Project Related Invoice

I have entered one Invoice in AP having Project Info in Header Level . after that i have validated the same and get accounted .
How ever this Project Information (Of Header Level) is not get defaulted in Lines and Distribution .
Actually ,my understanding is Like Project No and Task Information should get defaulted in Invoice Lines and Distribution .
Is this Correct ?
Can i transfer such Invoice to Project without Project info in Invoice Lines and Distribution although Project detail is there in Invoice Header ? ( I m in R12 Rup 6 )
Regards,
Prakhar

Hi
The header level project information should be defaulted to the lines' distributions.
Be sure you save project data on the the header before entering the lines and distribtions. This is the case when you enter an independent supplier invoice and do not match it to PO.
If you validated the invoice before the project distributions were defaulted or entered to the lines' distributions the system will not pick the header information any more.
The concurrent - PRC: Interface Suppler Cost to Projects is only picking line distributions with project data.
If you need to import those costs to Projects you will need to go back to that supplier invoice, reverse the wrong distribution, and enter it again verifying you get the project data populated on the lines' distribution.
Dina

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Ap cancelled invoice - project related

Issue:
Ap cancancelled invoice - projects related
Basically an invoice was created in ap in 2002 and was later cancelled in 2009 that had not been paid yet. The credit invoice amt then came into projects...by this time the project is closed.
Question is has anyone created any solutions for these type of problems, there appears to be no enhancment request...i would love to hear what type of solutions are out there.
I would say ap should not leave unpaid invoices on their invoice registers for more than a period of time..but I want to hear other solutions out there or thoughts.
Thanks
ALO

Hi
When you match a supplier invoice to a PO, the system copies the distributions from the PO to the AP lines.
There is no way to override the PO distributions on the AP invoice.
Therefore, if the PO has no project distribution the AP lines generated from that PO will not be project related neither.
Dina

Error in default workflow Project Supplier Invoice Charge Account

Hi,
We applied the patch for E-Business Suite extended support requirements in our clone server and we advise users to test the modules. On the AP-PA module, we received an error saying "The default workflow for the Oracle Payables account function Project Supplier Invoice Charge Account has not been customised. Please replace the dummy function in the default process for account generation by your own account generation method."
Our problem is that we do not know what has been customised and what are the setup being done. On the unpatched server, the said module/process is working.
Need your help...
Thanks,
Benjo

Hi,
do you have projects module being implemented? if that exists,the issue happens when the user is trying to enter project related information in the invoice distributions.
Ideally the systems looks in the Project supplier invoice work flow for generating the distribution CCID when the invoice is Project related.
you need to customize the standard Project supplier invoice work flow through work flow builder, by adding your Accounting flex filed segments in it and how they will get picked up ( Like Look up , parameter, constant).
Doing this will resolve the issue.
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Vijay

Project Supplier Invoice Account Generation from Sub Ledger Accounting rule

Hi gurus,
we are implementing project module with the financial.
We need to customise the Project Supplier Invoice Account Generation.
We are preferring the Sub Ledger Accounting generation rule in place of the workflow method(where we need to customize the default workflow for account generation from AP to PA).
We have done the setup for the SLA to generate accounting (from AP invoices TO pa). But still we are getting the same error("the system cannot generate distributions for line 1 because payable account function Project supplier invoice charge account has not been customized. please replace the dummy function in default account generation process"
Please help me.. to solve the problem..
As Its a very urgent customization on the verge of going live..
thnkz in advance
Regards
Vishal

Hi
Customizing the Payables and Purchasing Account Generator for project related documents is mandatory. The accounting rules in SLA is optional.
Since you said you are pleased with the set up of the accounting rules by SLA, you might set up a very simplistic account generator rule, so it will generate a constant account. SLA will later on override the constant by the real rules.
Dina

Sales order related invoice but invoice can generate only once PGI is done.

Hi All,
I have situation in project, we have to generate sales order related invoice. but Invoice should only get generate once delivery, Shipment and PGI is done.
My Qus are listed below?
1. Is that possible in Standard SAP?
2. Is it possible by using any user exit?
we don't want to do any Z thing in our project, so please suggest how we should handle this situation.
Thanks & Regards,
Sulabh

Hi Prasanna,
My client is a luxury car maker in UK and its complete make to order scenario.
I have doubt
1, Suppose Customer is ordered 100 PC , Suppose end user Trying to Raise the Billing based on the Order but system should check Delivery means PGI is done Or not , in that case supose Delivery is Done 50 PCS But at the time of Billing how you Come to know that Delivery is Happened 50 PC then again you back and See the Document flow of the Sale order
*I my case there will always be one material with 1 quantity. so no issue of partial delivery*
2. Same customer is ordered Multiple SO , at the time of Delivery You combined Multiple Sale Orders and Done the Partially Delivery and How come to know each SO Partially Qty that means Again you have to check
There will not be a case of combined delivery also.
3. IF Partially Done in Delivery level for Multiple SO , how can you raise the Partially Qty of those SO for Billing
Thanks & Regards,
Sulabh

Create PO related invoice - before goods receipt/confirmation

Hi all, sorry to ask this very basic question as our system is not working at the moment and I cannot test this out and have very little experience creating PO related invoice in SRM.
First of all, we are operating on SRM 4. I would like to find out whether it is possible to create an invoice with reference to a PO before we create the goods receipt.
The reason why I ask this question is because I was reading up on the IMS functionality that is available from SRM 5 onwards and it listed the functionalities that are available that weren't in the earlier releases. One point mentioned was on the ability to receipt invoice prior to confirmation of goods receipt. I also read from the help document that we can enter invoice with reference to PO for which confirmations have already been entered or for which no confirmations are expected. There is no mention on situations when the confirmation is not done yet.
Appreciate your advice on the above.
Cheers!
SF

Sorry all, I think I am confusing everyone. May be it's because the question is too basic. There is nothing fancy with the PO here. It's a PO initiated from SRM with goods receipt and invoice receipt indicator turned on BUT NOT GR-BASED invoice indicator. I just want to know whether it is possible for me to create an invoice with reference to the PO in SRM if I have not yer done the goods receipt. If I do this in ECC/R3, the invoice would have been blocked (if tolerance allowed).
Even though I know that this should be possible in SRM but because some statements in the SAP help documentation sort of implies that it might not be the case and I do not want to assume it. Plus I have not worked with creating PO related invoices in SRM before and so just want to confirm that it is working. It doesn't help when I was trying to test this scenario in our own system that the system outputs a message relating to backend communication not working.
However, I finally got a chance to test this in another client' site and found that it is possible to create an invoice with reference to a PO even before the goods receipt is posted. Though I have yet to find out why I am getting a different error in our own system, I am happy for now that it is working.
Thanks all for your reply!
Regards
SF

Delivery / Order related invoice.

20.10.2008
HI friends,
For a Sales Order i create invoices against deliveries or directly against the order itself. I have created copy control for delivery to invoice and order to invoice.
My problem is when i create a delivery related invoice for an order, it allows me to invoice the same sales order again against the order too resulting in mutliple invoice. How do i restrict this. Please suggest.
Regards,
Udaynath

Hi Uday
As per my knowledge goes, Billing can be either Delivery related or Order related and it can not be both.
It is controlled from the "Billing relevance " field in the Item category in sales(VOV7).
So, how are you able to do Billing both from the Sales order as well as from the Delivery. Kindly explain.
Have you got more then one item in the Sales order and Billing relevance for them in their item category are different ?
Edited by: pradyumna on Oct 21, 2008 11:27 AM

Report to List Incoming Payments and related Invoices

Hi Experts,
I would like a query which lists Incoming Payments and also the related Invoices which were paid.
Is there a table which links together the ORCT and OINV tables?
Thanks
Greig

Hi Greig,
Link to ORCT - OINV( SELECT * FROM ORCT T0 INNER JOIN OINV T1 ON T0.DocEntry = T1.ReceiptNum )
Link to ORCT -RCT1 - OINV( SELECT * FROM ORCT T0 INNER JOIN RCT1 T1 ON T0.DocNum = T1.DocNum
NNER JOIN OINV T2 ON T0.DocEntry = T2.ReceiptNum)
Try this,
Lists of Incoming Payments and related Invoices.
SELECT T0.DocNum,
COUNT(T0.DocEntry) 'No of Invoice'
FROM RCT2 T0
INNER JOIN OINV T1 ON T0.DocEntry = T1.DocEntry
GROUP BY T0.DocNum
Regards,
Madhan.
Edited by: Madhan Babu C on Aug 28, 2009 9:23 AM

Payment to Vendor, clearing document and relative invoice

Hi experts.
I have this doubt: if i have a payment in BSAK table that clear different invoices.
So which field on BSAK table for a payment permit to derive uniquely each invoice?
Thanks a lot.
Regards.
Andrea

Sorry,
perhaps i am not clear.
So , i have an payment in BSAK
blnr buzei AUGBL
50     1       50
50     2       50
So , if the field REBZG is blank, how can i link each payment uniquely to an invoices? So, in this scenario , the clearing document isn't sufficient because the relative invoice have the same clearing document.

Validate related invoices from pl/sql?

Hello,
Does anybody know how to run "validate related invoices" from pl/sql?
thanks in advance!

You can use WWCTX_API.SET_CONTEXT - this is documented in the
PLSQL PDK.

Checking Confirmation-Related Invoice verification In Follow-On document

Hi All,
I have one requirement where I have to check "Confirmation-Related Invoice verification " checkbox Inside Follow-On document of Process-Purchase Order when "Invoice and confirmation" radio button in Limit Item Shopping cart is selected.
Regards
Praveen

Hi Praveen,
You have to implement the BBP_DOC_ChANGE_BADI for filter type BUS2201 . And put the logic there.Should be very simple for a ABAP er .
Thanks
Padhi

Urgent help!!!!!!Regarding the Credit Memo for oracle project customer invoices

Hi,
Can somebody help me in this issue
we have a requirement from the users that they dont want the system to apply
the credit memo automatically on the invoice when it released from the projects
Scenario1: Invoice already been paid now they want to create a credit memo,
system dont allow them to cancel the invoice the only way as per the theory is
create a negative invoice and adjust it but the issue here is when ever you
create a negative invoice it creates as invoice not credit memo which will be
confusing to the users.
in this case can we use billing extension to create the transaction type as
credit memo when ever the invoice has negative amount?
Or let me know if there is a way to perform this step?
Scenario2: Invoice is created but they dont want to create a credit memo
against that invoice since it gets applied automatically, the customer
requirment will be they want to apply the credit memo for any future invoices
as requested
Is there a wya to have a credit memo created with out auto applying to an
invoice, so that user can apply when ever they want
what is credit memo on accoutn how it works with these above scenarios.
sicne i tried setting up but the credit meo or concession is getting appled to
the particular invoice automatically
need urgent help required on this issue !!!!!
Regards
Lavanya

Hi,
For Scenario 1 you have two options:
1) Update the AR transaction type extension for project invoice- Identify negative amount invoice and change the transaction type to project credit memo. This will update the transaction type on negative invoices before they are interfaced to Oracle AR.
This is preferred option
2) Update AR invoice Pre-processor to do the same thing.
There is no standard setup which will allow you to change trx type of negative invoices.
For Scenario2 - I dont think there is any direct way to create a credit invoice from Projects and keep it unapplied (again, apart from creating a negative amount invoice). You can create a credit memo in AR and use it to apply against future invoices.
Regards
Kaushal

Order related invoice created still showing in delivery due list

Dear All,
i am having an order type as ZSCR
which is both order related billing and delivery related billing type assigned to it.
both the order related and delivery related invoice is ZSCR
the problem is that when ever i am creating a order related invoice the order still showing in the delivery duelist even the invoice is already created.
so how to stop the order to come in delievry due list after it has invoiced.
Thanks With Regards
Subrat

hi,
if i understand correctly order related billing is done while you go for third party scenariio and delivery related billing is done when you deliver the goods
if i am right in understanding, in third party scenario you change the item category from TAN to TAS whicn automatically will create a PR the schedule line category changes to CS which implies order is not relevant to delivery as your third party vendor will be doing the delivery so you dont do the delivery and your order willnot be shown in delivery due list.
in the other case you follow the normal OTC cycle.
regards,
krishna

Confirmation-Related Invoice Verification

Has anybody had the issue that when using SRM 5.0 (extended classic) a purchase order falls into "error in process" because the Confirmation-Related Invoice Verification has been checked on by SRM even though the vendor master never had this GR based IV indicator check set? Thanks

Hi
Is it service ?
or
Is it limit cart with confirmation and Invoice ?
br
muthu

Project related maintenance

Hi,
What is the business process of "project related maintenance" in PM.
Regards,
SS

Hi Srithar,
The size of the Maintenance does not matter for the SAP Solution. The Basic requirement you need to capture is the nature of Expense.
Will that expense be dealt as OPEX (Operation Expenditure) or CAPEX (Capital Expenditure).
The so called Big Maintenance or Annual Maintenance are OPEX, then they will still follow standfard process and Order Types. If you want to distinguish them from the rest of the Orders, based on quantity you can judge to have seperate Order Type or a revision if they are less in quantity.
If it is CAPEX, you can choose the route of WBS if you have PS in the scope. If no PS in scope try Investment Order (PM07 in standard IDES). This will help you accumilate costs to AuC and then to Asset.
Regards,
MLN Prasad

Project Related Invoice

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