COARS give 0,1, or 2 depending on the degree of simplification required.
Different values for COARS
: Authorization using
COARS = <BLANK> or no authorization. The authorization checks are to be processed as in
Authorization using
COARS = 1.The authorization checks for the infotype/subtype combination and for organizational assignment are to be checked separately. This means that a user is authorized to read a personnel number when he or she has a read authorization for all the infotypes (subtypes) requested by the program and that the user has a read authorization for the organizational assignment of the personnel number. Authorization using
COARS = 2. The authorization check is inactive.
Thanks.
Neha.
Erie.Edited by: Neha Kapoor on Apr 7, 2009 8:51 PM
Edited by: Neha Kapoor on Apr 7, 2009 8:53 PM

Material Level budgeting

Dear Experts ,
Can the system fix a budget for a particular material ?
I want the system to stop all the procurements for a particular POrg/Plant once its Purchase value has exceeded a certain value .
Is it possible in SAP ? If yes in which module ?
Regards
Anis

Can the system fix a budget for a particular material ?
You can use internal order Budgetting or Budgeting through WBS ( PS Module )
Or you can use Funds Management which is part of FI/CO module
I want the system to stop all the procurements for a particular POrg/Plant once its Purchase value has exceeded a certain value .
The Procurement will be on Material Basis, you can not Stop the Business process for exceeding the purchase value of one Material..
You can define the purchasing toplerance limits ..
Is it possible in SAP ? If yes in which module
There is no Business logic in that and it can not be addressed

Program Hierarchy & Absolute budgetary control (Functional)

Hi,
I am using program hierarchy where I am using financial structure as well as Workplan structure. I have a project at the top which is tracked as a program (say) PRG1. I have three projects (P1, P2, P3) linked to the above program through the workplan at the task level.
I have budgets pre-defined (say 10000 $) for the program (PRG1) at the beginning of the year. I will enter this budget amount at a task in the program project.
There will be multiple projects (P1, P2, P3) starting at different times during the year falling within the above program scope whose budget as and when entered should not exceed the budget amount entered at the program level.
Case :
01-JAN-09 Program Level Budget entered at the beginning of the year - 10000$
01-FEB-09 Project (P1) started with a budget allocated from the above program - 3000$
Requirement is --> System should check against the program level budget and allow entry of this amount at the project (P1) level.
01-MAR-09 Project (P2) started with a budget allocated from the above program - 5000$
Requirement is --> System should check against the program level budget and allow entry of this amount at the project (P2) level.
01-JUN-09 Project (P3) started with a budget allocated from the above program - 3000$
Requirement is --> System should check against the program level budget and reject entry of this amount at the project (P3) level.
We had earlier successfully used this kind of solution but with GL Integration Budgets in Release 11.5.10.
--- the solution is briefly explained in metalink Doc ID: 790613.1
Since the new family pack M has these features of Program Structures/Hierarchy, can we use them to control my budgets using encumbrances at requisition and PO.
Request viewers , project functional consultants to pour in their views and solutions. I can share the detailed step by step solutioning done in Release 11.5.10 using GL Budget and Project Budget integration.
Thanks.

Thanks Dina for your suggested solution.
In Release 11i, we were using the solution of entering the TOP Budget amount against a GL Code Combination (Using Budget, Budget Organization definition) in GL. Then in projects, in the project type definition for budgetary control options we have entered -
Budgetary Control
Budget Type :     Approved Cost Budget
Balance Type :     Encumbrance
Non-Project Budget :     GL Funding Budget
Encumbrance Type :     PA Encumbrance
External Budgets :     GL Cost Budget
Then for each of these low level projects, we enter the project budgets against approved cost budget. We have customized the Work-Flow based Account Generator for the “Project Budget Account” to refer to the GL code combination used in the GL Budget. Then we baseline the budget and generate the encumbrance journal entries which reserve the funds for the project budget and baselines the project budget.
Next time for the second project, when it checks against the GL budget, we have the total budget minus the budget allocated to the first project. This way we had control of project level budgets not exceeding the amount entered in the GL.
But now the requirement is to reduce the dependency on GL module for this GL budget entries. Also we want to use Program Hierarchy for the single view that it offers. Since we are entering the budgets at the program level, we dont want to enter it again in GL following the solutioning in 11i.
Regards.
Edited by: Phani.Ch on Jun 13, 2009 7:50 PM

Budget Control at top level WBS only

Hello All,
I have a requirement from client where I need to activate the Budget control (90% warning and 100% error). I have done the setting accordingly.
Now the scenario is such that when client is doing budgeting, they are allocating the budget only at top level WBS (they have a different legacy, where they are doing there detail planning n budgeting, but since they want the feature of budget control in PS, they will do minimal budgeting in PS). As per my settings when I budget top level WBS and save the availabity control is activated (with no budget on lower level WBS). Now when I try to do some postings/or assign that WBS to PO, even with a value of 1 USD, i am getting an error of budget exceeded, which is fine as per the settings as that WBS is having 0 budget.
The requirement from client side is such that they want AVAC to be activated only at top WBS and do postings to lower WBS. But if the total of lower WBS exceed the budget of top WBS, they should get an warning or error. For example:
WBS level BUDGET ACTUALS
1               100
2                              50
2                              50
so as soon as the actuals touch 100, the system should give an error/warning. Note that the 2nd level WBS are not budgeted in SAP, so budget is 0 on them.
I have 2 questions:
1.Is it possible to activate AVAC only for top WBS ?(without any enhancement/development)
2.How the AVAC will work, if the total of 2nd level WBS exceeds the budget of top WBS (as explained in example above)?
Awating your replies.
Thanks
Sarang

Thanks Virendra, it was useful.
I tried other way round also i.e. by not marking the release tab in OPS9 and activating AVAC in CJ30.It works in that way too.
For my other question, regarding activating AVAC only at top level, we can achiebve that by using transaction control in user status.
Thanks
Sarang

BUDGET LOGIC TO BE IMPLEMENTED AT WBS LEVEL WITH 10% TOLERANCE

Budget Logic check at each WBS level allowing 10% tolerance and the project level budget to remain constant
The project structure or the project hierarchy is not fixed. The requirement is that the released budget should be allowed 10% above the present released budget. Also despite this change the budget at the project level should remain constant. The 10% surplus has to be adjusted from the other WBS if they have spare budget and if thereu2019s no surplus budget in any WBS then the system should throw an error. Available budget has to be checked against the PR/ PO creation each time so ensure that Purchase is not made in excess to the budget allocated. Procurement happens thru MM/PS both
Please advice

You can activate Budget availibility control aginst Overall Budget / Released Budget.
Infact, Budget availability control functionality is designed at WBS level only.
All you need to do is create required Budget profile and assign the same to your project profile.
For detail please refer this link
http://help.sap.com/erp2005_ehp_04/helpdata/EN/e0/c4a637f39a6a66e10000009b38f889/frameset.htm
http://help.sap.com/erp2005_ehp_04/helpdata/EN/d5/74a9371c726343e10000009b38f842/frameset.htm
Regards
Nitin

Budgeting on account & cost center level

Hi ALL, My company is planning to implement SAP in the near future and I'm taking the SAP course now. According to what SAP instrcutor said, budgeting cannot be done on account & cost center level. In my company, our current practice is to record all budget figures under account & cost center level and for every expense (invoice or journal) input, account & cost center would be the mandatory fields so that budgeting can be monitored in such level.
Can anyone tell me how this can be handled in SAP?

HI
DONT TRUST that type of words.
i hope that your instructer is not a real time guy.
we have to do Budgeting at cost center lavel in Cash Budget management. why because that is (Cost Centyer)Orgnisational level Responsibility Area
and item level in Funds mangement.
But for every expence you want do the budget you have to implement Funds mange ment Module.
then your item level budgeting will be solved.
Thanks & Regards
Mala K Reddy. Vundela

Entering budget data on different levels

Dear experts,
I have a question concerning posting budget data on different levels in BCS. In Former Budgeting there was an automatic check for budget entry which was not allowing greater amounts on lower level commitment items than on higher levels.
Now with BCS there is not a hierarchical structure when entering budget data so you can enter a greater amount on subordinate commitment items than on superior ones.
Do you have an idea if the budget entered on the lowest level can be totaled up automatically to the higher levels of the hierarchy or consistency checks should be defined in order to control budget amounts on the different levels???
Thanks in advance.
Best regards,
sappsm

Dear SAPPSM,
In the Budget Control System (BCS) there exists no hierarchical budget structure which would take into account some funds center hierarchy, for example.
This was standard function in Former (or Classical) Budgeting, but is not available in BCS only from EhP 603 on, you will be able to have multi-level budget structure but still in development phase.
As a consequence, when you enter budget, budget values are only created at the level of budget entry (for example, at the 3rd level). Furthermore, BCS does not provide functions like "Distribute budget"
or "Total up budget".
However, you can "simulate" a totalling up of budget values via reporting. For example, for Report Writer reports like FMRP_RW_BUDGET you can use funds center groups (FM menu, Master Data, Funds Center), created by transaction FM_SETS_FICTR1. You can use such funds center groups with the Report Writer reports, which then automatically sum up the budget values according to the funds center group.
BCS is a complete system with more possibilities than FB and you will be able to define strategy derivation for controling budget or posting address according to business process. Please check the documentation available in help.sap.com and in BCS node from SPRO configuration.
I hope I could help you
Kind Regards,
Vanessa.

Budget at all level WBS element

Dear All
In my project secrino i had created 4 level WBS elements i.e under 2ed level 3 rd level and under 3rd level 4th level i had created. when i am going for budget the system is taking only 4 th level WBS element total to all the Level of wbs.Please guide me to how to solve this issue. i want to have level by level budget.
Regards
Raj

Hi Raj,
Amol is right, you don´t need total up the budget. But keep in mind If you have level 1 and level 2 for example and you want 1000 USD for level 1 and 5000 for level 2 it is needed budgeting 6000 for level 1 and 5000 for level 2 ( level 1 only have available 1000 USD)
Regards,
Sara

Error when budgeting for Funded Program in FMBBC

Dear All,
I have activated funded program in the spro config : Activate Account Assignment Elements and we wish to use funded program for minor projects. Apart from Funded program, we are using funds center for department budget.
when i budget for funded program in FMBBC along with commitment item I am getting an error as below.
Enter a funds center
Message no. FMKU031
My question is why should I enter funds center, i want to budget for funded program and through derive funded program for budget consumption.
Please advice what steps/configuration must be performed to resolve this as it is stopping testing.
Thanks and regards
Abishay Solomon

Hi,
You must use the following master data elements in Funds Management:
Commitment items
You use commitment items to map out functional units (expenditure and revenue structures) in a hierarchy. They divide up the content of the budget and the business transactions affecting liquidity into revenue items and expenditure items.
Funds centers
You use funds center to represent the organizational units (responsibility areas, departments, projects) of your organization.
See the online help:
[http://help.sap.com/saphelp_erp60_sp/helpdata/en/f0/ca3480260211d28a430000e829fbbd/content.htm]
So, you will need to use Commitment item and Funds Center along with your Funded Program
Kind regards
Mar

Project Budget Checking in SAP MM Purchasing

Hi,
As far as i know, in FM we can control whether the posting or delivery date should be taken for budget check for PR/PO. In our company, setting configured as posting date so when budget error trigged, the system will display budget base on the posting date.
For WBS budget control (Project System), how we can control the budget checking during PR creation (ME51N), so that budget will refer to Posting Date and not by Delivery Date??.
Data simulation in screen Purchasing (ME51N)
Account Assignment = P
Delivery Date = 31/10/2010
Cost Center = MM051000
GL Account = 70080010
Network No = 80001776 0010
Error message at FUND Level :
Item 010 MM051000 /70080010 payment budget exceeded++
_Message no. BP629
_Diagnosis
_In document item 010 MM051000 /70080010, payment budget on MM051000 /BS020209 for fiscal year 2009 , Fund 0958 , was exceeded by 18,000.00 MYR.
Error message at WBS evel
Item 010 Ntwk actvty 80001776 0010 budget exhausted
Message no. BP608
Diagnosis
In document item 010 Ntwk actvty 80001776 0010, budget for WBS element P.000064.20 for fiscal year 2010 is exhausted.
Regards,
Azmiey

Under OPS9, below are the settings. Base on this setting, it's configured as "Annual budget released".
Profile               MI0001
Text                  MyCOmpany Budget Profile
Past                  4                  Program type budget   = ' '
Future               4
Start                 0
Decimal places = ' '                     Activation Type 1 Usage             0.00
Scaling factor       0                    Overall = ' ', Release = 'X', Object Currrency =' '
Exchange Rate Type   M
Value Date = ' '
Budgeting Currency : 'X' Controlling area currency
Tried untick "Release" to make it as annual budget also same error budget which still refer to year budget 2010. Any steps did i'm missing?

Program level Budget

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