Project & GL Budget

Is there any link between GL budget and project budget.

Hi
There are two features of integration between project budget and GL budget.
There are several setup steps to enable that integration, including configuration of WorkFlow that will generate the GL account code combination for the GL budget based on the project, budget and budget lines.
Bottom-Up integration allows you to enter budget for your various projects, then send those budget to GL to populate the GL budget. When you submit the project budget for approval the system is updating the GL budget.
Top-Down integration is based on creating the high level budget in GL. The system is keeping control of that budget usage. Each individual project budget is consuming part of the GL budget. When you enter a specific project budget and submit for approval the system is automatically calling the budgetary control function to verify there are still available funds.
There is a chapter about budgetary control and GL integration in Project Management User Guide.
Dina

Similar Messages

  • Reg : Project wise Budget.

    Dear All,
    Is it possible to give Proejct wise Budget estimation using Budget setup.
    Waiting for your valuable response
    thanks & regards
    Venkatesh N

    Hello Rajesh
    I had the same requirement from business than you: to develop a solution which allows business to limit document addition basing in project budget limits. After much thinking and thanks to different tips from people on this forum (Nagarajan, Gordon Du, Kennedy T and Johan Hakkesteegt are some of the ones who most have help me on this) I have been able to develop a solution which meets business requirements.
    First thing that you have to consider is which document types you want to be blocked from adding when a project budget is going to be exceeded. At our case we have decided to check Draft purchase orders and Purchase invoices addition.
    Next step would be to determine the calculation to estimate the budget for a concrete project. This is the calculation that system has to do each time a Draft PO or an invoice is going to be added on system:
    Project Budget > Open Draft POs + Open POs + Open PO GR + Purchase Invoices - Open Goods returns
    Basing on it our solution consist on:
    6 UDF in OPRJ table: one for indicating the budget of each project, the other five for each variable on the budget limit calculation (Open Draft POs, Open POs...)
    5 querys to use it as formatted searches in those UDF OPRJ fields, so each one of this fields displays the correct cumulative value. For example Open POs UDF has a query as FMS which calculates the cumulative amount for each project on open purchase orders and so on.
    5 TN querys intended to update automatically the OPRJ UDF values when a document is added.
    2 TN querys intended to check if the addition of certain documents is going to cause a project overrun. One query is for checkin Draft PO docs addition and the other to check Purchase invoices addition
    A UDT to include every project whose budget has to be checked. (Business doesn't need to limit all projects).
    I can share the queries in case you think that this solution could be useful for your needs.
    Thanks and regards

  • Project System Budget Control against Material Reservation

    hi all
    I need to control project system budget to stop/control creation of material reservation if budget is exceeded. I know that standard SAP PS budget availability control configuration could not handle material reservation.
    Will SAP Funds Management do the trick? any insight is greatly appreciated.
    Thansk,
    Tony

    Hi,
    Good afternoon and greetings,
    Wishing you a very Happy New Year 2007
    Please go through the following OSS Note
    Note 167405 - Totaling up zero values not possible
    Please reward points if found useful
    Thanking you
    With kindest regards
    Ramesh Padmanabhan

  • GI to Project needs Budget?

    My customer has following scenario.
    1: There two types of projects with same budget profile(Avaibility control on Budget entry-1). Procurement is carried out on one types where budget are entered & PR/PO/GR restricted to the extent. Second type are Plant maintenace projects for handling repairs
    2: They never budget second type of projects so AVAC is not activated for any of WBS( This is SAP behavior even if Availability control exist in budget profile). Good issue to Project is done for any material issued from free stock.Since AVAC is not active, they can issue any amount from free stock.
    3: SAP Note is put in to fix above bug( Since there are first type of projects bypass budget) & CJBN (Recontruct availability) is run periodically. AVAC is active for second type of projects & they cannot issue any goods to Plant maint/Repair projects. They need to budget these projects as welll,but it is difficult to determine upfront repair cost upfront.
    4: Suggest to have seperate budget profile(without Availability control) , but it seems it needs different project profile & hence not likely to be accptable.
    5:Is there a way they can continue to issue goods to Projects without budgeting. Can we turn off message of 'Exceep budget' only form Good issue transaction
    thank you for help here,
    Jatin

    Hi,
    Not sure if this suggestion will work correctly for existing project. But give a try in testing server. And reply
    5:Is there a way they can continue to issue goods to Projects without budgeting. Can we turn off message of 'Exceed budget' only form Good issue transaction
    Option is to change your tolerance limit against concern budget profile. Here if you have selected ++(i.e. for all activities IN Act. column, then you have to delete this line item. And create new tolerance limits one by one against same budget profile for all activities except goods issue(Act 3).
    After doing this RUN CJEN and CJBN is must.
    Menu path: SPRO->Project System->Cost->Budget->Define tolerance limit
    By doing this, the avac will work for all activities except Goods issue.
    Regards
    Shishir

  • Move Project (Award) budget amount from one project to another

    Hi,
    As per Oracle standard functionality, in Grants Accounting (Projects)
    -- Can the budget amount for a project under an award be moved to another project
    -- Can the budget amount for a project under an award be moved to another project another award
    - In general is there a way to move the funds between projects or awards ?
    Thanks!

    Hi,
    As per Oracle standard functionality, in Grants Accounting (Projects)
    -- Can the budget amount for a project under an award be moved to another project
    -- Can the budget amount for a project under an award be moved to another project another award
    - In general is there a way to move the funds between projects or awards ?
    Thanks!

  • Project system Budget Needs to be Doubled

    Hi All,
    I am facing a issue in project system where we have to double our budget, if we need to run a settlement in the system.
    For a example, if we have a budget of 100,000 and that is allocated to TWO sub WBS Elements as 50,000 each and when we want to run the settlement run it informs us that the budget is exceeded. So if we need to get the settlement run we have to allocate additional budget to the main WBS Element. But when we checked all the Purchases for the respective WBS, we find that the budget is not exceeded, but the settlement is checking for budget again in the main WBS Element.
    This is the way our consultants have configured this and now they are no more in the company. Can any one ex-plane how we can fix this so that we don't need to allocate more budget to the main WBS Element.
    Regards
    Ruchendra

    Hi Ruchendra,
    Have you checked the settlement rule ..It might be receiver as higher level wbs-element in lower level wbs-element.
    For example:-
    You maintained two 2nd level wbs-element below 1st level wbs with 50000 budget each.
    Now you consumed budget and cost inc rued.
    Now while settlement this cost moves to higher level wbs-elemnt bcoz of settlement rule.
    Thats why it needs budget to cover up that cost.
    Check this ..It might help you.
    Thanks
    Rahul

  • PS - PO Excise Value not deducted from Project Available Budget

    Hello SAP Gurus,
    My problem is that when an Excisable PO is created against SAP Project then the Excise Value is not included in Budget - Commitment/Actual Amounts.
    PO Basic Value + Tax (VAT/CST) is deducted from Available Budget, but Excise value is not deducted even after Invoice Booking.
    Please let me know where do I need to change so that the complete PO value is deducted from Available Budget.

    Hi Bindal,
    Origin of Project costs lies in other modules.
    Pls get you Tax procedure checked by FI/MM. In Tax procedure there will be various Conditions used by your organization. Each Condition type will have an Account Key.
    If that account key has 'Non Decutible' checked then the related tax amount will form cost on your project and vice versa.
    if your organization is producing something using thses input materials then it would want to benifit itself by taking credit for Modavat/Cenvat against the Excise and other recoverable taxes it paid during the purchase of input materials.
    Hence as a correct business practise such taxes will be correctly set as 'Dedutible' in Tax settings so that instead of getting inventorized the'y be offsetted and amount would be posted to some clearing amount.
    In short MM would (correctly) not recognize these taxes amounts as cost and thus these values will not flow to PS also as Commitment cost or actual/statistical cost.
    with regards,
    Ravi Shrivastav

  • Project system - Budget

    Hi
    We have activated Project system at our end.
    We are maintaining Budget at cost element level in project system.
    we required to maintained in at both cost element and material level which we have given with example wise
    Can any body help in the same -- Please guide us
    Example
    If initial we procure Material A - in 2005 at the rate of Rs.500/-
    per kg and quantity required for the project is 200 KG
    Accordingly we maintained the budget for the same for Cost element for Rs. 100000/-.
    If during the execution stage the cost went up to Rs. 700/- Per kg. say in year 2006.  and we raise a purchase order for 142 KG where the budget will get  exhusted. but we can not able to put the trace on quantity wise budget tracking.
    I Do agree that value wise we can put the track but i required it to maintained t quantity wise also.
    Please guide us in the same issue.
    Points will be awarded.
    Thanks & Regards
    Mahesh

    Hi,
    Good afternoon and greetings,
    Wishing you a very Happy New Year 2007
    Please go through the following OSS Note
    Note 167405 - Totaling up zero values not possible
    Please reward points if found useful
    Thanking you
    With kindest regards
    Ramesh Padmanabhan

  • Project system budget error.

    hi all,
    this my query against budget error in project system in tcode sap_alr_87013558 i am finding that my budget is for 11100000, actual is 8116942,commitment is 511355,remord plan is 9597403,and available is 1502597 .
    please note that even i am having the budget i could not make a requistion for 44000. plase help me out.
    Regards ,
    Abraham

    hi Paul,
    My overall budget is 100000 the project is been  planned  on the overall basis and not on annual basis
    my assigned value in tcode Cj30 is 98000 so i have only 2000 remaining But in information system tcode s_alr_87013558 it is showing me that mine assigned value is only 70000 and remaining is 30000 but however  i  could not make any purchase req or any services activity even though i have 30000.
    What is this Assigned Values is there any report for me to see this assigned values.
    The solution which i did is in tcode cjbw i have deactivated the availability control for the project. Now the 30000 which was available it is absorbing and my problem is now solved but now this available budget is also going in minus values how can i stop this.
    How Again can i Reactivate the availability control. In my budget profile (OPS9) i have put availability control status as 1 (activate at the time of budget allocation)
    And also can u give me the ps community name.
    Regards,
    Abraham

  • Project system budget erro

    hi all,
    this my query against budget error in project system in tcode sap_alr_87013558 i am finding that my budget is for 11100000, actual is 8116942,commitment is 511355,remord plan is 9597403,and available is 1502597 .
    please note that even i am having the budget i could not make a requistion for 44000. plase help me out.
    Regards ,
    Abraham

    Hi,
    Good afternoon and greetings,
    Wishing you a very Happy New Year 2007
    Please go through the following OSS Note
    Note 167405 - Totaling up zero values not possible
    Please reward points if found useful
    Thanking you
    With kindest regards
    Ramesh Padmanabhan

  • Project system: Budget exceeded issue.

    Dear Sir or Madam,
    This issue is related to project system.  We have overall budget and annual budget.  If annual budget in a year is exhausted is it possible to make the system look at overall budget since there are sufficient funds in overall budget. 
    Thanks
    Joseph

    Hello Joseph,
    Unfortunately not. You may however change the assigned budget profile so that the overall budget is
    checked (transaction OPS9->tab "Availability Control->flag the field "overall") and rebuild availability control of the project in transaction CJBN afterwards.
    But there is definitely no "combination" of both possible.
    Greetings
    Florian

  • Is there any way to know what projects have budget/cost updates certain day

    Hi all,
    We want to develop a program running everyday to detect all projects that have budget or cost updates that day. As far as I can see, the following tables might be involved: PROJ, PRPS, RPSCO, AUFK, COSS, COSP, BPJA, BPGE. But among the listed tables, only PROJ and PRPS have the timestamp fields. I'm wondering whenever the budget or cost value is updated, will any one of the 2 tmestamp filelds get updated?
    Any hint or help is very much appreciated.
    Regards,
    Michael

    Hi Michael
    please check this thread!
    Budget with modification time (TIMESTMP)
    I guess it should be helpful
    Regards
    Martina

  • Project Profile & Budget Profile

    Hi Experts
    If i want to copy a Project Profile , is it required to create a new Budgeting profile or the same profile will be updated in New one?
    regards
    pallavi

    you can copy new project profile via OPSA txn--> select the profile which you wanted to copy --> F6 --> give the different name there.
    The same way  you can copy the profject profile via txn OPS9.
    By not defining Budget profile in the your project profile you will be able to selet the budget profile while creation of project.
    Regards
    Nitin

  • Project budget and forecast tables in R12

    Hi All,
    I had to extract the budget and forecast amounts for each project in the below format.
    Project number, budget/forecast, task, resource, PA period, burden cost..etc.+
    We are on R12. Can I use below tables to extract the above information. or should i depend on PJI% tables. please suggest.
    pa_budget_versions
    pa_budget_lines
    below is the full query i built:
    SELECT pp.NAME project_name, pp.segment1 project_number,
    haou.NAME project_organization, pp.project_type,
    pp.project_status_code, pp.start_date project_start_date,
    pp.completion_date project_completion_date,
    pfpt.NAME fin_plan_type, pfpt.description fin_plan_description,
    pfpt.plan_class_code, pbv.budget_version_id, pbv.budget_type_code, pbv.version_number,
    pbv.budget_status_code, pbv.version_name, pbv.baselined_date,
    pbv.labor_quantity project_level_labor_quantity,
    pbv.labor_unit_of_measure, pbv.raw_cost project_level_raw_cost, pbv.burdened_cost project_level_burdened_cost,
    pbv.revenue project_level_revenue, pbv.version_type,pbv.current_planning_period, pt.task_number, pt.task_name,
    prlm.alias resource_alias, prlm.expenditure_type, prlm.event_type,
    prlm.expenditure_category, prlm.resource_class_code,
    prlm.unit_of_measure, pbl.start_date, pbl.end_date, pbl.period_name,
    pbl.quantity, pbl.raw_cost, pbl.burdened_cost, pbl.revenue, prlm.resource_list_member_id,
    prlm.resource_type_code
    FROM apps.pa_projects_all pp,
    hr_all_organization_units haou,
    apps.pa_budget_versions pbv,
    apps.pa_fin_plan_types_vl pfpt,
    apps.pa_budget_lines pbl,
    pa_resource_assignments pra,
    pa_tasks pt,
    pa_resource_list_members prlm
    WHERE 1 = 1
    AND pp.project_id = pbv.project_id
    AND pp.carrying_out_organization_id = haou.organization_id
    AND pbv.fin_plan_type_id = pfpt.fin_plan_type_id
    AND pbv.budget_status_code = 'B'
    AND pbv.budget_version_id =
    (SELECT MAX (budget_version_id)
    FROM pa_budget_versions pbv1
    WHERE 1 = 1
    AND pbv1.project_id = pp.project_id
    AND pbv1.budget_status_code = 'B'
    AND pbv1.version_type = pbv.version_type)
    --AND version_type = 'COST'
    AND pbl.budget_version_id = pbv.budget_version_id
    AND pbl.resource_assignment_id = pra.resource_assignment_id
    AND pra.resource_list_member_id = prlm.resource_list_member_id
    AND pt.task_id(+) = pra.task_id
    and pp.name = 'TEST_XX'
    order by pp.segment1, pbl.period_name, pt.task_number, pbl.start_date

    Can any body please help on this note..
    thanks in advance..

  • Missing Functionality -where do I set a budget for a Project?

    Budgeting for Projects is non - existent
    Budget for Profit and Loss for a particular project , How is it done ?
    Does not work , No facility to put in Budget for a project ?
    The report I am trying to run is:
    REPORTS>FINANCIAL>BUDGET REPORTS>Profit and Loss Statement Budget Report.Then go to Expanded and choose a PROJECT, say MailOrder.
    The result is that it will show the MailOrder project for the ACTUAL but it will show the whole company Turnover against the BUDGET column.
    This is because there is no place to set a budget for MailOrder Project in the first place. So the question is where do I set a budget for a Project?
    1 Budget setup screen - this has no facility to setup a budget for a PROJECT
    2.Budget Profit and Loss - this has the facility to run a PROJECT budget but the figures for the Budget cannot be right because they were not setup in the first place.
    PS MailOrder project is just an example.
    Version: SAP BUSINESS ONE 2007 A Patch Level 41
    Description of requirements: As above
    (Valid as of: (Date that this legal requirement is applicable) N/A
    Business needs: Customer cannot set the budget for a project and this effects their accounting.
    Examples: (Please describe a typical example, how the functionality should work.)
    Current Workaround: None.
    Proposed solution: Create a Project and then be able to set a Budget for it
    Edited by: Darpal Thiarha on May 14, 2008 10:34 AM

    Hi Darpal/Kerstin
    Please ignore my previous replies because I have now worked out why this idea will not work:
    Kerstins' idea is based on setting up new Nominal Codes for every Project and for Every Nominal Code in the Profit and Loss structure. Apart from the fact that this will create a messy Nominal Structure with hundreds of Nominal Codes, the main issue here is the way the Cost Of Goods Sold is structured. The logic of our Nominal Structure for Sales and Cost of Goods is based on Item/Item Groups and the Nature of these Items. In our case we sell Skin Care products under 3 Brands. Say Brand A, B and C
    So Brand A is summarised into one item Group and the ITEM GROUP is coded to Sales Nominal 20000 and the Cost of this group is coded to Nominal 30000. In Kertins suggestion, I would need to raise a Nominal Code 20001 for say Project Mail Order and 30001 for the Cost of Goods for Mail Order but this the Mail Order project is selling ALL our brands (A,B,C) - so you can see the problem here. You cannot use Nominal Codes for two different purposes and make it work. So the problem here is that my BRAND A summary will contain a Nominal with a Project Mail Order, that has SALES of Brand A,B,C. The Net effect will be that we will not be able to summarise anything in SALES and Cost of SALES in a logical way (Neither by Brand or By Project) and the Nominal Structure will be a mess.
    My conclusion is that SAP b1 Sales and Cost of Goods section demands certain logic when building the Nominal Codes, and this is based on the NATURE OF THE STOCK ITEM and trying to superimpose the PROJECT issue into this, will never work. In my view, the PROJECT issue needs to be sorted without involving New Nominal codes and the starting point would be in sorting out the SALES and COST of SALES and the project Budget for this.
    Please let me know if you need further illustration of the problem.

Maybe you are looking for