Confirmation-Related Invoice Verification

Has anybody had the issue that when using SRM 5.0 (extended classic) a purchase order falls into "error in process" because the Confirmation-Related Invoice Verification has been checked on by SRM even though the vendor master never had this GR based IV indicator check set? Thanks

Hi
Is it service ?
or
Is it limit cart with confirmation and Invoice ?
br
muthu

Similar Messages

Checking Confirmation-Related Invoice verification In Follow-On document

Hi All,
I have one requirement where I have to check "Confirmation-Related Invoice verification " checkbox Inside Follow-On document of Process-Purchase Order when "Invoice and confirmation" radio button in Limit Item Shopping cart is selected.
Regards
Praveen

Hi Praveen,
You have to implement the BBP_DOC_ChANGE_BADI for filter type BUS2201 . And put the logic there.Should be very simple for a ABAP er .
Thanks
Padhi

When is Confirmation-Related IV being set?

Hi all,
For some of our POs the Confirmation-Related IV is being set. This happens before any follow-on document are created.
That flag is not set for our suppliers, not in SRM and not in back-end.
Sincerely
Anders

Anders,
IS this still an issue for you as I have the same problem when the extended classic Po is created the Confirmation-Related Invoice Verification flag is set even though in the vendor master record we have not set it at all ever?
Cheers

Electronic invoice verification

Dear SAP community!
We are planning to start using of electronic invoice verification procedure. According to our rules invoices without variances or with small differences should be parked as complete. Invoice with price differences should be saved with unclarified errors, but invoices with quantity differences should be reduced due to vendor error. I investigated this problem and found that for this purposes IDOC INVOIC01 would be useful, but can I assign status "park as complete" to no errors invoices, and split vendor's errors into "unclarified error:park invoice" and "vendor error:reduce invoice"?
Thank You,
Natalija

Hi Karen,
According to Note 103051 - EDI: Multiple reference to same purchase order item.
Module IDOC_INPUT_INVOIC_MRM (only as of Release 4.0) for the logistics invoice verification can distinguish different goods receipts by means of the delivery note number. For this purpose, GR-related invoice verification must be active. Please check the note.
Thank you,
Shyam

Related to Invoice verification system messages

Hi Experts,
This is related to invoice verification system messages.
Client requirement is to configure each system message which are related to logistics invoice verification for almost 1000 user id's.
Total number of user id's: more than 10,000 in the client instance.
Ex: Message id 232
Need to configure message id 232 1000 times, each entry with one user id in the transaction OMRM.
Similarly, we need to configure almost 500 system messages for the 1000 user id's.
So, practically it's very difficult to maintain each system message for these many id's.
If we are keeping user id filed blank, then these message setting will be applicable for the remaining user id's also, for which these messages are not required to display.
Kindly please advice how to configure this.
Is it possible to configure these messages at user group id level or any other option.
Kindly update ASAP.
Thanks in advance
Regards
KRK

Hi,
Ok, I will ask same question in different manner.
In the OMRM transaction, is it possible to give user group id instead of user id for the respective system message id?
Ex:
System message id - User group id instead of user id - Message status
Could you please confirm, whether it is possible or not
Thanks in advance
Regards
KRK

Create PO related invoice - before goods receipt/confirmation

Hi all, sorry to ask this very basic question as our system is not working at the moment and I cannot test this out and have very little experience creating PO related invoice in SRM.
First of all, we are operating on SRM 4. I would like to find out whether it is possible to create an invoice with reference to a PO before we create the goods receipt.
The reason why I ask this question is because I was reading up on the IMS functionality that is available from SRM 5 onwards and it listed the functionalities that are available that weren't in the earlier releases. One point mentioned was on the ability to receipt invoice prior to confirmation of goods receipt. I also read from the help document that we can enter invoice with reference to PO for which confirmations have already been entered or for which no confirmations are expected. There is no mention on situations when the confirmation is not done yet.
Appreciate your advice on the above.
Cheers!
SF

Sorry all, I think I am confusing everyone. May be it's because the question is too basic. There is nothing fancy with the PO here. It's a PO initiated from SRM with goods receipt and invoice receipt indicator turned on BUT NOT GR-BASED invoice indicator. I just want to know whether it is possible for me to create an invoice with reference to the PO in SRM if I have not yer done the goods receipt. If I do this in ECC/R3, the invoice would have been blocked (if tolerance allowed).
Even though I know that this should be possible in SRM but because some statements in the SAP help documentation sort of implies that it might not be the case and I do not want to assume it. Plus I have not worked with creating PO related invoices in SRM before and so just want to confirm that it is working. It doesn't help when I was trying to test this scenario in our own system that the system outputs a message relating to backend communication not working.
However, I finally got a chance to test this in another client' site and found that it is possible to create an invoice with reference to a PO even before the goods receipt is posted. Though I have yet to find out why I am getting a different error in our own system, I am happy for now that it is working.
Thanks all for your reply!
Regards
SF

Invoice verification related

is it possible to do automatic Invoice verification right after GR ??

1) You must maintain the settings in Customizing for purchasing (for example, invoicing plan type, date categories, date descriptions, and date sequence proposals). The related path is IMG ---> Material Management ---> Purchasing ---> Purchase Order ---> Invoicing Plan ......
2) The Purchasing document with FO Document Type (Framework Order) must be used. This document type requires that a validity period be entered in the PO header. This specification is adopted in the invoicing plan, provided that this has been predefined in Customizing for the relevant invoicing plan type.
3) The purchase order item must have an account assignment.
4) The Logistics Invoice Verification must be used.
5) The vendor must have agreed to use the automatic invoice creation facility (since we will use automatic settlement to create the invoice). In this case, the 'AutoEvalGRSetmtDel.' indicator must be flagged in the vendor master record.
Furthermore, once Purchase Order is created with order type FO, ensure that the indicators for GR/IR control have been set correctly on the item detail screen. The Goods Receipt indicator may only be set in combination with the Goods Receipt Non-Valuated indicator. The Invoice indicator must be set. For the automatic creation of invoices, the ERS (Evaluated Receipt Settlement) indicator must be also set. A further prerequisite for automatic settlement is that a tax code must be entered in the purchase order.

System messages related to Invoice Verification

Hi Experts,
Could you please explain when system will issue below four messages during MIRO (Invoice verification) transaction.
M8   286   Different invoicing party & planned in purchase order & E E
M8   287   Different invoicing party & planned for del. costs item in PO & E E
M8   288   Different invoicing party & planned in purchase order & E E
M8   289   Different invoicing party & planned for del. costs item in PO & E E
Generally whenever business users are creating invoice with the vendor other than the PO vendor, system will issue these messages.
But for above mentioned 4 messages, description is almost same. That's why I am confusing. In my case message nos 286 & 288 are very important.
I am getting messages no 286 during creation of Invoice with different vendor other than PO vendor.
So for the remaining 3 messages, I am not able to test business processes.
Could you please explain when system will issue these messages (other than 286) during MIRO.
Thanks in advance
Regards
KRK

Hi,
As per my knowledge the first 2 (286,287)are standard and other 2 are copied from standard they only change that message numbers.
Thanking you

MRBR- invoice verification block- relation to FI doc

Hi gurus, please help me in the below issue.
An invoice was posted using MIRO and due to price variance it is automatically blocked as 'R' for invoice verification.
And this invoice was waiting to br released from MRBR.
But, One of our users went into FB02 and changed the payment block on the FI doc (FI doc which originated from posting MIRO)
and this invoice is also paid now.
But when we run MRBR the same MIRO invoice is still appearing as blocked, I think there is a disconnect in SAP
OR
I didnt configure the system,so that when an invoice is cleared for payment from FI side it should also be synched with MM on a real time basis.
Is there a OSS note on this, please advise
Thank You
MSJ

Hello,
Please refer OSS Note 394370 - FAQ: Invoice release - frequently asked questions.
In this notes, there is an answer for your question. I clarify below.
In Release 4.0B or 4.5B an incoming invoice was posted with the logistics invoice verification, the invoice was not blocked for payment. After the posting of this incoming invoice, you manually set a payment block in the FI follow-on document, for example by using Transaction 'Change document' (FB02).After the release upgrade to 4.6B or higher and after the run of generation report RM08RBKPBLOCKED, Transaction MRBR displays the incoming invoice as blocked. Why?
This has technical reasons.The system cannot distinguish whether the FI follow-on document was provided with a payment block already during the posting of the invoice or only subsequently.
This causes no damage.If you want to release the invoice for payment, you can use Transaction MRBR as usual.
I hope it helps to you.
Regards,
Burak

PO - GR based Invoice Verification/ IR Indicator

Hi,
I am facing a problem with the IR indicator in PO. The scenario is a SC is created, a PO is created automatically out of the SC and then a GR confirmation has to be done against the PO. I am using a service product.
In the vendor master, I have set the "Goods-Receipt-Based Invoice Verification" indicator and "Invoice Receipt Expected" indicator.
Now, if I create PO manually then these 2 indicators are defaulted into the PO follow-on documents indicator values. However, when the PO is created automatically from the SC only the IR expected indicator is set so I am not able to create a confirmation against the PO.
The same way, if I set the "Invoice Receipt Expected" indicator and "Indicator:GR Conf.Expectd" indicator in the vendor master then only the "Indicator:GR Conf.Expectd" is set in the PO (created from SC) and not the IR indicator.
Can someone suggest to me what could the problem be since a manual creation of PO picks up the indicator values from the vendor but it does not when created from a SC?
Many Thanks,
Saravanan.

hi,
See the foll related threads/Links/pointers:
Re: Confirmation for PO without SC
Error Indicator for GR-based invoice verification when order PO
Re: Receiving Services as Materials in order not to perform goods receipt
Re: Indicator u0093GR Conf Expectedu0094 in Business Partner
Invoice Receipt Expected controlled from R/3 Vendor master
Vendor Data Replication Problem
869055 "Follow-on Documents" PO EBP Confirmation Flag 20.05.2006
912428 509(SE) Account assignment for entry sheet missing 19.01.2006
886307 Creating follow-on docs in the Order Collaboration scenario 18.10.2005
518340 EBP: Tolerance checks with goods receipt and invoice 08.06.2005
502981 EBP: Terminatn w/ invoice creatn for back-end purchase order 08.06.2005
450068 EBP: Checks to invoice for BE purchase order incorrect 08.06.2005
834270 IV inbox message BBP_BD 002: "Invoice will be .. 13.05.2005
784775 Goods receipt-based invoice verification indicator part 2
BR,
Disha.

System is allowing to do invoice verification before goods receipt.

Dear Friends,
I need your help in following scenario, as my system is allowing to do invoice verification before goods receipt.
To test these scenario.I have created one PO. For this PO I done goods receipt. I done invoice verification by putting invoice date as past date, posting date system date means current date. I want to stop this as system is allowing invoicing verification to be done before goods receipt.
Also, I tried after un-ticking GR based IV.
Please suggest me the solution how to stop this. Please help this is urgent.
With Best Regards,
Rajesh

Hi Rajesh,
A)
In goods-receipt-based (GR-based) invoice verification, the invoice relates not to the purchase order, but to individual deliveries. That is to say, the reference document for the invoice is not the PO but the delivery note or the goods receipt document.
Whether you use this approach depends on your billing arrangement with the vendor. This method can be advantageous, for example, when you know the order will be fulfilled by means of many partial deliveries.
Prerequisites
Before you can use GR-based invoice verification, the following prerequisites must be satisfied:
The indicator for GR-based invoice verification (GR-based IV) must be selected for the relevant item in the purchase order (item detail screen).
<b>
A goods receipt must occur before the invoice is entered in the system.</b>
B) If you are carrying out invoice verification with reference to PO, system will not check for the GR. The entire PO amount can be posted.
Hope this clarifies.
Thanks,
Viswanath

Invoice Verification process with multiple payments

Please advise us on the Invoice Verification process in case of multiple payments required for single Quantity Purchase Order Lines. [ i.e. If the quantity of Purchase is 1 and we need to process multiple invoices involving partial amount of the PO value, we end up in decimal errors in many cases. ]
For e.g. we had a case were the Total PO amount was 7638, against quantity 1. A partial invoice was raised for amount 7545. We were unable to determine the exact quantity in the invoice document to derive the said amount. This was due to the limitation in the quantity field which is only supporting 3 decimals. Subsequent to this, we need to round off and also this caused problems in the next payment lot. The issue becomes more complicated when there is header discount , freight etc. specified in the PO Header Conditions.
This resulted in the discrepancy between Goods Receipt and Invoice Receipt Amounts for such POs.
Please throw us some light to tackle this issue as per the best practices available in SAP.
Also in this relation, Is it possible to enforce Quantity Tolerance in PO.

HI,
What you can do to over come such problem, is Put the Value Figure in Quantity field & Quantity in Net price field,
As the Qty is 1, The total Amount paid to vendor will be same & no Need of calculating decimal.
While making GRN, Put the actual Invoice value as qty.
Hope this serves the purpose.
Regards
Mascot

How to stop Invoice Verification for Dulicate Invoice in MIRO.

Dear friends,
In configuration related to duplicate invoice in MIRO, we have selected "Reference Doc. Number". Also in Vendor Master we have ticked the "Check Duplicate Invoice".
Inspite of this system is giving only warning message at the time of MIRO against Duplicate Invoice. I want to convert it as error message.
How to do this?
Regards
Siva

Message number M8 108
The category of this message can be changed in Customizing for Invoice
Verification.
IMG > MM > LIV > Define Attributes of System Messages
This means that you can receive a message as an error
message even though it is defined as a warning message in the standard
system.

Third party scenarioUnless & until invoice verification is done than system

In Third Party scenario :
1. In third party scenario Vendor supplies the Material to the customer & Vendor sends the copy of invoice to the company. After the company did the invoice verification by using the T.code : MIRO. once this part is over than company create the invoice to the customer.
" My requirement is, Unless & until invoice verification is done than system is not allow to create the invoice to the customer"
How is to control & what are the configuration is required to met the full fil the condition

Hello,
Once you have set the blilling relevance to F (order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list (VF04) until an invoice from the vendor has been received and processed by the purchasing department.
Yes also, if your billing relevance is F and you try to do billing to customer without carrying out vendor invoice, then you will get error message number VF032 No billing documents were generated. See log with error log as No open billing quantity has been determined message number VF147 and hence you cannot do customer billing.
Every time your vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order will be considered fully invoiced unless further vendor invoice is recieved.
BR,
Tushar
Edited by: Tushar Patankar on Feb 15, 2011 11:47 AM

Invoice Verification - Tcode MIRO

Hi, I would like to know if there is anyone who could help me on how to open the G/L field (HKONT) at Details tab in MIRO tcode to enable reconciliation accont changes during an Invoice Verification. In Brazilian Utilities Indutry Sector processes we legaly must have alternative reconciliation accounts for the same vendor.
I've done a test enabling alternative reconciliation account in FI-GL and it works for the tcode FB60, opening automaticaly the field G/L at the Details tab allowing the user to change the account for an alternative one, but unfortunately for the tcode MIRO it simply doesn't works.
I hope there is any MM configuration or enhancement which could enable this field.
Thanks in advance,
Daniel Damiani
Business Senior Specialist at CSC

Hi,
It is not possible to explicitly change the account at the time an
invoice is posted through transaction MIRO, the way it is posible
through FI. In MM, the accounts are automatically determined from the
customizing in transaction OMWB, or taken from the purchase order
account assignment data.
You can also have a quick look in tr OMRMB, you will notice that field
INVFO-HKONT is not there to be customised.
There is no solution available within the SAP standard system for the
change of the reconciliation account for the vendor. Please check note
144081 for MIRO/MIR7 functions.
MM invoice verification was developed to finish the external procurement
process in logistics and check the invoice data sent by the vendors for
correctness (differences) and to post the corresponding accounting
document in FI additional.
Creating manually creditor invoices in FI have no relation to a logist
process. Therefore not all functions included in FI (FB60) are included
in MM invoice verification (MIRO) as well.
You can only change the reconciliation account via vendor master record:
Pls. choose "display vendor" in MIRO, than switch to the view accounting
information and change there the G/L account. This must be done by
every posting procedure and the change must be put back after booking
again.
Best regards
Erika

Confirmation-Related Invoice Verification

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